XR UX Designer & Project Manager (m/w/d)

📍 Job Overview

Job Title: XR UX Designer & Project Manager (m/w/d)

Company: World of VR

Location: Köln, North Rhine-Westphalia, Germany

Job Type: FULL_TIME

Category: XR/VR Design & Project Management, Operations

Date Posted: June 22, 2026

Experience Level: 2-5 Years

Remote Status: On-site

🚀 Role Summary

• This hybrid role bridges creative XR UX design with structured project management, requiring a blend of user-centric design thinking and operational execution.

• You will be responsible for the end-to-end conceptualization and implementation of immersive XR experiences, ensuring intuitive usability and robust system design.

• Project management duties include operational planning, milestone tracking, and effective communication with internal teams and external B2B clients.

• Agile team coordination, process documentation (e.g., in OpenProject), and thorough testing of new releases are key to ensuring smooth project delivery and continuous improvement.

📝 Enhancement Note: This role is a hybrid of XR UX Design and Project Management, with a strong emphasis on operational execution and client-facing responsibilities within the XR/VR technology sector. The "m/w/d" designation indicates a gender-inclusive hiring practice common in Germany. The "Operations" category is added due to the significant project management and process coordination aspects of the role.

📈 Primary Responsibilities

• XR UX & System Design: Conceptualize and realize interactive XR experiences, focusing on intuitive usability, spatial UI/UX principles, and comprehensive system architecture design based on client-specific requirements.

• Project Management & Operations: Take ownership of operational planning, meticulously track project milestones, manage timelines, and serve as the primary point of contact for client and stakeholder communications, ensuring alignment and proactive issue resolution.

• Agile Team Coordination: Facilitate agile workflows (Scrum/Kanban), document key processes and workflows (e.g., using OpenProject), collaborate closely with the development team to ensure seamless integration of design and functionality, and conduct rigorous testing of new releases.

• Client Consultation: Guide clients through the entire project lifecycle, from initial ideation and feasibility assessment to final delivery, providing expert advice on XR best practices, technical capabilities, and strategic implementation.

• Process Optimization: Continuously evaluate and refine existing design and project management processes, identifying opportunities for efficiency gains and improved client outcomes within the XR development lifecycle.

📝 Enhancement Note: The core responsibilities highlight a dual focus on creative XR design and rigorous project operations. The emphasis on "system design" suggests a need for understanding technical architecture and integration, while "operational planning" and "agile team coordination" point to a need for strong organizational and process management skills. Client consultation reinforces the external-facing nature of the role.

🎓 Skills & Qualifications

Education: While not explicitly stated, a Bachelor's or Master's degree in Computer Science, Design, Human-Computer Interaction, or a related field would be advantageous. Relevant certifications in project management (e.g., Scrum Master) or UX design are a plus.

Experience: 2-5 years of professional experience, ideally within an XR agency, a design studio, or the gaming industry, with demonstrated experience in both UX design and project management.

Required Skills:

• XR UX & Spatial Design: Deep understanding of game design principles, spatial UI/UX design, and immersive storytelling mechanics for creating engaging XR experiences.

• Project Management Fundamentals: Proven ability to manage project timelines, milestones, and resources, with experience in operational planning and execution.

• Agile Methodologies: Familiarity with agile frameworks such as Scrum and Kanban, including their ceremonies and documentation practices.

• Technical Proficiency: Experience with design tools like Figma, Photoshop, and Illustrator; familiarity with game engines such as Unity or Unreal Engine is highly desirable.

• Process Documentation: Ability to document workflows and processes, with experience using project management tools like OpenProject, Jira, or Confluence.

• Communication & Presentation: Strong presentation skills and fluent communication in both German (native-level ideal) and English.

Preferred Skills:

• Experience in B2B XR solutions (e.g., VR training, sales tools).

• Hands-on experience with Unity or Unreal Engine development.

• Expertise in user research and usability testing for XR applications.

• Familiarity with other project management software beyond Jira and Confluence.

• Experience in client-facing consulting and account management.

📝 Enhancement Note: The "Qualifikation" section implies a blend of creative and technical skills. The emphasis on "Gamedesign-Prinzipien" and "räumliches UI/UX-Design" is crucial for XR roles. Experience with design software and game engines is a strong indicator of the technical depth required. The mention of agile methods and tools like Jira/Confluence points to an operations-centric approach to project execution.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• XR UX/UI Design Case Studies: Showcase at least 2-3 detailed case studies demonstrating your approach to designing interactive XR experiences, including user flows, wireframes, prototypes, and final UI/UX implementations. Highlight the problem, your solution, and the user impact.

• Project Management Examples: Include examples of project plans, timelines, or milestone tracking documents for XR or complex digital projects. Demonstrate how you managed scope, resources, and stakeholder communication.

• System Design Documentation: If possible, provide examples of system architecture diagrams or process flows you've contributed to for XR applications, illustrating your understanding of how different components integrate.

• Client-Facing Project Deliverables: Samples of client presentations, proposals, or reports that clearly articulate project scope, deliverables, and outcomes.

Process Documentation:

• Workflow Design: Evidence of creating clear and efficient workflows for XR development, from concept to deployment, potentially referencing your experience with tools like OpenProject.

• Agile Process Implementation: Demonstrate your understanding of implementing and managing agile processes (Scrum/Kanban) within a team environment, including sprint planning, backlog management, and retrospectives.

• Testing & QA Documentation: Examples of test plans, bug reports, or quality assurance documentation for XR applications, showing your meticulous approach to product quality.

📝 Enhancement Note: For a hybrid role like this, the portfolio needs to demonstrate both design prowess and project management rigor. Case studies should not only highlight the visual and interactive design of XR experiences but also the strategic planning and execution involved in bringing them to life. Documentation of processes and systems is critical for showcasing operational capabilities.

💵 Compensation & Benefits

Salary Range: For an XR UX Designer & Project Manager with 2-5 years of experience in Cologne, Germany, the estimated annual gross salary range is typically between €50,000 and €70,000. This range can vary based on the specific depth of XR/VR expertise, the complexity of project management responsibilities, and the candidate's negotiation skills.

Benefits:

• Flexible Work Models: Full-time employment or attractive part-time options, including a 4-day work week, promoting work-life balance.

• Competitive Compensation: A market-standard, attractive salary that reflects your experience and responsibilities.

• Meaningful Work: Opportunity to contribute to impactful B2B projects in immersive training and high-end sales tools.

• Vibrant Agency Culture: A motivated, creative team in Cologne, characterized by flat hierarchies and an open feedback culture.

• Work-Life Balance Perks: Job ticket for public transport, regular team events, complimentary coffee, tea, water, fruit, and snacks.

• Ergonomic Workspace: Ergonomically designed workstations for optimal comfort and productivity.

• Additional Privileges: Potential for private use of the company car and access to company hardware equipment.

• Pet-Friendly Office: Dogs are welcome in the office, fostering a more relaxed and inclusive work environment.

Working Hours: The role is offered in full-time (approximately 40 hours per week) or as a flexible part-time model. The company emphasizes flexibility to accommodate individual work-life balance needs.

📝 Enhancement Note: Salary estimation for Cologne, Germany, was based on aggregated data from reputable job boards and salary comparison websites, considering the specified experience level (2-5 years) and the hybrid nature of the role (XR UX Design + Project Management). Benefits are detailed as provided in the raw job description, with added context for their value to operations professionals.

🎯 Team & Company Context

🏢 Company Culture

Industry: Technology / XR (Extended Reality) / VR (Virtual Reality) / Digital Agency. World of VR operates within the rapidly evolving XR sector, focusing on creating innovative virtual experiences for B2B clients. This industry demands continuous learning, adaptability, and a forward-thinking approach to technology and user interaction.

Company Size: Small to Medium-sized Enterprise (SME). With a team of approximately 150 employees as indicated by LinkedIn data (though the job description implies a smaller, more agile core team), World of VR likely offers a dynamic environment with direct impact opportunities, fewer bureaucratic layers, and closer collaboration across departments.

Founded: 2015. Founded in 2015, World of VR has established itself as a specialist in XR solutions. This tenure suggests a stable company with a proven track record, capable of delivering complex projects for notable clients, while still maintaining the agility often found in newer tech companies.

Team Structure:

• Cross-Functional Teams: Likely organized into project-based teams comprising XR designers, developers, project managers, and potentially 3D artists or sound designers.

• Reporting Structure: Given the mention of flat hierarchies, direct reporting to a Head of Operations, Creative Director, or a Managing Partner is probable.

• Collaboration: High emphasis on interdisciplinary collaboration, with designers and project managers working hand-in-hand with the development team and directly with clients.

Methodology:

• Agile Development: Primarily utilizes agile methodologies (Scrum/Kanban) for iterative development and client feedback incorporation.

• User-Centric Design: Focuses on creating intuitive and effective XR experiences through a deep understanding of user needs and spatial interaction principles.

• Client-Centric Project Delivery: Emphasizes close client collaboration, consultation, and delivering tailored solutions that provide tangible business value.

Company Website: https://worldofvr.de

📝 Enhancement Note: The company's focus on "Evolve Humanity Virtually" and its client list (RheinEnergie, Deutsche Telekom, Kübler) indicate a strong B2B orientation and a commitment to impactful, real-world applications of XR technology. The emphasis on "innovative, unkomplizierte Lösungen" suggests a practical, results-driven approach to their work.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a mid-level to senior individual contributor, requiring a blend of specialized design skills and robust project management capabilities. It offers a unique opportunity to grow within the specialized field of XR and project operations, bridging creative output with operational efficiency.

Reporting Structure: The candidate will likely report to a Head of Operations, a Project Lead, or a Creative Director, depending on the specific team structure. The emphasis on flat hierarchies suggests direct access to decision-makers and a collaborative reporting dynamic.

Operations Impact: The role has a direct impact on project success, client satisfaction, and the efficiency of the design and development process. By ensuring smooth project execution and high-quality UX design, this position contributes significantly to World of VR's ability to deliver value to its B2B clients and maintain its reputation for innovation.

Growth Opportunities:

• XR Specialization: Deepen expertise in XR UX/UI design, immersive storytelling, and specific XR platforms and hardware.

• Project Management Advancement: Progress into more senior project management roles, potentially leading larger or more complex XR initiatives, or specializing in agile coaching.

• Leadership Development: Opportunity to take on team lead responsibilities within design or project management, mentoring junior team members.

• Cross-Functional Skill Development: Gain broader exposure to game development engines, client consulting, and business development within the XR industry.

📝 Enhancement Note: The hybrid nature of this role offers a distinct career path for professionals looking to combine creative design with operational management in a cutting-edge field. Growth opportunities are geared towards specialization within XR or advancement into leadership roles within operations and project management.

🌐 Work Environment

Office Type: The company offers an on-site work environment in Cologne, emphasizing a collaborative "Kölner Agenturleben" (Cologne agency life). This suggests a dynamic, team-oriented office setting designed for creative collaboration and client interaction.

Office Location(s): The primary office is located in Cologne, Germany. Specific details about the office's accessibility or amenities would need to be confirmed, but the mention of a "Jobticket" suggests good public transport links.

Workspace Context:

• Collaborative Hub: The office is designed to foster interaction, with spaces conducive to team meetings, brainstorming sessions, and informal discussions among designers, project managers, and developers.

• Technology-Rich Environment: Access to necessary hardware equipment and potentially advanced XR development tools and workstations.

• Team Interaction: Frequent opportunities for direct collaboration with colleagues, encouraging knowledge sharing and a strong team spirit, further enhanced by the dog-friendly policy.

Work Schedule: The role can be fulfilled either full-time (approx. 40 hours/week) or through flexible part-time arrangements, including a 4-day work week. This flexibility aims to support a healthy work-life balance, allowing individuals to manage their schedules effectively while meeting project demands.

📝 Enhancement Note: The on-site requirement suggests a preference for in-person collaboration, which is often beneficial for creative and complex technical projects. The inclusion of benefits like a job ticket and ergonomic workstations points to a company that invests in its employees' well-being and productivity within the office environment.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Likely involves a review of your CV and portfolio to assess your qualifications and fit for the hybrid role.

• Design & Project Management Assessment: Expect interviews or tasks that evaluate your XR UX design skills (e.g., discussing design choices, problem-solving scenarios) and your project management capabilities (e.g., handling project challenges, stakeholder communication strategies).

• Team & Culture Fit: Interviews with potential team members to gauge collaboration style, communication effectiveness, and alignment with World of VR's culture.

• Client Scenario Discussion: You may be asked to discuss how you would approach a client consultation or manage a specific project scenario.

Portfolio Review Tips:

• Curate Selectively: Showcase your strongest XR UX design projects alongside clear examples of your project management successes. Quantify achievements where possible.

• Highlight Hybrid Skills: Explicitly demonstrate how you've integrated design thinking with operational execution in your case studies. Explain your role in both aspects.

• Process & Tools Focus: Detail the processes you followed and the tools you utilized (e.g., Figma, Unity, OpenProject, Jira) for both design and project management.

• Client Impact: Clearly articulate the business value and ROI of your projects, especially those involving B2B clients.

Challenge Preparation:

• Design Challenge: Be prepared for a potential small design task or scenario to assess your XR design thinking and problem-solving approach.

• Project Management Scenario: Anticipate questions about how you would manage a hypothetical XR project, handle scope creep, or resolve team conflicts.

• Company & Industry Knowledge: Research World of VR's portfolio, client projects, and the broader XR industry to demonstrate your interest and understanding.

📝 Enhancement Note: The application process will likely assess both creative design talent and operational project management acumen. A strong portfolio that clearly illustrates both skill sets, along with preparation for scenario-based questions, will be key to success.

🛠 Tools & Technology Stack

Primary Tools:

• XR Development Engines: Unity and/or Unreal Engine are central to XR development, requiring familiarity with their interfaces and capabilities for design integration and understanding.

• Design & Prototyping: Figma for UI/UX design and prototyping, Photoshop and Illustrator for asset creation and graphic design.

• Project Management & Collaboration: OpenProject is specifically mentioned for process documentation, indicating a need for proficiency. Jira and Confluence are also noted as familiar tools, suggesting experience with broader agile project management and knowledge sharing.

Analytics & Reporting:

• While not explicitly listed, experience with analytics tools relevant to XR user behavior (e.g., in-game analytics, user session tracking within VR environments) would be beneficial for understanding user engagement and optimizing experiences. CRM & Automation:

• Familiarity with CRM systems for client management and potentially marketing automation tools, though the primary focus will be on project execution and design tools.

📝 Enhancement Note: The technology stack is heavily focused on XR development and project operations. Proficiency in specific XR engines and design tools is essential, alongside demonstrated experience with project management software like OpenProject, Jira, and Confluence. This stack highlights the operational need for structured workflow management and documentation.

👥 Team Culture & Values

Operations Values:

• Innovation & Evolvability: A commitment to pushing the boundaries of virtual reality and evolving humanity through technology, encouraging creative problem-solving and forward-thinking.

• User-Centricity: A deep focus on creating intuitive, impactful, and user-friendly XR experiences that solve real-world B2B challenges.

• Efficiency & Structure: A pragmatic approach to project execution, emphasizing structured planning, process optimization, and agile methodologies to deliver high-quality results efficiently.

• Collaboration & Openness: Fostering a team environment where feedback is openly shared, ideas are collaboratively developed, and cross-functional teamwork is paramount.

Collaboration Style:

• Interdisciplinary Synergy: Encouraging close collaboration between designers, project managers, and developers to ensure seamless integration of creative vision and technical execution.

• Agile & Iterative: Embracing an agile workflow that involves continuous feedback loops with both internal teams and external clients, allowing for iterative improvements.

• Knowledge Sharing: Promoting a culture where team members share insights, best practices, and learnings, particularly in the rapidly evolving XR field.

📝 Enhancement Note: The company's purpose, "Evolve Humanity Virtually," underscores a value system centered on progress, innovation, and positive impact through technology. The emphasis on "innovative, unkomplizierte Lösungen" and client success highlights a results-oriented and client-focused operational ethos.

⚡ Challenges & Growth Opportunities

Challenges:

• Rapid Technological Evolution: Staying abreast of the fast-paced advancements in XR hardware, software, and design paradigms requires continuous learning and adaptation.

• Balancing Creative Ambition with Project Constraints: Effectively managing client expectations, budgets, and timelines while pushing the creative and technical boundaries of XR experiences.

• Cross-Disciplinary Communication: Bridging the gap between creative design concepts and technical development requirements, ensuring clear communication across diverse skill sets.

• Measuring XR ROI: Helping clients understand and quantify the return on investment for their XR initiatives, which can sometimes be complex to demonstrate.

Learning & Development Opportunities:

• XR Specialization: Opportunities to become a leading expert in specific XR design fields or development platforms.

• Project Leadership: Potential to grow into senior project management roles, overseeing larger and more strategic XR initiatives.

• Industry Exposure: Participation in XR industry events, conferences, and workshops to stay at the forefront of innovation.

• Mentorship: Learning from experienced team members and potentially mentoring junior designers or project coordinators.

📝 Enhancement Note: The challenges presented are typical for the XR industry, emphasizing the need for adaptability and continuous learning. The growth opportunities are well-aligned with the hybrid nature of the role, offering paths for specialization in design, advancement in project operations, or leadership within the XR domain.

💡 Interview Preparation

Strategy Questions:

• "Describe a complex XR UX challenge you faced and how you overcame it, detailing your design process and the tools you used." (Focus on problem-solving, design thinking, and tool proficiency).

• "Walk us through a project you managed from inception to completion. What were the key milestones, how did you handle scope changes, and what was the client's feedback?" (Focus on project management methodology, client communication, and operational execution).

• "How would you approach designing an intuitive user interface for a VR training module for [specific industry, e.g., industrial safety]? What principles would guide your design decisions?" (Focus on XR design principles, user-centricity, and practical application).

• "How do you ensure effective collaboration between designers and developers in an agile environment? Provide an example." (Focus on agile teamwork, communication strategies, and process integration). Company & Culture Questions:

• "What excites you about World of VR's mission to 'Evolve Humanity Virtually' and our work in the XR space?" (Demonstrate research and genuine interest).

• "How do you see your hybrid skills in XR UX design and project management contributing to our team's success?" (Align your capabilities with the company's needs).

• "Describe your ideal team environment and how you contribute to a positive and productive work culture." (Assess cultural fit and collaboration style). Portfolio Presentation Strategy:

• Storytelling: Present your portfolio projects as compelling narratives, highlighting the problem, your unique solution, the process, and the measurable impact.

• Demonstrate Hybridity: Clearly articulate your contributions to both the design and operational aspects of each project. If you led a project, explain your PM approach; if you designed key elements, detail your UX process.

• Tool Proficiency: Be ready to discuss the specific tools (Figma, Unity, OpenProject, etc.) you used and why they were appropriate for the task.

• Client Focus: Emphasize how your work delivered value to clients and addressed their specific business objectives.

📝 Enhancement Note: Interview preparation should focus on demonstrating a strong understanding of both XR design principles and practical project management skills. Case studies are crucial for illustrating these capabilities, and candidates should be ready to discuss their experiences in detail, linking them back to World of VR's mission and values.

📌 Application Steps

To apply for this operations position:

• Submit your application through the "Anschreiben" (Cover Letter) upload link on the job portal.

• Tailor Your CV: Clearly highlight your experience in both XR UX design and project management, using keywords from the job description such as "XR," "VR," "UX Design," "Project Management," "Agile," "Unity," "Unreal Engine," "Figma," and "OpenProject." Quantify achievements wherever possible.

• Curate Your Portfolio: Select 2-3 of your strongest XR design projects and 1-2 examples of successful project management execution. Ensure your portfolio clearly showcases your hybrid skill set and the impact of your work.

• Prepare Your Narrative: Practice articulating your project experiences, design decisions, and project management strategies. Be ready to discuss your portfolio in detail during interviews.

• Research World of VR: Understand their mission, client projects, and company culture to demonstrate your genuine interest and alignment during the interview process.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.