UX Designer (part-time)

📍 Job Overview

Job Title: UX Designer (part-time)

Company: Poland and Eastern Europe (Xebia)

Location: Poland

Job Type: Part-time

Category: UX Design / Digital Products

Date Posted: 2026-06-19

Experience Level: 2-5 Years

Remote Status: Remote OK (within European Union)

🚀 Role Summary

• This part-time UX Designer role focuses on crafting innovative user experiences for digital products within the Poland and Eastern Europe region of Xebia.

• You will be instrumental in establishing and maintaining the company's design system, ensuring consistency and quality across projects.

• The position requires close collaboration with cross-functional teams, including Product, Experimentation, and Engineering, to drive user-centric design decisions.

• A key aspect of this role involves championing business interests through design-informed strategies and fostering a strong design team culture.

📝 Enhancement Note: The job title specifies "part-time," which is crucial for candidates seeking flexible work arrangements. The company, Xebia, is a global digital transformation partner with a strong presence in AI and Data, suggesting this role may involve projects leveraging these advanced technologies.

📈 Primary Responsibilities

• Collaborate with cross-functional partners in Design, Product, Experimentation, and Engineering teams to craft groundbreaking user experiences, understand user problems, and identify key opportunities for both the user and the business.

• Establish and maintain the company's design system, grasp the product roadmap, and ensure timely project completion for design initiatives.

• Champion the interests of the business through design-informed decisions, balancing user needs with strategic objectives.

• Engage with key stakeholders in the design process, fostering a resilient design team and culture through collaborative practices.

• Work across the entire design process, from ideation and concept development to implementation and refinement, ensuring a seamless user journey.

📝 Enhancement Note: While the original description lists responsibilities, this enhancement clarifies the "why" and "how" for operations professionals, emphasizing the impact of design decisions on business outcomes and the importance of process adherence.

🎓 Skills & Qualifications

Education: Not specified, but a degree in Design, Human-Computer Interaction, or a related field is typically expected for UX roles.

Experience: Minimum 2 years of experience designing mobile applications (iOS/Android) and responsive web experiences.

Required Skills:

• Mobile Application Design (iOS/Android): Proven ability to design intuitive and engaging user interfaces for native mobile platforms.

• Responsive Web Design: Expertise in creating adaptable and user-friendly experiences across various screen sizes and devices.

• User Research: Experience in conducting and leveraging user research to understand user needs, pain points, and behaviors.

• Data Analysis: Ability to interpret user data and analytics to inform design decisions and validate design solutions.

• Design Systems: Proficiency in establishing, maintaining, and contributing to design systems for consistency and scalability.

• AI-powered Assistants: Practical experience using AI tools (e.g., ChatGPT, Claude, Copilot Chat) to enhance productivity, quality, or decision-making in analysis and software delivery.

• Verbal and Visual Communication: Strong ability to articulate and present design processes, approaches, and outcomes effectively to diverse stakeholders.

• Collaboration: Demonstrated ability to work effectively with designers, product managers, analysts, researchers, and engineers in an iterative environment.

• Full-Design Process Lifecycle: Experience spanning ideation, concept development, prototyping, user testing, and implementation refinement.

• Native-level Polish Proficiency: Essential for communication within the local market.

• B2-level English Skills: Required for communication within the broader international team and client interactions.

• EU Work Permit: Mandatory for employment within the European Union region.

Preferred Skills:

• E-commerce Industry Design: Experience designing for online retail environments, understanding conversion optimization and customer journeys.

• GenAI in SDLC: Practical experience applying Generative AI in a structured way within the Software Development Life Cycle, including defined workflows, prompt patterns, or tool integrations embedded into daily analytical and documentation work.

• AI-Driven Practices: Interest in and familiarity with emerging AI-driven practices such as automation of analysis tasks, AI-supported documentation, or workflow optimization, with a willingness to explore and experiment.

📝 Enhancement Note: The "Nice to have" skills are re-categorized as "Preferred Skills" for clarity. Emphasis is placed on the practical application of AI tools, aligning with Xebia's "AI-first" positioning.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Case Studies showcasing Mobile & Web Design: Present detailed case studies that highlight your process for designing both native mobile applications (iOS/Android) and responsive web experiences. Include wireframes, user flows, interactive prototypes, and final UI designs.

• Design System Contributions: Showcase examples of how you have contributed to or maintained a design system. This could include style guides, component libraries, or examples of ensuring design consistency across multiple projects.

• User Research & Data Integration: Demonstrate how you have incorporated user research insights and data analysis into your design process. Include examples of user testing, persona development, or A/B testing results that influenced design decisions.

• Collaboration & Stakeholder Management: Provide examples of how you have effectively collaborated with cross-functional teams (Product, Engineering, etc.) and managed stakeholder expectations throughout the design lifecycle.

Process Documentation:

• Workflow Design & Optimization: Document your approach to defining user workflows and optimizing them for efficiency and user satisfaction. This could involve journey mapping or process flow diagrams.

• Ideation & Prototyping: Illustrate your methods for generating creative ideas and translating them into tangible prototypes for validation.

• Iterative Refinement: Explain how you approach iterative design based on feedback and testing, showcasing your ability to adapt and improve designs.

• AI Tool Integration: Detail how you have integrated AI assistants (e.g., ChatGPT, Copilot) into your design workflow for tasks like research synthesis, content generation, or initial wireframing.

📝 Enhancement Note: This section is crucial for UX roles. It emphasizes demonstrating practical application of design principles, collaborative processes, and the innovative use of AI tools, aligning with Xebia's focus on AI and digital transformation.

💵 Compensation & Benefits

Salary Range: As this is a part-time role in Poland, and specific salary details are not provided, a competitive range would typically fall between 7,000 PLN and 12,000 PLN gross per month for a part-time UX Designer with 2-5 years of experience. This estimate varies based on the specific project scope, client, and the candidate's exact skill set and experience level.

Benefits:

• Flexible Work Arrangement: Part-time hours offer significant flexibility, allowing for work-life balance.

• Remote Work Opportunity: Work from anywhere within the European Union, providing geographical freedom.

• Professional Development: Access to Xebia's extensive knowledge-sharing culture, including training, workshops, and potential for specialization in AI and Data.

• Diverse Project Portfolio: Opportunity to work with a wide range of clients and cutting-edge technologies, including AI and cloud solutions.

• Collaborative Environment: Be part of a global, AI-first digital transformation partner with a strong engineering culture and people-first approach.

• Potential for Growth: While part-time, opportunities for increased hours or full-time roles may arise based on performance and project needs.

Working Hours: Part-time, with the exact number of hours to be agreed upon with the hiring manager. Expected to align with project needs and potentially standard business hours for cross-functional collaboration.

📝 Enhancement Note: A regional salary estimate for Poland (as of mid-2026) is provided, along with detailed benefits tailored to remote and part-time roles, emphasizing Xebia's culture. The "working hours" are clarified as flexible but needing alignment for collaboration.

🎯 Team & Company Context

🏢 Company Culture

Industry: Digital Transformation, AI-first, Engineering, Consulting, Technology Services. Xebia operates at the forefront of technological innovation, helping organizations leverage AI, Data, Cloud, and Automation for business growth.

Company Size: Over 5,000 professionals globally, with nearly 1,000 experts in the CEE region. This indicates a large, well-established organization with significant resources and diverse project opportunities.

Founded: Xebia has over 25 years of experience, signifying a mature company with deep expertise and a stable market presence.

Team Structure:

• Specialized Units: Xebia likely has specialized teams focused on areas like AI, Data & Cloud, Intelligent Automation, and Digital Products, allowing for deep dives into specific technologies.

• Cross-Functional Collaboration: The role emphasizes working with Design, Product, Experimentation, and Engineering teams, highlighting a collaborative, agile, and integrated approach to project delivery.

• Global & Regional Presence: Teams operate globally and regionally (CEE), offering exposure to diverse cultures, markets, and client needs.

Methodology:

• AI-First Approach: A core philosophy driving innovation and problem-solving.

• Engineering Excellence: A strong focus on quality, scalability, and robust technical solutions.

• People-First Culture: Emphasis on employee growth, knowledge sharing, and a supportive work environment.

• Agile & Iterative Development: Likely employing agile methodologies for efficient project execution and continuous improvement.

Company Website: https://xebia.com/

📝 Enhancement Note: This section provides context on Xebia's industry leadership, scale, and core values, which are crucial for understanding the operational environment and how a UX Designer fits into a technology-focused, AI-driven organization.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a mid-level UX Designer, requiring a solid foundation of 2-5 years of experience. It offers the opportunity to specialize within the digital products domain, with a particular emphasis on leveraging AI tools and contributing to design systems.

Reporting Structure: The UX Designer will report to a Design Lead or Manager within the CEE region and will collaborate closely with Product Managers, Engineering Leads, and other cross-functional stakeholders.

Operations Impact: As a UX Designer, your impact will be measured by the enhancement of user experiences, leading to increased user engagement, customer satisfaction, and ultimately, business objectives such as conversion rates and product adoption. Your contributions to the design system will ensure scalability and efficiency across multiple projects.

Growth Opportunities:

• Specialization in AI-Driven Design: Gain hands-on experience applying GenAI and other AI-driven practices within the SDLC, becoming an expert in this emerging field.

• Design System Leadership: Opportunities to take on greater responsibility in developing and managing the design system, potentially leading to a Design System Lead role.

• Cross-Functional Expertise: Deepen understanding of product management, engineering processes, and experimentation methodologies through close collaboration.

• Client Engagement: Potential to work directly with high-profile clients like McLaren, Aviva, and Disney, gaining exposure to diverse industry challenges and solutions.

• Part-Time to Full-Time Transition: Demonstrated success and business needs may lead to opportunities for increased hours or a full-time position within Xebia.

📝 Enhancement Note: This analysis focuses on the career trajectory for a UX Designer within a company like Xebia, highlighting specialization in AI, leadership potential in design systems, and the unique growth paths available in a global consulting firm.

🌐 Work Environment

Office Type: While the role is remote-OK within the EU, Xebia has a global presence with physical offices. The company culture emphasizes collaboration, knowledge sharing, and a "people-first" approach, suggesting that even remote interactions will be structured to foster connection and teamwork.

Office Location(s): Xebia operates in 16 countries globally, with a significant presence in the CEE region (nearly 1,000 experts). Specific office locations within Poland and other EU countries are available, but the role is primarily remote for EU residents.

Workspace Context:

• Remote & Flexible: The primary work environment is remote, offering autonomy and flexibility.

• Collaborative Digital Tools: Expect to utilize a suite of digital collaboration tools (e.g., Slack, Teams, Miro, Figma) to connect with colleagues and work on projects.

• AI-Enhanced Productivity: The company encourages the use of AI-powered assistants to streamline tasks, improve efficiency, and enhance decision-making within the design workflow.

• Knowledge Sharing Culture: A strong emphasis on continuous learning and sharing best practices, likely facilitated through internal platforms, workshops, and team meetings.

Work Schedule: Part-time, with flexibility to define hours in coordination with project requirements and team availability. This allows for integration with personal schedules while ensuring necessary overlap for collaborative sessions.

📝 Enhancement Note: This section frames the remote work environment within Xebia's broader culture, emphasizing the tools and practices that support collaboration and efficiency for remote employees.

📄 Application & Portfolio Review Process

Interview Process:

• CV Review: Initial screening to assess experience, skills, and alignment with the role's requirements.

• HR Call: A preliminary conversation to discuss motivations, career goals, and cultural fit.

• Interview (Hiring Manager/Team Lead): In-depth discussion about your UX design philosophy, experience with mobile/web design, design systems, and collaboration skills. Prepare to discuss your process and how you approach problem-solving.

• Task/Assignment: A practical design challenge to evaluate your skills in action. This might involve creating wireframes, a user flow, or a small UI design based on a given brief. Focus on demonstrating your process and rationale.

• Client Interview: An opportunity to meet with the client for whom you'll be working, assessing your ability to understand their needs and integrate into their team.

• Decision: Final evaluation and offer.

Portfolio Review Tips:

• Showcase Process, Not Just Pixels: For each project, clearly articulate the problem you were solving, your research methods, design decisions, iterations, and the outcome. Use storytelling to guide the reviewer through your thought process.

• Highlight Design System Work: If you have experience with design systems, dedicate a section or specific case study to it. Show examples of components, style guides, and how you ensured consistency.

• Demonstrate AI Integration: Include examples of how you've used AI assistants (e.g., ChatGPT, Copilot) in your design process, whether for research synthesis, content generation, or ideation. Quantify improvements in efficiency or quality if possible.

• Tailor to Xebia's Focus: Emphasize projects that align with Xebia's expertise in AI, Data, and Digital Products. If you have e-commerce experience, make sure it's prominent.

• Clear Visuals & Concise Descriptions: Ensure your portfolio is visually appealing, easy to navigate, and that project descriptions are concise and impactful.

Challenge Preparation:

• Understand the Brief: Carefully read and understand the design challenge prompt. Identify the core problem and the expected deliverables.

• Outline Your Approach: Before diving into design, sketch out your plan, including research steps, ideation techniques, and prototyping methods.

• Focus on Rationale: Be prepared to explain why you made specific design choices, referencing user needs, business goals, and best practices.

• Practice Presentation: Rehearse presenting your work, especially your process and decision-making, within a limited timeframe.

📝 Enhancement Note: This section offers actionable advice for navigating Xebia's specific recruitment process, with a strong emphasis on portfolio content that highlights AI tool usage and alignment with the company's strategic focus.

🛠 Tools & Technology Stack

Primary Design Tools:

• Figma: Likely the primary tool for UI design, prototyping, and collaboration, given its industry prevalence. Proficiency is expected for creating wireframes, mockups, and interactive prototypes.

• Prototyping Tools: Experience with tools like InVision, Adobe XD, or similar for creating interactive prototypes and user flows.

Analytics & Reporting Tools:

• User Analytics Platforms: Familiarity with tools like Google Analytics, Amplitude, Mixpanel, or Hotjar for understanding user behavior, tracking conversions, and gathering data-driven insights.

• Data Visualization Tools: While not primary design tools, understanding how to interpret data presented in dashboards (e.g., Tableau, Power BI) can be beneficial.

CRM & Automation (Indirect Relevance):

• CRM Systems (e.g., Salesforce, HubSpot): Understanding how user data flows from front-end applications into CRM systems can provide context for user journeys and business impact.

• Project Management Tools (e.g., Jira, Asana, Trello): Essential for managing tasks, tracking progress, and collaborating within development teams.

AI & Productivity Tools:

• AI-Powered Assistants: Explicitly mentioned (ChatGPT, Claude, Copilot Chat). Proficiency in leveraging these for research, content generation, code snippets, and workflow optimization is a significant advantage.

• Collaboration Platforms (e.g., Slack, Microsoft Teams): For communication and team coordination.

• Whiteboarding Tools (e.g., Miro, Mural): For remote brainstorming, ideation, and collaborative design sessions.

📝 Enhancement Note: This section details the expected technology stack, with a strong emphasis on Figma, AI assistants, and collaboration tools, directly reflecting Xebia's tech-forward and AI-centric approach.

👥 Team Culture & Values

Operations Values:

• AI-First Innovation: A drive to explore and integrate artificial intelligence into all aspects of digital transformation and product development.

• Engineering Excellence: A commitment to delivering high-quality, scalable, and robust technical solutions.

• People-First Culture: Valuing employees, fostering growth, promoting knowledge sharing, and ensuring a supportive work environment.

• Client-Centricity: A focus on understanding and meeting client needs to drive their business success through digital solutions.

• Continuous Learning & Growth: Encouraging employees to expand their skill sets, stay updated with emerging technologies, and pursue professional development.

Collaboration Style:

• Cross-Functional Integration: Seamless collaboration between design, product, engineering, and data teams is paramount.

• Knowledge Sharing: An open culture where insights, best practices, and learnings are shared freely across teams and regions.

• Iterative & Agile: A dynamic approach to project work, involving frequent feedback loops and adjustments.

• Data-Informed Decision Making: Encouraging the use of data and research to guide design and strategic choices.

📝 Enhancement Note: This section outlines Xebia's core values and collaboration style, providing insight into the expected professional demeanor and work ethic for a UX Designer joining their team.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing User Needs with Business Goals: Effectively translating diverse stakeholder requirements and business objectives into user-centered design solutions.

• Integrating AI Tools Seamlessly: Moving beyond ad-hoc use of AI assistants to embedding them meaningfully into design workflows and SDLC for measurable impact.

• Maintaining Design System Scalability: Ensuring the design system remains robust, up-to-date, and scalable as product offerings and requirements evolve.

• Remote Collaboration Effectiveness: Maximizing collaboration, communication, and team cohesion in a distributed, part-time work environment.

• Adapting to Emerging AI Practices: Staying ahead of rapid advancements in AI and understanding how they can be applied to UX design and product development.

Learning & Development Opportunities:

• AI & GenAI Specialization: Deepen expertise in AI-driven design practices, prompt engineering, and integrating AI into the product development lifecycle.

• Advanced UX Methodologies: Explore cutting-edge UX research, design thinking, and service design techniques.

• Cross-Disciplinary Skill Development: Gain exposure to product management, data science, and engineering principles, fostering a holistic understanding of product development.

• Industry Conferences & Certifications: Opportunities to attend relevant industry events and pursue certifications to enhance professional credentials.

• Mentorship Programs: Access to experienced mentors within Xebia's global network for guidance and career development.

📝 Enhancement Note: This section identifies potential challenges specific to this role and company, alongside concrete opportunities for professional growth, particularly in emerging AI-related fields within UX.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to balance conflicting requirements from different stakeholders (e.g., Product, Engineering, Business) in a design project. How did you approach it, and what was the outcome?" (Focus on communication, negotiation, and user advocacy.)

• "How have you used AI-powered assistants like ChatGPT or Copilot in your UX design workflow? Provide a specific example where it significantly improved your productivity or the quality of your output." (Be ready to detail your prompts, the AI's output, and how you refined it.)

• "Walk us through a challenging UX problem you solved. What was the problem, what was your process, what were the key insights from user research or data, and what was the final solution and its impact?" (Structure this as a mini case study.) Company & Culture Questions:

• "What interests you about Xebia's AI-first approach and its work in digital transformation?" (Research Xebia's projects and values, especially in AI.)

• "How do you contribute to a positive and resilient design team culture, especially in a remote, part-time setting?" (Highlight collaboration, feedback, and knowledge sharing.)

• "How do you see your role as a UX Designer contributing to Xebia's business goals and engineering excellence?" (Connect your design impact to broader company objectives.) Portfolio Presentation Strategy:

• The "Why, How, What" Framework: For each case study, clearly explain the "Why" (the problem/goal), the "How" (your process, research, tools, AI usage), and the "What" (the solution, outcomes, learnings).

• Highlight AI Integration: Explicitly call out where and how you used AI tools. Show examples of prompts, AI-generated content, and your subsequent refinements. Quantify any efficiency gains if possible.

• Focus on Impact & Metrics: Wherever possible, present quantitative results (e.g., conversion rate increases, engagement metrics, task completion times) or qualitative feedback that demonstrates the success of your designs.

• Conciseness and Clarity: Given the part-time nature, be prepared to present your strongest, most relevant projects efficiently. Practice your narrative to fit within allocated time.

📝 Enhancement Note: This section provides targeted interview preparation advice, including specific strategy questions that align with Xebia's focus on AI, collaboration, and demonstrable impact, along with portfolio presentation tips.

📌 Application Steps

To apply for this part-time UX Designer position:

• Submit your application through the Greenhouse application link provided.

• Curate Your Portfolio: Select 2-3 of your strongest UX projects, emphasizing mobile, responsive web design, and any experience with design systems. Crucially, include clear examples of how you've utilized AI assistants (like ChatGPT or Copilot) in your workflow and showcase the resulting improvements.

• Optimize Your Resume: Tailor your resume to highlight your 2+ years of experience in UX design, specific skills in mobile/web design, user research, data analysis, and AI tool proficiency. Use keywords from the job description.

• Prepare Your Case Studies: For each portfolio project, prepare a concise narrative that details the problem, your process (including research and AI integration), your design decisions, and the outcome/impact. Practice presenting these within a short timeframe.

• Research Xebia: Understand Xebia's AI-first approach, their work in digital transformation, and their client portfolio (e.g., McLaren, Aviva). Be ready to articulate why you are a good cultural and technical fit for their organization.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.