UX Designer

📍 Job Overview

Job Title: UX Designer

Company: Xebia

Location: Poland

Job Type: Full-time

Category: Design & Product

Date Posted: 2026-06-19T10:31:48

Experience Level: Mid-Senior (5-10 years)

Remote Status: On-site/Hybrid (Implied by location and work permit requirement)

🚀 Role Summary

• Design and develop innovative user experiences by collaborating closely with cross-functional Product, Engineering, and Experimentation teams.

• Champion user-centric design principles to identify and address user pain points and discover key business opportunities.

• Establish, maintain, and evolve the company's design system, ensuring consistency and scalability across multiple product ecosystems.

• Leverage UX metrics and data-driven insights to inform design decisions and optimize user journeys.

• Foster a strong design team culture and effectively manage complex stakeholder environments.

📝 Enhancement Note: The job title "UX Designer" combined with responsibilities like "crafting groundbreaking user experiences," "establishing and maintaining our design system," and "engaging with key stakeholders" strongly suggests a mid-level to senior role requiring significant autonomy and strategic input. The emphasis on "complex, multi-product ecosystems" and "cross-functional collaboration within large organizations" further supports this. The AI-derived experience level of 5-10 years aligns with these expectations.

📈 Primary Responsibilities

• Collaborate with Product Managers, Engineers, and other stakeholders to understand user needs, business goals, and technical constraints, translating them into intuitive and effective user interfaces and experiences.

• Lead UX discovery phases, including user research, persona development, journey mapping, and competitive analysis, to identify unmet user needs and opportunities for innovation.

• Design and prototype user flows, wireframes, and high-fidelity mockups for new features and product improvements, utilizing industry-standard design tools.

• Contribute to the development and maintenance of a comprehensive design system, ensuring its adoption and evolution across various projects and product lines.

• Conduct usability testing and analyze UX metrics (e.g., conversion rates, task completion, user satisfaction) to validate design decisions and drive continuous improvement.

• Facilitate design workshops and brainstorming sessions with cross-functional teams to drive alignment and gather diverse perspectives.

• Advocate for user needs and best practices in design throughout the product development lifecycle, acting as a champion for the user.

• Communicate design concepts, rationale, and user insights effectively to both technical and non-technical stakeholders through presentations and documentation.

• Stay abreast of emerging design trends, technologies, and AI capabilities to identify opportunities for enhancing user experiences and operational efficiency.

📝 Enhancement Note: The provided description details core UX responsibilities. I've expanded these to include specific activities like user research, prototyping, usability testing, and the creation/maintenance of design systems, which are standard for a UX Designer role. The emphasis on "complex, multi-product ecosystems" implies a need for strategic thinking around scalability and consistency, which is reflected in the responsibilities.

🎓 Skills & Qualifications

Education:

• Bachelor's degree in Design, Human-Computer Interaction (HCI), Computer Science, or a related field, or equivalent practical experience.

• A strong portfolio demonstrating a deep understanding of UX principles and a track record of successful design projects. Experience:

• Minimum of 5-10 years of professional experience in User Experience (UX) design, with a focus on discovery, research, and interaction design.

• Proven experience working within complex, multi-product ecosystems and a strong understanding of how to design for scalability and consistency.

• Demonstrated experience in leading UX discovery processes, including planning and facilitating stakeholder workshops. Required Skills:

• UX Discovery: Expertise in planning and facilitating stakeholder workshops, user interviews, and needs analysis.

• UX/UI Design: Proficiency in creating wireframes, user flows, prototypes, and high-fidelity mockups for complex applications.

• Design Systems: Experience working with, contributing to, and maintaining design systems.

• UX Metrics & Data-driven Decision-making: Ability to define, track, and interpret UX metrics to inform design choices and measure impact.

• Cross-functional Collaboration: Proven ability to effectively partner with Design, Product, Experimentation, and Engineering teams in large organizational structures.

• Communication Skills: Excellent verbal and written communication, with the ability to articulate design rationale and influence stakeholders.

• Problem-Solving: Aptitude for navigating ambiguity and complexity across multiple user journeys and teams.

• AI-Powered Assistants: Practical experience utilizing AI tools (e.g., ChatGPT, Claude, Copilot Chat) to enhance productivity in analysis and software delivery.

• Language Proficiency: Native-level Polish and English at B2 level or higher.

Preferred Skills:

• Experience designing solutions that leverage AI to enhance user experience.

• Knowledge of the Jobs-to-be-Done (JTBD) framework for understanding user needs.

• Experience in financial products or financial management domains.

• Experience applying Generative AI (GenAI) in a structured way within the Software Development Lifecycle (SDLC), including defined workflows, prompt patterns, or tool integrations.

• Familiarity with emerging AI-driven practices such as automation of analysis tasks, AI-supported documentation, or workflow optimization.

📝 Enhancement Note: The "Your profile" section was expanded to include typical educational requirements for a UX Designer and explicitly mention the importance of a portfolio. The AI-derived key skills were integrated and elaborated upon, with specific examples of AI tools provided. The "Nice to have" section was reframed as "Preferred Skills" and further detailed with operational context for AI and GenAI applications. The requirement for EU work permit and EU region residency was noted as a critical qualification.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Case Studies: Showcase 3-5 detailed case studies demonstrating your UX design process from problem identification through to solution implementation and impact.

• Problem Definition: Clearly articulate the user problem or business challenge addressed in each case study.

• Process Walkthrough: Detail your approach, including UX discovery methods, research techniques, ideation, wireframing, prototyping, and user testing.

• Design System Contribution: Highlight any contributions to or work with design systems, demonstrating an understanding of component-based design and scalability.

• Data & Metrics: Include quantifiable results and UX metrics that demonstrate the impact of your designs on user behavior and business objectives.

• Collaboration: Briefly explain your role within cross-functional teams and how you managed stakeholder relationships.

Process Documentation:

• Demonstrate experience in documenting design processes, user flows, and system interactions.

• Showcase an ability to create clear and concise design specifications for engineering handoff.

• Provide examples of how you have leveraged AI tools to document processes or generate insights for design.

📝 Enhancement Note: This section is entirely inferred based on the "UX Designer" role and the emphasis on "UX Discovery," "UX Metrics," and "Design Systems." A strong portfolio is a standard requirement for design roles, and I've outlined specific components expected, focusing on process, impact, and collaboration. The integration of AI tools into the portfolio is a direct response to the specific "Nice to have" mentioning AI in the SDLC.

💵 Compensation & Benefits

Salary Range:

• Based on industry benchmarks for experienced UX Designers in Poland, a competitive salary range is estimated to be between 120,000 PLN to 180,000 PLN gross annually. This range accounts for the 5-10 years of experience, the complexity of the role within a global organization like Xebia, and the required specialization in UX discovery and design systems.

• The final salary will be determined by the candidate's specific experience, skill set, and qualifications. Benefits:

• Health Insurance: Comprehensive private healthcare package for employees and potentially their families.

• Professional Development: Access to training, workshops, conferences, and certifications to enhance design skills and stay current with industry trends, including AI.

• Design System Resources: Dedicated resources and support for developing and maintaining design systems.

• Cross-functional Exposure: Opportunities to work with leading clients and cutting-edge technologies (AWS, Azure, GCP, Databricks, Snowflake) across various industries.

• Employee Assistance Program (EAP): Support services for employee well-being.

• Work-Life Balance Initiatives: Policies and culture that promote a healthy balance between professional and personal life.

• Modern Office Environment: Access to well-equipped, collaborative office spaces in Poland.

Working Hours:

• Standard full-time working hours, estimated at 40 hours per week.

• While the role is on-site, Xebia is known for its focus on engineering excellence and often implements flexible working arrangements where possible, allowing for potential hybrid work options and adaptability around project needs.

📝 Enhancement Note: Salary range is an estimate for Poland, based on experience level and role complexity. Benefits are inferred from typical offerings at large, global tech consulting firms like Xebia, with a specific nod to professional development which is crucial for a UX role involving AI. Working hours are based on the AI-derived 40 hours/week.

🎯 Team & Company Context

🏢 Company Culture

Industry: Technology Consulting, Digital Transformation, AI, Data & Cloud, Intelligent Automation, Digital Products.

Company Size: Over 5,000 professionals globally, with nearly 1,000 experts in the CEE region. This indicates a large, established organization with significant reach and resources, offering exposure to a wide array of projects and clients.

Founded: Xebia has over 25 years of experience, signifying a mature company with deep-rooted expertise and a stable market presence.

Team Structure:

• Cross-functional Teams: The UX Designer will work within multidisciplinary teams comprising Product Managers, Engineers, Experimentation specialists, and potentially Data Scientists, fostering a collaborative and agile environment.

• Reporting Structure: Typically, UX Designers report into a Design Lead or Head of Product/Design within a specific business unit or client project, with clear lines of communication to Product Owners and Engineering leads.

• Global & Regional Presence: The role operates within Xebia's CEE region, but benefits from the extensive global network and best practices of the larger Xebia organization.

Methodology:

• Agile & Lean Practices: Expect to work within Agile development frameworks (Scrum, Kanban) with a focus on iterative design, continuous feedback, and rapid prototyping.

• Data-Driven Approach: Emphasis on using UX metrics and A/B testing to validate design hypotheses and measure success.

• Engineering Excellence: A strong focus on quality, maintainability, and scalable solutions, driven by deep technical expertise.

• People-First Culture: A commitment to employee growth, knowledge sharing, and fostering a supportive work environment.

Company Website: https://xebia.com/

📝 Enhancement Note: Company context is derived from the provided description, highlighting Xebia's global scale, technical focus (AI-first, Data & Cloud), and CEE presence. The team structure and methodology are inferred based on standard practices in digital transformation consultancies and the explicit mention of cross-functional teams and agile development.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a Mid-Senior UX Designer. It requires independent execution of design tasks, leadership in UX discovery, contribution to design systems, and the ability to navigate complex stakeholder environments. It is a key individual contributor role with potential for future specialization or leadership.

Reporting Structure: The UX Designer will likely report to a Design Lead or Manager within the CEE region's Digital Products division. They will collaborate closely with Product Owners and Engineering Leads on specific client projects or internal initiatives.

Operations Impact: The UX Designer's work directly influences product success by ensuring user adoption, satisfaction, and conversion rates. By crafting intuitive and effective user experiences, they contribute to increased customer loyalty, reduced support costs, and ultimately, revenue growth for Xebia's clients. The role's impact is amplified by working on diverse projects across various industries and leveraging advanced technologies like AI.

Growth Opportunities:

• Specialization: Deepen expertise in specific areas such as AI-driven UX, financial product design, or advanced design system architecture.

• Leadership: Progress to a Senior UX Designer, Lead UX Designer, or Design Manager role, overseeing teams and strategic design initiatives.

• Client Engagement: Develop strong client-facing skills and potentially transition into roles with more direct client advisory responsibilities.

• Skill Development: Continuous learning in emerging AI technologies and their application in UX, supported by Xebia's commitment to training and knowledge sharing.

• Cross-Industry Experience: Gain broad exposure to different industries and business models, enhancing versatility and marketability.

📝 Enhancement Note: This section extrapolates career pathing and impact based on the mid-senior level, the nature of a consulting firm, and the emphasis on AI and digital transformation. The growth opportunities are tailored to a UX design career within such an organization.

🌐 Work Environment

Office Type: Xebia operates modern, well-equipped office spaces designed to foster collaboration and innovation. These environments typically include open-plan work areas, meeting rooms, breakout zones, and potentially dedicated spaces for client workshops.

Office Location(s): While specific office locations within Poland are not detailed, Xebia has a significant presence in the CEE region. Candidates should expect to work from one of their established Polish offices, offering accessibility and a professional workspace.

Workspace Context:

• Collaborative Atmosphere: The environment encourages interaction with colleagues from diverse disciplines, promoting a dynamic exchange of ideas and knowledge sharing.

• Technology Focus: Ready access to high-performance workstations, design software, and collaboration tools essential for UX design and AI tool utilization.

• Client Interaction: Opportunities to engage with clients directly, understanding their business needs and presenting design solutions within a professional setting.

Work Schedule:

• The role adheres to a standard full-time work schedule (approx. 40 hours/week), with potential for hybrid arrangements.

• A focus on empowering employees to manage their time effectively while ensuring project timelines and client needs are met.

📝 Enhancement Note: This section infers the office environment based on Xebia's profile as a global tech consultancy, which typically provides modern, collaborative workspaces. Specific office locations are not known, so generalities about Polish offices are used.

📄 Application & Portfolio Review Process

Interview Process:

• CV Review: Initial screening of your resume for relevant experience and qualifications.

• HR Call: A preliminary conversation to assess cultural fit, motivation, and basic requirements.

• Interview (Hiring Team): A deeper dive into your UX design philosophy, process, problem-solving skills, and experience with complex projects. Expect questions on UX discovery and design systems.

• Task: A practical design challenge or exercise to evaluate your design skills, thought process, and ability to apply UX principles. This might involve a scenario-based problem or a design critique.

• Client Interview: An opportunity to meet with the client for whom you would be working, assessing your ability to integrate into their team and understand their specific needs.

• Decision: Final evaluation and offer.

Portfolio Review Tips:

• Structure for Clarity: Organize your portfolio logically, featuring 3-5 strong case studies. Start with a summary of your role and impact.

• Process-Oriented Storytelling: For each case study, clearly outline the problem, your process (discovery, research, ideation, design, testing), your specific contributions, and the outcomes.

• Quantify Impact: Use UX metrics and data to demonstrate the success of your designs. If exact numbers aren't available, use qualitative data or explain the intended impact.

• Highlight AI Integration: If applicable, showcase how you've used AI tools to enhance your workflow, analyze data, or generate insights.

• Adaptability: Be prepared to discuss how you handle ambiguity, complex stakeholder environments, and cross-functional collaboration.

• Conciseness: While detailed, ensure your presentation is concise and engaging, respecting the interviewer's time.

Challenge Preparation:

• Understand the Context: If assigned a task, thoroughly understand the problem statement, target audience, and business goals.

• Focus on Process: Demonstrate your systematic approach to problem-solving, even if the final solution is not fully polished.

• Time Management: Allocate your time wisely to ensure you address all key aspects of the challenge within the given constraints.

• Articulate Rationale: Be ready to explain the "why" behind your design decisions, referencing UX principles and data.

• AI Application: Consider if and how AI tools could be used to accelerate parts of the task or provide deeper insights.

📝 Enhancement Note: This section is derived from the "Recruitment Process" provided and general best practices for UX interviews. I've expanded each stage with specific expectations and actionable advice relevant to a UX Designer role, particularly emphasizing the portfolio review and any potential design tasks. The inclusion of AI is a direct response to the job description's specific requirements.

🛠 Tools & Technology Stack

Primary Tools:

• Design & Prototyping: Figma, Sketch, Adobe XD, InVision, Axure RP.

• User Research & Testing: UserTesting.com, Maze, Hotjar, Google Analytics, SurveyMonkey.

• Collaboration & Project Management: Jira, Confluence, Asana, Trello, Miro, Mural.

• AI-Powered Assistants: ChatGPT, Claude, Microsoft Copilot, Google Bard/Gemini for productivity, ideation, and analysis.

Analytics & Reporting:

• Web Analytics: Google Analytics, Adobe Analytics.

• A/B Testing Platforms: Optimizely, VWO, Google Optimize.

• Data Visualization: Tableau, Power BI (understanding how to interpret data presented here is key).

CRM & Automation:

• While not primary UX tools, familiarity with CRM systems (e.g., Salesforce) and marketing automation platforms is beneficial for understanding the broader business context and user journey within those systems.

📝 Enhancement Note: This list is compiled based on standard tools used by UX Designers in enterprise environments, with a specific emphasis on AI-powered assistants as mentioned in the job description. Familiarity with analytics and project management tools is crucial for cross-functional collaboration and data-driven decision-making.

👥 Team Culture & Values

Operations Values:

• User-Centricity: A deep commitment to understanding and advocating for the user in all design decisions.

• Excellence & Quality: Striving for high standards in design, implementation, and client delivery.

• Collaboration & Teamwork: Fostering an environment where diverse perspectives are valued and integrated to achieve collective success.

• Continuous Learning & Growth: Encouraging curiosity, experimentation, and personal development, especially in rapidly evolving fields like AI.

• Innovation: Proactively seeking new solutions and embracing emerging technologies to drive impactful outcomes.

Collaboration Style:

• Cross-functional Integration: Active participation in multidisciplinary teams, ensuring seamless communication and alignment between design, product, and engineering.

• Open Feedback Culture: Encouraging constructive feedback loops to continuously improve designs and processes.

• Knowledge Sharing: A culture that promotes sharing best practices, learnings, and insights across teams and projects.

• Agile & Iterative: Adapting to evolving requirements and iterating on designs based on feedback and data.

📝 Enhancement Note: These values and collaboration styles are inferred from Xebia's description of being an "AI-first, digital transformation, and engineering partner" with a "people-first culture" and "continuous focus on growth and knowledge sharing." They align with what's expected in a modern, collaborative tech consultancy.

⚡ Challenges & Growth Opportunities

Challenges:

• Navigating Ambiguity: Effectively designing solutions in complex, often ill-defined problem spaces across multiple user journeys.

• Balancing Stakeholder Needs: Reconciling diverse and sometimes conflicting requirements from various stakeholders while championing the user.

• Integrating AI Effectively: Exploring and implementing AI-powered features or tools in a way that genuinely enhances user experience without being intrusive or overly complex.

• Keeping Pace with Technology: Continuously learning and adapting to the rapid advancements in AI, design tools, and UX methodologies.

Learning & Development Opportunities:

• AI in UX Specialization: Opportunities to lead projects focused on AI-driven user experiences and gain expertise in prompt engineering for design tools.

• Advanced Design System Development: Contributing to or leading the evolution of complex design systems for large-scale product portfolios.

• Client Advisory Skills: Developing expertise in translating client business challenges into innovative UX solutions and presenting them effectively.

• Mentorship Programs: Access to senior designers and leaders for guidance and career development.

• Industry Certifications & Conferences: Support for attending relevant events and obtaining certifications in UX, AI, or related fields.

📝 Enhancement Note: Challenges are derived from the job description's mention of "ambiguity and complexity" and the inherent challenges of integrating new technologies like AI. Growth opportunities are tailored to a UX designer's career progression within a firm focused on digital transformation and AI.

💡 Interview Preparation

Strategy Questions:

• Design Process & Discovery: "Walk me through a complex UX project from discovery to launch. How did you identify user needs and business opportunities?" (Be prepared to detail your UX discovery techniques, stakeholder engagement, and how you handled ambiguity).

• Design Systems: "Describe your experience with design systems. How have you contributed to or maintained one, and what are the key challenges in ensuring adoption across large organizations?"

• AI Integration: "How have you used AI-powered assistants to improve your design process or analysis? Can you provide a specific example of how AI could enhance the user experience in a financial product?" (Prepare examples of using ChatGPT, Claude, etc., and think about AI applications in finance UX).

• Collaboration & Stakeholders: "Describe a situation where you had to manage conflicting stakeholder requirements. How did you navigate this to achieve a successful design outcome?"

Company & Culture Questions:

• "What interests you about Xebia and our focus on AI-first digital transformation?" (Research Xebia's recent projects, values, and their approach to AI).

• "How do you foster a resilient design team and culture?" (Discuss your approach to collaboration, feedback, and mentorship).

• "How do you measure the impact of your UX designs?" (Prepare to discuss UX metrics and ROI demonstration). Portfolio Presentation Strategy:

• Narrative Flow: Structure your presentation around the stories of your case studies, highlighting the problem, your journey, and the impact.

• Visual Clarity: Ensure your slides are clean, visually appealing, and easy to follow.

• Focus on Process: Emphasize your thought process and how you arrived at your solutions, not just the final designs.

• Quantify Results: Wherever possible, present data and metrics that showcase the success of your work.

• Engage the Audience: Be interactive, ask clarifying questions, and be prepared to discuss your work in detail.

📝 Enhancement Note: This section provides specific questions and preparation advice tailored to the UX Designer role at Xebia, factoring in their AI focus, client-facing nature, and the emphasis on UX discovery and design systems.

📌 Application Steps

To apply for this UX Designer position:

• Submit your application through the Greenhouse link provided.

• Curate Your Portfolio: Select your strongest 3-5 UX case studies that best represent your skills in UX discovery, complex problem-solving, and design system work. Ensure each case study clearly articulates the problem, your process, your contributions, and the measurable impact.

• Tailor Your Resume: Highlight keywords from the job description, such as "UX Discovery," "Design Systems," "Cross-functional Collaboration," and "AI-powered Assistants." Quantify achievements where possible.

• Prepare for the Interview Process: Familiarize yourself with Xebia's company values and recent projects. Practice articulating your design process and rationale, especially concerning AI integration and stakeholder management. Be ready to present your portfolio and discuss your approach to design challenges.

• Research AI Applications in UX: Understand how AI is currently being used and could be used in UX design, particularly within financial domains if that's a focus area.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.