Graphic Designer / Office Person

📍 Job Overview

Job Title: Graphic Designer / Office Person

Company: SIGNS DESIGNS

Location: Beachwood, New Jersey, United States

Job Type: FULL_TIME

Category: Graphic Design & Operations Support

Date Posted: September 01, 2026

Experience Level: 2-5 Years (Mid-Level)

Remote Status: On-site

🚀 Role Summary

• This is a hybrid role requiring a blend of creative graphic design expertise and essential administrative office management skills, with a 50/50 split between the two functions.

• The position involves direct customer interaction, translating client visions into tangible graphic designs for various applications including signage, banners, and vehicle wraps.

• Responsibilities include managing the full design lifecycle from client consultation and artwork creation to preparing print-ready files and coordinating with production.

• Essential administrative duties encompass front office management, customer communication (phone, email), order processing, invoicing, and maintaining accurate job and digital file records.

• The role is ideal for an individual who thrives in a fast-paced, hands-on environment and enjoys a collaborative, friendly atmosphere, including the presence of office dogs.

📝 Enhancement Note: The raw job description's "AI posting crap" disclaimer highlights a need for a candidate who can adapt to both professional client interactions and a more informal, team-oriented work environment. The emphasis on "talking to the customers" and "making their dreams come to life" suggests a client-facing role with a strong focus on customer satisfaction and creative problem-solving.

📈 Primary Responsibilities

• Graphic Design Execution:

  • Develop and execute compelling graphic designs for a wide range of media, including signage, banners, vehicle wraps, apparel (screen printing, DTF), and other visual marketing materials.
  • Create and refine print-ready artwork, ensuring adherence to technical specifications for various printing processes.
  • Utilize industry-standard design software to produce high-quality visual assets.

• Client Consultation & Communication:

  • Engage directly with customers to understand their design requirements, project scope, and brand guidelines.
  • Provide design recommendations and solutions to meet client objectives and expectations.
  • Manage client feedback and implement revisions efficiently and effectively.

• Office & Administrative Management:

  • Oversee front office operations, including managing incoming calls, responding to emails, and welcoming visitors.
  • Process customer orders accurately, generate invoices, and maintain detailed job records.
  • Ensure timely and accurate data entry and record-keeping for all projects and administrative tasks.

• Production Coordination:

  • Liaise effectively with production staff to communicate design specifications, material requirements, and project timelines.
  • Review production outputs to ensure alignment with approved designs and quality standards.

• File Management & Archiving:

  • Maintain organized digital libraries for design files, client assets, and project archives.

  • Implement and adhere to file naming conventions and organizational structures for efficient retrieval.

📝 Enhancement Note: The 50/50 split between design and office duties is a critical aspect. Candidates should be comfortable with administrative tasks as a core component of the role, not just an ancillary duty. The mention of "paper work and back end items" reinforces the administrative weight of the position.

🎓 Skills & Qualifications

Education:

• While no specific degree is mandated, a strong portfolio demonstrating graphic design proficiency is essential.

• Formal education in Graphic Design, Fine Arts, or a related field is advantageous but not strictly required if equivalent practical experience and skills can be demonstrated. Experience:

• 2-5 years of hands-on experience in graphic design, with a preference for those with experience in the signage, print, and apparel printing (screen printing, DTF) industries.

• Proven experience in managing front office duties, customer service, and administrative tasks within a business environment. Required Skills:

• Design Software Proficiency: Expert-level skills in Adobe Illustrator and Photoshop; strong familiarity with CorelDRAW is highly desirable.

• Specialized Software: Proficiency in Flexi Sign is a significant advantage, explicitly stated as the company's primary program.

• Design Fundamentals: Solid understanding of color theory, typography, layout design principles, and visual hierarchy.

• Print Production Knowledge: Familiarity with preparing files for various printing methods (signage, banners, vehicle wraps, apparel).

• Customer Service Excellence: Demonstrated ability to communicate effectively with clients, understand needs, and provide exceptional service.

• Administrative Acumen: Competence in managing general office tasks, including answering phones, responding to emails, order processing, and invoicing.

• Organizational Skills: Strong attention to detail, ability to manage multiple projects simultaneously, and maintain organized digital and physical files.

• Teamwork & Independence: Ability to work autonomously and collaboratively within a small team environment.

Preferred Skills:

• Direct experience with Flexi Sign software.

• Experience with DTF (Direct to Film) and screen printing processes.

• Knowledge of vehicle wrap design and production.

• Basic understanding of sales processes or order management systems.

📝 Enhancement Note: The explicit mention of "Flexi Sign" as the "main program" is a critical requirement. Candidates lacking this specific software experience should be prepared to demonstrate exceptional adaptability and a strong aptitude for learning new design software quickly. The "down and dirty" section also emphasizes the need for a candidate who is comfortable with a less corporate, more hands-on approach.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Design Versatility: Showcase a range of graphic design projects, including signage, banners, vehicle wraps, and apparel designs, demonstrating proficiency in different applications and styles.

• Software Application: Highlight projects created using Adobe Illustrator, Photoshop, and ideally Flexi Sign, to demonstrate technical proficiency.

• Print-Readiness: Include examples of artwork prepared for print, illustrating an understanding of bleed, resolution, color modes, and file preparation for production.

• Client Collaboration Examples: If possible, include case studies or examples that illustrate your process of understanding client needs, developing design concepts, and incorporating feedback.

• Process Documentation (Optional but Recommended): Briefly outline your design workflow for a typical project, from initial client brief to final file delivery.

Process Documentation:

• Candidates are expected to articulate their design process clearly, detailing how they approach concept development, client communication, revision cycles, and final file preparation for print.

• An understanding of workflow management for balancing design tasks with administrative duties is crucial.

📝 Enhancement Note: Given the dual nature of the role, a portfolio that effectively balances creative design work with evidence of organizational skills and client interaction management will be most impactful. Demonstrating an understanding of the entire project lifecycle, from initial sales/inquiry to final production handoff, is key.

💵 Compensation & Benefits

Salary Range: $18.00 - $45.00 per hour

Explanation of Range: This wide salary range reflects the significant variation in responsibilities and required skill sets for this dual role. The lower end ($18-$25/hour) likely corresponds to candidates with strong administrative skills and developing graphic design abilities, or those focusing more on the office duties. The higher end ($30-$45/hour) is for candidates with extensive experience in Flexi Sign, advanced graphic design skills, particularly in signage and print production, and a proven track record in client management and operational efficiency. The company's emphasis on growth suggests that initial compensation may be at the lower end, with potential for significant increases as the employee proves their value and takes on more responsibility.

Benefits:

• Opportunity for advancement: Potential to grow within the company, taking on more design or operational responsibilities.

• Employee discounts: Discounts on the company's signage and design products.

• Paid time off: Standard PTO benefits, offering work-life balance.

Working Hours:

• Expected to be a full-time position, likely around 40 hours per week.

• The work environment is described as "open friendly," and the presence of dogs daily suggests a less formal, more relaxed office atmosphere, which may translate to some flexibility, though core business hours will apply.

📝 Enhancement Note: The broad salary range indicates a significant opportunity for negotiation based on the candidate's specific skill set, particularly their proficiency with Flexi Sign and their combined experience in both design and administrative functions. Candidates should be prepared to clearly articulate their value proposition for both facets of the role.

🎯 Team & Company Context

🏢 Company Culture

Industry: Signage and Graphics Manufacturing/Services

Company Size: Small to Medium-sized Business (SMB). The description mentions a "small team" and "three of the worlds most beautiful Dogs are in the office daily," indicating a close-knit, potentially informal work environment. This size means employees often wear multiple hats and have direct impact.

Founded: The company was founded at an unknown date, but the description implies it is an established local business serving the Beachwood, NJ area with custom signage solutions.

Team Structure:

• The team is described as "tight-knit," suggesting close collaboration and interdependency.

• The Graphic Designer / Office Person will likely report directly to the owner or a senior manager, given the small team size.

• Cross-functional collaboration is inherent, requiring close work with production staff and direct interaction with customers. Methodology:

• Customer-Centric Design: The company prides itself on "creativity, attention to detail, and personalized service," indicating a strong focus on meeting individual client needs.

• Hands-On Production: The role involves preparing files for production, implying a practical, results-oriented approach to design.

• Adaptable Environment: The "down and dirty" commentary suggests a culture that values directness, hard work, and a good attitude over strict corporate formality. The presence of dogs underscores a friendly, approachable atmosphere.

Company Website: NJSign.com

📝 Enhancement Note: The company culture appears to be a significant factor. Candidates who are comfortable with an informal, pet-friendly environment and who can adapt to a dynamic, multi-faceted role will be a better fit than those seeking a highly structured, corporate setting.

📈 Career & Growth Analysis

Operations Career Level: This role sits at a mid-level, bridging creative execution and operational support. It's suitable for individuals with 2-5 years of experience who are looking for a role with diverse responsibilities and opportunities to grow beyond a single specialization.

Reporting Structure: Likely reports to the owner or a general manager, providing direct exposure to company leadership and decision-making processes. This structure allows for quick feedback loops and the potential to influence operational improvements.

Operations Impact: The role has a direct impact on customer satisfaction through design quality and service, and on operational efficiency through accurate order processing and file preparation. Success in this role contributes directly to the company's revenue and reputation by delivering high-quality products and maintaining smooth internal processes.

Growth Opportunities:

• Skill Specialization: Deepen expertise in Flexi Sign and other signage-specific design software, becoming the go-to expert for complex design challenges.

• Operational Advancement: Take on more responsibility for office management, order processing systems, inventory, or customer relationship management.

• Client Management Leadership: Potentially move into a client relations or account management role, focusing more on sales support and customer success.

• Design Leadership: With proven experience and leadership potential, could evolve into a lead designer role, mentoring junior staff or overseeing design projects.

📝 Enhancement Note: The emphasis on "growing with our company long term" suggests that the employer is looking for someone who can develop within the organization. Demonstrating a willingness to learn, adapt, and take on new responsibilities will be key to career progression here.

🌐 Work Environment

Office Type: A small, integrated office and production environment. The "down and dirty" commentary and mention of dogs suggest a casual, hands-on workspace. It's likely a combined office/showroom/production area where different functions are closely located.

Office Location(s): Beachwood, New Jersey. The specific address is not provided, but it is a physical location requiring on-site presence.

Workspace Context:

• Collaborative Environment: Expect to work closely with production staff and interact frequently with customers. The atmosphere is described as "open friendly."

• Tool & Technology Availability: Access to industry-standard design software (Adobe Suite, Flexi Sign) and office equipment (phones, computers, printers).

• Pet-Friendly Office: The daily presence of three dogs is a significant feature of the work environment, requiring comfort and potential interaction with animals.

Work Schedule:

• Full-time, likely Monday through Friday, standard business hours (e.g., 9 AM - 5 PM), though specific hours may vary. The role requires on-site presence to manage front-office duties and collaborate with production.

📝 Enhancement Note: The pet-friendly aspect is a unique cultural element that applicants must be comfortable with. This detail suggests a company culture that values a relaxed, friendly atmosphere alongside professional output.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Application & Screening: Submit resume and cover letter (highlighting Flexi Sign experience if applicable). The company may use an ATS (Applicant Tracking System) like CareerPlug.

• Portfolio Review: Candidates will be asked to present their design portfolio, focusing on relevant work (signage, print, apparel) and demonstrating proficiency in required software. Be prepared to discuss your design process and client interactions.

• Skills Assessment/Practical Test: May involve a short design exercise or a demonstration of Flexi Sign capabilities.

• In-Person Interview: Meet the team, discuss the dual nature of the role, assess cultural fit (including comfort with dogs and the company's informal environment), and discuss salary expectations.

• Final Offer: Based on assessment of skills, experience, and cultural fit.

Portfolio Review Tips:

• Showcase Flexi Sign: If you have Flexi Sign experience, make it prominent. Create a specific section or highlight projects done using it.

• Demonstrate Versatility: Include examples across signage, banners, vehicle wraps, and apparel to show you can handle diverse projects.

• Highlight Process: For each project, briefly explain the client's brief, your design approach, challenges overcome, and the final outcome.

• Quantify Achievements: If possible, mention how your designs or administrative efficiency contributed to client satisfaction or project success.

• Keep it Concise: Focus on your best, most relevant work. A curated portfolio is better than an overwhelming one.

Challenge Preparation:

• Be ready to discuss how you would handle a typical day, balancing design tasks with administrative duties.

• Prepare examples of how you've managed demanding clients or tight deadlines in previous roles.

• Think about how you would approach designing a specific type of signage based on a hypothetical client brief.

• Be prepared to discuss your understanding of print production processes.

📝 Enhancement Note: The interview process will likely be informal but thorough. Be ready to demonstrate both your creative capabilities and your administrative competence. Your ability to communicate your thought process and adapt to a hands-on, potentially chaotic environment will be key.

🛠 Tools & Technology Stack

Primary Design Software:

• Adobe Illustrator: Essential for vector-based design, logo creation, and detailed artwork.

• Adobe Photoshop: Crucial for raster image editing, photo manipulation, and preparing files for specific print applications.

• CorelDRAW: A strong secondary design tool, often used in the sign industry.

• Flexi Sign: The company's primary software; proficiency here is a significant advantage and highly sought after.

Other Potential Tools:

• DTF/Screen Printing Software: If specific RIP software or design prep tools are used for apparel printing.

• CRM/Order Management System: For processing orders, invoicing, and managing customer data. This could be a specific software or a combination of tools.

• File Transfer/Cloud Storage: For managing and sharing digital assets and client files.

📝 Enhancement Note: Proficiency in Flexi Sign is paramount. If a candidate lacks this, they should emphasize their ability to quickly learn and master new design software, backed by examples of rapid skill acquisition in previous roles.

👥 Team Culture & Values

Operations Values:

• Customer Focus: Prioritizing client needs and satisfaction through personalized service and creative solutions.

• Quality & Craftsmanship: Taking pride in delivering high-quality designs and products that meet exacting standards.

• Teamwork & Collaboration: Working effectively within a small, integrated team, supporting colleagues, and sharing responsibilities.

• Adaptability & Flexibility: Being comfortable with a dynamic work environment, changing priorities, and wearing multiple hats.

• Friendliness & Openness: Embracing a welcoming atmosphere, including the presence of office dogs, and maintaining positive interpersonal relationships.

Collaboration Style:

• Direct & Hands-On: Expect frequent face-to-face communication and collaboration with production staff and management.

• Integrated Approach: The blend of design and office duties means close integration between customer-facing tasks and production workflows.

• Feedback Culture: Likely an environment where feedback is shared openly, and team members contribute to improving processes and outcomes.

📝 Enhancement Note: The company's informal, "down and dirty" approach suggests that candidates who are highly adaptable, possess a strong work ethic, and can thrive in a less structured, more personal environment will be well-suited.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Dual Responsibilities: Effectively managing the 50/50 split between creative design work and administrative office duties requires excellent time management and prioritization skills.

• Mastering Flexi Sign: For candidates unfamiliar with Flexi Sign, quickly acquiring proficiency will be a primary challenge.

• Client Expectation Management: Handling diverse client requests, managing revisions, and ensuring satisfaction within project timelines.

• Small Team Dynamics: Working effectively in a small team where individual contributions have a significant impact, requiring strong interpersonal and problem-solving skills.

Learning & Development Opportunities:

• Advanced Design Software Skills: Becoming a true expert in Flexi Sign, potentially exploring advanced features for complex projects.

• Industry Specialization: Deepening knowledge of signage manufacturing processes, materials, and best practices.

• Operational Process Improvement: Contributing to streamlining office procedures, order management, or file organization.

• Client Relationship Management: Developing skills in client communication, sales support, and customer retention.

📝 Enhancement Note: The challenges presented are directly tied to the unique nature of the role. Candidates should prepare to discuss how they would tackle these specific issues, framing them as opportunities for skill development and contribution to the company's success.

💡 Interview Preparation

Strategy Questions:

• "How would you prioritize your day if you had a complex design project due and several urgent customer inquiries simultaneously?" (Assesses time management, prioritization, and client service under pressure)

• "Describe your experience with Flexi Sign. If you haven't used it, how would you approach learning it quickly?" (Assesses software adaptability and learning aptitude)

• "Walk us through a challenging graphic design project you completed, from initial client brief to final delivery. What was your process?" (Assesses design process, problem-solving, and communication skills)

• "What is your experience with preparing artwork for different types of printing, such as signage or apparel?" (Assesses technical print knowledge) Company & Culture Questions:

• "What do you know about SIGNS DESIGNS and our services?" (Assesses research and interest)

• "How do you feel about working in an office environment with dogs present daily?" (Assesses comfort with the unique office culture)

• "Describe your ideal work environment. What kind of team culture do you thrive in?" (Assesses cultural fit)

• "This role is 50% design and 50% office duties. How do you feel about that balance?" (Assesses understanding and acceptance of the role's scope) Portfolio Presentation Strategy:

• Structure: Begin with an overview of your strongest, most relevant projects (signage, print, apparel).

• Flexi Sign Focus: If you have Flexi Sign experience, dedicate specific slides or examples to showcase your work and proficiency.

• Process Explanation: For each project, briefly explain the client's needs, your design approach, challenges, and the final output.

• Visual Clarity: Use high-quality images of your work. Ensure any technical details (like file prep) are clearly explained.

• Conciseness: Be prepared to present your portfolio efficiently, highlighting key aspects within a reasonable timeframe.

📝 Enhancement Note: Be ready to articulate not just your design skills, but also your administrative capabilities and your ability to integrate into a small, friendly team. Demonstrating enthusiasm for both aspects of the role is crucial.

📌 Application Steps

To apply for this Graphic Designer / Office Person position:

• Submit your application through the provided link on careerplug.com, ensuring all required fields are completed accurately.

• Resume Optimization: Tailor your resume to highlight both graphic design skills (specifically mentioning Adobe Illustrator, Photoshop, CorelDRAW, and crucially, Flexi Sign if applicable) and administrative/office management experience (customer service, order processing, invoicing). Use keywords from the job description.

• Portfolio Curation: Prepare a digital portfolio that clearly showcases your best work in signage, banners, vehicle wraps, and apparel design. Ensure it demonstrates your proficiency with the required software and your understanding of print-ready file preparation.

• Cover Letter Crafting: Write a concise cover letter that expresses your enthusiasm for the dual nature of the role, highlights your relevant experience (especially with Flexi Sign), and addresses your comfort with the company culture (including dogs).

• Interview Preparation: Research SIGNS DESIGNS and NJSign.com. Practice discussing your portfolio, your approach to design challenges, and how you would manage the administrative responsibilities of the role. Be ready to articulate your salary expectations within the provided range.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.