Graphic Designer and Finance Assistant

📍 Job Overview

Job Title: Graphic Designer and Finance Assistant

Company: Hamilton County, Indiana

Location: Noblesville, IN, United States

Job Type: Part-time

Category: Operations Support (Graphic Design & Finance Administration)

Date Posted: 2026-08-12

Experience Level: Entry-level to Junior (0-2 years)

Remote Status: On-site

🚀 Role Summary

• This unique hybrid role blends essential graphic design and marketing support with fundamental finance and administrative assistance for the Hamilton County Parks and Recreation Department.

• Key responsibilities include creating visually appealing marketing collateral and assisting with departmental financial record-keeping and reporting.

• The position requires proficiency in design software and a foundational understanding of financial principles to support departmental operations.

• This role offers an opportunity to contribute to public service by enhancing community engagement through design and ensuring accurate financial administration.

📝 Enhancement Note: The dual nature of this role (Graphic Design and Finance Assistant) is unusual and suggests a need for a candidate with versatile skills or a strong willingness to learn both areas. The description leans heavily on administrative and basic design tasks rather than complex financial analysis or advanced design strategy, aligning with an entry-level to junior operational support function.

📈 Primary Responsibilities

• Develop and create graphic designs for various departmental needs, including website content, printed marketing materials, social media, and outreach initiatives.

• Assist in updating and maintaining online and print marketing collateral to ensure accurate and engaging communication with the public.

• Support departmental financial functions by assisting with bookkeeping, data entry, and the preparation of routine financial documents and reports.

• Maintain and update online community calendars with new information and events, ensuring timely dissemination of public information.

• Provide administrative support for park programs and events, which may include logistical assistance, material preparation, or on-site support.

• Manage and organize departmental records, ensuring accuracy and accessibility for reporting and operational needs.

• Collaborate with Parks Department Managers to understand design and financial support requirements, translating needs into actionable outputs.

• Operate standard office equipment, including computers, printers, and telephones, to facilitate daily tasks.

📝 Enhancement Note: While the core responsibilities list "graphic design" and "finance material," the detailed duties emphasize the creation of marketing materials and assisting with financial functions, indicating a strong support role rather than a lead position in either discipline. The inclusion of "website design" in the requirements further clarifies the digital design aspect.

🎓 Skills & Qualifications

Education: Associate or bachelor’s degree in graphic design, website design, or a related financial field is preferred.

Experience: Experience in graphic design and/or finance/bookkeeping is beneficial, with a demonstrated ability to learn and apply new skills in both areas.

Required Skills:

• Working knowledge of standard English grammar, spelling, and punctuation for correspondence and report preparation.

• Proficiency with Microsoft Excel for data management and basic financial tasks.

• Proficiency with Adobe Creative Suite applications, specifically Illustrator and Adobe Acrobat, for graphic design and document management.

• Ability to create both printed and online marketing materials.

• Basic knowledge of bookkeeping and accounting principles.

• Ability to perform simple arithmetic calculations and maintain organized records.

• Effective communication skills, with the ability to interact professionally with co-workers, other county departments, community organizations, and the public.

• Ability to understand and follow written and oral instructions, and respond appropriately to constructive criticism.

• Ability to work independently and collaboratively in a team environment with minimal supervision.

• Ability to manage multiple tasks simultaneously and complete assignments amidst distractions.

• Ability to serve the public with diplomacy and respect.

• Possession of a valid Indiana driver's license and a demonstrated safe driving record. Preferred Skills:

• Experience in public communications and preparing promotional materials.

• Public speaking and presentation planning abilities.

• Familiarity with cloud-based platforms for content management.

• Experience with updating online community calendars.

• Basic understanding of website design principles and content management systems.

📝 Enhancement Note: The requirements clearly indicate a need for practical, hands-on skills in design software (Adobe Creative Suite) and office productivity tools (Microsoft Excel). The emphasis on communication and customer service is critical for a public-facing role within a county government. The "preferred" skills suggest areas where a candidate could stand out, particularly in website management.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A portfolio showcasing graphic design work, particularly examples relevant to marketing collateral, digital content, and printed materials.

• Demonstrations of proficiency in Adobe Illustrator and Adobe Acrobat, highlighting the ability to create professional-quality designs and manage document formats.

• Examples of website content or updates, if applicable, showcasing an understanding of digital design principles.

• Any relevant financial documentation or reports (anonymized if necessary) that demonstrate organizational skills and basic financial understanding. Process Documentation:

• Ability to document design processes, from concept to final output, to ensure consistency and knowledge transfer.

• Capacity to follow established financial procedures for data entry, record-keeping, and report generation.

• Understanding of workflow management for juggling design requests and financial administrative tasks.

📝 Enhancement Note: For this role, the portfolio is crucial for the graphic design aspect. Applicants should be prepared to present examples that demonstrate their design aesthetic, technical proficiency, and ability to meet specific communication objectives for marketing materials. For the finance side, while a formal portfolio might not be expected, demonstrating organizational skills through examples of record-keeping or reporting would be beneficial.

💵 Compensation & Benefits

Salary Range: $26.9583 per hour. This equates to an annual salary of approximately $56,084.64 for a full-time equivalent, but as this is a part-time role, actual annual earnings will be prorated based on hours worked.

Benefits:

• Hepatitis B vaccination series provided at no cost through the Hamilton County Health Department.

• Employees who temporarily decline vaccination may do so for up to six (6) months with medical justification.

• Potential for occasional work extended, weekend, and/or evening hours.

Working Hours: Part-time, "As Assigned." The description also notes the potential for occasional extended, weekend, and/or evening hours, suggesting flexibility may be required.

📝 Enhancement Note: The hourly rate of $26.9583 is a specific figure provided. For a part-time role, it's important to note that the actual annual income will depend on the number of hours worked per week. The Hepatitis B vaccination is a specific occupational health benefit relevant to potential exposure to bloodborne pathogens, a standard practice in public sector roles that might involve public interaction or handling of materials.

🎯 Team & Company Context

🏢 Company Culture

Industry: Government / Public Sector (Parks and Recreation)

Company Size: Hamilton County is a large governmental entity, employing a significant number of individuals across various departments. The Parks and Recreation department itself likely comprises a substantial team.

Founded: Hamilton County was established in 1823, indicating a long-standing presence and deep roots in public service. The Parks and Recreation department has evolved over time to serve the growing community.

Team Structure:

• The Graphic Designer and Finance Assistant reports directly to the Deputy Director of the Parks and Recreation Department.

• The role involves collaboration with Parks Department Managers to fulfill design and financial support needs.

• Interaction with co-workers, other County departments, community organizations, external vendors (designers, printers, photographers), volunteers, and the general public is expected. Methodology:

• Design work will follow departmental branding guidelines and communication objectives.

• Financial assistance will adhere to established county policies and procedures for bookkeeping and record-keeping.

• Emphasis is placed on serving the public with accuracy, efficiency, and a high degree of professionalism.

Company Website: https://www.hamiltoncounty.in.gov/ (General County Website) and likely a specific Parks and Recreation section.

📝 Enhancement Note: Working for a county government means operating within established public service frameworks, which often prioritize accountability, transparency, and community benefit. The culture is likely to be structured and process-oriented, with a strong emphasis on adherence to regulations and public trust.

📈 Career & Growth Analysis

Operations Career Level: This role functions as an Operations Support Specialist, bridging graphic design and finance administration at an entry to junior level. It is designed to provide foundational support to departmental operations.

Reporting Structure: Direct reporting to the Deputy Director provides visibility and a clear line of communication for task prioritization and performance feedback.

Operations Impact: The role's impact is primarily on enhancing the department's public image through effective design and ensuring the smooth functioning of administrative and financial support systems. This indirectly supports the department's mission to serve county residents by improving communication and operational efficiency.

Growth Opportunities:

• Skill development in both graphic design and finance administration, allowing for a broadened skill set.

• Potential to gain experience in project management for design tasks and departmental reporting.

• Opportunity to learn about public sector operations and administration.

• Networking opportunities within the county government structure, particularly within the Parks and Recreation department and with external vendors.

📝 Enhancement Note: While this role is part-time and focused on support functions, it offers a unique opportunity for individuals looking to develop a dual skillset. Growth might involve taking on more complex design projects, deeper involvement in financial reporting, or transitioning to a specialized role in either design or finance within the public sector.

🌐 Work Environment

Office Type: Standard office environment within the Hamilton County Parks and Recreation Department.

Office Location(s): 400 Lafayette Road, Noblesville, Indiana, 46060. This location is within the county seat, likely accessible by public transport or personal vehicle.

Workspace Context:

• The workspace will likely involve standard office amenities, including a computer workstation with design software and access to financial systems.

• Collaboration with team members and managers will be a key aspect of the role, requiring interaction within the office setting.

• The environment is expected to be professional and conducive to focused work on design projects and administrative tasks.

Work Schedule: Part-time, "As Assigned," with the possibility of occasional extended, weekend, and/or evening hours. This suggests a degree of flexibility is needed from the employee to meet departmental needs, particularly during peak event seasons or project deadlines.

📝 Enhancement Note: The "As Assigned" work schedule for a part-time role indicates that hours might fluctuate based on departmental needs. Candidates should be prepared for this variability and confirm expected weekly hours during the interview process.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Review of applications and resumes to assess qualifications against the job requirements, with a specific focus on design software proficiency and any relevant financial experience.

• Portfolio Review: Candidates will likely be asked to submit a portfolio of their graphic design work for evaluation. This is a critical step to assess design skills and aesthetic.

• Interviews: One or more rounds of interviews, potentially including the Deputy Director and other key department managers. Questions will likely cover design experience, financial understanding, problem-solving abilities, communication skills, and cultural fit within a public sector environment.

• Skills Assessment: There may be a practical exercise or skills test, particularly related to graphic design software or basic financial tasks, to gauge real-world application of skills.

Portfolio Review Tips:

• Curate Select Examples: Showcase your strongest graphic design work, prioritizing pieces that align with marketing materials, public communications, or event promotion.

• Highlight Versatility: Include a mix of digital and print designs, if applicable, to demonstrate a broad skill set.

• Explain Your Process: Be prepared to discuss your design process, from concept to execution, and how you approach client briefs.

• Quantify Impact (if possible): While difficult for design, if any of your past work contributed to measurable outcomes (e.g., event attendance, website traffic), be ready to mention it.

• Organize Clearly: Ensure your portfolio is easy to navigate, whether digital or physical.

Challenge Preparation:

• Design Task: Be prepared for a potential design challenge that requires you to create a piece of marketing collateral based on a brief provided by the department. Focus on clarity, brand consistency, and adherence to instructions.

• Financial Scenario: You might be asked to answer questions about basic bookkeeping principles, Excel functions, or how you would organize financial data. Review fundamental accounting concepts and common Excel formulas.

• Situational Questions: Prepare for questions about how you would handle competing priorities between design and finance tasks, or how you would communicate with different stakeholders.

📝 Enhancement Note: Given the dual nature of the role, interviewers will be looking for evidence of competence and potential in both graphic design and finance support. A strong portfolio is non-negotiable for the design aspect, and demonstrating a clear understanding of financial administration basics will be key for the other half.

🛠 Tools & Technology Stack

Primary Tools:

• Adobe Creative Suite: Specifically Illustrator and Acrobat are required. Proficiency with other Adobe applications like Photoshop or InDesign may be beneficial.

• Microsoft Excel: Essential for financial tasks, data entry, and basic reporting. Familiarity with formulas, formatting, and data organization is key.

Analytics & Reporting:

• Departmental Financial Systems: The specific software used for bookkeeping and accounting will be internal to Hamilton County, but general understanding of financial record-keeping principles is required.

• Website Content Management Systems (CMS): While not explicitly stated, the ability to update online content suggests familiarity with common CMS platforms (e.g., WordPress, Drupal) might be advantageous.

CRM & Automation:

• Cloud-based Platforms: Mentioned generally, these could be used for document storage, collaboration, or content management.

📝 Enhancement Note: The explicit mention of Adobe Creative Suite and Microsoft Excel indicates these are the core technical skills expected. Any additional experience with graphic design software, project management tools, or specific financial software will be a plus.

👥 Team Culture & Values

Operations Values:

• Service to the Public: As a county government role, a strong commitment to serving the citizens of Hamilton County is paramount. This translates to delivering high-quality design and accurate financial support.

• Efficiency and Accuracy: The role requires meticulous attention to detail in both design and financial tasks to ensure accuracy and operational efficiency.

• Collaboration: Working effectively with managers, co-workers, and external partners is essential for project success and departmental harmony.

• Professionalism: Maintaining a professional demeanor, respecting confidentiality, and demonstrating integrity in all interactions and tasks.

• Adaptability: Willingness to learn and adapt to new software, processes, and the evolving needs of the department.

Collaboration Style:

• The role necessitates close collaboration with Parks Department Managers for design briefs and financial support needs.

• Cross-functional collaboration with other county departments may be required for broader initiatives or administrative support.

• A team-oriented approach is expected, with a willingness to assist colleagues and share knowledge.

📝 Enhancement Note: County government culture often emphasizes a strong sense of public service, adherence to established procedures, and a collaborative approach to achieving departmental goals. Employees are expected to be reliable, accountable, and community-minded.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Dual Responsibilities: Effectively managing time and priorities between graphic design tasks and finance assistance can be a significant challenge.

• Learning Curve: For candidates new to either graphic design or finance, there will be a learning curve to meet the department's standards.

• Working with Diverse Stakeholders: Communicating design concepts and financial information to individuals with varying levels of technical understanding requires strong interpersonal skills.

• Public Scrutiny: As a public entity, work output is often visible to the public, requiring a high standard of quality and accuracy.

Learning & Development Opportunities:

• Skill Specialization: Opportunity to deepen expertise in either graphic design or financial administration through on-the-job learning and potentially training.

• Public Sector Operations: Gain invaluable insight into how local government functions and operations.

• Project Experience: Accumulate experience in managing design projects from inception to completion and contributing to departmental financial processes.

• Networking: Build professional connections within Hamilton County government and with local vendors.

📝 Enhancement Note: The primary challenge is the inherent duality of the role. Candidates who can demonstrate strong organizational skills and a proactive approach to learning will be best positioned to succeed and grow.

💡 Interview Preparation

Strategy Questions:

• Design Approach: "Describe your process for creating a marketing flyer for a park event. What steps would you take from receiving the brief to delivering the final product?" (Focus on understanding your workflow, client communication, and design execution.)

• Financial Understanding: "If you were asked to help reconcile a simple budget report, what would be your first steps?" (Assess your grasp of basic financial principles and organizational methods.)

• Prioritization: "How would you manage your time if you had an urgent design request from a manager and needed to complete data entry for a financial report by the end of the day?" (Evaluate your time management and prioritization skills for dual roles.)

Company & Culture Questions:

• "What interests you about working for Hamilton County Parks and Recreation specifically?" (Show genuine interest in public service and the department's mission.)

• "How do you ensure accuracy and attention to detail in your work, especially when dealing with both creative and analytical tasks?" (Highlight your commitment to quality and precision.)

• "Describe a time you had to adapt to a new software or process quickly. How did you approach it?" (Demonstrate your learning agility.) Portfolio Presentation Strategy:

• Tell a Story: For each piece in your portfolio, briefly explain the objective, your role, the tools used, and the outcome.

• Focus on Relevance: Highlight designs that are most similar to the marketing materials described in the job posting.

• Showcase Technical Skill: Be ready to discuss your proficiency with Adobe Illustrator and Acrobat.

• Be Concise: Present your portfolio efficiently, focusing on the most impactful examples.

📝 Enhancement Note: Prepare to speak confidently about your design capabilities and your understanding of basic financial tasks. The interviewers will be looking for a candidate who is organized, detail-oriented, and enthusiastic about supporting the department's mission.

📌 Application Steps

To apply for this operations support position:

• Submit your application through the provided Workday link on the Hamilton County Indiana careers page.

• Customize Your Resume: Ensure your resume clearly highlights graphic design skills (mentioning specific software like Adobe Illustrator and Acrobat) and any finance/bookkeeping experience or relevant coursework. Use keywords from the job description.

• Prepare Your Design Portfolio: Compile a digital portfolio showcasing your best graphic design work. Prioritize examples that demonstrate your ability to create marketing materials, digital content, and potentially print layouts. Ensure it's easily accessible (e.g., PDF, online link).

• Review Core Concepts: Brush up on basic graphic design principles and fundamental bookkeeping/accounting concepts. Understand common Excel functions and data organization techniques.

• Research Hamilton County Parks and Recreation: Familiarize yourself with their current initiatives, parks, and public outreach efforts to demonstrate your interest and understanding of their mission.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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