Graphic Designer and Event Coordinator

📍 Job Overview

Job Title: Graphic Designer and Event Coordinator

Company: Clovis Community College

Location: Clovis, NM, United States

Job Type: Full-time

Category: Marketing & Communications Operations

Date Posted: 2026-08-03

Experience Level: 0-2 Years (Entry to Junior Level)

Remote Status: On-site

🚀 Role Summary

• This role is a hybrid position, blending creative graphic design responsibilities with hands-on event coordination for a community college environment.

• Focuses on producing high-quality marketing collateral and managing the logistical execution of college events to enhance brand visibility and student engagement.

• Requires strong proficiency in design software and a keen eye for detail in both visual creation and event planning.

• The position demands adaptability and responsiveness to real-time needs, particularly during events, ensuring seamless operations and impactful marketing.

📝 Enhancement Note: While the input data does not explicitly mention "Revenue Operations," "Sales Operations," or "GTM," this role falls under a broader "Marketing & Communications Operations" umbrella. The emphasis on producing marketing materials, managing events, and ensuring brand compliance directly supports the college's overall outreach and enrollment goals, which are critical to its revenue generation and strategic growth. The role requires operational excellence in execution and creative output.

📈 Primary Responsibilities

• Concept and Production: Conceptualize, plan, design, and produce a wide range of specialized graphic and illustrative materials for institutional publications, marketing collateral, and other print/digital media.

• Production Management: Oversee the production process for marketing materials and event promotions, including selecting appropriate media, inspecting proofs for accuracy, and managing production schedules and logistics.

• Event Coordination & Execution: Coordinate and execute all physical marketing and event production activities, including developing event-specific promotional graphics, signage, and managing event logistics.

• Brand & Compliance Management: Monitor and ensure strict adherence to institutional branding guidelines, quality standards, and regulatory requirements, including ADA accessibility for all marketing materials and event signage.

• Client & Stakeholder Liaison: Assist department and college staff, contractors, and vendors in identifying and developing graphic, communication, and event solutions to meet specific needs and overcome communication challenges.

• Mentorship & Training: Teach and advise graphic design interns or student workers on new methods and techniques in graphic creation, and conduct internal professional development training sessions on emerging marketing trends.

• Trend Monitoring: Stay current with emerging marketing trends and technologies to ensure the college's outreach efforts are modern and effective.

• Cross-functional Collaboration: Collaborate actively with Communications and Marketing team members to align efforts and achieve departmental goals.

📝 Enhancement Note: The responsibilities highlight a blend of creative execution and operational management. The emphasis on "real-time responsiveness during events" and managing "event logistics for marketing" signifies a need for robust operational planning and execution capabilities, common in event operations. The "client liaison" aspect implies a need for strong communication and project management skills to manage internal stakeholders effectively.

🎓 Skills & Qualifications

Education:

• Associate’s degree in Graphic Design, Marketing, Communications, Event Management, or a closely related field.

• OR an equivalent combination of education and directly related professional experience.

• Preferred: Bachelor's degree in Graphic Design, Marketing, Communications, or a related field. Experience:

• Minimum: Proficiency in Adobe Creative Cloud (Photoshop, Illustrator, and InDesign).

• Preferred: Two years of experience, particularly in graphic design, marketing, or event management. Required Skills:

• Graphic Design Proficiency: Demonstrated ability to conceptualize and produce professional marketing materials using design software.

• Adobe Creative Cloud Suite: Expert-level proficiency in Photoshop, Illustrator, and InDesign.

• Event Logistics & Coordination: Strong organizational skills for managing multiple simultaneous projects, event planning, and on-site execution.

• Brand Compliance: Understanding and application of institutional branding, quality, and regulatory guidelines.

• Communication Skills: Ability to liaise with internal staff, external vendors, and student workers effectively.

• ADA Compliance: Knowledge of ADA accessibility standards for signage and marketing materials.

Preferred Skills:

• Photography experience.

• Certification in event marketing or experiential marketing.

• Completion of FEMA ICS-100 training (indicates preparedness for emergency/event management).

• Large-format printing and event merchandising experience.

• Membership in marketing or event production industry organizations.

• Mentoring and supervisory skills for interns/student workers.

📝 Enhancement Note: The "0-2 Years" experience level derived from the AI analysis suggests this is an entry-level to junior role, making the Associate's degree or equivalent experience the primary qualification. The preferred Bachelor's degree and specific years of experience indicate a desire for candidates who might be slightly more seasoned but are not strictly required. The emphasis on Adobe Creative Cloud is a critical technical requirement.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Graphic Design Work: A curated selection of design projects showcasing versatility in creating print and digital marketing collateral, publications, and promotional materials. Emphasis on projects demonstrating conceptual thinking, execution quality, and brand adherence.

• Event Marketing Examples: Documentation of past event marketing initiatives, including promotional graphics, signage designs, and campaign collateral. Showcase how design supported event objectives and attendee engagement.

• System Integration Examples (Implied): While not explicit, demonstrating experience with production workflows and managing schedules for marketing materials and event promotions suggests a need to show how design integrated with broader operational processes.

• ADA Compliance Showcase: Examples of signage or marketing materials that specifically adhere to ADA accessibility standards, demonstrating an understanding of inclusivity in design.

Process Documentation:

• Production Workflow Design: Examples or descriptions of how you have managed production schedules, selected media, and ensured quality control for printed or digital materials.

• Event Logistics & Marketing Integration: Case studies or descriptions of how you have managed the logistical aspects of marketing for events, ensuring timely delivery of materials and on-site support.

• Performance Analysis (Implied): While not directly stated, the role's focus on "emerging marketing trends" and "strategic planning" implies an expectation that successful candidates can articulate how their design and event efforts contributed to broader marketing goals or institutional objectives.

📝 Enhancement Note: For an entry-level to junior role, the portfolio is crucial for demonstrating practical skills. The emphasis should be on the quality and diversity of design work, and any experience in event-related marketing or production. The college's operational needs suggest a need to see how candidates manage projects from concept to completion, with a focus on brand consistency and logistical execution.

💵 Compensation & Benefits

Salary Range:

• Based on the provided hourly rate of $16.89 and a standard 40-hour work week, the annual salary is approximately $35,131.20.

• This falls within the typical range for entry-level to junior Graphic Designer and Event Coordinator roles in a community college setting in a smaller to mid-sized city in the US. Benefits:

• Standard Full-Time Benefits: As a full-time employee of Clovis Community College, candidates can expect standard benefits typically offered by educational institutions, which may include:

  • Health, Dental, and Vision Insurance

  • Retirement Plan (e.g., New Mexico Public Employees Retirement Association - PERA)

  • Paid Time Off (Vacation, Sick Leave, Holidays)

  • Tuition Assistance/Waiver for employees and potentially dependents

  • Professional Development opportunities

  • Life Insurance and Disability Coverage Working Hours:

• Standard work hours are 8:00 am to 5:00 pm, Monday through Friday, totaling 40 hours per week.

• Flexibility Required: Frequent evening and weekend hours will be necessary to support events and real-time marketing needs, reflecting the dynamic nature of event coordination and college operations.

📝 Enhancement Note: The salary is explicitly stated as $16.89/hour. The benefits listed are standard for a public educational institution and are inferred based on typical offerings for full-time employees. The explicit mention of required evening and weekend hours is critical for candidates to understand the role's demands.

🎯 Team & Company Context

🏢 Company Culture

Industry: Higher Education (Community College)

Company Size: Clovis Community College is part of the New Mexico Higher Education system. While specific employee numbers for the college are not provided, community colleges generally have a significant number of staff and faculty, indicating a medium to large organizational structure.

Founded: Clovis Community College was established in 1961. This history suggests a stable institution with established processes and a long-standing presence in serving the community.

Team Structure:

• Department: Marketing. This role reports to the Marketing department, likely under the Director of Communications and Marketing.

• Reporting: Works under indirect supervision, suggesting autonomy in daily tasks but requiring oversight and approval for major projects.

• Collaboration: Actively collaborates with Communications and Marketing team members, and liaises with various college staff, contractors, and vendors. This indicates a highly collaborative environment where cross-functional teamwork is essential for success.

Methodology:

• Data-Driven Approach (Implied): While not explicit, the need to "stay current on emerging marketing trends and technologies" and "conceptualize and produce professional marketing materials" suggests an approach that balances creative strategy with data-informed decision-making to achieve marketing objectives.

• Process Optimization: The emphasis on managing production schedules, ensuring brand compliance, and providing real-time event support points to a need for efficient and optimized operational processes within the marketing department.

• Student-Centric Focus: As a community college, the underlying methodology for all activities, including marketing and events, is to support student success, enrollment, and community engagement.

Company Website: https://www.clovis.edu/

📝 Enhancement Note: The context of a community college means the culture is likely focused on education, student success, and community service. The marketing department's role is crucial for outreach, enrollment, and institutional reputation. The role's integration within the Marketing department and collaboration with other college staff are key cultural aspects.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as an entry-level to junior professional role. It offers a foundational experience in both graphic design and event coordination within an institutional setting. The responsibilities involve executing defined tasks and contributing to broader marketing and event strategies under supervision.

Reporting Structure: The role reports to the Marketing department, likely under a Director or Manager. This structure provides mentorship and guidance, essential for career development. Collaboration with peers in the marketing team and across other college departments is also a key aspect of the reporting dynamic.

Operations Impact: The Graphic Designer and Event Coordinator plays a vital role in shaping the college's public image and facilitating key engagement opportunities. Their work directly impacts:

• Brand Perception: High-quality design and well-executed events enhance the college's reputation and attractiveness to prospective students, faculty, and the community.

• Enrollment & Outreach: Effective marketing materials and event promotions are crucial for student recruitment and program awareness.

• Stakeholder Engagement: Successful events foster stronger relationships with students, staff, alumni, and community partners.

Growth Opportunities:

• Skill Specialization: Develop advanced skills in specific areas of graphic design (e.g., digital illustration, motion graphics) or event management (e.g., large-scale event planning, vendor negotiation).

• Leadership Potential: Gain experience mentoring student workers, which can be a stepping stone to team lead or supervisory roles in larger organizations or within the college's marketing department.

• Industry Certifications: Pursue preferred qualifications such as event marketing certifications or FEMA ICS training to broaden expertise and marketability.

• Cross-Departmental Experience: Opportunities to collaborate with various academic and administrative departments can provide a holistic understanding of college operations, potentially leading to roles in other areas of institutional advancement or administration.

📝 Enhancement Note: The growth path here is about building a strong foundation in two complementary fields. For someone interested in marketing operations, event management, or institutional communications, this role provides practical experience and exposure to various facets of organizational outreach and execution.

🌐 Work Environment

Office Type: This is an on-site position requiring a physical presence at the Clovis Community College campus. The work environment will be within a typical institutional setting, likely involving office spaces and potentially event venues on campus.

Office Location(s):

• Clovis Community College Main Campus, Clovis, NM.

• The specific office location within the Marketing department will be assigned upon hiring. Access to campus facilities and event spaces is integral to the role. Workspace Context:

• Collaborative Environment: The workspace will support collaboration with the Marketing team, requiring interaction for project planning, feedback, and brainstorming.

• Tool Accessibility: Access to necessary design software (Adobe Creative Cloud) and potentially equipment for signage production or event setup will be provided.

• Dynamic Pace: The environment will shift between focused design work and the more fast-paced, often unpredictable nature of event coordination, especially during peak event periods.

Work Schedule:

• Standard Hours: 40 hours per week, typically from 8:00 am to 5:00 pm, Monday to Friday.

• Flexibility: The role demands availability for frequent evening and weekend work as required by event schedules and marketing campaign deadlines. This flexibility is a key component of the operational demands of event management.

📝 Enhancement Note: The on-site requirement is firm. The description emphasizes the need for both focused, individual work (design) and collaborative, dynamic work (events), requiring adaptability from the candidate.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Applications will be reviewed based on minimum qualifications, with a focus on education and Adobe Creative Cloud proficiency.

• Portfolio Review: A critical step will involve reviewing the candidate's submitted portfolio to assess graphic design skills, creativity, and relevance of past projects to the college's needs.

• Interview(s): Candidates may undergo one or more interviews, potentially including:

  • A discussion with the hiring manager (Director of Communications and Marketing) to assess experience, understanding of marketing principles, and event coordination capabilities.
  • A technical assessment or a case study presentation related to design or event planning challenges.
  • An interview with other team members or stakeholders to evaluate cultural fit and collaborative potential.

• Final Evaluation: Focus on practical skills, problem-solving abilities, understanding of brand compliance, and availability for flexible hours.

Portfolio Review Tips:

• Showcase Versatility: Include a range of design projects (print, digital, signage) that demonstrate your ability to adapt to different formats and audiences.

• Highlight Event-Related Work: If you have experience designing for events, promotional materials, or managing event logistics, make these projects prominent.

• Demonstrate Process: For key projects, briefly explain your thought process, design choices, and how you addressed specific client needs or project objectives.

• Quantify Impact (if possible): While challenging for design roles, if any projects had measurable outcomes (e.g., increased event attendance due to promotional design), mention them.

• Ensure Professionalism: Your portfolio should be well-organized, easy to navigate, and free of errors, reflecting your attention to detail.

Challenge Preparation:

• Design Challenge: Be prepared for a potential design task, which might involve creating a graphic for a hypothetical college event or updating existing college branding. Focus on speed, creativity, and adherence to brand guidelines.

• Event Scenario: You might be asked to outline how you would manage the logistics for a specific type of college event (e.g., a recruitment fair, a graduation ceremony). Focus on planning, risk mitigation, and on-site coordination.

• Problem-Solving Questions: Anticipate questions about how you handle tight deadlines, conflicting priorities, or difficult stakeholders. Refer to your experience with both design projects and event coordination.

📝 Enhancement Note: The portfolio is paramount for this role. Candidates should tailor their submissions to highlight relevant design and event coordination examples that align with an educational institution's needs. The interview process is likely to be structured to assess both creative talent and operational capability.

🛠 Tools & Technology Stack

Primary Design Tools:

• Adobe Creative Cloud Suite:

  • Photoshop: Essential for image editing, manipulation, and digital asset creation.
  • Illustrator: Critical for vector graphics, logos, icons, and detailed illustrations.
  • InDesign: The primary tool for page layout, brochure design, publications, and print collateral.

• Other Design Software (Potentially): While not explicitly listed, familiarity with other design or photo editing tools could be beneficial.

Event Management & Logistics Tools:

• Project Management Software (Implied): Strong organizational skills suggest familiarity with tools like Asana, Trello, Monday.com, or similar for managing multiple projects, deadlines, and tasks.

• Communication Platforms: Email, internal messaging systems (e.g., Slack, Microsoft Teams), and potentially collaborative platforms for document sharing.

• Large-Format Printing & Merchandising: Experience with managing vendors for large-format printing (signage, banners) and custom merchandise production.

Analytics & Reporting (Indirect):

• Web Analytics (Basic Awareness): Understanding how digital marketing materials perform might involve some familiarity with web analytics tools (e.g., Google Analytics) to inform design decisions for digital assets.

• Reporting Tools: Proficiency in creating reports for project status, event summaries, or basic marketing campaign performance.

CRM & Automation (Less Direct):

• While not a primary CRM role, understanding how marketing materials and events contribute to student recruitment funnels might involve some awareness of CRM systems used by the college's admissions or marketing departments.

📝 Enhancement Note: Proficiency in Adobe Creative Cloud is a non-negotiable technical requirement. The role also implies a need for strong organizational and project management skills, which are often supported by specific software tools, even if not explicitly listed.

👥 Team Culture & Values

Operations Values:

• Student Success: All activities are geared towards supporting the college's mission of providing accessible and quality education.

• Community Engagement: A commitment to serving and interacting with the local community through outreach and events.

• Integrity & Ethics: Upholding high standards in all communications and operations, especially concerning institutional branding and compliance.

• Efficiency & Resourcefulness: Maximizing impact with available resources, particularly important in an educational budget.

• Collaboration & Teamwork: A strong emphasis on working together across departments to achieve common goals.

Collaboration Style:

• Cross-functional Integration: The role requires frequent interaction with academic departments, administrative offices, and student services to coordinate marketing and events.

• Feedback Culture: Openness to receiving and providing constructive feedback on design work and event plans to ensure quality and effectiveness.

• Knowledge Sharing: Willingness to share design techniques, event planning insights, and marketing best practices with colleagues and student mentees.

📝 Enhancement Note: The culture is likely to be supportive and mission-driven, centered around education and community. Collaboration is key, as marketing and events touch many parts of the college.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Creative and Operational Demands: Juggling the creative requirements of graphic design with the logistical complexities of event coordination.

• Managing Multiple Stakeholders: Effectively communicating and coordinating with diverse groups (faculty, staff, students, vendors) who may have varying needs and expectations.

• Tight Deadlines & Real-time Needs: Responding quickly to urgent design requests and adapting event plans on the fly to accommodate unforeseen circumstances.

• Budget Constraints: Delivering high-quality marketing and event experiences within the budgetary limitations typical of educational institutions.

• Keeping Pace with Trends: Continuously learning and adapting to new design software, marketing techniques, and event technologies.

Learning & Development Opportunities:

• Skill Advancement: Opportunities to deepen expertise in Adobe Creative Suite, explore new design software, or gain certifications in event management.

• Industry Exposure: Potential to attend workshops, webinars, or local marketing/event professional group meetings to stay abreast of industry best practices.

• Mentorship: Learning from experienced marketing professionals within the college and gaining practical experience through hands-on project involvement.

• Broadening Role Scope: As experience grows, the role could expand to include more strategic planning for marketing campaigns or larger-scale event management responsibilities.

📝 Enhancement Note: This role presents a good opportunity for someone to gain broad experience in marketing operations and event management. The challenges are typical of dynamic roles that require both creative thinking and logistical execution, offering significant learning potential.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for creating a marketing graphic from initial concept to final delivery, especially when working under a tight deadline." (Assesses design process, time management, and execution.)

• "How would you approach coordinating the marketing and logistics for a college-wide recruitment event, ensuring all stakeholders are aligned?" (Evaluates event planning, stakeholder management, and operational thinking.)

• "Imagine you've designed signage for an event, but upon arrival, you notice a critical typo. How would you handle this situation in real-time?" (Tests problem-solving, quick thinking, and crisis management.)

• "How do you ensure your designs comply with brand guidelines and accessibility standards like ADA?" (Checks attention to detail, understanding of compliance, and brand stewardship.) Company & Culture Questions:

• "Why are you interested in working for a community college like Clovis Community College, specifically in a marketing and events role?" (Assesses alignment with the institution's mission and values.)

• "How do you approach collaboration with diverse teams, such as faculty, administrative staff, and student workers?" (Evaluates teamwork and interpersonal skills.)

• "How do you stay updated on the latest graphic design trends and event marketing strategies?" (Probes continuous learning and industry awareness.) Portfolio Presentation Strategy:

• Tell a Story: For each key project in your portfolio, briefly explain the objective, your role, the challenges faced, your creative/operational solution, and the outcome.

• Showcase Relevance: Tailor your presentation to highlight projects most relevant to the college environment – think student recruitment, academic programs, campus events, and community outreach.

• Demonstrate Technical Skill: Be prepared to discuss the software and techniques you used, especially your proficiency in Adobe Creative Cloud.

• Highlight Event Integration: If you have event-specific design work, explain how your visuals supported the event's goals and attendee experience.

• Be Ready for Specifics: Anticipate questions about specific pieces in your portfolio, such as design choices, production methods, or how you managed deadlines.

📝 Enhancement Note: Preparation should focus on demonstrating both creative talent and operational capability. Candidates should be ready to articulate their processes, problem-solving skills, and understanding of the educational environment.

📌 Application Steps

To apply for this Graphic Designer and Event Coordinator position:

• Submit Your Application: Apply through the provided link on the Clovis Community College job portal.

• Tailor Your Resume: Highlight experience and skills directly relevant to graphic design (Adobe Suite proficiency), event coordination (logistics, planning), marketing collateral production, and brand compliance. Use keywords from the job description.

• Curate Your Portfolio: Select your strongest and most relevant design work. Ensure it is easily accessible (e.g., online portfolio link) and showcases a range of projects, including any event-related graphics or signage.

• Prepare Your Cover Letter: Briefly explain why you are a good fit for this specific role at Clovis Community College, emphasizing your passion for education, your creative abilities, and your organizational skills.

• Practice Interview Responses: Prepare to discuss your portfolio, your approach to design and event challenges, and your understanding of the college's mission. Be ready to speak about your availability for flexible hours.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.