Physical Security Design Manager

📍 Job Overview

Job Title: Physical Security Design Manager

Company: EXANTE360 INC

Location: Newport Beach, California, United States

Job Type: Full-time

Category: Security Operations & Design Management

Date Posted: 2026-09-04

Experience Level: 5-10 Years

Remote Status: Remote (with potential for onsite client meetings/field surveys)

🚀 Role Summary

• Spearhead the end-to-end project management of mission-critical data center physical security designs, ensuring successful project delivery from initiation to closeout.

• Drive comprehensive design, quality assurance, construction administration, and closeout phases, integrating AI and automation into operational workflows for enhanced efficiency.

• Facilitate client alignment and cross-disciplinary coordination through effective communication, stakeholder management, and detailed technical documentation.

• Conduct thorough site assessments and quality control reviews to ensure adherence to design specifications and industry standards.

• Develop and manage project schedules and budgets, maintaining meticulous financial oversight and reporting.

📝 Enhancement Note: While the title "Physical Security Design Manager" might suggest a purely technical design role, the responsibilities clearly indicate a strong emphasis on project management, client interaction, and process oversight within the context of mission-critical data centers. The integration of AI and automation is a key differentiator, signaling a forward-thinking approach to operational efficiency.

📈 Primary Responsibilities

• Manage the full project lifecycle for assigned mission-critical data center physical security design projects, from internal handoff through final closeout, ensuring adherence to scope, schedule, and budget.

• Lead and execute design, quality assurance, construction administration, and closeout phases, including conducting comprehensive cross-discipline design reviews.

• Facilitate and lead client meetings (virtual and onsite) to align project requirements, manage expectations, and evolve system design criteria.

• Conduct detailed onsite field surveys and site assessments to verify existing conditions and confirm construction compliance with design documents and specifications.

• Prepare high-quality contract documents, including detailed Revit drawings and CSI-format specifications, ensuring technical accuracy and completeness.

• Develop, maintain, and rigorously track project schedules and deliverables, ensuring on-time, accurate, and high-quality project execution.

• Build and manage project budgets, monitor financial performance, and track design costs using project accounting and management tools.

• Foster close collaboration with internal design teams and external stakeholders to coordinate and integrate security system designs into the overall project architecture.

• Prepare detailed assessment reports that clearly articulate findings and provide actionable recommendations and solutions.

• Proactively identify scope changes, prepare proposals for additional services, and secure client authorization as required.

• Utilize Bluebeam Revu for efficient annotation of floor plans, creation of single-line diagrams, elevations, and other essential project-specific design details.

• Support construction administration activities, including timely RFI responses, thorough submittal reviews, site visits, punch walks, acceptance testing, and the preparation of written field observation reports.

• Perform rigorous QA/QC reviews of team deliverables to ensure accuracy, consistency, and compliance with established company and industry standards.

📝 Enhancement Note: The responsibilities emphasize a hands-on project management approach within the specialized field of mission-critical data center security design. The inclusion of specific tools like Bluebeam Revu and the mention of ICD-705 standards point to a need for deep technical expertise alongside project management acumen.

🎓 Skills & Qualifications

Education:

• Associate degree or Bachelor's degree in an engineering-related field is preferred. Experience:

• 5-7 years of previous low voltage, ICT, or security design experience, with a proven track record of applying this expertise within typical A/E/C industry design packages.

• Demonstrated experience working as an embedded subject matter expert within cross-discipline teams, including expertise in areas such as gates, fencing, electrical circuiting, cable pathway design, and architectural door hardware.

• Proven experience using AI, automation, data analytics, or other emerging technologies to improve efficiency, decision-making, collaboration, or business outcomes. Required Skills:

• Strong knowledge of mission-critical data center physical security concepts and methodologies.

• Solid understanding of technology design concepts in at least one area of expertise.

• Proficiency in core software programs: Bluebeam, Smartsheet, and MS Office Suite.

• Familiarity with Revit and BIM360 modeling tools.

• Comprehension of Building Information Modeling (BIM) and its importance in coordinating infrastructure and other disciplines within a model.

• Client-focused approach with a strong commitment to delivering value and exceptional customer service.

• Excellent written and verbal communication skills, with the ability to articulate complex technical information clearly.

• Ability to manage multiple concurrent assignments in a fast-paced, dynamic, and collaborative environment.

• Strong sense of ownership, responsibility, and versatility. Preferred Skills:

• Deep knowledge of ICD-705 standards.

• General knowledge of NEC, NFPA, EIA/TIA, and/or BICSI standards.

📝 Enhancement Note: The experience requirements are specific to the A/E/C industry and low voltage/ICT/security design, with a clear emphasis on mission-critical environments. The explicit mention of AI/automation experience is a significant differentiator for this role, aligning with the company's AI-forward initiative.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase projects demonstrating end-to-end management of security design initiatives, from initial client engagement and scope definition through final closeout.

• Include case studies that highlight your ability to manage project schedules and budgets effectively, with clear evidence of cost control and resource allocation.

• Present examples of detailed technical documentation, such as Revit drawings and CSI-format specifications, demonstrating adherence to design standards.

• Provide evidence of successful cross-functional collaboration, illustrating how you integrated security designs with other disciplines (e.g., electrical, architectural).

• Feature examples of site assessment reports and QA/QC reviews, showcasing your ability to identify issues and propose actionable solutions. Process Documentation:

• Demonstrate your approach to workflow design and optimization for security design projects, particularly within mission-critical data centers.

• Illustrate your experience with system implementation and automation strategies, highlighting any use of AI or emerging technologies to streamline processes.

• Show how you measure and analyze the performance of security designs and project execution, including metrics related to quality, schedule, and budget.

📝 Enhancement Note: For a role focused on project management and technical design, a portfolio is crucial. It should highlight not just technical outputs but also the process and management skills involved in delivering complex security projects. The AI/automation aspect should be woven into process examples.

💵 Compensation & Benefits

Salary Range: $105,000 - $130,000 per year

Benefits:

• 401(k) plan with company matching

• Comprehensive dental insurance

• Employee assistance program for personal and professional support

• Robust health insurance coverage

• Life insurance policy

• Generous paid time off (PTO) for work-life balance

• Professional development assistance to support continued education and skill enhancement

• Referral program to reward employee engagement

• Vision insurance

• Long-Term Disability Insurance

Working Hours: 40 hours per week, with flexibility expected for project demands.

📝 Enhancement Note: The provided salary range is competitive for a management-level role with specialized technical and project management requirements in the specified location. The extensive benefits package indicates a strong commitment to employee well-being and professional development.

🎯 Team & Company Context

🏢 Company Culture

Industry: Information and Communications Technology (ICT) and Security Systems Design and Consulting. Exante360 operates within the critical infrastructure sector, serving diverse markets including healthcare, education, data centers, and government.

Company Size: The provided data does not specify company size, but the mention of "thousands of technology design projects" suggests a well-established firm with a significant operational footprint.

Founded: Founded in 2013, Exante360 has established a strong presence in the technology design and consulting industry over the past decade.

Team Structure:

• The operations and design teams likely consist of certified professionals specializing in various low-voltage systems, including ICT, electronic security, audiovisual, and fire alarm systems.

• The reporting structure for a Design Manager would typically involve reporting to a Director of Operations, Senior Project Manager, or a Principal Engineer, with direct management of project teams and collaboration with other discipline leads.

• Cross-functional collaboration is a core aspect of Exante360's model, with project teams working closely with architects, engineers, contractors, and clients to ensure integrated and effective technology solutions. Methodology:

• Data Analysis & Insights: Emphasizes data-driven decision-making, using project data and analytics to inform design choices, identify risks, and optimize outcomes.

• Workflow Planning & Optimization: Focuses on structured project management methodologies to ensure efficient workflow, timely delivery, and adherence to quality standards.

• Automation & Efficiency: Actively seeks to leverage AI, automation, and emerging technologies to enhance operational efficiency, improve collaboration, and deliver exceptional results.

Company Website: [Company URL not provided in input, but typically would be here. Assuming exante360.com based on domain_derived]

📝 Enhancement Note: Exante360 presents itself as a forward-thinking technology design firm with a strong emphasis on client relationships, quality, and innovation. The "AI-forward" initiative is a key cultural indicator, suggesting a dynamic and technologically advanced work environment.

📈 Career & Growth Analysis

Operations Career Level: This role represents a mid-to-senior level position within the operations and design management track. It requires significant technical expertise in physical security and ICT, coupled with proven project management capabilities. The responsibility for managing projects from inception to completion indicates a level of autonomy and accountability.

Reporting Structure: The Physical Security Design Manager will likely report to a senior leader within the operations or engineering department, such as a Director of Operations, Senior Project Director, or a Principal Engineer. They will be responsible for leading project teams and coordinating with various internal disciplines and external stakeholders.

Operations Impact: This role directly impacts the success of Exante360's projects by ensuring the design and implementation of robust, efficient, and compliant physical security systems for mission-critical data centers. Effective management of scope, schedule, and budget contributes significantly to client satisfaction and the company's profitability. The integration of AI and automation further enhances operational efficiency and competitive advantage.

Growth Opportunities:

• Operations Skill Advancement: Potential to lead larger, more complex, or multi-site data center security projects, deepening expertise in mission-critical environments.

• Specialization: Opportunity to become a recognized subject matter expert in specific areas of data center security (e.g., advanced threat detection, integrated security systems, compliance).

• Leadership Development: Path towards senior management roles, such as Director of Security Design, VP of Operations, or Principal Consultant, with opportunities to mentor junior staff and influence strategic direction.

• AI & Technology Integration: Become a leader in applying AI and automation within security design and project management, a rapidly growing and high-demand area.

📝 Enhancement Note: The role offers a clear progression path for individuals with a strong foundation in security design and project management, particularly those interested in leveraging emerging technologies like AI within the critical infrastructure sector.

🌐 Work Environment

Office Type: The role is advertised as "Remote work environment built on intentional connection." This suggests a distributed team model where collaboration and communication are intentionally facilitated through virtual tools and processes. While remote, there may be requirements for occasional onsite visits for client meetings, field surveys, or construction administration.

Office Location(s): The primary job location is Newport Beach, California, suggesting that while the role is remote, there might be a headquarters or a significant operational presence in this area. The company also lists multiple locations for its projects, indicating a broad geographical reach.

Workspace Context:

• Collaborative Environment: The emphasis on "intentional connection" implies a culture that fosters teamwork and open communication despite the remote nature. Expect regular virtual team meetings, project collaboration sessions, and digital communication channels.

• Operations Tools & Technology: Access to essential design and project management software (Bluebeam, Smartsheet, MS Office, Revit, BIM360) is expected. The company's AI-forward approach suggests potential use of AI-powered tools for analysis, reporting, or workflow automation.

• Team Interaction: Opportunities for interaction will primarily be through digital platforms, but potentially include occasional in-person meetings for critical project phases or team-building events.

Work Schedule: Standard 40-hour work week is implied, but flexibility is expected to meet project deadlines and client needs, common in project management roles within fast-paced industries like data center development.

📝 Enhancement Note: The remote-first approach with intentional connection points to a modern work environment. Candidates should be comfortable with digital collaboration tools and proactive in building relationships virtually. Occasional travel for site visits should be anticipated.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your resume and application to assess alignment with the core requirements, particularly experience in security design, project management, and familiarity with relevant software.

• Technical Interview: Likely involves in-depth questions about your experience with mission-critical data center security, low-voltage/ICT design principles, and your proficiency with tools like Bluebeam, Revit, and Smartsheet. You may be asked to discuss specific project challenges and how you overcame them.

• Portfolio Review: A dedicated session where you will present selected projects from your portfolio. This is where you demonstrate your understanding of process, your ability to articulate results, and your approach to problem-solving. Be prepared to walk through design documents, project plans, and outcome metrics.

• Behavioral/Cultural Fit Interview: Assessment of your alignment with Exante360's values (customer service, ownership, excellence, versatility, responsibility) and your ability to thrive in a fast-paced, AI-forward, collaborative environment. Questions may explore your approach to teamwork, communication, and handling pressure.

• Final Interview: May involve discussions with senior leadership to confirm fit and discuss the strategic impact of the role.

Portfolio Review Tips:

• Curate Strategically: Select 2-3 projects that best showcase your experience in mission-critical data center security design and end-to-end project management.

• Highlight Process: For each project, clearly outline the problem, your role, the methodologies and tools you used (especially Bluebeam, Revit, Smartsheet, and any AI/automation), the challenges faced, and the solutions implemented.

• Quantify Results: Whenever possible, use metrics to demonstrate the impact of your work. This includes schedule adherence, budget performance, quality improvements, and risk mitigation.

• Showcase Collaboration: Explain how you worked with cross-functional teams and managed client expectations.

• Address AI Integration: If you have examples of using AI or automation, make sure to highlight these clearly, explaining the benefits achieved.

Challenge Preparation:

• Technical Scenarios: Be prepared for hypothetical scenarios related to data center security design, project delays, scope creep, or client disputes. Outline your systematic approach to resolving them.

• Process Design: You might be asked to outline your process for conducting a site assessment, developing a security design package, or managing construction administration.

• Tool Proficiency: Be ready to discuss your hands-on experience with the required software.

📝 Enhancement Note: The interview process is designed to assess both technical competence and project management capabilities. A well-prepared portfolio that clearly articulates process, results, and the use of key technologies (including AI) will be critical for success.

🛠 Tools & Technology Stack

Primary Tools:

• Bluebeam Revu: Essential for annotating floor plans, creating single-line diagrams, elevations, and other project-specific design details. Expect to demonstrate proficiency in its use for markups, measurements, and document management.

• Smartsheet: Likely used for project scheduling, task management, and tracking progress across multiple projects. Familiarity with its collaborative features and reporting capabilities is beneficial.

• MS Office Suite: Standard requirement for general business operations, including Word for documentation, Excel for budgeting and data analysis, and PowerPoint for presentations.

• Revit: Key for creating detailed architectural and engineering drawings, especially within a BIM environment. Experience with BIM360 for model collaboration and management is also highly valued.

Analytics & Reporting:

• Project Management Software: Tools like Smartsheet or similar platforms are used for tracking project milestones, resource allocation, and financial performance.

• Reporting Tools: Internal company tools or standard reporting features within project management software will be used to generate assessment reports and performance summaries.

CRM & Automation:

• AI/Automation Tools: The company is AI-forward, suggesting potential use of AI for tasks like data analysis, risk assessment, or workflow optimization. Familiarity with general automation principles and potential applications in design and project management is advantageous.

📝 Enhancement Note: Proficiency with Bluebeam Revu and Revit/BIM360 is explicitly stated and critical. The company's AI-forward stance suggests an openness to candidates who can leverage technology for efficiency gains.

👥 Team Culture & Values

Operations Values:

• Customer Service Excellence: A paramount focus on delivering exceptional value and service to clients, ensuring their needs and expectations are met or exceeded.

• Ownership & Responsibility: Employees are expected to take full accountability for their work, from project initiation to successful completion, demonstrating a proactive and reliable approach.

• Versatility: The ability to adapt to changing project requirements, diverse client needs, and evolving technological landscapes is highly valued in this dynamic industry.

• Data-Driven Approach: Utilizing data and analytics to inform decision-making, optimize processes, and measure the impact of security designs and project management efforts.

• Efficiency & Innovation: A commitment to continuous improvement, embracing automation, AI, and new technologies to enhance operational efficiency and deliver cutting-edge solutions.

Collaboration Style:

• Cross-Functional Integration: A strong emphasis on seamless collaboration between security design specialists, other engineering disciplines, project managers, and clients to ensure holistic project success.

• Process Review & Feedback: An environment that encourages open communication, constructive feedback, and shared learning to refine processes and improve project outcomes.

• Knowledge Sharing: Practices that promote the exchange of expertise and best practices across teams, fostering a culture of continuous learning and collective growth, particularly around new technologies like AI.

📝 Enhancement Note: The company culture appears to be built on a foundation of client-centricity, accountability, and a proactive embrace of technology and innovation. Candidates who align with these values and demonstrate a collaborative spirit will likely thrive.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Multiple Projects: Effectively managing the competing demands of several fast-paced, mission-critical projects simultaneously requires strong organizational skills and prioritization.

• Evolving Security Threats & Technologies: Staying abreast of the latest physical security threats, data center vulnerabilities, and rapidly advancing technologies (including AI applications) is crucial for designing effective solutions.

• Cross-Disciplinary Coordination: Ensuring seamless integration of security designs with other complex building systems (electrical, IT, architectural) can be challenging and requires excellent communication and negotiation skills.

• Client Expectations Management: Navigating diverse client needs, budget constraints, and evolving project scopes in high-stakes environments demands strong stakeholder management and communication abilities.

Learning & Development Opportunities:

• Operations Skill Advancement: Opportunities to deepen expertise in mission-critical data center security design, project management methodologies, and advanced security technologies.

• Industry Conferences & Certifications: Support for attending relevant industry events (e.g., security conferences, data center expos) and pursuing certifications that enhance professional credibility and knowledge.

• AI & Automation Specialization: Becoming a leader in applying AI and automation to security design and project management workflows, a highly sought-after skill set.

• Mentorship & Leadership: Potential to mentor junior designers and project managers, and to progress into senior leadership roles within Exante360's operations and design teams.

📝 Enhancement Note: This role presents significant challenges that are also excellent opportunities for professional growth. By tackling these challenges effectively, individuals can significantly advance their careers in specialized fields.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for managing a mission-critical data center security design project from kickoff to closeout. How do you ensure scope, schedule, and budget are controlled?" (Focus on structured project management, risk mitigation, and stakeholder communication.)

• "How have you used AI or automation in your previous roles to improve efficiency, decision-making, or collaboration in design or project management? Provide specific examples." (Highlight your proactive adoption of technology and quantifiable results.)

• "Walk me through a complex cross-discipline coordination challenge you faced on a previous project. How did you resolve it, and what was the outcome?" (Emphasize problem-solving, communication, and collaborative resolution.) Company & Culture Questions:

• "What attracts you to Exante360's 'AI-forward' initiative and our mission to 'improve lives through relationships'?" (Showcase your understanding of the company's vision and values, and how you align with them.)

• "How do you approach client management and ensure customer service excellence, especially in high-pressure situations?" (Demonstrate your client-centric approach and ability to build strong relationships.)

• "Describe a time you demonstrated ownership and responsibility for a project that faced significant challenges. What actions did you take?" (Highlight accountability and proactive problem-solving.) Portfolio Presentation Strategy:

• Structure Your Narrative: For each project, clearly define the challenge, your role and responsibilities, the solutions you implemented (especially technical design and management processes), and the quantifiable results (e.g., cost savings, schedule improvements, risk reduction).

• Showcase Key Tools: Explicitly mention and, if possible, visually demonstrate your use of Bluebeam Revu, Revit, Smartsheet, and any AI/automation tools.

• Highlight Process & Methodology: Explain your design methodology, project management approach, and QA/QC processes.

• Emphasize Collaboration: Discuss how you interacted with clients and cross-functional teams.

• Be Prepared for Deep Dives: Anticipate questions about specific technical details, design decisions, or project management choices.

📝 Enhancement Note: Preparation should focus on articulating your project management process, demonstrating technical expertise in data center security, and showcasing your ability to leverage AI and automation effectively. Quantifiable results and clear examples are key.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided Paycom link.

• Tailor Your Resume: Clearly highlight your 5-7 years of experience in low voltage/ICT/security design within the A/E/C industry, emphasizing mission-critical data center projects. Ensure keywords like "Physical Security Design," "Project Management," "Bluebeam Revu," "Revit," "BIM360," "Construction Administration," and "AI/Automation" are prominent.

• Prepare Your Portfolio: Curate 2-3 impactful projects that demonstrate your end-to-end project management capabilities, technical design skills, and any use of AI/automation. Be ready to present these with a focus on process, results, and collaboration.

• Research Exante360: Understand their mission, values, and the types of projects they undertake. Familiarize yourself with their "AI-forward" approach and how it might apply to security design.

• Practice Interview Responses: Prepare to answer strategic, behavioral, and technical questions, focusing on providing specific examples and quantifiable achievements. Practice your portfolio presentation to ensure a clear and compelling narrative.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.