Marketing Coordinator & Graphic Designer (69130)

📍 Job Overview

Job Title: Marketing Coordinator & Graphic Designer

Company: Ventura MedStaff

Location: Omaha, Nebraska, USA

Job Type: Full Time

Category: Marketing & Communications Operations

Date Posted: May 22, 2026

Experience Level: Experienced (2-5 years)

Remote Status: On-site

🚀 Role Summary

• This role is integral to the Marketing Operations function, focusing on enhancing internal and external brand communications through creative content and strategic coordination.

• Responsibilities include managing internal communication channels, coordinating company-wide gifting programs, and developing visual assets that align with brand standards.

• The position requires a blend of creative design skills and operational coordination, impacting company culture, employee engagement, and external brand perception.

• This role will leverage various digital tools and platforms to execute marketing and communication strategies, contributing to the overall GTM (Go-To-Market) support infrastructure.

📝 Enhancement Note: While the role is titled "Marketing Coordinator & Graphic Designer," its responsibilities heavily lean into operational aspects of marketing and internal communications, making it a valuable position within a GTM or Marketing Operations framework. The emphasis on coordination, program management (gifting), and content execution positions it as a support role for broader marketing and internal branding initiatives.

📈 Primary Responsibilities

• Internal Communications Management: Develop and execute an internal communications strategy to promote company news, foster feedback, and enhance company culture through content creation (newsletters, intranet articles, email blasts, digital messages) and intranet administration.

• Gifting Program Coordination: Oversee the company gifting program, including traveler, new hire, and employee anniversary gifts, managing vendor relationships, inventory, and apparel store operations.

• Graphic Design & Content Creation: Design, write, edit, and produce a variety of marketing materials for both internal and external audiences, including social media graphics, website content, brochures, flyers, advertisements, videos, and infographics, ensuring brand consistency.

• Event Support: Plan, execute, and attend company events, trade shows, conferences, job fairs, webinars, and community events, coordinating with multiple departments and external vendors.

• Brand Asset Management: Maintain the company's brand library, ensuring adherence to brand guidelines across all marketing channels and digital platforms.

• Market Trend Analysis: Stay updated on the latest trends and emerging technologies in marketing, communications, and design to inform strategy and execution.

• Cross-Functional Collaboration: Work closely with various departments and stakeholders to gather information, execute communication plans, and support company-wide initiatives.

• Reporting & Analytics Support: Assist the Director of Marketing with other duties, which may include contributing to performance reports and gathering data on communication effectiveness.

📝 Enhancement Note: The responsibilities highlight a blend of creative execution and operational management. For operations professionals, this means demonstrating proficiency in project management, vendor relations, process adherence (brand guidelines), and content lifecycle management, in addition to design skills.

🎓 Skills & Qualifications

Education: Bachelor's degree in Marketing, Journalism, Advertising, Communications, Graphic Design, or a closely related field.

Experience: A minimum of three years of dedicated experience in graphic design and at least three years of combined experience in marketing or communications. Preference for one to three years of experience within the medical staffing industry.

Required Skills:

• Graphic Design Proficiency: Excellent graphic design skills with a strong understanding of design principles and brand standards.

• Software Proficiency:

  • Adobe Creative Suite: Expert proficiency in Photoshop, InDesign, Illustrator, Premier Pro, and After Effects.
  • Canva: Extensive experience with Canva for rapid content creation.
  • Microsoft Office Suite: Proficient in Word, Excel, and PowerPoint for content creation, data management, and presentations.
  • Content Management: Familiarity with WordPress for website content updates.
  • Automation Platforms: Experience with intranet platforms and email automation tools.

• Communication Skills: Strong written and verbal communication, interpersonal skills, and professional articulation.

• Organizational Skills: Exceptional organization, time management, and meticulous attention to detail.

• Problem-Solving: Ability to apply critical thinking and problem-solving skills to address challenges and adapt to changing priorities.

• Professionalism: Demonstrated integrity, professionalism, and commitment to confidentiality.

• Teamwork: Proven ability to collaborate effectively in a team environment and a strong customer service orientation.

• Initiative: Proactive approach with a strong willingness to learn and grow professionally.

• AI Tool Familiarity: Experience or familiarity with AI models like ChatGPT and Copilot for content generation and ideation.

Preferred Skills:

• Medical Staffing Industry Knowledge: Basic understanding of healthcare policies, terminology, and compliance requirements.

• Video Editing & Animation: Advanced skills in video editing and motion graphics.

• Data Analysis: Basic understanding of marketing analytics and reporting.

📝 Enhancement Note: The emphasis on specific software tools like Adobe Creative Suite, Canva, WordPress, and AI tools is critical. Candidates should be prepared to demonstrate their proficiency and experience with these platforms, particularly in the context of creating marketing collateral and managing communication workflows. The preference for medical staffing experience suggests an understanding of industry nuances would be advantageous.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Design Showcase: A curated portfolio demonstrating a breadth of graphic design work across various mediums (digital, print, video) with a focus on brand consistency and aesthetic quality.

• Content Samples: Examples of written and visual content created for internal and external communications, such as newsletters, social media campaigns, presentations, and website copy.

• Project Management Examples: Case studies or examples of projects managed from concept to completion, highlighting coordination efforts, vendor management (especially for gifting programs), and event support.

• Brand Adherence Examples: Specific pieces that clearly illustrate an understanding and application of brand guidelines and a commitment to maintaining brand integrity.

Process Documentation:

• Workflow Design: Showcase examples of workflows developed or improved for content creation, campaign execution, or program management (e.g., gifting program logistics).

• System Implementation: Highlight instances where you've utilized or managed systems for content distribution, internal communication, or inventory management.

• Performance Measurement: Include examples of how you've tracked or reported on the effectiveness of communications or marketing initiatives, even if basic.

📝 Enhancement Note: For this role, a robust portfolio showcasing design skills is paramount. However, operations-minded candidates should also highlight their ability to manage processes, coordinate multiple stakeholders, and demonstrate efficiency in program execution, such as the gifting program. Demonstrating how design skills support operational objectives will be key.

💵 Compensation & Benefits

Salary Range: $24.00 - $27.00 per hour (based on experience). Estimated Annual Salary Range: $49,920 - $56,160 (assuming a 40-hour work week).

Benefits:

• Health & Wellness: Comprehensive medical, dental, and vision coverage; Health Savings Account (HSA) or Flexible Spending Account (FSA); voluntary short-term and long-term disability; company-paid basic life insurance; additional voluntary life insurance, plus AD&D insurance; hospital indemnity, accident, and critical illness insurance.

• Financial Security: 401k with company match.

• Work-Life Balance: Flexible Paid Time Off (PTO); nine paid company holidays.

• Employee Support: Employee Assistance Program (EAP).

• Professional Development: Continuing education reimbursement.

• Perks: $500 referral bonus, numerous other benefits such as gym discounts, Teladoc, and CancerCARE.

Working Hours: Full Time, likely 40 hours per week. The role is on-site, suggesting standard business hours, but the "Flexible PTO" benefit indicates some flexibility in scheduling personal time off.

📝 Enhancement Note: The salary range provided is for an hourly employee. It's important for candidates to understand this structure. The benefits package is extensive, covering health, financial, and personal well-being, which is a strong incentive. The "flexible PTO" suggests a balance between structured work and personal time management, which can be appealing to operations professionals who value efficiency and autonomy.

🎯 Team & Company Context

🏢 Company Culture

Industry: Healthcare Staffing. Ventura MedStaff operates within the dynamic and critical sector of healthcare staffing, connecting traveling medical professionals with facilities nationwide. This industry demands high levels of organization, compliance, and responsiveness.

Company Size: The provided data does not specify company size, but it is described as a "healthcare staffing agency that helps traveling medical professionals expand their career and find their next adventure." This suggests a growing organization with a significant reach.

Founded: The founding date is not specified, but it is described as a "veteran-owned healthcare staffing agency."

Team Structure:

• The role reports to the Director of Marketing.

• It involves collaboration with multiple departments and outside vendors.

Methodology:

• People-Centric Approach: Ventura MedStaff emphasizes building personal relationships, respecting and caring for all stakeholders. This "people-centered approach" is core to their mission.

• Data-Driven (Implicit): While not explicitly stated for this role, effective marketing and operations often rely on data for decision-making, particularly in tracking campaign effectiveness and program ROI.

• Continuous Improvement: The culture of "Live. Work. Adventure." and emphasis on employee development suggests an environment that encourages innovation and adaptation.

Company Website: http://www.venturamedstaff.com

📝 Enhancement Note: The company's veteran-owned status and emphasis on a "people-centered approach" suggest a culture that values integrity, teamwork, and service. For operations roles, understanding and aligning with this client- and employee-focused methodology is crucial for success and integration. The "Live. Work. Adventure." tagline indicates a culture that balances professional achievement with personal fulfillment.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as an "Experienced" professional, likely mid-level within a marketing or operations function. It requires a Bachelor's degree and 3+ years of experience, indicating a level where individuals are expected to manage tasks independently and contribute strategically.

Reporting Structure: The Marketing Coordinator & Graphic Designer reports directly to the Director of Marketing, providing a clear line of communication and mentorship. This structure allows for direct guidance and exposure to higher-level marketing strategy.

Operations Impact: This role directly impacts the company's brand perception, employee engagement, and internal culture through their creative outputs and coordination efforts. By managing internal communications effectively and supporting external marketing initiatives, they contribute to a positive employer brand and operational efficiency in event and gifting programs.

Growth Opportunities:

• Skill Specialization: Opportunity to deepen expertise in specific areas of graphic design (e.g., video editing, motion graphics), digital marketing, or internal communications strategy within the healthcare staffing industry.

• Project Leadership: Potential to take on more complex projects, leading design or communication initiatives from conception to execution, with increased autonomy.

• Cross-Functional Exposure: Experience gained from collaborating across departments and with external vendors can lead to broader operational understanding and opportunities in program management or event planning.

• Industry Expertise: Developing specialized knowledge in healthcare staffing marketing and compliance can open doors to niche roles within the industry.

• Mentorship: Direct reporting to a Director provides opportunities for mentorship and learning about strategic marketing operations and leadership.

📝 Enhancement Note: While this role is not purely an "operations" title, the coordination, process management, and execution aspects offer significant growth potential for individuals looking to build a career in marketing operations or GTM support. Demonstrating a proactive approach to learning and taking on new responsibilities will be key to advancing within Ventura MedStaff.

🌐 Work Environment

Office Type: This is an "In Office" position, requiring the employee to work from the Nebraska Corporate Main office located in Omaha, NE.

Office Location(s): 2909 N 118th St, OMAHA, NE 68164. This is the primary corporate headquarters.

Workspace Context:

• Collaborative Environment: The company culture emphasizes monthly activities, department outings, and company get-togethers, suggesting a collaborative and engaging office environment.

• Tools & Technology: Employees will have access to standard office software and potentially specialized design and marketing technology. The job description explicitly lists required software proficiency.

• Team Interaction: The role involves working with multiple departments, indicating ample opportunities for interaction and networking within the organization.

Work Schedule: Full-time employment, typically 40 hours per week. While the role is on-site, the mention of "Flexible PTO" suggests a culture that values work-life balance, allowing employees to manage their time off effectively.

📝 Enhancement Note: The on-site requirement means candidates should be comfortable working within a traditional office setting. The description of the company culture ("Fun, Engaging, Positive, Supportive, Flexible") implies a positive and interactive workspace that supports collaboration and employee well-being.

📄 Application & Portfolio Review Process

Interview Process: While not explicitly detailed, a typical process for this type of role at a company like Ventura MedStaff might include:

• Initial Screening: HR or recruiter call to assess basic qualifications, cultural fit, and salary expectations.

• Hiring Manager Interview: Discussion with the Director of Marketing to delve into experience, skills, and role-specific understanding. This is where portfolio review typically occurs.

• Skills Assessment/Portfolio Review: A dedicated session to present and discuss the candidate's portfolio, potentially including a practical design exercise or case study.

• Team/Cross-Functional Interviews: Meetings with key team members or individuals from departments the role collaborates with to assess teamwork and communication skills.

• Final Interview/Offer: Potential final conversation with senior leadership or HR to finalize terms.

Portfolio Review Tips:

• Curate Strategically: Select your strongest and most relevant design and content pieces. Prioritize work that demonstrates skills in graphic design, video, internal communications, and brand management.

• Showcase Process: For each piece, briefly explain the objective, your role, the process you followed, the tools used, and the outcome or impact. Highlight your problem-solving approach.

• Quantify Impact: Where possible, use metrics to demonstrate the effectiveness of your work (e.g., engagement rates for social media, feedback on newsletters, successful execution of gifting programs).

• Tailor to Ventura MedStaff: Emphasize work that aligns with the company's industry (healthcare staffing) and culture (people-centered, adventure). If you have relevant healthcare or staffing examples, highlight them.

• Be Prepared for Design Challenges: Some companies may present a hypothetical design task or ask you to critique existing company materials. Practice creating quick mockups or providing constructive feedback.

Challenge Preparation:

• Design Challenge: Be ready to create a social media graphic, email banner, or short video concept based on a prompt. Focus on speed, adherence to brand guidelines, and clear communication of your design choices.

• Communication Strategy: Prepare to discuss how you would approach developing an internal communication plan for a specific company announcement or an external campaign for a new service.

• Project Management Scenario: Be ready to walk through how you would manage the logistics of a company-wide gifting program, including vendor selection, inventory control, and budget.

📝 Enhancement Note: The portfolio is critical for this role. Candidates should view it not just as a collection of work, but as a demonstration of their operational capabilities in project management, stakeholder coordination, and strategic thinking, in addition to their creative talent.

🛠 Tools & Technology Stack

Primary Tools:

• Adobe Creative Suite: Photoshop, InDesign, Illustrator for core graphic design and layout.

• Adobe Premiere Pro & After Effects: For video editing and motion graphics creation.

• Canva: For rapid design and content creation, especially for social media and quick collateral.

• WordPress: For managing website content updates and potentially blog posts.

• Microsoft Office Suite: Word, Excel, PowerPoint for general business operations, content creation, and presentations.

Analytics & Reporting:

• Email Automation Platforms: Used for internal and external email communications, tracking open rates, click-through rates, and engagement.

• Intranet Platforms: The primary administrator role implies familiarity with content management systems for internal portals.

• Social Media Platforms: For content creation and distribution, and potentially utilizing built-in analytics.

CRM & Automation:

• General CRM familiarity: While not explicitly listed, experience with CRM systems (like Salesforce, HubSpot) is often beneficial for understanding marketing campaign context and lead generation, though not a primary requirement here.

• Integration Tool familiarity (Implicit): Understanding how different marketing and communication tools integrate can be a plus for optimizing workflows.

📝 Enhancement Note: Proficiency in the Adobe Creative Suite and Canva is non-negotiable. Candidates should be prepared to discuss their experience with these tools in detail, including specific projects where they utilized advanced features. Familiarity with AI tools like ChatGPT and Copilot is also a key differentiator.

👥 Team Culture & Values

Operations Values:

• People-Centricity: Aligning with Ventura MedStaff's core value of respecting and caring for everyone, translating into empathetic and clear communications and thoughtful employee engagement initiatives.

• Integrity & Professionalism: Upholding confidentiality and professionalism in all communications and design work, especially within the healthcare industry.

• Efficiency & Effectiveness: Driving efficient content creation and communication processes, ensuring marketing materials and internal messages are impactful and aligned with business goals.

• Collaboration & Teamwork: Working seamlessly with the Director of Marketing, other departments, and external vendors to achieve shared objectives.

• Adaptability & Innovation: Embracing new design trends, communication technologies, and AI tools to enhance creative output and operational efficiency.

Collaboration Style:

• Cross-Functional Integration: Actively engaging with various departments to understand their communication needs and support their initiatives through creative design and messaging.

• Feedback-Driven: Open to receiving and providing constructive feedback on designs, content, and communication strategies to foster continuous improvement.

• Proactive Communication: Regularly updating stakeholders on project status, potential challenges, and progress, particularly for gifting programs and event coordination.

📝 Enhancement Note: The company's stated values (Fun, Engaging, Positive, Supportive, Flexible) combined with their "people-centered approach" suggest an environment where open communication, mutual respect, and a positive attitude are highly valued. Candidates should reflect these attributes in their interactions and demonstrate how their work contributes to a positive team environment.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Creative & Operational Demands: Juggling multiple design projects, communication tasks, and coordination efforts simultaneously while maintaining high quality and meeting deadlines.

• Brand Consistency Across Diverse Channels: Ensuring a unified brand voice and visual identity across internal communications, external marketing materials, and gifting items.

• Adapting to Evolving Marketing Technologies: Staying current with new design software features, AI tools, and digital marketing trends to maintain a competitive edge.

• Healthcare Industry Nuances: Understanding and adhering to specific compliance and terminology requirements within the healthcare staffing sector, if applicable.

• Managing Gifting Programs: Efficiently coordinating complex logistics involving multiple vendors, inventory management, and diverse employee needs.

Learning & Development Opportunities:

• Advanced Design Software Training: Opportunities to master new features or modules within the Adobe Creative Suite or explore emerging design tools.

• Digital Marketing & Communications Certifications: Pursuing certifications in areas like social media marketing, content strategy, or email marketing automation.

• Project Management Skills: Developing formal project management skills through experience and potentially training, especially for coordinating events and gifting programs.

• Industry-Specific Knowledge: Gaining deeper insights into the healthcare staffing industry through on-the-job learning and company resources.

• Mentorship: Learning strategic marketing and operational planning from the Director of Marketing.

📝 Enhancement Note: The role presents a unique opportunity to blend creative execution with operational management. Candidates who thrive in dynamic environments and are eager to learn and adapt will find this role rewarding. Highlighting how you've successfully managed competing priorities and learned new systems will be crucial.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you developed an internal communication campaign. What were your objectives, what content did you create, and what was the outcome?" (Focus on strategy, content creation, and impact measurement).

• "Walk us through your process for managing a company-wide gifting program, from vendor selection to distribution. What were the key challenges and how did you overcome them?" (Focus on operational planning, vendor management, and problem-solving).

• "How do you ensure brand consistency across various marketing materials and communication channels?" (Focus on brand adherence, process, and attention to detail).

Company & Culture Questions:

• "What do you know about Ventura MedStaff and the healthcare staffing industry?" (Demonstrate research and industry interest).

• "How do you align with our stated company values of 'Fun, Engaging, Positive, Supportive, Flexible'?" (Connect your personal work style and values to the company's culture).

• "How do you approach collaboration with different departments and external vendors?" (Highlight teamwork and stakeholder management skills).

Portfolio Presentation Strategy:

• Storytelling: Structure your portfolio presentation around the "story" of each project: the challenge, your solution (design/content/coordination), and the result.

• Highlight Operations: For each piece, emphasize not just the creative aspect but also the operational elements: project management, timeline, stakeholder communication, and efficiency gains.

• Tool Demonstration: Be ready to quickly show examples of your work within the relevant software (e.g., a quick screen share of an InDesign layout or a demo of a Canva project).

• Visual Clarity: Use clear, concise slides. Focus on high-impact visuals and brief, impactful text. Ensure your contact information is easily accessible.

• Q&A Readiness: Anticipate questions about your design choices, your process, and how you handle feedback and revisions.

📝 Enhancement Note: Candidates should prepare specific examples that showcase their ability to manage projects, coordinate tasks, and execute creative strategies within defined operational frameworks. The portfolio is the primary tool for demonstrating this, so practice presenting it effectively.

📌 Application Steps

To apply for this Marketing Coordinator & Graphic Designer position:

• Submit your application through the provided link on paycomonline.net.

• Portfolio Customization: Tailor your portfolio to highlight relevant graphic design projects, internal communication samples, and any experience in program coordination or event support. Emphasize work that demonstrates brand adherence and creative problem-solving.

• Resume Optimization: Update your resume to prominently feature keywords such as "Graphic Design," "Adobe Creative Suite," "Internal Communications," "Content Creation," "Project Coordination," "Brand Management," and any relevant software proficiency. Quantify achievements where possible.

• Interview Preparation: Practice presenting your portfolio, focusing on the operational aspects of your projects and how you manage tasks, timelines, and stakeholders. Prepare answers to common interview questions related to design, communication, and collaboration.

• Company Research: Thoroughly research Ventura MedStaff, their mission, values, and industry. Understand their "Live. Work. Adventure." culture and how your skills and approach align with their people-centered approach.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details, especially regarding specific company processes and interview stages, should be verified directly with the hiring organization before making application decisions.