Presentations Graphic Designer (Weekends - Primarily Remote)

📍 Job Overview

Job Title: Presentations Graphic Designer (Weekends - Primarily Remote)
Company: RR Donnelley (Williams Lea)
Location: Wheeling, West Virginia, United States
Job Type: Full-time
Category: Creative Operations / Presentation Design
Date Posted: October 31, 2025
Experience Level: Entry to Mid-Level (0-2 years)
Remote Status: Primarily Remote, with commutable distance to Wheeling, WV required.

🚀 Role Summary

• This role focuses on the creation and refinement of high-impact presentations for clients, primarily within the legal, financial, and professional services sectors.
• The Presentations Graphic Designer will be responsible for ensuring visual consistency, accuracy, and adherence to client brand guidelines across all presentation materials.
• The position requires meticulous attention to detail, efficient workflow management, and effective communication to meet stringent deadlines.
• This is a primarily remote role, offering flexibility while maintaining a connection to the Wheeling, WV operational hub.

📝 Enhancement Note: The job title "Presentations Graphic Designer" and the description of creating "pitch books and materials" strongly indicate a role focused on visual communication within a professional services context, aligning with Revenue Operations or GTM support functions that require polished client-facing materials. The emphasis on "legal, financial, and professional services industries" further defines the target client base and the expected level of sophistication.

📈 Primary Responsibilities

• Presentation Creation & Editing: Design, edit, and proofread pitch books, client presentations, and other visual materials, ensuring accuracy, brand consistency, and adherence to established standards and formats.
• Workflow Management: Utilize designated logs and tracking software to manage all presentation work from intake to completion, ensuring efficient task progression and timely delivery.
• Job Request Assessment: Thoroughly analyze incoming job requests to understand scope, requirements, and deadlines, proactively identifying potential issues or clarifying ambiguities.
• Quality Assurance: Perform rigorous quality checks on own work and potentially the work of peers to guarantee error-free, high-quality output that meets client satisfaction.
• Client & Team Communication: Maintain clear and professional communication with team members, leads, supervisors, and clients regarding job progress, deadlines, and any concerns or issues that arise.
• Process Enhancement: Contribute to a proactive environment focused on continuous service improvement, relationship building with clients, and the adoption of best practices in presentation design and workflow.
• Technical Proficiency: Demonstrate and maintain proficiency in all necessary equipment, technology, and software required for presentation design and document manipulation.
• Adherence to Policies: Strictly follow Williams Lea Tag policies, client-specific guidelines, and operational procedures, including those related to confidentiality and cost-efficient resource utilization.

📝 Enhancement Note: While the core responsibilities are centered on graphic design for presentations, the emphasis on "workflow coordination functions," "utilize appropriate logs and/or tracking software," and "quality assurance on own work and/or work of others" suggests a structured operational approach to creative production. This indicates a need for process adherence and efficiency, common in operations roles supporting client-facing teams.

🎓 Skills & Qualifications

Education:

• High school diploma or equivalent is required.

Experience:

• Minimum of one (1) year of experience in presentations design, preferably within a legal, banking, or large corporate environment. This experience should demonstrate an understanding of professional presentation standards and client expectations.

Required Skills:

• Presentation Design Software: Proficiency in creating and editing presentations using industry-standard software.
• MS Office Suite: Strong command of Microsoft Office applications, including PowerPoint, Word, and Excel, for document creation, data integration, and presentation building.
• Adobe Suite Familiarity: Basic to intermediate knowledge of Adobe PDF and Adobe Creative Suite (Illustrator, Photoshop) for document manipulation, image editing, and graphic asset integration.
• Attention to Detail: Exceptional ability to spot errors in grammar, spelling, composition, and visual alignment; meticulous in ensuring accuracy and quality.
• Organizational Skills: Excellent ability to manage multiple projects simultaneously, prioritize tasks effectively, and maintain organized project files and workflows.
• Problem-Solving: Good judgment and the capacity to identify and troubleshoot basic software or hardware issues, with a clear understanding of when to escalate complex problems.
• Customer Service Orientation: Proven ability to understand and meet client needs, fostering positive relationships through reliable and high-quality service delivery.
• Team Collaboration: Ability to work effectively as part of a team, contributing to shared goals and supporting colleagues.
• Time Management: Demonstrated ability to meet strict deadlines and manage workload efficiently in a fast-paced environment.
• Communication Skills: Professional verbal and written communication skills for clear interaction with clients and internal stakeholders.
• Confidentiality Management: Ability to handle sensitive and confidential documents and information with discretion and integrity.

Preferred Skills:

• Experience specifically within the legal or financial services industries.
• Advanced proficiency in Adobe Creative Suite for more complex graphic design tasks.
• Familiarity with project management or workflow tracking tools beyond basic logs.
• Experience with version control and document revision management in a professional setting.

📝 Enhancement Note: The requirement for "minimum (1) year presentations experience preferably in a legal, banking or large corporate environment" and familiarity with "Adobe PDF & Creative Suite" points towards a need for candidates who understand professional aesthetics and can execute complex visual communications. This is crucial for GTM teams that rely on polished materials for sales pitches and client engagement.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Visual Case Studies: Showcase a minimum of 2-3 distinct presentation projects that demonstrate your ability to transform raw content into polished, impactful visual narratives.
• Process Documentation Examples: Include examples of how you manage projects, track progress, or ensure quality (e.g., screenshots of logs, checklists, or workflow diagrams).
• Software Proficiency Showcase: Highlight projects that specifically leverage MS Office (PowerPoint advanced features) and demonstrate understanding of Adobe PDF manipulation or basic Creative Suite usage.
• Brand Consistency Examples: Present projects where you successfully adhered to strict brand guidelines, showing an understanding of corporate identity and its application in presentations.

Process Documentation:

• Workflow Adherence: Demonstrate an understanding of following established procedures, standards, and formats for creating, editing, and error-correcting documents.
• Tracking & Logging: Ability to effectively use and maintain logs or tracking software for all presentation work, ensuring accountability and visibility.
• Quality Assurance Integration: Showcase how you incorporate quality assurance steps into your personal workflow and your ability to perform QA on others' work.

📝 Enhancement Note: While a formal "portfolio" might not be explicitly stated for a graphic design role, the emphasis on "utilize appropriate logs and/or tracking software," "thoroughly assess job request," and "perform Quality Assurance" implies a need for candidates to articulate their process. Applicants should be prepared to discuss their workflow and how they ensure quality and efficiency, akin to how operations professionals would present process improvements.

💵 Compensation & Benefits

Salary Range:

• The stated pay is $20/hour plus a differential. Assuming a standard 40-hour work week, this translates to an annual salary range of approximately $41,600 to $45,000, depending on the specific differential applied. This aligns with entry-level to early-mid-level graphic design and administrative support roles in West Virginia.

Benefits:

• Health & Wellness: Comprehensive health insurance plans (medical, dental, vision).
• Retirement Savings: Opportunities for retirement savings plans (e.g., 401k).
• Paid Time Off: Generous paid time off, including vacation, sick leave, and holidays.
• Professional Development: Access to training and development programs to enhance skills in presentation design and relevant software.
• Employee Assistance Program: Support services for personal and professional well-being.
• Potential for Overtime: Opportunities to earn additional compensation through overtime work, particularly given the weekend schedule.

Working Hours:

• Friday to Wednesday, 10 AM - 7 PM ET. This schedule totals 40 hours per week, with a focus on weekend availability. The "primarily remote" nature allows for flexibility in work location, but adherence to the specified hours is crucial for client service delivery.

📝 Enhancement Note: The salary of $20/hour plus differential places this role in the mid-to-upper range for entry-level administrative or specialized creative support in the Wheeling, WV area, reflecting the specialized skills required for presentation design in a corporate context. The differential likely accounts for the weekend work and/or remote nature of the position.

🎯 Team & Company Context

🏢 Company Culture

Industry: Business Support Services, Print & Digital Communications, Legal Services, Financial Services, Professional Services. RR Donnelley (and its subsidiary Williams Lea) is a global leader in providing integrated business solutions that help companies operate more efficiently. Company Size: RR Donnelley is a large, established corporation with thousands of employees globally. Williams Lea, as a part of RRD, contributes significantly to this workforce, indicating a robust organizational structure with ample resources and established processes. Founded: RR Donnelley was founded in 1864, and Williams Lea has a legacy of over 200 years. This long history signifies stability, deep industry knowledge, and well-defined operational methodologies.

Team Structure:

• Specialization: The role is part of a specialized team focused on presentation design and document production, likely within a broader creative services or client support division.
• Reporting: This role will likely report to a Team Lead or Supervisor overseeing creative production and client service delivery for specific accounts or business units.
• Collaboration: Expect close collaboration with fellow designers, project coordinators, and potentially client-facing account managers to ensure seamless service delivery and client satisfaction.

Methodology:

• Client-Centric Approach: Emphasis on understanding and meeting client needs and brand guidelines, with a focus on delivering high-quality, error-free work.
• Process-Driven Operations: Operations are managed through established procedures, logs, and tracking software to ensure efficiency, consistency, and accountability.
• Continuous Improvement: A culture that encourages proactive service enhancement and the refinement of operational processes.

Company Website: https://www.rrd.com/ and https://www.williamslea.com/

📝 Enhancement Note: Given RRD's extensive history and global presence, the company culture is likely to be professional, process-oriented, and focused on client service excellence. The integration of Williams Lea suggests a blend of established corporate structures with specialized service delivery expertise, particularly in creative production for demanding industries.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as an entry to early-mid-level specialist. It provides foundational experience in a critical support function for client-facing operations, particularly within creative production and GTM enablement. Reporting Structure: The Presentations Graphic Designer will likely report to a Senior Designer, Team Lead, or Operations Supervisor who manages a team of creative professionals and oversees service delivery for specific client accounts. This structure provides clear guidance and opportunities for mentorship. Operations Impact: This role directly impacts the client's ability to effectively communicate their value proposition. High-quality, professional presentations are crucial for sales pitches, investor relations, and client proposals, thereby directly supporting revenue generation and client retention efforts. The efficiency and accuracy of this role contribute to the overall operational effectiveness of client engagements.

Growth Opportunities:

• Skill Specialization: Deepen expertise in advanced presentation design techniques, visual storytelling, and potentially motion graphics or interactive elements.
• Advanced Software Proficiency: Develop mastery of Adobe Creative Suite and explore other design and collaboration tools relevant to GTM operations.
• Team Leadership: Progress to a Senior Designer, Team Lead, or Supervisor role, managing projects, mentoring junior designers, and overseeing operational workflows.
• Cross-Functional Exposure: Gain exposure to other areas of business support services within RRD/Williams Lea, potentially moving into project management, account management, or operations coordination roles.
• Industry Expertise: Become a subject matter expert in presentation design for specific industries like legal or finance, making you a highly valuable asset.

📝 Enhancement Note: The growth path from a Presentations Graphic Designer to roles like Senior Designer, Team Lead, or even into broader operations management highlights the transferable skills in process, project management, and client service. This is a key consideration for operations professionals looking for a career in GTM enablement.

🌐 Work Environment

Office Type: This is a "Primarily Remote" position, meaning the majority of the work will be performed from a home office. However, the requirement to be "commutable distance from Wheeling, WV" suggests there may be occasional in-person meetings, team gatherings, or access to a local RRD/Williams Lea office for specific needs or collaboration. Office Location(s): While primarily remote, the operational hub is in Wheeling, WV. This implies that candidates must reside within a reasonable commuting distance to this location for any potential in-person requirements. Workspace Context:

• Remote Setup: Candidates will need a dedicated, quiet workspace with reliable high-speed internet access to effectively perform their duties and participate in virtual meetings.
• Technology Access: The company will likely provide necessary software licenses and potentially hardware, but a functional home office setup is a prerequisite.
• Team Interaction: While remote, expect regular virtual team check-ins, collaborative sessions via video conferencing, and communication through internal messaging platforms to maintain team cohesion and operational flow.

Work Schedule: The specific schedule of Friday-Wednesday, 10 AM - 7 PM ET, is designed to cover weekend client needs and provide extended operational hours. While remote, adherence to this schedule is critical for team coordination and client service delivery.

📝 Enhancement Note: The "Primarily Remote" designation with a required commutable distance to Wheeling, WV, is a common hybrid model. Operations professionals should consider the implications for occasional office visits and the need for a stable remote work environment consistent with business hours.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your resume and potentially a brief screening call to assess basic qualifications, experience, and understanding of the role's remote and weekend requirements.
• Skills Assessment/Portfolio Review: You will likely be asked to submit a portfolio showcasing your presentation design work. This may be followed by a practical skills test or a more in-depth discussion about your portfolio pieces, focusing on your design process, problem-solving approaches, and ability to meet client requirements.
• Behavioral & Situational Interviews: Interviews with hiring managers or team leads will assess your soft skills, including attention to detail, problem-solving, communication, ability to work independently, and customer service orientation. Expect questions about how you handle deadlines, manage multiple projects, and resolve issues.
• Final Interview: Potentially a final interview with a senior leader to confirm cultural fit and overall suitability for the role and company.

Portfolio Review Tips:

• Curate Strategically: Select 3-5 of your strongest presentation design projects that align with the industries mentioned (legal, financial, professional services). Prioritize projects that demonstrate creativity, adherence to brand guidelines, and clear visual communication.
• Highlight Process & Impact: For each project, briefly explain the client's objective, your role, the tools you used, the challenges you faced, and the outcome. Quantify impact where possible (e.g., "helped secure a new client," "clarified complex data").
• Showcase Technical Skills: Ensure your portfolio clearly demonstrates your proficiency with MS PowerPoint and any relevant Adobe software. If you have examples of complex data visualization or intricate slide layouts, highlight them.
• Address Remote Work: Be prepared to discuss how you manage your remote work environment, maintain productivity, and collaborate effectively with a distributed team.

Challenge Preparation:

• Design Challenge: You might receive a sample presentation brief and be asked to create a few slides within a set timeframe. Focus on clear messaging, visual appeal, and adherence to any provided brand guidelines.
• Process Discussion: Be ready to articulate your workflow for taking a presentation from concept to completion, including how you handle revisions and ensure quality.
• Problem-Solving Scenarios: Prepare for questions about how you would handle a difficult client request, a tight deadline, or a technical issue.

📝 Enhancement Note: For operations-focused candidates, the portfolio review is analogous to presenting case studies of process improvements or system implementations. Emphasizing the "process" behind the design—how it was managed, the quality checks, and the adherence to client requirements—will be as important as the final visual output.

🛠 Tools & Technology Stack

Primary Tools:

• Microsoft Office Suite: Deep proficiency in PowerPoint is essential. Word and Excel will also be used for content integration and data handling.
• Adobe Acrobat Pro: Critical for PDF creation, editing, manipulation, and ensuring document integrity.
• Adobe Creative Suite: Familiarity with Illustrator and Photoshop for graphic asset creation, image editing, and integrating custom graphics into presentations.

Analytics & Reporting:

• Presentation Tracking Software: Specific internal tools or logs for tracking job requests, progress, and completion times.
• Workflow Management Tools: Potentially integrated systems for managing task queues and team assignments.

CRM & Automation:

• Internal Project Management/Ticketing Systems: Likely used for intake and workflow coordination.
• Collaboration Platforms: Tools like Microsoft Teams, Slack, or similar for team communication and file sharing.

📝 Enhancement Note: The technology stack is heavily focused on creative production software. For operations professionals, understanding how these tools integrate into a larger workflow and how data from them can be leveraged (e.g., for performance tracking or capacity planning) is key. The emphasis on "tracking software" and "workflow coordination" directly aligns with operations principles.

👥 Team Culture & Values

Operations Values:

• Client Focus: A strong commitment to understanding and exceeding client expectations through exceptional service and high-quality deliverables.
• Accuracy & Precision: An unwavering dedication to detail, ensuring all work is error-free, consistent, and professionally presented.
• Efficiency & Timeliness: A drive to manage workloads effectively, meet all deadlines, and contribute to smooth operational workflows.
• Collaboration & Teamwork: A belief in the power of collective effort, supporting colleagues, and fostering a positive and productive team environment.
• Proactive Improvement: An attitude of continuous learning and a willingness to suggest and implement enhancements to processes and services.

Collaboration Style:

• Virtual Teamwork: Emphasis on clear, consistent communication via digital channels to maintain alignment and address queries promptly.
• Cross-Functional Support: Willingness to assist team members and potentially collaborate with other departments (e.g., project management, client services) to ensure holistic client support.
• Feedback Culture: Openness to constructive feedback for personal and team development, contributing to a culture of shared learning and process refinement.

📝 Enhancement Note: The values emphasize professionalism, accuracy, and efficiency, which are core tenets of any successful operations team. The collaborative style, while virtual, highlights the importance of communication and mutual support, essential for GTM operations.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Multiple Projects: Effectively managing a diverse workload with competing deadlines requires strong prioritization and time management skills.
• Maintaining Brand Consistency: Adhering to various client brand guidelines consistently across different projects can be demanding.
• Fast-Paced Environment: The need to deliver high-quality work under tight deadlines requires resilience and efficient work habits.
• Remote Collaboration: Ensuring seamless communication and collaboration with a remote team and clients requires proactive engagement and strong digital etiquette.
• Technical Troubleshooting: Quickly resolving basic software or hardware issues independently before escalation.

Learning & Development Opportunities:

• Advanced Design Training: Opportunities to attend workshops or online courses to enhance skills in advanced PowerPoint features, graphic design principles, and new creative software.
• Industry Best Practices: Exposure to industry trends in presentation design and visual communication through internal knowledge sharing and potentially external resources.
• Mentorship: Guidance from experienced designers and team leads to refine skills and navigate career progression within the organization.
• Process Improvement Contributions: The chance to identify and suggest improvements to existing workflows and operational procedures.

📝 Enhancement Note: The challenges presented are common in fast-paced GTM environments. Operations professionals can leverage their experience in process optimization, risk mitigation, and stakeholder management to excel in these areas. The growth opportunities focus on skill enhancement and career progression, which are attractive to ambitious operations candidates.

💡 Interview Preparation

Strategy Questions:

• Process & Workflow: "Describe your process for taking a presentation request from initial brief to final delivery. How do you ensure accuracy and meet deadlines?" (Prepare to discuss your workflow, logging, and QA steps.)
• Problem-Solving: "Tell me about a time you encountered a difficult technical issue or a demanding client request. How did you resolve it?" (Focus on your problem-solving approach, escalation awareness, and client management.)
• Collaboration: "How do you collaborate with team members and supervisors in a remote environment? How do you ensure clear communication?" (Highlight your communication tools and strategies for remote teamwork.)

Company & Culture Questions:

• Understanding the Business: "What do you know about RR Donnelley/Williams Lea and our services? Why are you interested in working with clients in the legal and financial sectors?" (Research the company's services, client base, and industry position.)
• Remote Work Suitability: "How do you maintain productivity and engagement while working remotely? What is your approach to managing your work schedule?" (Emphasize self-discipline, time management, and communication.)
• Quality Focus: "Why is attention to detail crucial in presentation design, and how do you ensure it in your work?" (Connect detail to client success and brand reputation.)

Portfolio Presentation Strategy:

• Structured Narrative: For each portfolio piece, follow a clear structure: Client Need -> Your Solution -> Tools Used -> Key Challenges -> Outcome/Impact.
• Highlight Process, Not Just Pretty Pictures: Explain the 'why' behind your design choices and how you managed the project. Discuss your approach to revisions and feedback.
• Demonstrate Technical Proficiency: Be ready to briefly explain how you used specific software features (e.g., advanced PowerPoint animations, image masking in Photoshop) to achieve your results.
• Quantify Impact: If possible, mention any positive outcomes directly linked to your presentation (e.g., client acquisition, successful proposal).

📝 Enhancement Note: Interview preparation for this role emphasizes process, problem-solving, and communication—all critical for operations. Candidates should frame their answers using the STAR method and draw parallels to how these skills apply in managing operational workflows and supporting business objectives.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided application link on SmartRecruiters.
• Resume Optimization: Tailor your resume to highlight your presentation design experience, proficiency in MS Office and Adobe software, and any relevant industry experience (legal, financial). Use keywords from the job description such as "Presentation Design," "MS Office," "Adobe PDF," "Quality Assurance," and "Workflow Coordination."
• Portfolio Preparation: Curate a digital portfolio that showcases 3-5 of your strongest presentation design projects. Be ready to discuss your process, the tools you used, and the impact of your work.
• Interview Practice: Prepare for common interview questions focusing on your experience, technical skills, problem-solving abilities, and remote work capabilities. Practice articulating your workflow and design process clearly.
• Company Research: Familiarize yourself with RR Donnelley and Williams Lea, their services, and the industries they serve. Understand their commitment to client service and operational excellence.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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