UX/UI Lead

📍 Job Overview

Job Title: UX/UI Lead

Company: Admind

Location: Kraków, Warsaw, or remote (Poland)

Job Type: Full-Time

Category: Design Leadership / Operations

Date Posted: April 24, 2026

Experience Level: 5-10 Years (with 2+ years in management)

Remote Status: Hybrid / Remote (within Poland)

🚀 Role Summary

• Lead and mentor a high-performing digital design team, focusing on quality and continuous improvement within a global branding agency.

• Drive the co-creation and implementation of robust design systems for major corporate clients, ensuring brand consistency and scalability.

• Oversee the entire digital experience design process, from initial client engagement and UX research to final testing and launch.

• Foster a strong team culture of feedback, collaboration, and professional development, managing individual growth paths and performance.

• Champion a "pixel-perfect" approach and ensure seamless integration with front-end and back-end development teams.

📝 Enhancement Note: While the role is titled "UX/UI Lead," its responsibilities heavily lean into operations management within a creative context. The emphasis on team development, process ownership, client management, and system implementation (design systems) aligns with operational excellence principles. The role requires a blend of strategic design leadership and tactical execution management, making it a unique opportunity for a candidate who can bridge creative vision with operational rigor. The operations category has been inferred as "Design Leadership / Operations" to reflect this duality.

📈 Primary Responsibilities

• Team Mentorship & Development:

  • Guide and inspire a team of digital designers, fostering their artistic and technical skill development.
  • Conduct regular performance evaluations, manage development budgets, and participate in salary reviews and promotion processes.
  • Co-create individualized development paths for designers, ensuring alignment with team and company goals.
  • Cultivate a supportive feedback culture, promoting open communication and continuous learning.

• Design System Development:

  • Lead the co-creation and evolution of design systems for large corporate clients, ensuring scalability and adherence to brand guidelines.
  • Translate brand strategies and user needs into comprehensive, reusable design components and guidelines.

• End-to-End Digital Experience Design:

  • Manage the full design lifecycle for new and existing digital brands, from client kick-off meetings to post-launch analysis.
  • Lead UX research initiatives, employing methods such as questionnaires, focus groups, task analysis, user surveys, user stories, and journey mapping.
  • Translate research findings into actionable insights and strategic design recommendations.
  • Collaborate with strategists, creative directors, and project managers to define project scope and deliver maximum client value.
  • Ensure a "pixel-perfect" approach to all design outputs.

• Client & Stakeholder Management:

  • Serve as a key point of contact for select clients, building trust and understanding of their digital needs.
  • Articulate design strategies and rationale clearly to clients and internal stakeholders.
  • Collaborate closely with development teams to ensure designs are feasible and efficiently implemented.

• Process & Quality Assurance:

  • Implement and utilize AI solutions to enhance design processes and outcomes.

  • Oversee the testing of digital products and features prior to launch to ensure quality and user satisfaction.

  • Maintain a deep understanding of HTML/CSS structures and their implications for front-end development.

📝 Enhancement Note: The core responsibilities indicate a strong operational focus on process management, team performance, and client satisfaction delivery within a creative framework. The emphasis on "growing the digital team – not necessarily in size, but in quality" and managing individual development paths points to a significant operational management component, requiring skills in performance management, resource allocation, and talent development.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a strong foundation in Design, Human-Computer Interaction, or a related field is implicitly expected, demonstrated through experience and portfolio.

Experience:

• 5+ years of dedicated experience in UX/UI design.

Required Skills:

• UX/UI Design Expertise: Deep understanding of user-centered design principles, interaction design, and visual design.

• Team Leadership & Mentoring: Proven ability to lead, motivate, and develop design teams, including performance management and career pathing.

• Design Systems: Experience in creating, implementing, and managing design systems for large-scale projects.

• UX Research Methodologies: Proficiency in a wide range of research techniques (questionnaires, focus groups, task analysis, user interviews, journey mapping, user stories).

• Wireframing & Prototyping: Advanced skills using Figma for detailed wireframing and interactive prototyping.

• Technical Understanding: Solid knowledge of HTML/CSS structures and limitations, and experience collaborating with development teams.

• Client Management: Ability to build client relationships, understand their needs, and present design solutions effectively.

• AI Integration: Comfortable implementing and leveraging AI solutions within design workflows.

• Language Proficiency: Fluent in English (written and spoken).

Preferred Skills:

• Branding Strategy: Understanding of how UX/UI integrates with broader branding initiatives.

• Agile Methodologies: Experience working within agile development environments.

• Cross-functional Collaboration: Demonstrated ability to work effectively with strategists, creative directors, project managers, and developers.

• Data Analysis: Ability to interpret user data and research findings to inform design decisions.

📝 Enhancement Note: The requirements emphasize a dual skillset: strong UX/UI design capabilities coupled with significant people management and operational oversight. The explicit mention of "managing development budget" and "participating in salary reviews and promotion processes" solidifies the operational management aspect of this role, positioning it beyond a standard senior designer role.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A recent, comprehensive portfolio showcasing a strong passion for UX/UI design.

• Demonstrations of translating brand guidelines into functional and aesthetic design systems.

• Case studies detailing the end-to-end design process for websites, features, or applications.

• Examples of user research methodologies applied and insights derived.

• Prototypes created in Figma, illustrating complex interactions and user flows.

Process Documentation:

• Showcase examples of how you've documented design processes, including research plans, user flows, and design specifications.

• Highlight your approach to iterative design and feedback loops within a project lifecycle.

• Demonstrate how you've managed the implementation and evolution of design systems, including governance and contribution guidelines.

• Evidence of how you've utilized AI in design workflows for efficiency or enhanced outcomes.

📝 Enhancement Note: For a leadership role focused on design systems and team development, the portfolio should not only showcase individual design prowess but also demonstrate leadership in process definition, team enablement, and system implementation. Candidates should be prepared to discuss their methodologies for standardizing design processes and ensuring quality across a team.

💵 Compensation & Benefits

Salary Range:

Based on industry benchmarks for UX/UI Lead roles in Poland (Kraków/Warsaw), with 5-10 years of experience and management responsibilities, the estimated annual gross salary range is between 120,000 PLN to 180,000 PLN. This range can vary based on the candidate's specific experience, negotiation, and the final scope of responsibilities.

Benefits:

• Well-being & Health:

  • Private healthcare (Luxmed)
  • Multisport card
  • Group life insurance (Allianz)
  • Ask Henry - a personal assistant service for everyday tasks.

• Learning & Development:

  • Knowledge-sharing sessions
  • Access to an e-learning platform
  • Opportunity to join a mentoring program
  • English classes

• Work-Life Balance:

  • Hybrid model in Kraków and Warsaw
  • Remote work option within Poland

• Culture & Inclusion:

  • Inclusive culture valuing diversity and different perspectives.
  • A team that supports authenticity and belonging.

• Perks:

  • Daily breakfasts in the office
  • Twice-weekly lunches in the office

Working Hours:

• Standard full-time work week, likely equating to 40 hours.

• Offers flexibility through a hybrid model or remote work, allowing for better integration of work with personal life and accommodating different work rhythms.

📝 Enhancement Note: The salary estimation is based on a combination of publicly available data for senior UX/UI roles in Poland, considering the specified experience level and leadership responsibilities. The range reflects common compensation bands for such positions. The benefits are directly extracted from the provided text and categorized for clarity, highlighting aspects particularly appealing to professionals seeking a supportive and growth-oriented environment.

🎯 Team & Company Context

🏢 Company Culture

Industry: Branding & Communications, Digital Design, Advertising. Admind operates within the creative agency sector, specializing in branding and digital experiences. As a certified B Corp, they emphasize a commitment to social and environmental responsibility.

Company Size: Over 200 creative experts. This indicates a mid-to-large-sized agency, offering both the resources of a larger organization and the potential for significant impact and visibility for individuals within their teams.

Founded: Admind was founded with a vision to transform organizations through branding. While the exact founding year isn't specified, their position as the "largest global branding agency in Poland" and their B Corp certification suggest a mature, established, and forward-thinking organization with a strong commitment to ethical business practices.

Team Structure:

• Digital Team: The role focuses on leading and growing the "digital team," which comprises designers specializing in UX/UI and digital experiences. This team is described as "strong, ambitious, and keen to learn and improve."

• Reporting Structure: The UX/UI Lead will likely report to a Creative Director or Head of Design, with direct reports being individual designers.

• Cross-functional Collaboration: The role necessitates close collaboration with strategists, creative directors, project managers, and development teams to deliver integrated branding and digital solutions.

Methodology:

• Conscious Branding: Admind promotes "conscious branding" as a force for good, impacting the environment, employees, and society. This suggests a strategic approach that goes beyond aesthetics to consider the broader implications of branding.

• Feedback Culture: A core value is regular, honest feedback to ensure alignment, confidence, and continuous growth.

• Design Process: The role involves leading the entire design process, from kick-off and research to execution, testing, and client engagement, with a focus on delivering value and quality.

• AI Integration: The company is open to implementing and utilizing AI solutions within their workflows.

Company Website: Admind Agency (admindagency.com)

📝 Enhancement Note: The company's B Corp certification and emphasis on "conscious branding" are significant differentiators, suggesting a culture that values purpose alongside profit. For operations professionals, this implies a focus on efficiency and effectiveness that also aligns with broader ethical and sustainability goals.

📈 Career & Growth Analysis

Operations Career Level: This is a leadership role within the design function, specifically focusing on operationalizing the UX/UI discipline. It sits at a senior level, requiring both deep technical expertise in UX/UI and strong managerial capabilities. The role is responsible for the output quality, process efficiency, and professional development of a design team, making it a critical operational hub for digital product creation.

Reporting Structure: The UX/UI Lead will report into higher design leadership (e.g., Creative Director, Head of Design) and will directly manage a team of designers. They will also be a key liaison with project management, strategy, and development teams, highlighting their central operational role in project delivery.

Operations Impact: The UX/UI Lead directly impacts revenue and business decisions by ensuring that digital products and brand experiences are user-centric, effective, and align with client business objectives. High-quality, well-executed digital experiences lead to increased customer satisfaction, brand loyalty, and ultimately, business growth for Admind's clients. The operational efficiency of the design team also directly affects project timelines and profitability.

Growth Opportunities:

• Leadership Advancement: Potential to move into broader design director roles, overseeing larger teams or multiple disciplines, or specializing further in areas like design operations strategy.

• Strategic Influence: Opportunity to shape the agency's approach to digital design, design systems, and team development, contributing to the company's overall strategic direction.

• Skill Specialization: Deepen expertise in areas like AI-driven design, advanced UX research, or scalable design system architecture.

• Cross-functional Exposure: Gain broader understanding of branding strategy, project management, and client services through close collaboration with other departments.

• Mentorship & Training: Develop coaching and training skills through formal management responsibilities and the agency's learning programs.

📝 Enhancement Note: The role offers a distinct path for growth from a senior individual contributor to a management and operational leadership role. The emphasis on team growth and process improvement suggests that candidates who excel here could move into more strategic operations roles within a creative agency environment, focusing on optimizing the entire creative delivery pipeline.

🌐 Work Environment

Office Type: Admind offers a hybrid work model in its Kraków and Warsaw offices, with the option for remote work within Poland. This suggests modern, collaborative office spaces designed to support both focused work and team interaction, alongside the flexibility of remote work.

Office Location(s):

• Kraków: Dworska 1

• Warsaw: Marszałkowska 76

These locations are situated in major Polish cities, offering accessibility and a vibrant professional environment.

Workspace Context:

• Collaborative Environment: The hybrid model and emphasis on feedback culture suggest an environment that encourages open communication and teamwork, even with distributed team members.

• Tools & Technology: Expect access to industry-standard design tools (Figma is explicitly mentioned) and potentially other operational software for project management and communication. The company's embrace of AI solutions indicates a forward-thinking tech stack.

• Team Interaction: Opportunities for direct interaction with team members during hybrid work days or through virtual collaboration tools, fostering a strong team spirit and shared purpose.

Work Schedule:

• Full-time, with flexibility offered through the hybrid/remote model. This allows operations professionals to manage their schedules effectively while ensuring project deliverables and team collaboration needs are met. The focus is on output and quality rather than strict adherence to a physical office presence for all tasks.

📝 Enhancement Note: The hybrid and remote-friendly policy is a significant draw for operations professionals who often value flexibility and autonomy. The emphasis on "Balance That Works" directly addresses this, suggesting a company that understands the importance of work-life integration for employee well-being and productivity.

📄 Application & Portfolio Review Process

Interview Process:

1. Initial Screening: Review of CV and portfolio to assess experience, skills, and alignment with the role's requirements.

2. Hiring Manager Interview: Discussion with the hiring manager (likely a Creative Director or Head of Design) to delve deeper into leadership experience, team management philosophy, and specific UX/UI expertise. This stage will likely assess your approach to mentorship and team development.

3. Portfolio Presentation & Case Study: A dedicated session where you present your portfolio, focusing on key projects, design systems you've developed, and your leadership approach. Expect to walk through specific case studies demonstrating your end-to-end design process and problem-solving skills. They may present a hypothetical challenge or ask you to elaborate on how you'd approach a specific scenario.

4. Team/Peer Interview: An opportunity to meet with potential team members or peers from other departments (e.g., Project Management, Strategy, Development). This assesses cultural fit, collaboration style, and how you interact within a team setting.

5. Final Interview/Offer: A final discussion, potentially with a higher-level executive, to confirm cultural fit and finalize the offer.

Portfolio Review Tips:

• Curate Strategically: Select 3-5 of your strongest projects that best represent your UX/UI leadership, design system experience, and ability to drive quality. Prioritize projects that showcase client collaboration and problem-solving.

• Highlight Leadership: For each project, clearly articulate your role, the challenges faced, the solutions implemented, and the impact. Emphasize how you mentored or guided others, managed processes, or improved efficiency.

• Design System Focus: Dedicate a section or specific case study to your experience with design systems. Detail your approach to their creation, implementation, and maintenance, and how they benefited clients.

• Process Storytelling: Structure your case studies to tell a compelling story: problem, your approach, research, design iterations, solutions, and measurable results (if available). Clearly explain why you made certain decisions.

• Figma Mastery: Be prepared to demonstrate your proficiency in Figma, showcasing your wireframing, prototyping, and component-building capabilities.

• Technical Context: Briefly explain the technical constraints or considerations (HTML/CSS, development integration) that influenced your designs.

Challenge Preparation:

• Design System Workshop: Be prepared for a hypothetical exercise where you might be asked to outline the steps for creating or evolving a design system for a given scenario, or to critique an existing one.

• UX Research Strategy: You might be asked to design a UX research plan for a specific client problem, outlining methodologies and expected outcomes.

• Team Development Scenario: Anticipate questions about how you would address a specific challenge within a design team (e.g., skill gaps, low morale, conflict resolution).

📝 Enhancement Note: The interview process and portfolio review for a leadership role will heavily scrutinize not just design skill but also operational acumen. Candidates must demonstrate their ability to manage processes, develop talent, and deliver consistent, high-quality outcomes through a team. The "pixel-perfect" and "AI solutions" requirements suggest a need to articulate how these are maintained and integrated operationally.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: Explicitly stated as a must-have for wireframing and prototyping. Expect advanced usage for component creation, design system management, and collaborative workflows.

• Design System Tools: While not named, tools like Storybook, Zeroheight, or similar platforms may be used in conjunction with Figma for documenting and managing design systems.

• AI Solutions: The company is open to implementing AI tools. This could include AI-powered design assistants (e.g., for content generation, image editing), AI for user research analysis, or AI for workflow automation within the design process.

Analytics & Reporting:

• User Analytics: Tools like Google Analytics, Hotjar, or Amplitude may be used to track user behavior on digital products, informing design decisions.

• Project Management Software: Admind likely uses tools like Jira, Asana, Trello, or Monday.com for task management, team collaboration, and project tracking.

CRM & Automation:

• While not directly a UX/UI tool, understanding CRM principles and how digital experiences integrate with customer journeys is beneficial. Admind might use CRM systems like Salesforce or HubSpot for client management, and automation tools for marketing or internal processes.

📝 Enhancement Note: Proficiency in Figma is non-negotiable. The mention of "AI solutions" is a forward-looking aspect; candidates should be prepared to discuss their familiarity with or openness to using AI in design and operations. Exposure to project management and analytics tools will be advantageous for managing team workflows and demonstrating impact.

👥 Team Culture & Values

Operations Values:

• Quality & Excellence: A commitment to a "pixel-perfect" approach and high-quality digital experiences, driven by continuous improvement and a strong design system.

• Collaboration & Feedback: An emphasis on working together, sharing knowledge, and providing regular, honest feedback to foster growth and alignment.

• Impact & Purpose: A dedication to "conscious branding" and making a positive impact on the environment, society, and employees, aligning with B Corp principles.

• Inclusion & Diversity: A strong commitment to creating an environment where everyone can be their authentic self, valuing different perspectives and backgrounds.

• Growth & Development: A culture that supports learning, skill enhancement, and career progression for all team members.

Collaboration Style:

• Cross-functional Integration: Close collaboration is expected with strategists, creative directors, project managers, and development teams to ensure holistic project delivery.

• Mentorship & Knowledge Sharing: The lead is expected to actively mentor designers, fostering a culture where knowledge is shared, and team members learn from each other.

• Client-Centric Approach: A collaborative style focused on understanding client needs deeply and translating them into effective digital solutions.

• Iterative & Agile: The design process likely involves iterative development, incorporating feedback throughout, aligning with agile project management practices.

📝 Enhancement Note: The values of "conscious branding" and B Corp status are particularly relevant for operations professionals who may be looking for roles where business impact extends beyond financial metrics. This suggests a culture that values ethical considerations and long-term sustainability in its operational practices.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Quality and Speed: Ensuring "pixel-perfect" execution while meeting client deadlines and managing a team's workload.

• Driving Design System Adoption: Effectively championing and implementing design systems across diverse client projects and potentially resistant stakeholders.

• Mentoring Diverse Skill Sets: Catering to the varied experience levels and learning styles within the design team to foster collective growth.

• Integrating New Technologies: Staying ahead of the curve by effectively integrating emerging tools like AI into established design workflows.

• Remote/Hybrid Team Management: Maintaining strong team cohesion, communication, and consistent output across a distributed or hybrid team.

Learning & Development Opportunities:

• Advanced Design Leadership: Opportunities to refine leadership, coaching, and strategic planning skills.

• Design Operations Expertise: Developing a deeper understanding of operationalizing creative processes, managing resources, and optimizing workflows within a large agency.

• Industry Trends: Staying abreast of the latest in UX/UI, design systems, AI in design, and conscious branding through agency-provided resources and potential external training.

• Cross-Disciplinary Knowledge: Gaining insights into branding strategy, client management, and project delivery through close work with other departments.

• Mentorship Programs: Participating in or leading mentoring initiatives within Admind.

📝 Enhancement Note: The challenges for this role are heavily operational: managing team performance, process adherence, and resource allocation to deliver high-quality creative output. Navigating these challenges effectively will be key to success and will drive significant professional growth in design operations and leadership.

💡 Interview Preparation

Strategy Questions:

• "Describe your philosophy on leading and mentoring design teams. How do you foster growth and ensure quality?" (Focus on your operational approach to team development and performance management.)

• "Walk us through your experience co-creating and implementing a design system. What were the key challenges, and how did you overcome them?" (Highlight process, stakeholder management, and scalability.)

• "How do you balance a 'pixel-perfect' approach with project timelines and client expectations?" (Discuss your strategies for efficiency, prioritization, and managing scope.)

Company & Culture Questions:

• "What attracts you to Admind's mission of 'conscious branding' and its B Corp certification?" (Showcase alignment with values beyond just design.)

• "How do you foster an inclusive and collaborative environment within a hybrid or remote team?" (Address your approach to team dynamics and communication.)

Portfolio Presentation Strategy:

• Narrative Arc: Structure your presentation with a clear beginning (client brief/problem), middle (your process, research, design solutions, team involvement), and end (outcome, impact, learnings).

• Emphasize Process & Operations: For each project, don't just show the final screens. Explain the process you followed, the decisions you made, how you managed stakeholders, and how you ensured quality and efficiency.

• Quantify Impact: Where possible, use metrics to demonstrate the success of your designs and the improvements achieved through your leadership (e.g., improved conversion rates, reduced user errors, increased team velocity).

• Design System Showcase: Dedicate a significant portion to your design system experience, detailing its structure, benefits, and how you managed its lifecycle.

• Interactive Demo: Be ready to briefly demonstrate Figma capabilities, especially around component libraries, prototyping, and collaboration features.

📝 Enhancement Note: Interview preparation should focus on demonstrating not just design expertise but also operational leadership. Highlight your ability to manage people, processes, and projects efficiently to achieve strategic business outcomes for Admind and its clients.

📌 Application Steps

To apply for this UX/UI Lead position:

• Submit your application through the provided link on the Admind Agency careers page.

• Customize Your Resume: Tailor your resume to highlight your 5+ years of UX/UI experience and, crucially, your 2+ years of team management and leadership. Use keywords from the job description such as "design systems," "mentoring," "UX research," "Figma," and "stakeholder management." Quantify achievements wherever possible (e.g., "Managed a team of 5 designers, increasing project delivery efficiency by 15%").

• Curate Your Portfolio: Select your most impactful projects that showcase your design leadership, design system expertise, and end-to-end process management. Ensure it's well-organized, easy to navigate, and clearly articulates your role and the outcomes. Be ready to present it during the interview process.

• Prepare Your Narrative: Practice articulating your leadership philosophy, your approach to team development, and your experience with design systems and client management. Prepare concise answers for common interview questions related to leadership challenges and solutions.

• Research Admind: Familiarize yourself with Admind's work, their B Corp status, and their commitment to "conscious branding." Understand how your role contributes to their mission and values.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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