UX-designer – Stockholm 🔐

📍 Job Overview

Job Title: UX-designer

Company: Sway Sourcing

Location: Stockholm, Sweden

Job Type: Full-Time

Category: User Experience (UX) Design / Product Design

Date Posted: 2026-05-26

Experience Level: 5-10 years

Remote Status: Hybrid

🚀 Role Summary

• Design and deliver user-centered solutions for a critical resource planning system, enhancing user experience and operational efficiency.

• Drive the full UX lifecycle, from initial user research and needs analysis to wireframing, prototyping, and rigorous usability testing.

• Collaborate closely within a cross-functional, agile development team, ensuring seamless integration of UX principles into the product development process.

• Contribute to strategic product evolution by translating user insights and business requirements into actionable design improvements and new feature concepts.

• Play a key role in defining and refining user flows and system functionalities for a government agency’s vital operational tool.

📝 Enhancement Note: This role is for a UX Designer with a strong emphasis on process and system development within a government context. The hybrid work model requires significant on-site presence, and the mandatory security clearance signifies a need for a candidate with a stable background and Swedish citizenship. The focus is on delivering tangible UX improvements within an established system rather than greenfield product design.

📈 Primary Responsibilities

• Conduct comprehensive user research and needs analysis to gather in-depth understanding of user behaviors, pain points, and requirements for the resource planning system.

• Develop detailed wireframes, interactive prototypes, and compelling design proposals that effectively communicate user flows and system interactions.

• Plan, execute, and analyze usability testing sessions to validate design decisions and identify areas for iterative improvement.

• Proactively incorporate user feedback and insights into design iterations, ensuring continuous enhancement of the user experience.

• Actively participate in all agile ceremonies, including sprint planning, daily stand-ups, reviews, and retrospectives, contributing to the team's collective delivery.

• Foster strong collaborative relationships with developers, system specialists, and business stakeholders to ensure cohesive design solutions and alignment with operational goals.

• Contribute independently to design tasks while also functioning as an integrated and supportive member of the overall development team.

• Support the requirements gathering process by providing UX expertise and insights into user interaction patterns and potential system enhancements.

📝 Enhancement Note: The responsibilities highlight a hands-on UX role that demands a blend of strategic thinking and operational execution. The emphasis on "sammanhållen användarupplevelse" (cohesive user experience) and "verksamhetsnytta" (business benefit) suggests a need for a UX designer who can bridge technical development with real-world user needs within a public sector framework.

🎓 Skills & Qualifications

Education: Bachelor's or Master's degree in Design, Human-Computer Interaction, Psychology, or a related field, or equivalent practical experience.

Experience: Minimum of 5 years of documented experience in UX design, with a proven track record across multiple platforms (e.g., mobile, desktop, tablet).

Required Skills:

• Minimum 5 years of demonstrable UX design experience.

• Proficiency in the end-to-end UX process, from needs assessment and user research to usability testing and feedback management.

• Experience with user stories and user story mapping techniques for agile product development.

• Proven experience working within agile development methodologies.

• Fluency in Swedish, both written and spoken, is essential for effective communication and documentation.

Preferred Skills:

• Hands-on experience with various prototyping tools (e.g., Figma, Sketch, Adobe XD, InVision).

• Solid understanding of UI/digital graphic design principles and best practices.

• Experience in planning and facilitating workshops, design sprints, or design weeks.

• Familiarity with requirements analysis and documentation processes.

📝 Enhancement Note: The requirement for Swedish citizenship and fluency in Swedish is a critical filter for this role, directly tied to the security clearance mandated by the government agency. The emphasis on "documented experience" suggests that candidates should be prepared to showcase their portfolio and provide specific examples of their UX process and outcomes.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a minimum of 3-5 distinct UX design projects that clearly illustrate your end-to-end process.

• For each project, detail the problem statement, your role, the methodologies used (user research, wireframing, prototyping, testing), and the final design solutions.

• Highlight your contributions to improving user experience, system efficiency, or achieving specific business objectives.

• Include examples of how you translated user needs and business requirements into actionable design deliverables.

Process Documentation:

• Provide examples of how you document user research findings, including user personas, journey maps, and usability test reports.

• Illustrate your approach to iterative design, showing how feedback was incorporated to refine solutions.

• Showcase your understanding of agile workflows and how UX integrates into sprint cycles, including user story creation and refinement.

• Demonstrate an ability to articulate design decisions and their rationale, linking them to user insights and project goals.

📝 Enhancement Note: Candidates must be prepared to present a robust portfolio that not only showcases visual design but also clearly articulates their strategic thinking, process, and the impact of their UX work. Specific emphasis should be placed on projects that demonstrate problem-solving within complex systems and collaboration within agile teams.

💵 Compensation & Benefits

Salary Range: Based on industry benchmarks for experienced UX Designers in Stockholm, Sweden, with mandatory security clearance and hybrid work requirements, a competitive salary range is estimated to be between 55,000 SEK and 75,000 SEK per month.

Benefits:

• Long-term contract with potential for extension, offering stability and career continuity.

• Opportunity to work on a mission-critical system for a public sector authority, contributing to societal impact.

• Hybrid work model allowing for a balance between in-office collaboration and remote flexibility.

• Exposure to a dynamic agile development environment with a focus on user-centered design.

• Access to internal workshops and potential for professional development related to UX and agile methodologies.

• Standard Swedish employment benefits, including paid time off and pension contributions, as per contract terms.

Working Hours: Full-time, typically 40 hours per week, with flexibility within the hybrid model. On-site presence is required a minimum of 3 days per week.

📝 Enhancement Note: Salary estimates are based on research from Swedish job boards, industry salary reports for UX Designers in Stockholm, and consider the specialized requirements of government contracts and security clearances, which often command a premium. Benefits are inferred from standard practices for contract roles within Swedish agencies and the hybrid work model.

🎯 Team & Company Context

🏢 Company Culture

Industry: Government & Public Sector / Technology / Software Development. The organization is a government agency responsible for a critical resource planning system, indicating a focus on reliability, security, and public service.

Company Size: As a government agency, the organization likely operates with a significant number of employees, fostering a structured environment with established processes.

Founded: While the founding date is not specified, government agencies typically have a long history, suggesting a stable and established operational framework.

Team Structure:

• The UX Designer will be embedded within a cross-functional development team, comprising developers, system specialists, and potentially product owners or business analysts.

• Reporting lines will likely be within the IT or digital transformation department, with a direct line to a team lead or manager overseeing the specific system's development.

Methodology:

• A strong emphasis on agile methodologies (Scrum or Kanban) is expected, driving iterative development and continuous improvement.

• Data-driven decision-making will be crucial, leveraging user research, usability testing, and system analytics to inform design choices.

• Workflow optimization is a core objective, aiming to enhance the efficiency and effectiveness of the resource planning system for its users.

Company Website: https://www.swaysourcing.com/ (This is the agency's recruiter, Sway Sourcing. The actual government agency website is not provided.)

📝 Enhancement Note: The culture is likely to be professional, process-oriented, and security-conscious, reflecting the nature of a government agency. While Sway Sourcing is the recruiter, the work environment will be at the government agency itself.

📈 Career & Growth Analysis

Operations Career Level: This role represents a mid-to-senior level UX Design position. The requirement for 5+ years of experience and the expectation to work autonomously and contribute strategically indicate a level of seniority. The focus on a specific system's development suggests specialization within UX, rather than broad product management.

Reporting Structure: The UX Designer will report to a team lead or manager within the agency's IT or digital division. They will work within a cross-functional team, with collaboration being a key aspect of their daily interactions.

Operations Impact: The UX Designer's work will have a direct impact on the efficiency and effectiveness of critical operational processes within the government agency. By improving the usability and functionality of the resource planning system, they will contribute to better resource allocation, streamlined workflows, and ultimately, more effective public service delivery.

Growth Opportunities:

• Deepen expertise in UX design for complex government systems and security-sensitive environments.

• Develop advanced skills in agile methodologies and cross-functional team collaboration.

• Potential to take on more senior UX roles, lead design initiatives, or mentor junior designers within the agency.

• Opportunities to contribute to other digital transformation projects within the agency.

• Gain specialized knowledge in resource planning and operational efficiency within the public sector.

📝 Enhancement Note: Growth in this role will likely be focused on deepening expertise within the specific domain of the government agency and its systems, rather than climbing a traditional corporate ladder. Opportunities for leadership may arise through leading specific design initiatives or mentoring.

🌐 Work Environment

Office Type: The role is described as hybrid, requiring a minimum of 3 days per week on-site at the government agency's offices in Stockholm. This suggests a professional office environment designed for collaboration and focused work.

Office Location(s): Stockholm, Sweden. Specific office details will be provided upon engagement, but it will be within official government agency premises.

Workspace Context:

• The workspace will be within a government agency, likely equipped with standard office amenities and IT infrastructure.

• Collaboration is a key aspect, with opportunities to work alongside developers, system specialists, and other team members in shared office spaces or meeting rooms.

• Access to necessary design tools and software will be provided, supporting the execution of UX tasks.

Work Schedule: Full-time, typically 40 hours per week. While the schedule offers some flexibility inherent in a hybrid model, the on-site requirement means adherence to a structured work week is necessary.

📝 Enhancement Note: The government agency environment may be more formal and process-driven than a typical tech startup. The hybrid model necessitates a structured approach to managing time between remote and on-site work.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your CV and portfolio to assess experience and suitability for the role and its specific requirements (Swedish citizenship, language, security clearance).

• Technical Interview: A discussion focusing on your UX design process, methodologies, and experience. Expect to present case studies from your portfolio, detailing your approach to user research, wireframing, prototyping, and usability testing. Be prepared to discuss how you've handled complex user needs and collaborated with development teams.

• On-site/Video Interview: An interview with the hiring manager and potentially team members. This will assess your cultural fit, communication skills, problem-solving abilities, and understanding of agile principles.

• Security Clearance Process: If successful, you will undergo a formal security vetting process, which includes background checks and potentially an interview with security personnel.

Portfolio Review Tips:

• Select projects that best demonstrate your experience with system design, process optimization, and user-centered development within complex environments.

• Clearly articulate the problem, your role, the UX process followed, and the impact of your design solutions. Quantify results where possible (e.g., "reduced task completion time by X%", "increased user satisfaction by Y%").

• Be prepared to walk through your wireframes and prototypes, explaining your design decisions and the rationale behind them.

• Highlight your experience with user stories and how you translated them into design.

Challenge Preparation:

• Be ready for potential scenario-based questions where you might be asked to outline how you would approach a specific UX challenge related to the resource planning system.

• Prepare to discuss your understanding of agile workflows and how you integrate UX into a sprint cycle.

• Practice articulating your thoughts clearly and concisely, especially when discussing technical and design concepts.

📝 Enhancement Note: The security clearance aspect is paramount. Candidates must be upfront about their eligibility and readiness for this process. The portfolio review will be highly detailed, focusing on process and impact, not just aesthetics.

🛠 Tools & Technology Stack

Primary Tools:

• Prototyping & Wireframing: While not explicitly listed, expect to use industry-standard tools such as Figma, Sketch, Adobe XD, or InVision. Proficiency in at least one is likely required, with experience in multiple being a strong asset.

• User Research & Testing Platforms: Tools for conducting user interviews, surveys, and usability tests (e.g., UserTesting.com, Maze, SurveyMonkey).

• Agile Project Management Tools: Familiarity with tools like Jira, Confluence, or Trello for managing user stories, tasks, and project documentation.

Analytics & Reporting:

• Experience with analytics platforms (e.g., Google Analytics, Mixpanel) to understand user behavior and track the impact of design changes.

CRM & Automation:

• While not directly a CRM role, understanding how user data is managed within systems and how design can impact data accuracy and user workflow is beneficial. Experience with data visualization tools for reporting design impact may also be relevant.

📝 Enhancement Note: Specific tool proficiency will be assessed during the interview process. The emphasis is on the application of these tools to achieve UX goals within an agile and government context, rather than just listing tool names.

👥 Team Culture & Values

Operations Values:

• User-Centricity: A deep commitment to understanding and serving the needs of the end-users of the resource planning system.

• Collaboration: A strong emphasis on teamwork, open communication, and mutual support within the cross-functional development team.

• Quality & Reliability: A dedication to delivering high-quality, robust, and secure design solutions that meet the stringent standards of a government agency.

• Efficiency: A drive to optimize processes and workflows, both in design execution and in the functionality of the system itself.

• Continuous Improvement: A proactive approach to learning, iterating, and enhancing designs based on feedback and new insights.

Collaboration Style:

• The team likely operates with a high degree of transparency and open communication, typical of agile environments.

• Expect regular feedback loops, collaborative design sessions, and joint problem-solving.

• The ability to communicate technical and design concepts effectively to both technical and non-technical stakeholders is crucial.

• A culture of shared responsibility for the product's success is expected.

📝 Enhancement Note: The values will likely reflect both agile principles and the specific requirements of a public sector organization, emphasizing responsibility, security, and public service alongside innovation and user focus.

⚡ Challenges & Growth Opportunities

Challenges:

• Designing for a government agency may involve navigating complex regulatory requirements, legacy systems, and established bureaucratic processes.

• Balancing the needs of diverse user groups with system constraints and security protocols.

• Adapting to the specific security clearance requirements and the associated vetting process.

Learning & Development Opportunities:

• Gain specialized experience in UX design for public sector applications and critical infrastructure.

• Deepen expertise in agile development methodologies and cross-functional team dynamics.

• Develop advanced skills in user research, usability testing, and prototyping within a high-stakes environment.

• Potential for mentorship from senior designers or product leads within the agency.

• Opportunities to contribute to the modernization of government digital services.

📝 Enhancement Note: The primary challenges revolve around the unique environment of a government agency, including security, process, and the criticality of the system. Growth will be domain-specific and focused on enhancing UX within this context.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to balance conflicting user needs or business requirements. How did you approach it, and what was the outcome?" (Focus on your decision-making process, negotiation skills, and ability to find compromises.)

• "How do you ensure your UX designs are accessible and inclusive for all users, especially in a public sector context?" (Demonstrate understanding of accessibility standards and diverse user needs.)

Company & Culture Questions:

• "What interests you about working for a government agency and specifically on a resource planning system?" (Show genuine interest in public service and the impact of the system.)

• "How do you approach collaboration within a cross-functional agile team?" (Highlight your communication, teamwork, and problem-solving skills in a team setting.)

Portfolio Presentation Strategy:

• For each case study, start with a clear problem statement and your defined role.

• Detail your UX process step-by-step, explaining why you made certain choices.

• Use visuals (wireframes, prototypes, user flows) to support your narrative.

• Quantify the impact of your work whenever possible.

• Be prepared to answer in-depth questions about your design decisions and the challenges you faced.

• Tailor your presentation to highlight experience relevant to system design and government contexts.

📝 Enhancement Note: Be ready to discuss your experience with user stories and agile methodologies in detail. Emphasize your ability to work independently and contribute meaningfully to a team. Thoroughly research the agency's mission and the importance of resource planning systems.

📌 Application Steps

To apply for this UX Designer position:

• Submit Your Application: Apply through the provided link on Sway Sourcing's website, ensuring all requested information is accurately provided.

• Portfolio Customization: Tailor your portfolio to highlight projects that best demonstrate your experience in system design, process optimization, and working within regulated or complex environments. Specifically, showcase your ability to translate user needs into functional designs for critical systems.

• Resume Optimization: Ensure your resume clearly outlines your 5+ years of UX design experience, proficiency in agile methodologies, and experience with user stories. Explicitly state your Swedish citizenship and fluency in Swedish.

• Prepare for Security Clearance: Be aware of the security clearance requirements and be ready to provide necessary information during the application process. Research the typical process for security vetting in Sweden.

• Company Research: Familiarize yourself with Sway Sourcing as a recruitment partner and, if possible, research the specific government agency's mission and the importance of its resource planning system to understand the context of the role better.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.