Senior Product Designer - Invoices Lifecycle (12-month fixed-term)

📍 Job Overview

Job Title: Senior Product Designer - Invoices Lifecycle (12-month fixed-term)

Company: Shine

Location: Amsterdam, Berlin, Copenhagen, or Paris

Job Type: Full-Time

Category: Product Design (Fintech/SaaS)

Date Posted: April 28, 2026

Experience Level: Senior (6+ years)

Remote Status: Hybrid (3 days in office, 2 days remote)

🚀 Role Summary

• Drive the end-to-end product design process for the critical Invoices Lifecycle domain, ensuring a seamless experience from quote to compliant invoice.

• Deeply understand and translate complex B2B workflows, regulatory requirements (VAT, e-invoicing standards), and country-specific formats into intuitive user experiences.

• Collaborate extensively within a Product Trio (Design, Product Management, Engineering) to deliver impactful features and maintain design coherence.

• Define and track success metrics for new features, ensuring they demonstrably improve the user experience and business outcomes for freelancers and small business owners.

• Contribute to and leverage a robust design system to ensure consistency and efficiency across the product.

📝 Enhancement Note: This role is specifically focused on the "Invoices Lifecycle," a core business function for Shine's target audience of freelancers and small businesses. The emphasis on regulatory compliance (VAT, e-invoicing) and B2B workflows suggests a need for a designer adept at handling complex, data-heavy, and legally sensitive user journeys. The fixed-term nature of the role implies a need for immediate impact and ability to deliver within a defined timeframe.

📈 Primary Responsibilities

• Own and execute the full product design lifecycle for the Invoices Lifecycle, from initial opportunity identification and problem framing through solution exploration, validation, and implementation support.

• Act as the subject matter expert for complex B2B workflows, independently driving UX decisions for high-stakes features like Invoice Editor 3.0, e-invoicing flows, and compliance-critical document generation.

• Translate intricate regulatory and technical requirements (e.g., VAT rules, e-invoicing standards, country-specific formats) into user-friendly and intuitive digital experiences that function effectively across multiple European markets.

• Foster close collaboration with Product Managers, Engineers, and Tax Experts to ensure design consistency and alignment on shared design patterns, technical constraints, and domain-specific logic within the invoicing ecosystem.

• Partner with Product Managers to define clear, measurable success metrics for shipped features, and rigorously validate their impact on user behavior and business objectives.

• Conduct user research, including interviews, usability testing, and surveys, to gather insights that inform design decisions and product strategy within the invoicing domain.

• Contribute to the evolution and maintenance of Shine's design system, ensuring its application across the invoicing experience and advocating for its use among cross-functional teams.

• Support engineering teams during the implementation phase, providing detailed design specifications, answering queries, and ensuring the final product aligns with the intended user experience and design vision.

📝 Enhancement Note: The responsibilities highlight a senior-level expectation of autonomy and strategic contribution. The explicit mention of "Invoice Editor 3.0," "e-invoicing flows," and "compliance-critical document creation" signals the need for a designer who can manage significant complexity and has experience with high-stakes financial and legal documentation. The requirement to translate "regulatory and technical requirements" into user experiences is a key differentiator for this role, demanding a strong understanding of the intersection between design, business, and compliance.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a Bachelor's or Master's degree in Design, HCI, Computer Science, or a related field is often beneficial for roles requiring deep understanding of digital product development.

Experience: 6+ years of professional experience in digital product design, with a strong emphasis on B2B software or complex workflow-driven applications.

Required Skills:

• Product Thinking & Problem Framing: Ability to dissect ambiguous problems, define clear hypotheses, and translate them into actionable design directions and product strategies.

• UI/UX Design Expertise: Deep understanding of user-centered design principles, interaction design, information architecture, and visual design. Proficiency in creating wireframes, prototypes, and high-fidelity mockups.

• User Research & Synthesis: Proven experience in planning, conducting, and synthesizing user research (interviews, usability testing, surveys) to drive product decisions and validate design solutions.

• Design Systems: Hands-on experience contributing to, working within, and advocating for the use of design systems to ensure product consistency and efficiency.

• B2B Software/Complex Workflows: Demonstrated experience designing for complex business processes, ideally within B2B SaaS environments, with an understanding of enterprise user needs.

• English Communication: Strong written and verbal communication skills in English, essential for collaboration within a multicultural team and for presenting design concepts.

• Prototyping Skills: Proficiency in using prototyping tools (e.g., Figma, Sketch, Adobe XD) to create interactive prototypes for user testing and stakeholder communication.

Preferred Skills:

• Experience in invoicing, accounting software, or fintech domains.

• Familiarity with document-heavy B2B products and their specific design challenges.

• Understanding of e-invoicing standards and regulatory compliance (e.g., VAT, country-specific invoicing laws).

• Experience working in a "Product Trio" or similar cross-functional product development model.

• Familiarity with data analysis and the ability to use data to inform design decisions.

📝 Enhancement Note: The "6+ years" experience level combined with the "B2B software or complex workflow-driven applications" requirement signifies a need for a seasoned designer, not an entry-level or junior role. The emphasis on "problem framing" and "user research and synthesis" points to a strategic design approach, where the candidate is expected to identify opportunities and validate solutions, not just execute given briefs. The bonus skills are highly relevant and would make a candidate exceptionally strong for this specific role.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Case Studies on Complex Workflows: Showcase 2-3 detailed case studies demonstrating your ability to design for complex B2B workflows, ideally involving financial transactions, compliance, or multi-step processes.

• Problem Framing & Solution Exploration: Clearly articulate the problem you were trying to solve, your research methodology, the design process you followed, and how you explored different solutions.

• User Research & Validation: Highlight how user research informed your design decisions and provide evidence of how your designs were validated (e.g., through usability testing, A/B testing, or post-launch metrics).

• Design System Contribution: Include examples of how you have worked with or contributed to a design system, demonstrating an understanding of its importance for consistency and scalability.

• Impact & Metrics: Quantify the impact of your design work wherever possible, using metrics related to user engagement, task completion, efficiency gains, or revenue impact. For this role, focus on metrics related to invoicing efficiency, compliance, or user satisfaction.

• Regulatory/Technical Translation: If possible, showcase an example where you translated complex technical or regulatory requirements into a user-friendly interface.

Process Documentation:

• Your portfolio should implicitly or explicitly demonstrate your ability to document and communicate your design process, including user flows, wireframes, prototypes, and final UI designs.

• Be prepared to discuss your preferred methods for collaborating on design documentation with Product Managers and Engineers, and how you ensure clarity and shared understanding.

📝 Enhancement Note: For a Senior Product Designer role, especially one focused on complex B2B workflows and regulatory compliance, the portfolio is paramount. It needs to go beyond just showcasing polished UI. Candidates must demonstrate a robust process, strategic thinking, and the ability to handle complexity. The emphasis on "problem framing," "user research," and "impact/metrics" is critical, as is any experience translating regulatory requirements.

💵 Compensation & Benefits

Salary Range: Based on the specified locations (Paris, Copenhagen, Berlin, Amsterdam), experience level (6+ years), and the nature of the role (Senior Product Designer in a fintech/SaaS company), a competitive salary range can be estimated.

• Paris (FR): €60,000 - €85,000 per year

• Copenhagen (DK): DKK 450,000 - DKK 650,000 per year

• Berlin (DE): €55,000 - €80,000 per year

• Amsterdam (NL): €60,000 - €85,000 per year

These estimates are based on publicly available salary data for Senior Product Designers in major European tech hubs, considering the cost of living and industry benchmarks for fintech and B2B SaaS companies. The fixed-term nature of the contract might also influence the salary, potentially offering a slightly higher rate than a permanent role for equivalent experience.

Benefits:

• Competitive Salary: As outlined above, commensurate with experience and location.

• Professional Growth Opportunities: Opportunities to work on high-impact problems, contribute to a growing platform, and develop expertise in a specialized domain.

• Multicultural Work Environment: Work with a diverse and international team across multiple European countries, fostering a rich and collaborative atmosphere.

• Product Design Community: Access to a strong internal Product Design community (40+ individuals) for regular feedback, skill-sharing, and learning rituals.

• Hybrid Work Model: Flexibility to work remotely for up to two days per week, balanced with in-office collaboration.

• Visible Impact: The opportunity to directly influence a core business function that significantly impacts the daily lives of freelancers and small business owners.

• Product Trio Environment: Work in a collaborative product team structure with significant influence over product decisions.

• Employee Stock Options/Equity: While not explicitly stated, this is a common offering in growing tech companies and worth inquiring about.

Working Hours: The standard full-time working hours are implied to be around 40 hours per week, with the flexibility of a hybrid work arrangement allowing for up to two remote working days.

📝 Enhancement Note: Salary ranges are estimates based on general market data for similar roles in the specified cities. The actual salary will depend on the candidate's specific experience, negotiation, and Shine's internal compensation structure. The benefits listed are derived from the job description and common industry offerings for tech roles. The "fixed-term" nature is noted as a key factor in compensation and benefits.

🎯 Team & Company Context

🏢 Company Culture

Industry: Fintech, SaaS, Financial Services for Freelancers and Small Businesses. Shine is positioned as a platform that simplifies financial administration for entrepreneurs by integrating banking, invoicing, and accounting.

Company Size: Over 400 employees. This indicates a mid-to-large-sized tech company that has likely established scalable processes but retains a dynamic and growing culture.

Founded: Shine was founded with the mission to help freelancers and small business owners reclaim the joy of working for themselves, emphasizing simplicity, speed, and accuracy in their financial management solutions. The company has grown by integrating leading European fintechs.

Team Structure:

• The Product Design team is substantial, comprising over 40 talented individuals.

• It's organized into specialized areas: Accounting, Banking, Global Design, User Research, and Copywriting.

• The "Invoices Lifecycle" team operates within a "Product Trio" environment, meaning close collaboration between Design, Product Management, and Engineering.

Methodology:

• Data-Driven Decisions: The company emphasizes defining and validating success metrics, indicating a data-informed approach to product development and design.

• User-Centricity: The core mission revolves around serving freelancers and small business owners, highlighting a strong focus on user needs and pain points.

• Agile Development: The "Product Trio" model and focus on iterative improvements suggest an agile or lean development methodology.

• Cross-Functional Collaboration: The structure emphasizes tight collaboration between design, product, and engineering, as well as with specialized roles like Tax Experts.

Company Website: https://careers.shine.co/

📝 Enhancement Note: The company culture at Shine appears to be a blend of mission-driven innovation (helping freelancers) and robust operational excellence (fintech, compliance, scale). The size of the team and the explicit mention of specialized sub-teams within Product Design suggest a mature organization with dedicated resources for craft and collaboration. The "Product Trio" is a strong indicator of a collaborative, outcome-oriented development process.

📈 Career & Growth Analysis

Operations Career Level: This role is clearly positioned as a Senior level within Product Design. A Senior Product Designer at Shine is expected to have significant autonomy, own critical product areas, and influence product strategy. They are responsible for complex problem-solving, translating intricate requirements, and mentoring others implicitly through their work and collaboration. The 12-month fixed-term nature means the focus is on delivering immediate, high-impact contributions within that period.

Reporting Structure: The Senior Product Designer will report into a leadership role within the Product Design team (e.g., Head of Product Design or Design Lead). They will work daily within a "Product Trio" alongside a Product Manager and Engineering Lead/team, fostering a highly collaborative and integrated working relationship. Collaboration will also extend to Tax Experts and other designers across various domains.

Operations Impact: The Invoices Lifecycle is a business-critical area for Shine. This role has a direct and significant impact on:

• Revenue Generation: Efficient and compliant invoicing is how Shine's customers get paid, directly correlating to their business success and retention.

• Customer Satisfaction & Retention: A seamless, intuitive invoicing experience reduces administrative burden and frustration for freelancers and small businesses, leading to higher satisfaction and loyalty.

• Compliance & Risk Mitigation: Ensuring invoices are compliant with various European regulations (VAT, e-invoicing) is crucial for avoiding penalties and maintaining the integrity of the platform.

• Product Scalability: Designing robust, scalable invoicing solutions supports Shine's growth across multiple European markets.

Growth Opportunities:

• Specialization & Domain Expertise: Deepen expertise in fintech, B2B SaaS design, and specifically the complex domain of invoicing and regulatory compliance.

• Leadership Influence: While a fixed-term role, the opportunity to own and drive significant product initiatives provides a platform to demonstrate leadership potential and influence product direction.

• Cross-Functional Collaboration: Gain extensive experience working with diverse teams (Product, Engineering, Tax, Legal, other Designers), enhancing collaboration and communication skills.

• Design System Contribution: Further develop skills in contributing to and advocating for design systems, potentially leading to future roles with greater system ownership.

• Portfolio Enhancement: The high-impact nature of the role and the complexity of the problems tackled will significantly bolster a designer's portfolio for future career opportunities.

📝 Enhancement Note: The fixed-term aspect is crucial here. While it offers significant impact and learning, it's important for candidates to understand it's not a permanent role. The "Operations Impact" section is tailored to highlight how product design in this context directly supports business operations and revenue. The growth opportunities are framed around skill development and experience acquisition, relevant for a senior-level designer on a contract.

🌐 Work Environment

Office Type: Shine offers a hybrid work environment, allowing for up to two remote working days per week. This suggests a modern office setup designed for collaboration and focused work, with the flexibility to work from home. The presence of multiple office locations (Amsterdam, Berlin, Copenhagen, Paris) indicates a company with a distributed workforce but with hubs for in-person interaction.

Office Location(s): The role is available in Amsterdam (NL), Berlin (DE), Copenhagen (DK), and Paris (FR). These are major European cities with vibrant tech scenes. Specific office addresses are provided for some locations (e.g., Danzigerkade 207, 1013 AP Amsterdam), suggesting physical workspaces are available in these cities.

Workspace Context:

• Collaborative Hubs: Office spaces are likely equipped with meeting rooms, whiteboarding facilities, and open areas conducive to team brainstorming and cross-functional discussions.

• Technology & Tools: Employees will have access to standard office technology and the necessary software and hardware to perform their design roles effectively, including access to the company's design systems and collaboration tools.

• Team Interaction: The hybrid model means opportunities for in-person interaction with the Product Trio, wider Design team, and other colleagues will be structured around specific days or planned meetings, balancing focused work with social and collaborative engagement.

Work Schedule: The role is full-time, implying a standard 40-hour work week. The hybrid model provides flexibility in where work is performed, but the core hours and commitment to project deadlines remain. The nature of the role, especially in a fintech environment with regulatory considerations, may require some flexibility to meet critical deadlines or address urgent issues.

📝 Enhancement Note: The hybrid aspect is a key differentiator. The candidate should expect a balance between structured office days for collaboration and remote days for focused individual work. The mention of multiple European locations indicates a geographically distributed team, requiring strong remote collaboration skills even when in the office.

📄 Application & Portfolio Review Process

Interview Process:

1. 45' Call with Talent Acquisition: An initial screening to assess basic qualifications, cultural fit, and interest in the role and Shine.

2. 45' Interview with Hiring Manager: A deeper dive into your experience, design philosophy, and how you approach product design challenges, specifically related to complex workflows.

3. 1h Business Case Presentation: This is a critical stage. You will likely be given a design challenge related to the invoicing lifecycle or a similar complex B2B problem. You'll need to prepare a presentation showcasing your thought process, research, design decisions, and proposed solutions, demonstrating your ability to handle the core responsibilities of the role.

4. Team Introduction & Soft Skills Interview: An opportunity to meet potential team members and discuss soft skills, personality assessments, and how you can best be supported and integrated into the Shine team.

Portfolio Review Tips:

• Focus on Process, Not Just Polish: Select case studies that clearly demonstrate your problem-solving methodology, user research, iteration, and how you arrived at the final solution. For this role, emphasize B2B complexity and regulatory translation.

• Quantify Impact: Wherever possible, use metrics to show the tangible results of your design work. For invoicing, this could be efficiency gains, reduction in errors, increased compliance rates, or improved user satisfaction scores.

• Tell a Story: Structure your case studies as narratives. Start with the problem, explain your approach, showcase your key design decisions and iterations, and conclude with the outcome and learnings.

• Tailor to the Role: Highlight projects that are most relevant to B2B SaaS, complex workflows, financial products, or regulatory design. Explicitly address how you translated technical/regulatory requirements into user-friendly experiences.

• Prepare for Discussion: Be ready to discuss every aspect of your portfolio in detail, including your rationale for design choices, challenges faced, and what you would do differently.

Challenge Preparation:

• Understand the Domain: Research Shine's product, its target audience (freelancers, small businesses), and the general landscape of fintech and invoicing software.

• Embrace Ambiguity: The business case will likely present a complex, potentially ambiguous problem. Focus on how you break it down, ask clarifying questions, and frame the problem effectively.

• Showcase Your Process: Demonstrate your systematic approach to problem-solving, including user research methods (even hypothetical ones for a case study), ideation techniques, and prototyping.

• Consider Constraints: Be mindful of technical and regulatory constraints mentioned in the prompt. Show how you incorporate these into your design solutions.

• Presentation Skills: Practice presenting your work clearly, concisely, and engagingly. Be prepared to defend your design decisions and articulate your thought process.

📝 Enhancement Note: The interview process is quite structured, with a strong emphasis on a practical business case. This is a common approach for senior design roles to assess real-world problem-solving skills. The portfolio review and challenge preparation sections are tailored to the specific requirements of this role, focusing on B2B, complex workflows, and regulatory aspects.

🛠 Tools & Technology Stack

Primary Tools:

• Design & Prototyping: Figma (highly probable, as it's a modern industry standard and excellent for collaboration and design systems), Sketch, Adobe Creative Suite (Illustrator, Photoshop).

• User Research Platforms: Tools like UserTesting.com, Lookback, Maze, or internal tools for conducting usability tests and gathering feedback.

• Collaboration & Project Management: Jira, Confluence (likely used for documentation and tracking within Product Trios), Slack (for communication).

Analytics & Reporting:

• Product Analytics: Tools such as Amplitude, Mixpanel, or Google Analytics to understand user behavior, track feature adoption, and measure the impact of design changes.

• Data Visualization: Potentially Tableau, Power BI, or internal dashboards for reviewing performance metrics and communicating insights to stakeholders.

CRM & Automation:

• While not directly a designer's primary tool, an understanding of how CRM systems (e.g., Salesforce, HubSpot) and marketing automation platforms integrate with product usage can be beneficial for context.

📝 Enhancement Note: While the job description doesn't explicitly list tools, Figma is a near-universal standard for modern product design teams, especially those utilizing design systems. Jira and Slack are also standard in collaborative tech environments. The emphasis on data-driven design means proficiency with product analytics tools is highly advantageous.

👥 Team Culture & Values

Operations Values:

• Mission-Driven Impact: A strong commitment to empowering freelancers and small business owners, making their financial administration easier and more enjoyable.

• Simplicity, Speed, and Accuracy: Core tenets of the Shine platform, reflecting a value for efficient, reliable, and user-friendly solutions.

• Collaboration & Transparency: The "Product Trio" model and the emphasis on a strong Product Design community suggest a culture that values open communication, shared ownership, and mutual support.

• Data-Informed Decision-Making: A culture that relies on metrics and user feedback to guide product development and design iterations.

• Customer Focus: A deep understanding and empathy for the challenges faced by entrepreneurs, driving product development to address real-world needs.

Collaboration Style:

• Product Trio Integration: Designers work embedded within small, cross-functional teams (Design, Product, Engineering), fostering tight integration and shared responsibility for product outcomes.

• Cross-Functional Partnership: Strong emphasis on working with diverse stakeholders, including Tax Experts, to ensure product accuracy and compliance.

• Feedback-Oriented: The mention of regular rituals for feedback within the design community indicates a culture that encourages constructive critique and continuous improvement.

• Knowledge Sharing: The large design team likely promotes opportunities for sharing best practices, learnings, and design craft across different domains.

📝 Enhancement Note: The values are inferred from the company mission, product philosophy, and team structure. The emphasis on "simplicity, speed, and accuracy" is directly from the company description and is a key operational value for a fintech product. The collaborative style is strongly indicated by the "Product Trio" and the large, specialized design team.

⚡ Challenges & Growth Opportunities

Challenges:

• Translating Complex Regulations: The primary challenge is translating intricate and often changing European VAT rules, e-invoicing standards, and country-specific compliance requirements into intuitive user experiences. This requires deep focus and careful design.

• Balancing User Needs with Technical/Regulatory Constraints: Designing for freelancers who require simplicity while adhering to strict legal and technical specifications.

• High-Stakes Design: Errors in invoicing or compliance can have significant financial consequences for users, placing a high level of responsibility on the designer.

• Fixed-Term Impact: Delivering significant, measurable impact within a 12-month timeframe requires efficient execution and strong prioritization skills.

• Cross-Market Consistency: Ensuring the invoicing solution works seamlessly across diverse European markets, each with its own nuances.

Learning & Development Opportunities:

• Domain Expertise: Become a subject matter expert in the critical domain of invoicing and financial compliance for freelancers and SMEs.

• Fintech & SaaS Design: Gain specialized experience in the fast-paced and regulated fintech industry.

• Complex B2B Design: Hone skills in designing for intricate business processes and enterprise-level user needs.

• Cross-Functional Leadership: Develop stronger collaborative and influencing skills by working closely with Product, Engineering, and Tax Experts.

• Product Strategy Contribution: Contribute to the strategic roadmap of a core product feature, influencing its direction and evolution.

📝 Enhancement Note: The challenges identified are directly derived from the responsibilities and the nature of the product. The growth opportunities are framed around acquiring specialized skills and experience relevant to a senior-level designer in a high-impact role.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to translate complex regulatory or technical requirements into a user-friendly digital experience. What was your process, and what was the outcome?" (Focus on your methodology for deconstructing requirements and user-centric solutions.)

• "Walk us through a B2B workflow you designed. What were the key challenges, how did you involve stakeholders (like Product, Engineering, or domain experts), and how did you measure success?" (Highlight collaboration, problem-solving, and metric-driven validation.)

Company & Culture Questions:

• "What interests you about Shine's mission and our focus on freelancers and small businesses?" (Show genuine interest in the company's purpose.)

• "How do you see yourself contributing to a large, specialized Product Design team and a 'Product Trio' environment?" (Discuss your collaboration style and how you integrate into teams.)

Portfolio Presentation Strategy:

• Structure Your Case Studies: For each case study, clearly outline: Problem Statement, Your Role, Research & Discovery, Ideation & Design Process, Key Decisions & Iterations, Solution, Impact & Metrics, and Learnings.

• Highlight the "Why": For every design decision, be prepared to explain the rationale behind it, linking it back to user needs, business goals, or technical/regulatory constraints.

• Show, Don't Just Tell: Use visuals (screenshots, wireframes, prototypes) effectively to illustrate your process and the final product.

• Be Ready for Deep Dives: Expect questions about specific design choices, user research findings, and how you handled trade-offs.

• Address the Fixed-Term Nature: Be prepared to discuss how you would prioritize and deliver maximum impact within the 12-month period.

📝 Enhancement Note: These questions are designed to probe the core competencies required for this Senior Product Designer role, focusing on B2B complexity, regulatory translation, and strategic problem-solving. The portfolio presentation advice is tailored to showcase these specific skills effectively.

📌 Application Steps

To apply for this Senior Product Designer position:

• Submit your application through the application link provided on the Shine careers website.

• Curate Your Portfolio: Select 2-3 of your strongest case studies, prioritizing those that demonstrate experience with complex B2B workflows, regulatory translation, and quantifiable impact. Ensure these are well-structured and clearly articulate your process and outcomes.

• Tailor Your Resume: Highlight your 6+ years of experience in digital product design, specifically mentioning your work in B2B software, complex workflows, and any relevant fintech or accounting software experience. Use keywords from the job description such as "Product Thinking," "User Research," "Design Systems," and "B2B Workflow Design."

• Prepare for the Business Case: Research Shine's product and the invoicing landscape in Europe. Practice breaking down complex problems, articulating your design process, and presenting your solutions clearly and concisely.

• Research Shine: Understand the company's mission, values, and target audience. Be prepared to discuss why you are specifically interested in Shine and this role, and how your skills align with their goals.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.