Junior Project Coordinator & Graphic Designer

📍 Job Overview

Job Title: Junior Project Coordinator & Graphic Designer

Company: Establishment Labs

Location: Barcelona, Spain

Job Type: Intern

Category: Operations Support / Marketing Operations / Creative Services

Date Posted: 2026-08-11

Experience Level: 0-2 Years (Internship/Graduate Program)

Remote Status: Hybrid

🚀 Role Summary

• This hybrid internship role focuses on supporting the International Brand & Content Team with a blend of project coordination and basic graphic design responsibilities, approximately 70% coordination and 30% design.

• Key responsibilities include managing project workflows, task creation, tracking, and reporting within the Jira platform to ensure timely delivery of marketing materials.

• The role requires proactive communication with internal stakeholders and the creative execution team, ensuring alignment with creative briefs and brand guidelines.

• Candidates will be responsible for adapting marketing assets, maintaining brand consistency, and supporting operational processes like purchase requisitions and invoice follow-up.

📝 Enhancement Note: While the title includes "Graphic Designer," the description emphasizes project coordination as the primary function (70%), with graphic design as a secondary, supportive task. This role is ideal for an intern seeking exposure to project management within a creative and marketing operations context. The "Junior" aspect and internship type suggest a focus on learning and foundational skill development rather than independent strategic contribution.

📈 Primary Responsibilities

• Project Coordination & Workflow Management:

  • Independently manage the day-to-day coordination of projects and deliverables, ensuring all tasks progress according to established timelines and creative briefs.
  • Master the Jira platform for end-to-end project lifecycle management, including ticket creation, status updates, priority adjustments, progress monitoring, deadline tracking, and identifying/reporting blockers.
  • Proactively track project milestones, pending actions, and dependencies to guarantee on-time execution of marketing materials and brand assets.
  • Facilitate cross-functional alignment by coordinating follow-ups and information exchange with internal departments such as Marketing, Operations, Supply Chain, and Purchasing.
  • Organize and facilitate project meetings, prepare agendas, capture detailed action items, and ensure diligent follow-up to drive project momentum.
  • Maintain comprehensive and organized project documentation, including file management and version control, to prevent errors and minimize rework.
  • Coordinate essential operational processes such as purchase requisitions (PRs), purchase orders (POs), invoice follow-up, and vendor document management as needed.

• Graphic Design & Creative Asset Adaptation:

  • Develop and adapt various marketing and internal materials, including presentations, brochures, templates, social media posts, banners, and flyers, ensuring alignment with brand identity.

  • Uphold and ensure the consistent application of Establishment Labs' branding guidelines across all created and adapted deliverables.

  • Support the preparation of final files for internal use and external production processes, such as printing.

  • Assist with revisions, formatting adjustments, and localization of marketing materials to meet specific regional or campaign requirements.

📝 Enhancement Note: The responsibilities clearly delineate between project coordination (Jira management, stakeholder communication, operational support) and graphic design (asset adaptation, branding consistency). The emphasis on Jira indicates a strong need for organizational and tracking skills within a digital project management environment. The inclusion of operational processes like PRs/POs suggests the intern will gain exposure to procurement workflows within a larger GTM function.

🎓 Skills & Qualifications

Education:

• Bachelor or postgraduate studies in Graphic Design, Visual Communication, Marketing, Industrial Design, or a closely related field.

• Must be currently enrolled in an academic program and eligible to sign a formal internship agreement with the university and Establishment Labs. Experience:

• Demonstrated organizational skills and a strong, demonstrable interest in project coordination.

• Experience working within a fast-paced, multi-stakeholder environment is beneficial.

• Previous exposure to project management tools, particularly Jira, is highly advantageous.

• A portfolio showcasing basic graphic design capabilities and project coordination examples is expected. Required Skills:

• Project Coordination: Proven ability to manage tasks, track progress, and ensure timely delivery of deliverables.

• Jira Proficiency: Experience in creating, updating, and managing tickets, workflows, and project status within Jira.

• Graphic Design Fundamentals: Proficiency in Adobe Creative Suite, specifically Illustrator and InDesign, for asset adaptation and modification.

• Presentation Software: Strong skills in Microsoft PowerPoint for creating and editing presentations.

• Data Management: Intermediate proficiency in Microsoft Excel for tracking and reporting tasks.

• Organizational Skills: Exceptional attention to detail and the ability to manage multiple tasks simultaneously with high quality.

• Communication: Fluent or native English speaker, with clear and effective written and verbal communication skills.

Preferred Skills:

• Familiarity with other project management or collaboration tools.

• Basic understanding of marketing principles and brand management.

• Experience with social media content creation or adaptation.

• Additional language proficiency (Spanish, French, German, etc.) is a plus, facilitating communication with international teams.

📝 Enhancement Note: The requirements emphasize a dual skill set, with a stronger leaning towards project coordination and tool proficiency (Jira). While graphic design skills are necessary, they are framed as "basic adjustments," suggesting that the primary need is for an organized individual who can manage processes and tasks within a creative context. The explicit mention of an internship agreement highlights the formal academic requirement for this position.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Project Management Showcase: Include examples demonstrating your ability to manage tasks, track progress, and ensure timely completion. This could be through case studies of academic projects, personal initiatives, or previous work experiences. Highlight your use of organizational methods and any tools utilized (e.g., task lists, spreadsheets, project management software).

• Jira Workflow Demonstration: If possible, provide a brief overview or screenshots (redacted for privacy if necessary) illustrating your understanding of Jira workflows, ticket management, and reporting capabilities. Emphasize how you would use Jira to maintain project visibility and drive progress.

• Graphic Design Asset Examples: Present a selection of basic graphic design adjustments or creations, such as social media posts, simple brochures, banners, or presentation slides. Focus on demonstrating your understanding of brand guidelines, layout principles, and effective visual communication.

• Process Improvement Documentation: Where applicable, showcase any instances where you identified a process inefficiency and proposed or implemented a solution, even in an academic or personal project context. Quantify improvements where possible (e.g., time saved, errors reduced).

Process Documentation:

• Workflow Design & Optimization: Demonstrate an understanding of how to map out project workflows, identify critical paths, and suggest optimizations for efficiency, particularly within a digital project management tool like Jira.

• Implementation & Automation: While this is an internship, show awareness of how tasks are implemented and tracked. For design, this would involve preparing files for production. For coordination, it's about ensuring tasks are executed correctly within defined processes.

• Measurement & Analysis: For graphic design, show an ability to interpret feedback and make revisions. For project coordination, highlight how you would monitor progress, identify blockers, and report on project status to stakeholders.

📝 Enhancement Note: For an internship role, the portfolio is less about extensive professional experience and more about demonstrating foundational skills, potential, and a proactive learning attitude. The emphasis on Jira and project coordination means showcasing organizational prowess and familiarity with project management tools will be key. For graphic design, it’s about demonstrating a good eye and the ability to execute basic adjustments accurately.

💵 Compensation & Benefits

Salary Range:

• As this is an internship position, compensation will be structured as a monthly stipend or hourly wage in accordance with Spanish internship regulations and the company's graduate program guidelines. Based on typical internship rates in Barcelona for roles requiring similar skills and academic enrollment, a range of €600 - €900 per month is estimated. Benefits:

• Formal Internship Agreement: Eligibility for a formal internship agreement, often required by universities, facilitating academic credit.

• Professional Development: Hands-on experience in project coordination and graphic design within a fast-growing international Femtech company.

• Mentorship: Guidance from experienced professionals within the International Brand & Content Team.

• Networking Opportunities: Exposure to a dynamic, international work environment and potential for future career connections.

• Hybrid Work Flexibility: Opportunity to work both remotely and from the Barcelona office, offering a balanced work experience.

• Company Culture Exposure: Immersion in the culture of a NASDAQ-traded company at the forefront of women's health and aesthetics.

Working Hours:

• This is a full-time internship position, likely aligning with a standard 40-hour work week. Specific daily schedules will be confirmed upon hiring, with flexibility offered due to the hybrid work arrangement.

📝 Enhancement Note: Salary for internships is highly regulated and often tied to academic agreements. The estimated range is based on typical Spanish internship stipends for roles requiring specific technical skills and academic enrollment. Benefits will focus on developmental aspects and practical experience rather than traditional employee benefits.

🎯 Team & Company Context

🏢 Company Culture

Industry: Medical Devices, Aesthetics, Women's Health (Femtech). Establishment Labs is a leader in innovative medical aesthetic device technologies and wellness solutions, recognized as the world's fastest-growing women's health company.

Company Size: Publicly traded company with a significant market cap (around $1.8 billion as of recent information), indicating a substantial operational scale. Their manufacturing facilities are in Costa Rica, suggesting a global operational footprint.

Founded: Established in 2018, making it a relatively young and dynamic company, which aligns with its "hyper-growth" status and innovative approach.

Team Structure:

• International Brand & Content Team: The intern will be part of this team, likely reporting to a Brand Manager or Content Lead. This team is responsible for developing and executing the company's brand strategy and content across international markets.

• Creative Execution Team: Based in Costa Rica, this team will be a primary point of contact for design-related tasks and project execution, managed via Jira.

• Cross-functional Collaboration: The role requires interaction with various internal departments including Marketing, Operations, Supply Chain, and Purchasing, indicating a collaborative and integrated GTM structure.

Methodology:

• Data-Driven & Innovative: As a leader in Femtech and aesthetics, the company likely employs data-driven strategies for product development, marketing, and operations. Their focus on innovation is a core cultural tenet.

• Quality & Compliance: With MDSAP-certified facilities and approvals in over 85 countries, a strong emphasis on quality, regulatory compliance, and operational excellence is inherent.

• Global Operations: The company operates globally with manufacturing in Costa Rica and sales across numerous countries, implying sophisticated international logistics and operational coordination.

Company Website: https://establishmentlabs.bamboohr.com/careers

📝 Enhancement Note: The company's rapid growth and position in the Femtech sector suggest a fast-paced, innovation-driven environment. The international nature of the operations means cross-cultural communication and adaptability are key. The emphasis on quality and compliance is critical for any role touching product or marketing materials.

📈 Career & Growth Analysis

Operations Career Level: This is an entry-level internship position designed for students or recent graduates. It provides foundational experience in project coordination and basic graphic design within a marketing operations and brand management context. The role is a stepping stone for individuals looking to build a career in project management, marketing coordination, or creative operations.

Reporting Structure: The intern will report to a manager or lead within the International Brand & Content Team. They will also work closely with the Creative Execution Team in Costa Rica, primarily through the Jira platform.

Operations Impact: While an intern role, the contributions directly impact the efficiency of content creation and brand material delivery. By ensuring smooth project workflows and accurate asset adjustments, the intern supports the marketing team's ability to execute campaigns effectively, contributing indirectly to brand visibility and market penetration.

Growth Opportunities:

• Skill Specialization: Develop advanced proficiency in project management tools like Jira, and refine graphic design skills in Adobe Creative Suite and PowerPoint.

• Industry Exposure: Gain in-depth knowledge of the medical aesthetics and Femtech industries, understanding market dynamics and operational challenges.

• Cross-functional Understanding: Learn how marketing, operations, supply chain, and creative teams collaborate within a global organization.

• Potential for Future Roles: Successful interns may be considered for future graduate programs or entry-level positions within Establishment Labs, should opportunities arise.

📝 Enhancement Note: The growth path for this role is primarily about skill acquisition and gaining practical experience. While direct leadership opportunities are unlikely during the internship, the experience gained in project coordination and operations support can be a strong foundation for future roles in GTM operations, marketing coordination, or project management.

🌐 Work Environment

Office Type: Hybrid. This indicates a combination of remote work and in-office presence at their Barcelona location. This setup offers flexibility while still allowing for in-person collaboration and integration with the local team.

Office Location(s): Barcelona, Spain (specific office address not provided, but likely in a business district). The presence in Barcelona suggests access to a vibrant professional hub.

Workspace Context:

• Collaborative Environment: The hybrid model and need for cross-functional alignment suggest a collaborative workspace, both virtually and in person. The role requires active participation in team meetings and communication channels.

• Tools & Technology: Access to industry-standard software and project management tools will be provided, including Jira, Adobe Creative Suite, and Microsoft Office Suite. This facilitates efficient execution of tasks.

• Team Interaction: Opportunities to interact with the Barcelona-based team and the larger international team, including the creative execution team in Costa Rica, will be facilitated through digital communication platforms and scheduled meetings.

Work Schedule:

• Typically a full-time internship, likely around 40 hours per week. The hybrid arrangement allows for a degree of flexibility in daily scheduling, balancing remote work with required in-office days.

📝 Enhancement Note: The hybrid nature of the role is a significant aspect, offering a balance between remote flexibility and in-person collaboration. Candidates should be comfortable using digital collaboration tools and managing their time effectively across different work settings.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of applications, focusing on academic enrollment, eligibility for an internship agreement, and alignment with required skills (project coordination interest, basic design skills, Jira familiarity).

• First Interview (Virtual/In-Person): Likely with a hiring manager or HR representative. This will assess your background, motivation for the internship, understanding of the role, and initial fit with the company culture.

Be prepared to discuss your academic projects and any relevant experience.

• Skills Assessment/Case Study (Virtual/In-Person): This may involve a practical exercise. For this role, it could include:

  • A brief task management simulation using a mock Jira board or similar tool.
  • A simple graphic design task, such as adapting a provided template or creating a basic social media graphic.
  • A short presentation on how you would approach coordinating a small project.

• Final Interview (Virtual/In-Person): Potentially with a senior member of the International Brand & Content Team. This stage focuses on deeper assessment of your potential impact, problem-solving abilities, and cultural fit.

Portfolio Review Tips:

• Highlight Dual Skills: Clearly showcase both your project coordination capabilities (organization, tracking, communication) and your basic graphic design skills (layout, branding, software proficiency).

• Jira Focus: If you have Jira experience, explicitly mention it and show examples of how you've used it for task tracking or workflow management. If not, articulate your understanding of its function and your eagerness to learn.

• Brand Consistency: For design examples, emphasize how you adhered to brand guidelines and ensured a premium, refined aesthetic, as mentioned in the job description.

• Process Examples: For coordination, use specific examples of how you managed tasks, communicated with stakeholders, and ensured deadlines were met. Quantify results if possible (e.g., "completed project X two days ahead of schedule").

• Conciseness: Keep your portfolio focused and relevant to the role. For an internship, it's about demonstrating potential and foundational skills.

Challenge Preparation:

• Jira Simulation: Familiarize yourself with basic Jira functionalities (creating tickets, updating statuses, assigning tasks, using boards). Practice creating mock tasks and workflows.

• Design Task: Prepare by reviewing basic design principles for social media, brochures, and presentations. Practice quick edits in Illustrator, InDesign, and PowerPoint. Understand how to save files in appropriate formats for different uses (web, print).

• Coordination Scenarios: Think about how you would handle common project coordination challenges, such as a task falling behind schedule, conflicting priorities, or needing to gather information from multiple stakeholders. Practice articulating your approach clearly and concisely.

📝 Enhancement Note: The interview process for internships often balances assessing technical skills with potential and cultural fit. Candidates should prepare to demonstrate their organizational abilities and eagerness to learn, especially regarding Jira. The portfolio is crucial for showcasing both design aptitude and coordination skills.

🛠 Tools & Technology Stack

Primary Tools:

• Jira: This is a critical tool for this role. Expect to use it extensively for task creation, assignment, tracking, workflow management, and reporting on project progress. Proficiency or a strong demonstrated understanding is essential.

• Adobe Creative Suite:

  • Illustrator: Required for creating and editing vector graphics, logos, and complex illustrations.
  • InDesign: Required for page layout and design of brochures, flyers, and other print/digital publications.

• Microsoft PowerPoint: Required for creating, editing, and formatting presentations.

• Microsoft Excel: Intermediate proficiency is expected for data tracking, reporting, and basic analysis.

Analytics & Reporting:

• While not explicitly detailed, expect to potentially use basic reporting features within Jira or Excel to track project status and key metrics for the Brand & Content Team. CRM & Automation:

• No specific CRM or automation tools are mentioned for this role, but awareness of how marketing materials integrate with broader GTM strategies is beneficial.

📝 Enhancement Note: Jira is highlighted as a key platform. Candidates should ensure they are comfortable with its core functionalities. Proficiency in Adobe Creative Suite (Illustrator, InDesign) and PowerPoint is non-negotiable for the design aspects. Intermediate Excel skills are also a stated requirement.

👥 Team Culture & Values

Operations Values:

• Innovation & Growth: As a hyper-growth company in the Femtech space, Establishment Labs likely values forward-thinking, adaptability, and a drive to push boundaries.

• Quality & Excellence: With a focus on medical devices and global markets, a commitment to high standards, meticulous detail, and delivering premium quality in all outputs is paramount.

• Proactivity & Ownership: The role requires an intern who is proactive, takes initiative, and demonstrates ownership over their tasks and projects, even at an entry level.

• Collaboration & Communication: Given the international and cross-functional nature of the work, effective collaboration and clear, timely communication are vital.

• Refined Taste & Eye for Detail: The job description specifically mentions an "impeccable eye and refined, premium taste," indicating a value placed on aesthetic quality and attention to detail in all brand-related materials.

Collaboration Style:

• Hybrid & Digital: Expect a blend of virtual collaboration (via tools like Jira, email, video conferencing) and in-person interaction within the Barcelona office.

• Cross-Functional: The role necessitates working seamlessly with various departments, requiring strong interpersonal skills and the ability to translate needs between teams.

• Feedback-Oriented: The creative and project management aspects imply a culture where feedback is given and received constructively to refine deliverables and processes.

📝 Enhancement Note: The emphasis on "refined, premium taste" is a unique cultural indicator, suggesting the company values high aesthetic standards. Candidates should demonstrate an understanding of this and how it translates into their work, both in design and project management.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Dual Roles: Effectively managing time and priorities between project coordination and graphic design tasks can be challenging.

• Remote/Hybrid Coordination: Ensuring seamless communication and project flow between different locations (Barcelona and Costa Rica) and work modes (remote/office).

• Jira Learning Curve: While proficiency is desired, mastering a complex tool like Jira quickly may present a challenge for some interns.

• Interpreting Feedback: Accurately understanding and implementing feedback from various stakeholders on both design and project aspects.

• Fast-Paced Environment: Adapting to the rapid pace of a hyper-growth company and meeting tight deadlines.

Learning & Development Opportunities:

• Project Management Skills: Gain practical experience in workflow management, task prioritization, stakeholder communication, and using project management software like Jira.

• Graphic Design Skill Enhancement: Improve proficiency in Adobe Creative Suite and PowerPoint, learn to apply brand guidelines effectively, and develop an eye for premium aesthetics.

• Industry Insight: Learn about the medical device, aesthetics, and Femtech industries, understanding product lifecycles and marketing strategies.

• Operational Acumen: Gain exposure to operational processes such as PRs and POs, understanding how they support marketing and creative functions.

• Cross-Cultural Collaboration: Develop skills in working with international teams and understanding diverse communication styles.

📝 Enhancement Note: This internship is designed to expose the candidate to common challenges in GTM operations and creative support roles, such as balancing multiple responsibilities and working across distributed teams. The growth opportunities are significant for foundational skill development.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to manage multiple tasks with competing deadlines. How did you prioritize and ensure everything was completed on time?" (Assesses organizational and time management skills).

• "How would you use Jira to track the progress of a marketing campaign with multiple creative assets needing approval?" (Tests understanding of Jira for project coordination).

• "Imagine you receive feedback on a design that contradicts previous instructions. How would you handle this situation?" (Evaluates problem-solving and communication skills).

• "What does 'premium taste' mean to you in the context of visual design for a medical aesthetics company?" (Probes understanding of brand aesthetic and company values). Company & Culture Questions:

• "Why are you interested in an internship with Establishment Labs, specifically in the Femtech industry?" (Assesses motivation and industry interest).

• "How do you approach working in a hybrid environment, and what strategies do you use to stay connected with your team?" (Evaluates adaptability to work arrangements).

• "Describe your understanding of Establishment Labs' mission and how this role contributes to it." (Tests research and alignment with company goals). Portfolio Presentation Strategy:

• Structure Your Narrative: For each project in your portfolio, clearly articulate the objective, your role, the process you followed (especially for coordination), the tools used, the outcome, and any lessons learned.

• Highlight Jira Usage: If you have Jira experience, demonstrate it visually or through a clear explanation. If not, explain your understanding of its principles and your eagerness to learn.

• Showcase Design Versatility: Present a range of basic design tasks to show your ability to adapt to different material types (social media, brochures, presentations) while maintaining brand consistency.

• Quantify Achievements: Where possible, use numbers to demonstrate impact (e.g., "completed X tasks by deadline," "adapted Y assets for Z campaign").

• Be Prepared for Live Tasks: Have your design software and Jira (if applicable) ready, or be prepared to discuss how you would approach a simulated task on the spot.

📝 Enhancement Note: Interview preparation should focus on demonstrating a proactive attitude, strong organizational skills, a foundational understanding of project coordination principles (especially with Jira), and an appreciation for aesthetic quality. Be ready to articulate your learning goals and how you can contribute as an intern.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided link on the Establishment Labs careers page.

• Tailor Your Resume: Highlight your academic background in relevant fields, any project coordination experience (even from academic or volunteer work), and your proficiency with Jira, Adobe Creative Suite, PowerPoint, and Excel. Quantify achievements where possible.

• Curate Your Portfolio: Select 2-3 key projects that best demonstrate your organizational skills, basic graphic design capabilities, and understanding of project workflows. Ensure it reflects the "premium taste" and attention to detail mentioned in the job description. Include specific examples of task tracking or workflow management.

• Prepare for the Internship Agreement: Be ready to confirm your eligibility for a formal internship agreement through your university program.

• Research Establishment Labs: Understand their mission, products, and recent news. Be prepared to articulate why you are a good fit for their culture and industry, especially their focus on innovation and women's health.

• Practice Your Pitch: Prepare a concise (1-2 minute) introduction that covers your background, your interest in the role, and what you hope to gain from the internship.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.