Group UX/UI Lead m/w/d

📍 Job Overview

Job Title: Group UX/UI Lead m/w/d

Company: Proalpha Group

Location: Germany

Job Type: Full-time

Category: UX/UI Design Leadership / Product Operations

Date Posted: 2026-08-27

Experience Level: Mid-Senior Level (5-10 years)

Remote Status: Hybrid (Remote OK, with presence at German locations)

🚀 Role Summary

• Lead the development and implementation of UX/UI strategy and governance across the Proalpha Group, ensuring consistent user experience standards.

• Drive the evolution and adoption of a group-wide Design System, prioritizing requirements and defining the roadmap for components and patterns.

• Provide expert UX consulting to Product Leads and teams, advising on user-centered solutions and fostering UX competency within the organization.

• Establish and optimize User Research methodologies, processes, and tools to facilitate access to user feedback and enable data-driven design decisions.

• Collaborate with cross-functional teams, including Product, Engineering, and other stakeholders, to deliver intuitive and effective user interfaces for complex ERP and Business Applications.

📝 Enhancement Note: This role, while primarily focused on UX/UI, has significant overlap with Product Operations and GTM strategy by ensuring the user-facing aspects of Proalpha's ERP and Business Applications are cohesive and effective. The emphasis on governance, standards, and cross-functional collaboration aligns with operations principles for scalable product delivery.

📈 Primary Responsibilities

• Develop and refine the UX practice for the Proalpha Group, establishing best practices, standards, and a cohesive UX vision.

• Manage the group-wide Design System, including requirement prioritization, roadmap development, and ensuring sustainable implementation of standards and components with development teams.

• Act as a strategic advisor to Product Leads and cross-functional teams on UX/UI matters, guiding them towards user-centric solutions and best practices.

• Implement and champion User Research methodologies, processes, and tools to gather user feedback and support data-informed product development.

• Collaborate with Product Management and Engineering to translate complex business requirements into intuitive, user-friendly designs for Proalpha's ERP and Business Applications.

• Drive consistency and integration of UX/UI standards across all Proalpha group companies and product lines.

• Facilitate knowledge sharing and skill development in UX/UI across the organization.

• Contribute to the conceptualization and design of new features and product enhancements, ensuring alignment with user needs and business objectives.

📝 Enhancement Note: The responsibilities highlight a strategic leadership role in UX/UI, extending beyond individual design tasks to encompass process definition, governance, and organizational enablement, which are critical functions within a robust operations framework.

🎓 Skills & Qualifications

Education:

• Completed degree in an IT-related field or equivalent qualification. Experience:

• Several years of professional experience in UX/UI design, with a proven track record in complex software landscapes.

• Substantial project experience working within cross-functional teams. Required Skills:

• UX Strategy & Governance: Ability to define and implement UX strategies and governance frameworks.

• Design Systems: Expertise in developing, managing, and evolving design systems.

• UX/UI Tools: Proficiency in industry-standard tools, with specific mention of Figma.

• User Research: Experience in establishing and utilizing user research methods and tools.

• Complex Workflow Structuring: Skill in breaking down and designing for complex user journeys and processes.

• User-Centered Design: Deep understanding and practical application of user-centered design principles.

• Cross-functional Collaboration: Proven ability to work effectively with Product, Engineering, and other business units.

• Communication: Excellent verbal and written communication skills, with a focus on clear articulation of design concepts and strategies.

• Language Proficiency: Very good German and good English language skills for international collaboration.

Preferred Skills:

• Experience with ERP or complex business application software.

• Knowledge of AI and Data Analytics applications within UX/UI context.

• Familiarity with Agile development methodologies.

• Experience in consulting or advisory roles.

📝 Enhancement Note: The combination of strategic leadership, technical design skills, and cross-functional collaboration requirements suggests a role that bridges creative design with operational efficiency in product development.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a strong understanding of UX strategy and governance, with examples of how you've defined and implemented standards.

• Present case studies demonstrating the development and evolution of Design Systems, highlighting your role in requirement prioritization and roadmap creation.

• Include examples of UX consulting engagements, detailing how you've advised teams and fostered user-centered design practices.

• Provide evidence of your experience in establishing and utilizing User Research methodologies, showcasing data-driven decision-making processes.

• Demonstrate proficiency in Figma and other relevant UX/UI tools through design artifacts and process explanations. Process Documentation:

• Examples of documented UX processes, including user research workflows, design system implementation guidelines, and governance frameworks.

• Show how you've structured complex user flows and ensured consistency across different product modules or applications.

• Illustrate your approach to integrating UX feedback loops into the broader product development lifecycle.

📝 Enhancement Note: A strong portfolio demonstrating strategic thinking, process implementation, and tangible results in UX/UI leadership is crucial for this role, reflecting the operational demands of managing design standards and driving user adoption.

💵 Compensation & Benefits

Salary Range:

• Based on industry benchmarks for Group UX/UI Leads in Germany with 5-10 years of experience, a competitive salary range is estimated between €70,000 and €95,000 annually. This estimate accounts for the leadership responsibilities, the strategic nature of the role, and the company's position in the ERP software market. Benefits:

• PRO Flexibilität: Flexible working hours, Home Office options, Workation possibilities, and a value credit account for Sabbaticals.

• PRO Entwicklung: Opportunities for personal and professional growth, international career paths within the group, diverse training programs, and regular development discussions.

• PRO Werte: A culture of open communication, a "Du" (informal you) culture, strong team spirit, respect, appreciation, and regular team and company events.

• PRO Extras: Comprehensive onboarding, Employee Assistance Service, Wellhub (corporate wellness program), JobRad (company bicycle leasing), employee discounts, and a company pension scheme.

Working Hours:

• Full-time (approximately 40 hours per week), with flexible working time models and the option for home office, allowing for a good work-life balance.

📝 Enhancement Note: The estimated salary range is based on data from German job boards and salary aggregators for similar senior UX/UI roles in the tech/software industry, adjusted for the specified experience level and leadership scope. Benefits are detailed as provided in the job description.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software (ERP and Business Applications for the Mittelstand - German SMEs)

Company Size: Large (1,000 - 10,000+ employees, based on the mention of 66 locations and 17,500+ customers worldwide, indicating a significant global presence).

Founded: Over three decades ago, suggesting a long-standing presence and deep expertise in the ERP market.

Team Structure:

• The role operates within a group structure, implying collaboration across multiple companies and departments.

• You will work closely with Product Leads and teams from across the entire corporate group, indicating a matrixed reporting or strong collaborative structure.

• The UX/UI function likely acts as a central hub or center of excellence, supporting various product development teams. Methodology:

• Emphasis on user-centered design, strategic UX development, and data-driven decisions.

• Focus on establishing and maintaining group-wide design standards and a cohesive Design System.

• Pragmatic approach combining consultation with hands-on conceptualization and design.

• Commitment to continuous improvement and fostering UX competency within the organization.

Company Website: https://www.proalpha.com/

📝 Enhancement Note: Proalpha's focus on the Mittelstand (SMEs) means their ERP and Business Applications need to be robust, user-friendly, and adaptable to diverse business needs. This role is critical in ensuring that complexity is managed through intuitive design.

📈 Career & Growth Analysis

Operations Career Level: This is a senior leadership role within the UX/UI domain, acting as a "Lead" with group-wide responsibility. It signifies a transition from individual contributor or team lead to a strategic influencer shaping design practices across multiple entities.

Reporting Structure: While not explicitly stated, the role involves close collaboration with "Product Leads" and teams across the group. The UX/UI Lead likely reports into a Head of Product, Chief Product Officer, or a similar senior executive overseeing product strategy and development.

Operations Impact: The Group UX/UI Lead's work directly impacts user adoption, customer satisfaction, and the overall market competitiveness of Proalpha's software solutions. By ensuring intuitive and consistent user experiences, this role contributes to reduced training costs for customers, increased efficiency for end-users, and ultimately, stronger customer retention and acquisition – key operational and GTM outcomes.

Growth Opportunities:

• Specialization: Deepen expertise in Design System management, UX governance, or specific areas of ERP/business application UX.

• Leadership: Advance into a Head of Design or Chief Design Officer role, potentially overseeing larger design teams and broader product portfolios.

• Strategic Influence: Play a key role in shaping the future product strategy and digital transformation initiatives of the Proalpha Group.

• Cross-functional Mobility: Opportunities to move into Product Management or other strategic roles within the group, leveraging a deep understanding of user needs and product development.

📝 Enhancement Note: The growth path clearly indicates a move towards broader strategic influence and leadership within a growing, international tech organization, leveraging operational excellence in design.

🌐 Work Environment

Office Type: The role offers flexibility with options for working at one of Proalpha's 66 locations in Germany or fully remote from home office. This suggests a hybrid work environment designed to accommodate distributed teams.

Office Location(s): Multiple locations across Germany, providing flexibility for candidates. The specific office choice would likely depend on team distribution and proximity.

Workspace Context:

• Collaborative Environment: Expect a "Du" culture with a strong emphasis on team spirit, respect, and open communication, fostering collaboration across departments and international teams.

• Tools & Technology: Access to industry-standard UX/UI tools, likely including Figma, and potentially other design, prototyping, and research platforms. Integration with development tools and project management systems is implicit.

• Team Interaction: Regular interaction with Product Leads, development teams, and other stakeholders across the Proalpha Group, requiring strong virtual and in-person communication skills.

Work Schedule: Full-time (approx. 40 hours/week) with flexible working time models. This allows operations professionals to manage their schedules effectively, balancing project demands with personal needs, which is crucial for deep analytical and creative work.

📝 Enhancement Note: The hybrid and flexible nature of the work environment is a key differentiator, appealing to operations professionals who value autonomy and work-life integration while still needing to collaborate effectively.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Likely an online introductory call with HR or a recruitment specialist to assess basic qualifications, cultural fit, and interest.

• Technical/Skills Interview: A discussion focused on UX/UI expertise, design strategy, and experience with design systems and research. This may involve a portfolio walkthrough.

• Case Study/Challenge: Candidates may be asked to prepare and present a case study or solve a specific design problem related to Proalpha's products or challenges, demonstrating strategic thinking and practical application.

• Team/Stakeholder Interviews: Meetings with Product Leads, potential peers, or other key stakeholders to assess collaboration skills, strategic alignment, and fit within the broader organization.

• Final Interview: A conclusive discussion with senior leadership to finalize the decision.

Portfolio Review Tips:

• Strategic Focus: Ensure your portfolio clearly articulates your strategic approach to UX/UI problems, not just the visual output. Highlight how your work contributed to business goals.

• Design System Expertise: Dedicate a section or specific case study to your experience with Design Systems, showcasing your ability to build, maintain, and govern them.

• Research & Data: Emphasize how you've used user research and data to inform your design decisions and drive measurable outcomes. Show the "why" behind your designs.

• Cross-functional Collaboration: Include examples or descriptions of how you've effectively collaborated with product managers, engineers, and other stakeholders.

• Conciseness & Clarity: Tailor your portfolio to this specific role, highlighting relevant experience. Use clear, concise language and compelling visuals.

Challenge Preparation:

• Understand Proalpha's Business: Research Proalpha Group, their ERP/Business Applications, target market (Mittelstand), and competitive landscape.

• UX/UI Principles: Be ready to discuss core UX/UI principles, design thinking methodologies, and how they apply to enterprise software.

• Design System Thinking: Prepare to discuss the components of a robust design system and strategies for its group-wide adoption and governance.

• Problem-Solving: Anticipate hypothetical UX/UI challenges related to complex enterprise software and how you would approach solving them using research and user-centered methods.

📝 Enhancement Note: The interview process and portfolio review emphasize strategic leadership and operational execution in UX/UI. Candidates should prepare to demonstrate not just design skills but also the ability to influence strategy and implement processes across a large organization.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: Explicitly mentioned as a required skill for design and collaboration.

• Design System Tools: Proficiency with tools used for creating, managing, and documenting design systems (e.g., Storybook, Zeroheight, or Figma's own capabilities).

• Prototyping Tools: Experience with various prototyping tools to create interactive mockups and user flows.

• User Research Platforms: Familiarity with tools for conducting user interviews, surveys, usability testing, and analyzing feedback (e.g., UserTesting.com, Lookback, Qualtrics).

Analytics & Reporting:

• Experience with analytics tools to track user behavior, identify pain points, and measure the impact of UX/UI changes (e.g., Google Analytics, Adobe Analytics, product-specific analytics).

• Ability to interpret data and translate insights into actionable design improvements. CRM & Automation:

• While not directly mentioned, understanding how UX/UI impacts CRM adoption and customer engagement processes is beneficial. Familiarity with how design decisions integrate with sales and customer success operations can be an advantage.

• Experience with project management and collaboration tools (e.g., Jira, Confluence) is likely expected for cross-functional work.

📝 Enhancement Note: Proficiency in Figma and a strong understanding of Design System tooling are critical. The role also requires an ability to leverage data and analytics to inform design decisions, aligning with operational excellence principles.

👥 Team Culture & Values

Operations Values:

• PRO YOU (People First): A core value emphasizing the human element, individual development, and well-being, which translates into a supportive and growth-oriented work environment.

• Responsibility: Taking ownership of tasks, processes, and outcomes, particularly in ensuring consistent and effective UX/UI across the group.

• Continuous Development: A commitment to ongoing learning and skill enhancement, both personally and professionally.

• Data-Driven Decision Making: Utilizing user research and analytics to inform design strategies and product improvements.

• Efficiency & Effectiveness: Striving for clear, consistent, and intuitive user experiences that enhance operational efficiency for Proalpha's clients.

Collaboration Style:

• Open Communication & "Du" Culture: Encourages direct and informal communication, fostering a flat hierarchy and easier collaboration.

• Team Spirit & Respect: Emphasis on working together, valuing diverse perspectives, and mutual appreciation.

• Cross-functional Integration: Active collaboration with Product, Engineering, and other business units to achieve shared goals.

• Consultative Approach: The role involves advising and supporting other teams, requiring strong interpersonal and influencing skills.

📝 Enhancement Note: The "PRO YOU" ethos suggests a company that values its employees and invests in their growth, which is highly attractive to operations professionals seeking stability and development. The collaborative style is essential for driving group-wide initiatives.

⚡ Challenges & Growth Opportunities

Challenges:

• Group-Wide Standardization: Harmonizing UX/UI standards and a Design System across multiple distinct group companies, each potentially having its own legacy systems and processes.

• Balancing Centralization and Autonomy: Implementing group-wide standards while allowing individual product teams sufficient flexibility to meet specific user needs.

• Driving Adoption: Ensuring that the Design System and new UX practices are effectively adopted by development teams and stakeholders across the organization.

• Measuring Impact: Quantifying the ROI of UX improvements and demonstrating the value of design initiatives to senior leadership and diverse business units.

• Evolving Technology: Keeping pace with rapid advancements in UX/UI design, research methodologies, and relevant technologies within the ERP software domain.

Learning & Development Opportunities:

• Strategic Leadership Training: Opportunities to develop skills in strategic planning, governance, and influencing organizational change.

• Deep Dive into ERP/Business Applications: Gaining in-depth knowledge of complex enterprise software and its user base.

• International Exposure: Working within a global group provides exposure to different markets, cultures, and business practices.

• Mentorship Programs: Potential for mentorship from senior leaders within Proalpha or its group companies.

• Industry Conferences & Certifications: Support for attending relevant UX/UI conferences and obtaining certifications to enhance expertise.

📝 Enhancement Note: The challenges highlight the complexities of managing design operations in a multi-entity organization, requiring strong process orientation and change management skills. The growth opportunities are substantial for an ambitious UX leader.

💡 Interview Preparation

Strategy Questions:

• "How would you approach developing a UX strategy and governance framework for a group of diverse companies like Proalpha?"

• "Describe your process for evolving and maintaining a group-wide Design System. How do you prioritize requirements and ensure adoption?"

• "How do you balance the need for standardization with the need for product-specific design innovation?"

• "What methods would you use to establish and improve user research capabilities across multiple product teams?"

• "How would you measure the success and ROI of UX initiatives within Proalpha?" Company & Culture Questions:

• "What interests you most about Proalpha and our focus on the Mittelstand?"

• "How do you embody our 'PRO YOU' values in your work and interactions?"

• "Describe your experience working in a 'Du' culture and with international teams."

• "How do you see UX/UI contributing to Proalpha's overall business objectives?" Portfolio Presentation Strategy:

• Structure: Begin with a high-level overview of your strategic approach and key achievements. Then, dive into 2-3 detailed case studies that best represent your experience with Design Systems, UX Strategy, and User Research.

• Narrative: For each case study, clearly articulate the problem, your role, the process you followed, the solutions you designed, and the measurable impact (e.g., increased user satisfaction, reduced task completion time, improved adoption rates).

• Visuals: Use high-fidelity mockups, wireframes, user flow diagrams, and research insights to illustrate your work. Ensure visuals are clean, well-annotated, and directly support your narrative.

• Engagement: Be prepared to discuss your decisions, defend your choices, and answer in-depth questions about your process and outcomes. Make it interactive by inviting questions throughout.

📝 Enhancement Note: Prepare to discuss how your UX/UI leadership directly contributes to operational efficiency, customer success, and business growth, aligning with the strategic goals of an ERP software provider.

📌 Application Steps

To apply for this Group UX/UI Lead position:

• Submit your application through the provided online portal on Greenhouse.

• Tailor your Resume: Highlight your experience in UX strategy, design systems, user research, and cross-functional leadership. Quantify achievements wherever possible, focusing on impact and operational improvements.

• Curate Your Portfolio: Select 2-3 of your most relevant projects that demonstrate your ability to lead UX/UI initiatives, manage design systems, and drive user-centered design practices in complex software environments. Ensure it showcases strategic thinking and tangible results.

• Prepare Your Narrative: Practice articulating your experience and portfolio highlights concisely. Be ready to discuss your approach to challenges specific to enterprise software and multi-company organizations.

• Research Proalpha: Thoroughly understand Proalpha's business, products, market position, and company culture to demonstrate genuine interest and alignment.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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