Design Manager (9-12 Month Mat Cover | Step-Up Opportunity)

📍 Job Overview

Job Title: Design Manager (9-12 Month Mat Cover | Step-Up Opportunity)

Company: Spacemade

Location: London, England, United Kingdom

Job Type: FULL_TIME

Category: Design Management / Project Delivery Operations

Date Posted: 2026-08-15

Experience Level: Mid-Level (2-5 years)

Remote Status: Hybrid (3 days in office)

🚀 Role Summary

• Lead end-to-end design management for new coworking space acquisitions, from initial feasibility studies to site launch.

• Coordinate and manage external design teams, consultants, contractors, and suppliers to ensure project adherence to timelines, budgets, and brand standards.

• Drive the procurement, specification, and installation of Furniture, Fixtures & Equipment (FF&E), artwork, accessories, and bespoke joinery.

• Uphold and enforce technical design standards, reviewing drawing packages and specifications against UK Building Regulations and Spacemade's brand guidelines.

• Provide ongoing design support for existing operational locations, including refurbishments and minor improvement works.

📝 Enhancement Note: This role is positioned as a "step-up opportunity" and a maternity cover, indicating a need for a candidate who can quickly take ownership of design project management responsibilities. The emphasis on commercial acumen, technical foundation, and FF&E procurement suggests a role that bridges creative design with operational execution and financial accountability, typical in GTM (Go-To-Market) operations for physical spaces.

📈 Primary Responsibilities

• Oversee the complete design lifecycle for new Spacemade sites, including feasibility assessments, test fits, space planning, and detailed design development.

• Manage relationships and deliverables with external architects, Design & Build (D&B) teams, M&E consultants, structural engineers, and specialist contractors.

• Develop comprehensive FF&E and bespoke joinery specifications, manage tender processes, and oversee procurement, logistics, and site installation.

• Conduct thorough technical reviews of architectural and interior design drawing packages, ensuring compliance with UK Building Regulations, health and safety standards, and Spacemade's brand ethos.

• Collaborate with the Operations and Project Management teams to ensure seamless handover of new sites and to support design requirements for ongoing refurbishments and upgrades.

• Maintain and update Spacemade's design guidelines, ensuring consistency in brand aesthetic, functionality, and operational efficiency across the portfolio.

• Support the development of cost estimates and budget tracking for design-related project expenditures, working closely with the Head of Projects & Sustainability.

• Contribute to the continuous improvement of Spacemade's design processes and standards based on learnings from new site launches and operational feedback.

📝 Enhancement Note: The responsibilities emphasize a blend of strategic design leadership and tactical project execution, common in GTM operations roles that manage physical assets. The focus on managing external vendors and ensuring compliance with regulations and brand standards highlights the operational control aspects of this role.

🎓 Skills & Qualifications

Education:

• Professional qualification or equivalent experience in Interior Design, Architecture, or a related field (e.g., experienced Interior Designer, Part 2 Architectural Assistant, or Architectural Designer). Experience:

• Proven experience in managing design projects from concept through to delivery, preferably within commercial workplace fit-outs (CAT B), hospitality, F&B, or flexible workspace environments.

• Demonstrated experience in coordinating and managing external consultants, contractors, and suppliers.

• Hands-on experience in developing and managing FF&E packages, including specification, procurement, and installation oversight.

• Experience with commercial project budgets and programme management, with a strong understanding of cost-effectiveness and value engineering. Required Skills:

• Proficiency in design software, including AutoCAD, Adobe Creative Suite (Photoshop, InDesign, Illustrator), and SketchUp (or similar 3D modeling software).

• Strong technical knowledge of UK Building Regulations, construction detailing, and best practices in commercial interior fit-outs.

• Excellent understanding of space planning principles, including NIA calculations and feasibility test fits.

• Proven ability to manage multiple projects simultaneously, prioritizing tasks and meeting deadlines in a fast-paced environment.

• Strong negotiation and supplier management skills for FF&E procurement.

• Excellent communication, presentation, and interpersonal skills, with the ability to effectively liaise with internal stakeholders and external partners. Preferred Skills:

• Experience with BIM software.

• Familiarity with sustainability standards and BCorp principles.

• Knowledge of hospitality-led interior design trends and workplace strategy.

• Experience in a contract role or managing projects with defined end dates.

📝 Enhancement Note: The emphasis on specific software (AutoCAD, Adobe Suite, SketchUp) and technical knowledge (UK Building Regs, construction detailing) are critical for operational efficiency and risk mitigation in design project delivery. The "step-up" nature implies a need for candidates who can demonstrate leadership potential and a proactive approach to managing complex stakeholder relationships.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase at least two comprehensive commercial interior fit-out projects (e.g., CAT B, hospitality, coworking) demonstrating the full design lifecycle from concept to completion.

• Include examples of feasibility studies, test fits, and space planning exercises with clear rationale.

• Present detailed FF&E specifications, mood boards, material palettes, and bespoke joinery designs.

• Highlight technical drawing packages, including floor plans, elevations, sections, and key construction details.

• Demonstrate experience in managing project budgets and timelines, with examples of problem-solving and value engineering. Process Documentation:

• Evidence of process for managing external consultants and contractors, including brief development, scope definition, and performance monitoring.

• Documentation illustrating FF&E procurement processes, including supplier vetting, tendering, negotiation, and installation coordination.

• Examples of technical review processes for drawing packages and site inspections to ensure quality and compliance.

• Case studies or descriptions of how design standards and brand guidelines are translated into actionable project documentation and site execution.

📝 Enhancement Note: For a role of this nature, a portfolio is crucial. It serves as evidence of the candidate's ability to manage operational aspects of design projects, not just aesthetic creation. This includes their capacity to handle technical documentation, vendor management, and budget constraints, aligning with GTM operational requirements.

💵 Compensation & Benefits

Salary Range: £40,000 – £45,000 per annum

Benefits:

• Contract Type: 9-12 Month Fixed Term Contract (Maternity Cover)

• Bonus Scheme: Competitive bonus scheme.

• Holiday: 25 days of annual leave (excluding Bank Holidays).

• Wellbeing: £50 per month wellbeing allowance.

• Professional Development: Cycle to work salary sacrifice scheme (up to £2000).

• Work-Life Balance:

  • Half-day on your birthday.
  • One mental health personal day.
  • One paid charity day per year.

• Team & Culture:

  • Quarterly team socials & get-togethers.
  • Dog-friendly office.

• Other: Full handover provided by the outgoing Design Manager.

Working Hours:

• Standard full-time hours (likely 40 hours per week), with a hybrid working arrangement.

📝 Enhancement Note: The salary range is competitive for a Design Manager role in London with a fixed-term contract, especially considering the "step-up" opportunity. The comprehensive benefits package, including wellbeing and personal days, reflects a company culture that values employee welfare, which is a key consideration for GTM operations professionals seeking a supportive work environment. The mention of a bonus scheme suggests performance-based incentives.

🎯 Team & Company Context

🏢 Company Culture

Industry: Flexible Workspace / Coworking / Commercial Real Estate Services. Spacemade operates within the dynamic sector of creating and managing hospitality-led, flexible workspaces. This industry is characterized by rapid growth, innovation in workspace design, and a focus on member experience and community building.

Company Size: Spacemade is a growing company, indicated by their expansion plans for new sites in 2027. While a precise number isn't given, their BCorp certification and focus on expanding their portfolio suggest a medium-sized, purpose-driven organization.

Founded: The founding date is not explicitly stated, but their current growth phase implies a relatively established company that is now scaling its operations.

Team Structure:

• The Design Manager will report to Michele, the Head of Projects & Sustainability.

• They will work closely with other members of the Projects team, Operations team, and potentially the Commercial/Sales teams to ensure alignment on site development and operational needs.

• Collaboration with external architects, D&B teams, consultants, and contractors is a core part of the role. Methodology:

• Data-Driven Design: While design is creative, Spacemade's approach is commercially minded and hospitality-led, suggesting decisions are informed by market trends, member feedback, and operational efficiency data.

• Process Optimization: The role's focus on managing design from concept to delivery, coordinating external teams, and ensuring compliance points to a structured, process-oriented approach to project management.

• Sustainability Focus: As a certified BCorp and with a Head of Projects & Sustainability, there's a clear emphasis on ethical and sustainable practices in design and operations.

Company Website: https://careers.spacemade.co

📝 Enhancement Note: Spacemade's BCorp status and emphasis on hospitality-led design suggest a company culture that values purpose, community, and high-quality user experience. For operations professionals, this means working within a framework that prioritizes not just efficiency but also ethical impact and a positive brand image, influencing how projects are managed and executed.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a Design Manager, offering a "step-up opportunity" from roles like Interior Designer or Architectural Assistant. It involves taking ownership of design management, consultant coordination, and procurement, bridging creative execution with project delivery oversight. This level typically requires 2-5 years of relevant experience.

Reporting Structure: The Design Manager reports to the Head of Projects & Sustainability. This indicates a clear line of accountability and a direct connection to project execution strategy and broader company sustainability goals.

Operations Impact: The Design Manager plays a critical role in the Go-To-Market strategy for new Spacemade locations. Their work directly influences the physical environment where businesses operate, impacting member experience, brand perception, and ultimately, the commercial success and operational efficiency of each site. Successful project delivery on time and within budget is a key operational metric.

Growth Opportunities:

• Skill Development: Opportunity to gain significant experience in design management, project delivery, contract negotiation, and stakeholder management, moving beyond pure design execution.

• Portfolio Expansion: The role offers the chance to contribute to the launch of two new sites and support ongoing projects, significantly enhancing a professional's portfolio.

• Leadership Potential: Successfully managing this contract role could lead to further opportunities within Spacemade's growing project or operations teams, especially if the company continues its expansion trajectory.

• Industry Exposure: Working within a growing BCorp in the flexible workspace sector provides exposure to current industry trends and best practices in commercial real estate and hospitality.

📝 Enhancement Note: The "step-up" nature of this role is a significant growth opportunity for individuals looking to transition into a more managerial and commercially focused design role within operations. The fixed-term contract, while potentially limiting long-term security, provides a focused period to demonstrate capabilities and potentially secure a permanent position or leverage the experience for future roles.

🌐 Work Environment

Office Type: The role operates with a hybrid model, requiring 3 days per week in the London office (EC4A 4AD) and allowing 1-2 days for working from home or at other Spacemade sites. The office environment is described as hospitality-led, dog-friendly, and fostering a supportive team atmosphere.

Office Location(s): The primary office is located at "Ellisse by Spacemade" in London, EC4A 4AD, near City Thameslink/Blackfriars. This central London location offers good transport links.

Workspace Context:

• Collaborative Environment: The office is designed to foster collaboration, with team socials and get-togethers aimed at building camaraderie. The dog-friendly policy contributes to a relaxed and approachable atmosphere.

• Tools and Technology: While not explicitly detailed for the office space, the role requires proficiency in design software (AutoCAD, Adobe Suite, SketchUp), suggesting access to necessary IT infrastructure.

• Team Interaction: Hybrid work means opportunities for in-person collaboration on office days, facilitating direct interaction with the Head of Projects & Sustainability and other team members, crucial for project alignment and feedback.

Work Schedule: The role is full-time, likely adhering to standard business hours (e.g., 9 AM to 5 PM), but the hybrid arrangement offers flexibility for managing personal time alongside professional responsibilities. The focus on project delivery means some flexibility may be required during critical project phases.

📝 Enhancement Note: The hybrid work model balances the need for in-person collaboration and site visits with the flexibility of remote work. This setup is common in operations roles where both structured office time and independent work are required. The emphasis on a supportive, dog-friendly office culture can contribute to employee satisfaction and retention in operational teams.

📄 Application & Portfolio Review Process

Interview Process:

1. Virtual Screening Call (25 mins): With the Head of People. Focus on initial fit, motivation for the role, and understanding of the contract nature.

2. Portfolio Share: Following the screening call, candidates will be asked to share their portfolio.

3. First Stage Interview (30 mins): With Michele (Head of Projects & Sustainability). This will include a portfolio review, focusing on technical skills, design management capabilities, and relevant project experience.

4. Practical Take-Home Task: An exercise designed to assess problem-solving skills, technical application, and ability to work within project constraints.

5. Final Interview (60 mins): With Michael (COO) and Michele. This stage likely focuses on strategic thinking, commercial awareness, leadership potential, and cultural fit within the broader company operations.

Portfolio Review Tips:

• Curate Strategically: Select projects that best demonstrate your experience in commercial fit-outs, FF&E procurement, technical detailing, and project management.

• Showcase the Process: For each project, clearly articulate your role, the design process followed, challenges faced, and solutions implemented. Emphasize your contribution to project delivery, budget adherence, and stakeholder management.

• Highlight Technical Proficiency: Include examples of detailed drawings, specifications, and technical reviews. Clearly explain your understanding of UK Building Regulations and construction methods.

• Quantify Impact: Where possible, use metrics to demonstrate project success (e.g., delivered on time, within budget, achieved specific design goals, positive feedback).

• Tailor to Spacemade: Understand Spacemade's brand, their hospitality-led approach, and their BCorp values. Frame your experience and portfolio selection to align with these aspects.

Challenge Preparation:

• Be prepared for a task that might involve a mini-feasibility study, space planning exercise, or a design review scenario.

• Practice articulating your design decisions and technical rationale concisely.

• Demonstrate how you would manage external consultants and suppliers to achieve project objectives.

• Be ready to discuss how you balance creative vision with commercial constraints and regulatory requirements.

📝 Enhancement Note: The multi-stage interview process, including a take-home task and portfolio review, is standard for roles requiring specific technical and project management skills. Candidates should prepare to demonstrate not just design talent but also their ability to execute operations effectively and manage projects within a commercial framework.

🛠 Tools & Technology Stack

Primary Tools:

• CAD Software: AutoCAD (essential for technical drawing and space planning).

• 3D Modeling Software: SketchUp (or similar, for concept visualization and spatial design).

• Design Suite: Adobe Creative Suite (Photoshop, InDesign, Illustrator) for presentations, mood boards, and graphic collateral.

Analytics & Reporting:

• While not a core analytics role, understanding how design impacts operational metrics (e.g., space utilization, member satisfaction) is key. Proficiency in interpreting reports related to project budgets and timelines will be necessary.

• Potentially exposure to project management software for tracking deliverables and progress. CRM & Automation:

• Not directly applicable to this role's core functions, but an understanding of how design integrates with the broader CRM and operational systems used to manage member relationships and site operations would be beneficial. Other Relevant Software:

• Microsoft Office Suite (Word, Excel, PowerPoint) for documentation, reporting, and presentations.

📝 Enhancement Note: Proficiency in core design software is non-negotiable. The emphasis on AutoCAD and SketchUp points to the need for detailed technical output and clear spatial visualization, which are operational necessities for design project delivery.

👥 Team Culture & Values

Operations Values:

• Excellence & Quality: A commitment to high design standards, meticulous technical execution, and delivering exceptional member experiences.

• Commercial Acumen: Balancing creative ambition with practical, budget-conscious decision-making and ROI considerations.

• Collaboration & Support: Working effectively within a team, supporting colleagues, and fostering positive relationships with external partners.

• Sustainability & Purpose: Aligning with Spacemade's BCorp values, integrating sustainable practices into design and operations.

• Proactivity & Ownership: Taking initiative, managing responsibilities autonomously, and driving projects to successful completion.

Collaboration Style:

• Cross-Functional Integration: The role requires close collaboration with Project Management, Operations, and potentially Sales/Marketing teams to ensure design aligns with business objectives and operational realities.

• External Partnership Management: Building and maintaining strong, professional relationships with architects, contractors, and suppliers is crucial for successful project delivery.

• Feedback-Oriented: A culture that encourages constructive feedback to continuously improve design processes and outcomes.

📝 Enhancement Note: Spacemade's BCorp certification and emphasis on hospitality suggest a culture that values people, purpose, and quality. For operations roles, this translates to a focus on ethical practices, employee well-being, and delivering high-quality experiences, alongside efficiency and commercial success.

⚡ Challenges & Growth Opportunities

Challenges:

• Fixed-Term Contract: The primary challenge is the temporary nature of the role, requiring adaptability and a focus on making a significant impact within the contract duration.

• Pace of Delivery: Launching two new sites in early 2027 while managing ongoing design support implies a demanding schedule and the need for efficient time management.

• Balancing Stakeholder Needs: Effectively managing the expectations of various internal teams and external partners, each with their own priorities.

• Technical Scrutiny: Ensuring all designs meet stringent UK Building Regulations and Spacemade's quality standards under pressure.

Learning & Development Opportunities:

• Design Management Expertise: Deepen skills in managing design projects from inception to completion, including contract administration and procurement.

• Commercial Project Delivery: Gain hands-on experience in budget management, value engineering, and supplier negotiations within a growing company.

• Industry Exposure: Learn about the flexible workspace sector, hospitality-led design, and BCorp principles in practice.

• Networking: Build relationships with a network of architects, contractors, and consultants in the London commercial property sector.

📝 Enhancement Note: The challenges are typical for contract roles and fast-paced environments. The growth opportunities are significant, particularly for individuals looking to gain comprehensive project management experience in a dynamic industry.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for managing a design project from initial feasibility to site handover. How do you ensure alignment with brand standards and budget?" (Focus on process, stakeholder management, and commercial awareness).

• "How do you approach coordinating with external architects, consultants, and contractors? What strategies do you use to ensure quality and adherence to timelines?" (Focus on vendor management and operational control).

• "Walk me through a challenging FF&E procurement you managed. What were the key considerations, and how did you achieve a successful outcome?" (Focus on procurement expertise and problem-solving). Company & Culture Questions:

• "What interests you about Spacemade's hospitality-led approach to coworking spaces?" (Demonstrate research and alignment with company ethos).

• "How do you see your role contributing to Spacemade's BCorp mission?" (Connect your work to company values).

• "How do you approach working in a hybrid environment and collaborating with a dispersed team?" (Address adaptability and communication skills). Portfolio Presentation Strategy:

• Start with Impact: Begin with your most relevant project that showcases end-to-end design management.

• Tell a Story: For each project, explain the brief, your role, the challenges, your solutions, and the final outcome. Quantify results where possible.

• Highlight Technical & Commercial Aspects: Clearly show your technical drawing capabilities, FF&E specifications, and how you managed budgets and timelines.

• Be Concise: Focus on the key elements that demonstrate your suitability for the role. Be prepared to answer detailed questions about your design decisions and project management approach.

📝 Enhancement Note: Interview preparation should focus on demonstrating not just design skills but also project management acumen, commercial awareness, and the ability to operate effectively within a defined process and budget. Highlighting experience with UK regulations and procurement is essential.

📌 Application Steps

To apply for this operations position:

• Submit your application through the application link provided on the Spacemade careers page.

• Tailor your CV: Highlight experience relevant to design management, project delivery, FF&E procurement, and coordination of external teams. Use keywords from the job description.

• Prepare your Portfolio: Curate a selection of projects that best showcase your skills in commercial interiors, technical detailing, and project lifecycle management. Ensure it clearly demonstrates your ability to manage design from concept to completion.

• Research Spacemade: Understand their brand, their hospitality-led approach, their BCorp status, and their expansion plans. Be ready to articulate why you are a good fit for their culture and mission.

• Practice your Pitch: Prepare to discuss your portfolio and experience confidently during interviews, focusing on your ability to manage projects, meet deadlines, and adhere to budgets.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

---