UX/UI Designer

📍 Job Overview

Job Title: UX/UI Designer

Company: Robots and Pencils

Location: Canada - Remote

Job Type: Full-time

Category: Product Design / UX/UI

Date Posted: August 20, 2026

Experience Level: 2-5 years

Remote Status: Fully Remote

🚀 Role Summary

• Design thoughtful, high-quality digital experiences across a range of client engagements, from early concepts through polished delivery.

• Partner closely with client product teams and internal teams to turn complex ideas into clear, intuitive, and engaging user experiences, with a focus on integrating AI co-workers into enterprise operations.

• Create end-to-end UX/UI deliverables, including wireframes, prototypes, and high-fidelity interface designs that balance usability, business goals, and technical constraints.

• Build, evolve, and maintain design systems to ensure consistency, scalability, and flexibility across diverse product offerings, leveraging AI-assisted design tools for enhanced efficiency and creativity.

📝 Enhancement Note: This role is specifically focused on the application of UX/UI design principles within the context of applied AI engineering. The emphasis on integrating AI co-workers into enterprise operations and utilizing AI-assisted design tools (Figma AI, Claude) indicates a forward-thinking approach to design within a technology-driven firm. The role requires a strong blend of creative design craft, technical understanding, and a collaborative, ownership-driven mindset.

📈 Primary Responsibilities

• Design end-to-end UX/UI deliverables from early exploration and concepting through high-fidelity execution, ensuring a seamless user journey.

• Create detailed wireframes, interactive prototypes, and polished interface designs that effectively address user needs, business objectives, and technical feasibility.

• Develop, maintain, and evolve robust design systems to ensure brand consistency, product scalability, and efficient design iteration across multiple projects and clients.

• Conduct user research activities, including usability testing and user interviews, to gather actionable insights that directly inform and refine design decisions.

• Utilize Figma as the primary tool for design, prototyping, documentation, and collaborative workflows, with an expectation to leverage AI features within the tool.

• Apply an AI-forward mindset to design work, integrating AI-assisted design tools like Figma AI and Claude to boost efficiency, spark creativity, and elevate overall design quality.

• Collaborate closely with client product teams to deeply understand their challenges, co-create solutions, and deliver tangible, impactful outcomes.

• Work in partnership with engineers, strategists, and delivery leads to ensure designs are translated into high-quality, shippable products efficiently.

• Participate actively in agile workflows, managing multiple projects, clients, and diverse industry contexts while consistently upholding a high standard of design craft.

• Take full ownership of design tasks from inception to completion, ensuring meticulous attention to detail and consistent application of design principles.

• Contribute to internal company initiatives, including marketing efforts, new business pitches, and the continuous improvement of the design practice.

• Maintain a spirit of curiosity and continuous learning, proactively exploring new design approaches, experimenting with emerging technologies, and embracing iterative improvement.

📝 Enhancement Note: The responsibilities highlight a "craft and delivery" focus, emphasizing the end-to-end design process. The integration of AI tools and the context of applying AI into enterprise operations are key differentiators for this role. The expectation for contribution to internal initiatives suggests a desire for team members who are invested in the company's growth beyond client work.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a Bachelor's degree in Design, Human-Computer Interaction, Computer Science, or a related field, or equivalent practical experience, is highly valued.

Experience: Minimum of 2 years of professional experience as a UX/UI Designer, with a demonstrated track record of working on digital products or platforms.

Required Skills:

• Strong hands-on design skills with deep and demonstrable proficiency in Figma for design, prototyping, and collaboration.

• Proven experience in building, evolving, and maintaining design systems within real-world product development environments.

• Solid understanding and practical experience with UX research methodologies, including conducting usability testing and user interviews to gather critical insights.

• Experience working directly with clients or cross-functional product teams, demonstrating an ability to translate business needs into user-centric designs.

• A highly collaborative mindset, with a comfort level in both giving and receiving constructive design feedback to improve outcomes.

• Ability to adapt design approaches and aesthetics across diverse industries, user groups, and complex problem spaces.

• Demonstrated curiosity and enthusiasm for AI-assisted design tools and workflows, such as Figma AI and Claude, and a willingness to integrate them into daily practice. Preferred Skills:

• Experience with motion design principles and tools to enhance user experience and engagement.

• Proficiency with advanced prototyping tools beyond standard Figma capabilities.

• Familiarity with front-end development concepts (HTML, CSS, JavaScript) to better understand implementation constraints and possibilities.

• Experience in workshop facilitation, particularly for design thinking or co-creation sessions.

• A portfolio showcasing work on AI-integrated products or solutions, or a strong understanding of how AI can enhance user experiences.

📝 Enhancement Note: The emphasis on Figma proficiency and design systems is critical. The "preferred skills" suggest opportunities for candidates to differentiate themselves, particularly those with experience in motion design or front-end concepts, which can bridge the gap between design and development. The AI-specific skills are highlighted as a key differentiator.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A curated selection of UX/UI design projects that clearly demonstrate your design process, problem-solving skills, and impact.

• Case studies that illustrate your ability to translate complex user needs and business objectives into intuitive and effective digital experiences.

• Examples of wireframes, user flows, interactive prototypes, and high-fidelity mockups that showcase your design craft and attention to detail.

• Evidence of your experience in building or contributing to design systems, including examples of components, style guides, and their application.

• Projects that highlight your experience with UX research, detailing your methodology, findings, and how research informed design decisions.

• Demonstrations of your proficiency with Figma, showcasing its use for various design and prototyping tasks.

• Ideally, projects that touch upon AI-assisted design workflows or the design of AI-integrated products. Process Documentation:

• For each project in your portfolio, clearly articulate the problem statement, your role, the design process followed, key decisions made, and the final outcomes or impact.

• Detail your approach to user research, including methods used, participant recruitment, data synthesis, and how insights were translated into design solutions.

• Explain your methodology for creating and maintaining design systems, including how you ensure consistency, scalability, and developer adoption.

• Provide examples of how you collaborated with cross-functional teams (engineers, product managers, clients) throughout the design lifecycle.

• Showcase your ability to iterate on designs based on feedback, usability testing, and evolving project requirements.

📝 Enhancement Note: The emphasis on demonstrating the "process" behind the design is crucial for operations-focused roles. Applicants should be prepared to walk through their thought process, research, and iteration, not just present final visuals. The integration of AI tools into the process is a key area to highlight.

💵 Compensation & Benefits

Salary Range: For a UX/UI Designer with 2-5 years of experience in Canada, a competitive salary range is estimated to be between CAD $70,000 and CAD $100,000 annually. This range can vary based on specific experience, the complexity of client engagements, and the candidate's demonstrated impact.

Benefits:

• Comprehensive health and dental benefits package.

• Generous paid time off and holiday schedule.

• Opportunities for professional development, including training, conferences, and access to learning resources.

• Contribution to a retirement savings plan.

• Remote work stipend or support for home office setup.

• Access to cutting-edge AI design tools and technologies.

• Culture that encourages continuous learning and innovation in applied AI.

Working Hours: Standard full-time working hours are expected, typically around 40 hours per week. While the role is remote, a degree of flexibility may be offered, but adherence to project deadlines and client availability will be paramount. Collaboration with teams across different time zones may require occasional adjustments.

📝 Enhancement Note: The salary range is an estimate based on industry benchmarks for UX/UI Designers in Canada with 2-5 years of experience, considering the remote nature of the role and the specialized focus on applied AI. Actual compensation will be determined by the company based on qualifications and experience. Benefits are standard for a tech firm with a focus on employee growth and well-being.

🎯 Team & Company Context

🏢 Company Culture

Industry: Applied AI Engineering, Technology Consulting, Software Development. Robots & Pencils operates at the intersection of AI and enterprise operations, building AI co-workers and integrating them into client business processes. This unique positioning means the company is at the forefront of practical AI implementation.

Company Size: Robots & Pencils is described as "smaller, faster, and more senior by design." While specific numbers aren't provided, this suggests a team of experienced professionals, likely ranging from 50-250 employees, fostering a more agile and less bureaucratic environment than large corporations.

Founded: Founded in 2009, Robots & Pencils has over a decade of experience in building digital products and has evolved to specialize in applied AI, indicating a history of adaptation and innovation.

Team Structure:

• The UX/UI design team is likely integrated within project-based delivery teams, working alongside engineers, strategists, and product specialists.

• Reporting structures are likely lean, with designers reporting to design leads or project managers, emphasizing direct collaboration and ownership.

• Cross-functional collaboration is a cornerstone, with designers expected to work closely with client product teams and internal engineering and strategy groups to ship AI solutions rapidly. Methodology:

• Data Analysis & Insights: Design decisions are heavily informed by data from UX research, usability testing, and client feedback, with a focus on measurable results.

• Workflow Planning & Optimization: The company emphasizes rapid delivery (30-45 days for production-ready AI), requiring efficient design workflows and a pragmatic approach to problem-solving.

• Automation & Efficiency: Leveraging AI-assisted design tools and a strong design system are key to achieving speed and consistency, reflecting a commitment to automation and efficiency in the design process.

Company Website: robotsandpencils.com

📝 Enhancement Note: The company culture is characterized by speed, seniority, and a hands-on approach to building and shipping AI solutions. The "smaller, faster, more senior" ethos suggests a dynamic environment where experienced professionals thrive and take ownership. The focus on applied AI and rapid delivery is a significant aspect of their operational methodology.

📈 Career & Growth Analysis

Operations Career Level: This UX/UI Designer role is positioned as a mid-level to senior contributor. It requires a solid foundation of 2+ years of experience but also offers opportunities for growth through exposure to complex AI projects, diverse client industries, and the chance to influence design practice internally. The role is not entry-level but provides a strong platform for career advancement within applied AI design.

Reporting Structure: Designers will likely report to a Design Lead or a Project Manager within a project-specific team. The flat and senior-by-design structure means direct access to senior leadership and cross-functional team members, fostering a collaborative and less hierarchical environment.

Operations Impact: The UX/UI Designer's work directly impacts the success of AI solutions by ensuring they are usable, valuable, and effectively integrated into enterprise operations. This role bridges the gap between complex AI technology and human users, directly influencing client adoption, user satisfaction, and ultimately, the measurable business results achieved through AI co-workers.

Growth Opportunities:

• Operations Skill Advancement: Deepen expertise in designing for AI applications, learn new AI-assisted design techniques, and contribute to the evolution of design systems for AI-driven products.

• Industry Specialization: Gain exposure to various client industries (Consumer Products, Retail, Education, Energy, Financial Services, Healthcare, Manufacturing), allowing for specialization or broad experience.

• Leadership Potential: Opportunities to lead design efforts on client projects, contribute to internal design practice development, and potentially mentor junior designers as the team grows.

• Exposure to Cutting-Edge Technology: Work with advanced AI technologies and engineering practices, staying at the forefront of technological innovation.

📝 Enhancement Note: The growth path emphasizes both deep technical skill development in AI design and broader strategic contributions. The company's emphasis on senior talent suggests that individuals with proven ownership and a proactive approach will find significant opportunities for advancement and impact.

🌐 Work Environment

Office Type: This is a fully remote position within Canada. The company culture emphasizes remote collaboration and has established processes to support distributed teams.

Office Location(s): While the role is remote within Canada, Robots & Pencils has delivery centers in Canada, the United States, Eastern Europe, and Latin America. This global presence suggests a diverse and internationally-minded team, though client work and internal collaboration will primarily occur within North American time zones.

Workspace Context:

• Collaborative Environment: Expect a highly collaborative environment where remote communication tools (Slack, video conferencing, Figma collaboration features) are essential for seamless interaction.

• Operations Tools & Technology: Access to industry-standard design tools, particularly Figma, and potentially other project management and communication platforms. The company's focus on AI means exposure to cutting-edge AI tools and platforms.

• Team Interaction: Regular virtual team meetings, design critiques, project stand-ups, and opportunities for informal virtual coffee chats to foster team cohesion.

Work Schedule: Standard full-time hours (approx. 40 hours/week) are expected. While remote work offers flexibility, candidates should be prepared to align with project timelines, client needs, and team collaboration schedules, which may involve occasional early morning or late afternoon meetings depending on cross-time zone interactions.

📝 Enhancement Note: The remote work environment is a key feature. Candidates should be comfortable with asynchronous and synchronous communication tools and possess strong self-management skills. The global presence of the company hints at a diverse, experienced, and potentially time-zone-aware team culture.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A brief call with a recruiter to assess basic qualifications, interest in the role, and cultural fit.

• Design Challenge/Portfolio Review: A more in-depth session where candidates present their portfolio, discussing specific projects, their design process, problem-solving approaches, and the impact of their work. This may include a targeted design exercise or a discussion of a hypothetical scenario related to AI integration.

• Team/Hiring Manager Interview: Discussion with the hiring manager and potentially other senior designers or team members to evaluate technical skills, collaboration style, and alignment with company values.

• Final Interview: Potentially a conversation with a company leader to discuss strategic fit and long-term vision.

Portfolio Review Tips:

• Curate Strategically: Select 3-4 of your strongest projects that best showcase your UX/UI skills, problem-solving abilities, and experience with Figma and design systems. Prioritize projects that demonstrate end-to-end design thinking.

• Highlight Process & Impact: For each project, clearly articulate the problem, your role, the steps you took (research, ideation, design, testing), and the tangible outcomes or impact achieved. Use metrics where possible.

• Showcase Figma Proficiency: Be ready to demonstrate your Figma skills, including complex prototyping, component libraries, and collaboration features.

• Address AI Integration: If you have experience designing for AI or using AI-assisted tools, make sure to highlight this. If not, be prepared to discuss how you would approach designing for AI-driven products.

• Tell a Story: Frame your portfolio presentations as narratives that engage the interviewer and clearly communicate your value proposition.

Challenge Preparation:

• Understand the Context: Research Robots & Pencils' focus on applied AI, their client industries, and their rapid delivery model. Consider how UX/UI design contributes to the success of AI co-workers.

• Practice Articulating Your Process: Be ready to explain your design thinking, research methodologies, and decision-making rationale clearly and concisely.

• Prepare for AI-Specific Scenarios: Think about potential design challenges related to AI, such as explaining complex AI outputs, managing user trust, or designing for adaptive interfaces.

• Demonstrate Collaboration: Be ready to discuss how you collaborate with engineers, product managers, and clients, especially in a remote setting.

📝 Enhancement Note: The interview process will likely be rigorous, with a strong emphasis on portfolio presentation and demonstrating practical application of design skills. Candidates should prepare to discuss their process and impact in detail, with a specific focus on how their skills align with Robots & Pencils' AI-centric approach.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: This is the core design and prototyping tool. Deep proficiency is essential, including advanced features, component libraries, auto layout, and collaborative workflows.

• AI-Assisted Design Tools: Explicitly mentioned are Figma AI and Claude. Familiarity and willingness to use these tools for efficiency and creativity are key.

• Prototyping Tools: While Figma is primary, experience with other advanced prototyping tools may be beneficial.

Analytics & Reporting:

• While not explicitly listed for UX/UI, understanding how design impacts user behavior and business metrics is crucial. Familiarity with analytics platforms (e.g., Google Analytics, Mixpanel, Amplitude) and how to interpret data to inform design decisions would be advantageous. CRM & Automation:

• Not directly applicable to the UX/UI role's daily tasks, but understanding the broader enterprise operations context where AI co-workers are deployed is important.

📝 Enhancement Note: The technology stack is heavily focused on the design phase, with Figma as the non-negotiable tool. The emphasis on AI tools indicates a modern and forward-thinking approach to design technology. Candidates should be prepared to discuss their experience and comfort level with these specific tools.

👥 Team Culture & Values

Operations Values:

• A Doer Mentality: Embracing proactive problem-solving and taking initiative to drive tasks forward, rather than waiting for explicit instructions.

• Continuous Learning: Acknowledging that the AI landscape is constantly evolving, valuing curiosity and a commitment to staying updated and learning new skills.

• Direct & Constructive Feedback: Fostering an environment where honest, work-focused feedback is given and received openly to improve the quality of output.

• Obsession with Craft: A dedication to high-quality design, understanding that attention to detail is critical for shipping exceptional products, even if not aiming for absolute perfection.

• Ownership & Accountability: Taking full responsibility for commitments, admitting mistakes quickly, and supporting teammates without blame or finger-pointing.

• "All In" Commitment: Treating client businesses with the same seriousness and dedication as their own, maintaining professionalism without losing approachability.

• Resourcefulness: Thriving under constraints (tight budgets, timelines) by using them to sharpen focus and drive innovation.

• Collaborative Spirit: Valuing the company of experienced peers and pushing each other to achieve better results.

Collaboration Style:

• Cross-functional Integration: Seamless collaboration with engineers, strategists, product managers, and clients is essential, especially in a remote setting.

• Iterative Design Process: Openness to feedback loops, design critiques, and iterative refinement of designs based on input from various stakeholders.

• Knowledge Sharing: A culture that encourages sharing best practices, learnings, and insights within the design team and across project teams.

📝 Enhancement Note: The company culture is highly aligned with a professional services or consulting firm ethos, emphasizing ownership, collaboration, and a results-driven approach. The values are clearly articulated and seem to be actively promoted, suggesting a strong emphasis on how individuals contribute to team success and client outcomes.

⚡ Challenges & Growth Opportunities

Challenges:

• Rapid Delivery Pace: Adapting to the company's 30-45 day delivery cycle for production-ready AI solutions requires efficient design processes and quick decision-making.

• Designing for AI Complexity: Translating complex AI functionalities into intuitive user experiences that build trust and deliver value to enterprise users.

• Navigating Diverse Industries: Adapting design approaches and understanding user needs across a wide range of client sectors.

• Staying Ahead of AI Trends: The rapid evolution of AI technology necessitates continuous learning and adaptation of design strategies.

Learning & Development Opportunities:

• AI Design Specialization: Opportunities to become an expert in designing user experiences for AI-powered applications and co-workers.

• Advanced Tool Proficiency: Mastering AI-assisted design tools and exploring their potential to revolutionize the design workflow.

• Cross-Industry Exposure: Gaining broad experience by working with clients in various sectors, enhancing adaptability and problem-solving versatility.

• Mentorship from Senior Talent: Learning from experienced designers and engineers within a team that averages 15+ years of experience.

📝 Enhancement Note: The primary challenges revolve around the pace of delivery and the inherent complexity of designing for AI. The growth opportunities directly address these challenges by offering specialization, skill development in advanced tools, and learning from experienced professionals.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to design a user experience for a complex system or technology. How did you approach simplifying it for the end-user?" (Focus on process, user research, and simplification strategies.)

• "How would you approach designing an AI co-worker that integrates into an enterprise sales process? What are the key UX considerations?" (Focus on understanding business context, user needs, and AI integration challenges.)

• "Walk me through a project where you had to balance conflicting requirements from stakeholders (e.g., business goals vs. user needs vs. technical constraints). How did you resolve it?" (Focus on negotiation, compromise, and finding optimal solutions.) Company & Culture Questions:

• "What interests you about Robots & Pencils' focus on applied AI and building AI co-workers?" (Demonstrate research and genuine interest in the company's mission.)

• "How do you ensure you maintain a high bar for craft and ownership in a fast-paced, remote environment?" (Align your personal work ethic with the company's stated values.)

• "Describe your experience with design systems and how you ensure consistency and scalability in your work." (Showcase practical application of design system principles.) Portfolio Presentation Strategy:

• Structure Your Narrative: For each project, clearly define the problem, your role, the process, your decisions, and the impact. Use a consistent framework for all case studies.

• Quantify Impact: Whenever possible, use data and metrics to demonstrate the success of your designs (e.g., increased conversion rates, reduced error rates, improved user satisfaction scores).

• Show, Don't Just Tell: Utilize visuals effectively to showcase your designs, wireframes, and prototypes. Be prepared to demonstrate your Figma skills if asked.

• Highlight AI Integration: If you have relevant experience, explicitly discuss how you incorporated AI principles or tools into your design process or the final product. If not, discuss your understanding of AI's role in user experience.

📝 Enhancement Note: Interview preparation should focus on aligning personal experience and values with the company's mission, particularly its emphasis on applied AI, rapid delivery, and ownership. Demonstrating a strong understanding of the UX/UI design process, coupled with an ability to articulate impact and collaboration, will be key.

📌 Application Steps

To apply for this UX/UI Designer position:

• Submit your application through the provided link on Greenhouse.

• Portfolio Customization: Tailor your resume and portfolio to highlight your experience with Figma, design systems, UX research, and any relevant work on complex digital products or AI-integrated solutions.

• Resume Optimization: Ensure your resume clearly outlines your 2+ years of professional experience, key skills (Figma, UX Research, Design Systems), and quantifiable achievements. Use keywords from the job description.

• Prepare Your Narrative: Practice presenting your portfolio projects, focusing on your design process, problem-solving approach, and the impact of your work. Be ready to discuss your experience with AI-assisted design tools.

• Company Research: Thoroughly review the Robots & Pencils website to understand their mission, client portfolio, and company culture. Prepare thoughtful questions to ask during the interview process.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.