UI Designer

📍 Job Overview

Job Title: UI Designer

Company: Templafy

Location: Copenhagen Municipality, Capital Region of Denmark, Denmark

Job Type: Full-Time

Category: Product Design / UI/UX

Date Posted: May 29, 2026

Experience Level: Mid-Level (2-5 years)

Remote Status: Hybrid

🚀 Role Summary

• Focus on crafting intuitive and engaging user interfaces for B2B SaaS products, particularly within Microsoft Office integrations and AI-powered workflows.

• Elevate the end-user experience through meticulous attention to visual design, interaction patterns, and overall product polish.

• Collaborate closely with Product Managers and Engineers to translate complex workflows into seamless, user-friendly experiences.

• Contribute to the evolution of Templafy's design system, ensuring consistency and scalability across product surfaces.

• Drive user adoption and understanding through improved onboarding, feature discovery, and in-product guidance.

📝 Enhancement Note: While the original listing is for a UI Designer, this enhancement positions it within the broader Product Design and UI/UX category, emphasizing the direct impact on user experience and product strategy. The role is framed as crucial for enhancing user perception of product quality, usability, and trustworthiness, aligning with the company's goal of making its product discoverable and adoptable with minimal training.

📈 Primary Responsibilities

• Design and refine user interfaces for core Templafy product surfaces, including content management, document generation, templates, assets, and AI-powered workflows.

• Enhance the intuitiveness and self-explanatory nature of the Microsoft Office integration experience.

• Improve key UI components such as task panes, navigation elements, cards, empty states, and interaction patterns.

• Design user experiences for Templafy's AI-powered document creation feature, Document Agent, to foster understanding and adoption.

• Create a more seamless connection and user flow between content management systems and AI-driven workflows.

• Develop intuitive onboarding flows, effective feature discovery mechanisms, and clear in-product guidance for users.

• Design and implement feedback mechanisms, interaction states, and micro-interactions to enhance user engagement and clarity.

• Utilize AI-assisted prototyping tools for rapid exploration and communication of design ideas.

• Strengthen and expand end-user patterns within Templafy's existing design system.

• Partner closely with Product Managers and Engineers throughout the product development lifecycle to ensure high-quality implementation of user experiences.

📝 Enhancement Note: These responsibilities are detailed to reflect the specific product areas mentioned (Microsoft Office, AI workflows, content management) and the granular UI/UX tasks involved (task panes, navigation, states, micro-interactions). The emphasis on "partnering closely" highlights the collaborative nature of design within a product team.

🎓 Skills & Qualifications

Education: Bachelor's degree in Graphic Design, Interaction Design, Human-Computer Interaction, or a related field, or equivalent practical experience.

Experience: 2-5 years of professional experience in UI Design, Product Design, or a similar role, with a strong emphasis on visual and interface design craft. Experience in B2B SaaS, enterprise software, productivity tools, Microsoft Office add-ins, AI products, or document workflows is a plus, but not a strict requirement.

Required Skills:

• Exceptional UI Craft & Visual Design: Demonstrated ability to create polished, intuitive, and visually appealing interfaces.

• Portfolio of Work: A strong portfolio showcasing exceptional interface design, visual design, and UI craft, with specific examples of improving end-user experiences through interface quality, visual clarity, onboarding, feature discovery, interaction design, or overall product polish.

• Usability & Clarity Focus: Deep understanding and passion for usability, clarity, and first-time user comprehension.

• Workflow Simplification: Ability to translate complex workflows into simple, calm, and approachable user experiences.

• Core Design Skills: Strong proficiency in layout, hierarchy, typography, spacing, color, iconography, and interaction design principles.

• Engagement Design: Skill in introducing personality and engagement without adding unnecessary complexity.

• Collaboration: Proven ability to collaborate effectively with Product Managers and Engineers to ensure precise implementation of design ideas.

• Curiosity for New Tools: Interest in AI-assisted design workflows and emerging design tools.

Preferred Skills:

• Experience with B2B SaaS product design.

• Familiarity with enterprise software environments.

• Experience designing for Microsoft Office add-ins or similar integrated productivity tools.

• Understanding of AI products and their user interface implications.

• Experience with document workflow software.

• Proficiency in using AI-assisted prototyping tools.

• Experience contributing to or maintaining design systems.

📝 Enhancement Note: The "Required Skills" section is expanded to explicitly list the core competencies that Templafy is seeking, drawing directly from the job description's emphasis on "outstanding UI craft" and "strong sense of quality." The "Preferred Skills" section highlights areas that would be advantageous but not essential, providing clarity for candidates.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Demonstrated UI Craft: Showcase projects that highlight exceptional interface design quality, visual polish, and attention to detail in UI elements.

• End-User Experience Improvement: Provide case studies detailing how your design interventions have demonstrably improved the end-user experience, focusing on areas like clarity, usability, and intuitiveness.

• Workflow Simplification: Include examples where you have successfully simplified complex user workflows, making them feel approachable and easy to navigate.

• Interaction Design Examples: Present specific examples of thoughtful interaction design, micro-interactions, and feedback mechanisms that enhance usability and delight.

• Design System Contribution (if applicable): If you have experience with design systems, include examples of how you've contributed to or utilized them to ensure consistency and scalability.

Process Documentation:

• While not explicitly stated as a formal requirement for a UI Designer role, candidates should be prepared to articulate their design process, including:
  • Discovery & Research: How you approach understanding user needs and business requirements.
  • Ideation & Prototyping: Methods used for generating ideas and creating testable prototypes (including AI-assisted tools).
  • Design Iteration: How you incorporate feedback and iterate on designs.
  • Collaboration & Handoff: Processes for working with product managers and engineers, and preparing assets for development.

📝 Enhancement Note: This section is tailored to a UI Designer role. Instead of focusing on traditional "operations" process documentation, it emphasizes the critical need for a strong portfolio that visually demonstrates design skills and process. It also outlines what a candidate should be prepared to discuss regarding their design methodology.

💵 Compensation & Benefits

Salary Range: While no specific salary range is provided, for a UI Designer with 2-5 years of experience in Copenhagen, Denmark, a competitive annual salary would typically range from DKK 350,000 to DKK 550,000 (approximately $50,000 - $80,000 USD, subject to exchange rates and current market conditions). This estimate considers the cost of living in Copenhagen, the company's funding status, and industry benchmarks for design roles.

Benefits:

• Employee Equity Program: Opportunity to own a stake in the company's growth and success.

• Private Health Insurance: Comprehensive healthcare coverage for employees.

• Company Lunch Contribution: Financial support towards daily meals, promoting a healthy work environment.

• Phone and Broadband Covered: Reimbursement or coverage for essential communication and internet services.

• Centrally Located Office: Convenient access to public transportation and amenities in Copenhagen.

• Company Events and Team Activities: Opportunities for social engagement and team building.

• Flexible Work Environment: Adaptable work arrangements to promote work-life balance.

• Gympass Subscription: Access to fitness facilities and wellness activities.

• Calm App Subscription: Resources for mental well-being and stress management.

Working Hours: Standard full-time working hours are expected, typically around 40 hours per week, with flexibility offered to support work-life balance.

📝 Enhancement Note: A salary range has been estimated based on industry standards for a UI Designer in Copenhagen with the specified experience level. The benefits listed are directly from the job description and are presented with context relevant to a full-time employee.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software / SaaS (Content Management, Productivity Tools)

Company Size: 60+ employee nationalities across global offices, indicating a medium-sized, international, and diverse organization.

Founded: 2014, suggesting a company with established growth and market presence, likely beyond its startup phase but still agile.

Team Structure:

• Product Design Team: A small, focused team of 2 Product Designers and 3 Product Managers, all based in Copenhagen. This implies close collaboration and a high degree of individual contribution.

• Cross-functional Collaboration: Designers work closely with Product Managers and Engineers, indicating a collaborative, integrated product development process.

• Flat Structure: The company emphasizes a flat structure where everyone's ideas are valued, fostering an environment of open communication and shared ownership.

Methodology:

• Design-Led Product Development: Design plays a strategic role, influencing product direction and user experience.

• Rapid Prototyping: Use of rapid prototyping tools to explore and validate ideas quickly.

• AI-Assisted Workflows: Integration of AI into design and product development processes.

• Continuous Improvement: A culture that encourages experimentation and ongoing enhancement of processes and products.

• Focus on Craft and Polish: Strong emphasis on the quality, intuition, and human-centric feel of the software.

Company Website: https://templafy.com

📝 Enhancement Note: This section contextualizes Templafy by providing industry, size, and founding information. It elaborates on the "flat structure" and "design-led" approach, highlighting how these aspects translate into the day-to-day work environment for designers, emphasizing collaboration and innovation.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a mid-level UI Designer, focusing on specialized interface design rather than broad product strategy. It's an opportunity to deeply hone craft in visual and interaction design within a specific B2B SaaS context.

Reporting Structure: The UI Designer will report into a design leadership role within the Copenhagen product team, working closely with 2 other Product Designers and 3 Product Managers. This structure allows for direct mentorship and collaborative problem-solving within a small, cohesive unit.

Operations Impact: The UI Designer's work directly influences how users perceive the quality, usability, and trustworthiness of Templafy's product. By making complex workflows intuitive and delightful, the designer contributes significantly to user adoption, retention, and overall product success, which ultimately drives business growth.

Growth Opportunities:

• Design Craft Specialization: Deepen expertise in UI design, visual hierarchy, typography, interaction design, and micro-interactions within the B2B SaaS domain.

• System Design Contribution: Play a key role in strengthening and expanding the company's design system, learning best practices for scalable design.

• AI Design Exploration: Gain hands-on experience with AI-assisted design workflows and emerging prototyping tools, staying at the forefront of design technology.

• Cross-functional Leadership: Develop influence by collaborating closely with Product Managers and Engineers, impacting product direction and user experience strategy.

• Mentorship: Opportunity to learn from and potentially mentor junior designers as the team grows.

📝 Enhancement Note: This analysis frames the UI Designer role within a career progression context, highlighting skill development in specialized areas like AI-assisted design and design systems, and emphasizing the impact on business outcomes through user experience.

🌐 Work Environment

Office Type: Templafy offers a hybrid work environment, combining the benefits of in-office collaboration with the flexibility of remote work. The company emphasizes building strong relationships and teamwork within a dynamic, collaborative space.

Office Location(s): The role is based in Copenhagen, Denmark, with a centrally located office that offers easy access to public transportation. This location is ideal for fostering in-person collaboration and team cohesion.

Workspace Context:

• Collaborative Hub: The Copenhagen office serves as a hub for the design and product teams, encouraging spontaneous interactions, brainstorming sessions, and team-building activities.

• Technology-Enabled: Access to modern design tools, including AI-assisted prototyping software, will be available to support efficient and innovative design work.

• Team Integration: The small, co-located product team (2 designers, 3 PMs) facilitates deep integration, enabling designers to be embedded within product development cycles and engage directly with colleagues.

Work Schedule: A flexible work environment is provided, supporting a standard full-time schedule (approx. 40 hours/week) while allowing for adaptable working arrangements to promote work-life balance. This flexibility is crucial for creative roles that may require focused deep work sessions.

📝 Enhancement Note: The "Work Environment" section details the hybrid model, the benefits of the Copenhagen office, and how the workspace supports collaboration and the use of modern design tools, all framed to appeal to a designer seeking a balanced yet productive atmosphere.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your resume and portfolio to assess your design skills, experience, and alignment with the role's requirements.

• Portfolio Presentation & Discussion: An opportunity to present your portfolio, discuss specific projects, and elaborate on your design process, rationale, and impact. Expect questions about your approach to visual design, interaction design, and workflow simplification.

• Skills Assessment/Design Challenge: Potentially a practical exercise or design challenge to evaluate your problem-solving abilities, design thinking, and proficiency with UI design principles. This may involve refining an existing interface or proposing solutions for a given scenario.

• Team & Stakeholder Interviews: Meetings with Product Managers and Engineers to assess collaboration style, communication skills, and cultural fit within the product team.

• Final Interview: A discussion with design leadership to finalize fit and discuss career growth opportunities.

Portfolio Review Tips:

• Highlight UI Craft: Ensure your portfolio prominently features examples of exceptional interface design, visual polish, and attention to detail. Showcase your ability to create intuitive and aesthetically pleasing interfaces.

• Showcase Workflow Simplification: Include case studies where you've successfully simplified complex user workflows. Explain your thought process, the challenges, and the positive outcomes for the user.

• Detail Your Process: Be prepared to walk through your design process for key projects. Explain how you approach user research, ideation, prototyping, iteration, and collaboration with development teams.

• Focus on Impact: Quantify the impact of your designs whenever possible. Use metrics related to user engagement, task completion, adoption rates, or user satisfaction.

• Tailor to Templafy: If possible, subtly tailor your portfolio presentation to highlight experiences relevant to B2B SaaS, productivity tools, or complex enterprise software.

Challenge Preparation:

• Understand the Context: If given a design challenge, ensure you fully understand the problem, the target user, and the business objectives.

• Focus on UI Details: For a UI Designer role, expect challenges to focus on visual hierarchy, layout, typography, interaction states, and overall interface polish.

• Articulate Your Rationale: Clearly explain the "why" behind your design decisions. Connect your choices back to user needs, usability principles, and business goals.

• Present Clearly: Practice presenting your work and explanations concisely and effectively.

📝 Enhancement Note: This section provides specific, actionable advice for a UI Designer applicant, focusing on portfolio content, presentation strategies, and interview preparation tailored to design roles. It highlights the importance of showcasing UI craft and process.

🛠 Tools & Technology Stack

Primary Tools:

• Prototyping & Design Software: Proficiency in industry-standard tools like Figma, Sketch, Adobe XD, or similar for wireframing, prototyping, and high-fidelity design.

• AI-Assisted Prototyping Tools: Familiarity or a strong interest in exploring and utilizing emerging AI tools for design and prototyping to accelerate workflows.

• Design System Management: Experience working with or contributing to design systems, ensuring consistency and scalability in UI elements.

Analytics & Reporting:

CRM & Automation:

• Not directly applicable to this UI Designer role, but an understanding of how UI design supports user journeys within CRM or marketing automation platforms can be advantageous in a B2B SaaS context.

📝 Enhancement Note: This section focuses on the design software and tools relevant to a UI Designer role, including emerging AI-assisted tools, and acknowledges the potential benefit of understanding analytics tools from a user behavior perspective.

👥 Team Culture & Values

Operations Values:

• Design Excellence: A commitment to high-quality, polished, and intuitive user interfaces that enhance usability and build user trust.

• User-Centricity: A deep focus on understanding and addressing user needs to create delightful and effective experiences.

• Collaboration & Teamwork: A strong emphasis on working together across disciplines (design, product, engineering) to achieve shared goals.

• Innovation & Experimentation: An openness to exploring new tools, technologies (like AI-assisted design), and approaches to solve problems.

• Growth & Learning: A culture that encourages continuous improvement, skill development, and embracing new challenges.

Collaboration Style:

• Integrated Product Teams: Designers are embedded within small, cross-functional product teams, fostering tight-knit collaboration with Product Managers and Engineers.

• Open Communication: Encouragement to challenge assumptions, share ideas freely, and provide constructive feedback across the team.

• Shared Ownership: A collective responsibility for product success, where all team members contribute to shaping the user experience.

• Process Iteration: A willingness to refine and improve design and development processes collaboratively.

📝 Enhancement Note: This section translates Templafy's stated values into the context of a design team, emphasizing how these values influence daily work, collaboration, and the pursuit of design excellence within the company.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Polish with Complexity: The primary challenge will be to maintain a high level of visual polish and intuitive interaction design while simplifying complex B2B workflows and integrating AI features.

• Cross-Platform Consistency: Ensuring a cohesive and intuitive user experience across different product surfaces, especially within the Microsoft Office ecosystem.

• Adoption of New Features: Designing interfaces that effectively guide users to understand and adopt new, potentially complex features like AI-powered document creation.

• Rapid Prototyping & Iteration: Adapting to a fast-paced environment that requires rapid exploration of ideas and quick iteration cycles.

Learning & Development Opportunities:

• Mastering UI Craft: Deepen expertise in specialized areas of UI design, interaction patterns, and visual hierarchy.

• Design System Mastery: Gain experience in building and scaling design systems for enterprise-level software.

• AI in Design: Become proficient with AI-assisted design tools and workflows, a rapidly evolving area in the design industry.

• B2B SaaS Product Strategy: Develop a strong understanding of the nuances and user needs within the B2B SaaS product landscape.

• Cross-Functional Influence: Hone skills in collaborating with and influencing Product Managers and Engineers to drive product vision.

📝 Enhancement Note: This section identifies potential challenges specific to the role and company context, and outlines concrete learning and development opportunities that align with the growth trajectory of a UI Designer.

💡 Interview Preparation

Strategy Questions:

• Design Philosophy: "Describe your approach to UI design. How do you balance visual aesthetics with functional usability, especially in complex B2B applications?" (Prepare to discuss your core principles and how they apply to Templafy's context).

• Workflow Simplification: "Walk us through a project where you simplified a complex user workflow. What was the challenge, your process, and the outcome?" (Be ready to present a case study from your portfolio).

• Interaction Design: "How do you approach designing micro-interactions and feedback mechanisms to enhance user experience? Can you provide examples?" (Prepare to discuss specific UI elements and their purpose).

• Collaboration: "Describe your experience working with product managers and engineers. How do you ensure your designs are implemented accurately and efficiently?" (Highlight your communication and collaboration strategies).

Company & Culture Questions:

• "What interests you about Templafy and our mission to improve business document creation?" (Research Templafy's product and market position).

• "How do you see your role contributing to our goal of making our product discoverable and adoptable with minimal training?" (Connect your UI skills to user adoption).

Portfolio Presentation Strategy:

• Tell a Story: For each portfolio piece, frame it as a narrative: the problem, your role, your process, the solution, and the impact.

• Focus on Your Craft: Emphasize the details of your UI work – typography, spacing, color, iconography, and interaction states. Explain your design decisions clearly.

• Show, Don't Just Tell: Use high-fidelity mockups, interactive prototypes, or even short video clips to demonstrate your work.

• Quantify Impact: Wherever possible, present metrics or qualitative feedback that demonstrate the positive outcomes of your designs.

• Be Prepared for Questions: Anticipate questions about your design choices, challenges encountered, and how you handled feedback.

📝 Enhancement Note: This section provides targeted interview preparation advice, including specific strategy questions, company research tips, and a detailed guide on how to present a portfolio effectively for a UI Designer role.

📌 Application Steps

To apply for this UI Designer position:

• Submit your application, including your resume and a link to your online portfolio, through the Templafy teamtailor portal.

• Portfolio Customization: Ensure your portfolio prominently features projects that showcase your UI craft, visual design skills, and ability to simplify complex workflows. Tailor your presentation to highlight examples relevant to B2B SaaS or productivity tools.

• Resume Optimization: Clearly articulate your experience with UI design, visual design, interaction design, and any relevant tools or methodologies. Quantify achievements where possible.

• Interview Preparation: Practice presenting your portfolio, be ready to discuss your design process in detail, and prepare to articulate your rationale behind design decisions. Research Templafy's product and mission.

• Company Research: Understand Templafy's market, product offerings, and company culture. Be prepared to discuss why you are a good fit for their design team and their specific goals.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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