Staff Product Designer (100% Remote-friendly, Poland)

📍 Job Overview

Job Title: Staff Product Designer

Company: Docplanner

Location: Remote (Poland or Spain)

Job Type: Full-Time

Category: Product Design / UX/UI

Date Posted: 2026-06-09

Experience Level: 6+ Years

Remote Status: 100% Remote-Friendly

🚀 Role Summary

• Drive end-to-end product design initiatives for Docplanner's healthcare operating system, focusing on enhancing the clinic and patient experience.

• Act as the design conscience for a critical area, influencing product vision and strategy in collaboration with engineering and product directors.

• Conduct in-depth user research directly with doctors and clinic staff to uncover unmet needs and translate them into intuitive, impactful design solutions.

• Leverage AI-first workflows and traditional design tools to scale design impact and deliver business and user value.

• Champion simplicity and usability, ensuring that the technology fades into the background, allowing users to focus on patient care.

📝 Enhancement Note: While the input job title is "Staff Product Designer," this role is positioned within a "Tech" division of Docplanner, which includes Engineering, Data, and Product teams. The responsibilities clearly indicate a deep involvement in product strategy and execution, aligning with senior product design roles that influence the entire product lifecycle. The emphasis on "operating system of healthcare" and "rebuilding from scratch" suggests a strategic, high-impact position.

📈 Primary Responsibilities

• Lead the complete design lifecycle for key product areas, from initial concept and user research to final execution and iteration, ensuring a seamless and human-centered healthcare experience.

• Conduct extensive qualitative user research by directly engaging with doctors, clinic staff, and patients to deeply understand their workflows, pain points, and unarticulated needs.

• Translate complex user needs and business objectives into simple, intuitive, and elegant design solutions that minimize cognitive load and maximize efficiency for healthcare professionals.

• Define and champion the product design vision and strategy for your designated area, acting as a peer to Engineering and Product Directors and serving as the design authority.

• Collaborate closely with Product Management, Engineering, Data Science, and Research teams to ensure alignment, feasibility, and successful implementation of design solutions.

• Utilize data analytics, hypothesis generation, and A/B testing to validate design decisions, measure impact, and drive continuous improvement of product features.

• Develop and maintain robust design systems and component libraries to ensure consistency, scalability, and efficiency across the product suite.

• Present design rationale, user insights, and strategic recommendations clearly and persuasively to stakeholders at all levels of the organization.

• Actively participate in design critiques, providing and receiving constructive feedback to elevate the overall quality of design work within the team.

• Embrace ambiguity and adapt to evolving priorities, maintaining momentum and quality in a fast-paced, innovative environment.

📝 Enhancement Note: The responsibilities are inferred from the "Job Description" and "What we're looking for" sections. The emphasis on "end-to-end," "talking to the people who use what you build," "design conscience," and "peer to engineering and product directors" strongly suggests a senior, strategic, and hands-on design role with significant ownership and influence.

🎓 Skills & Qualifications

Education: A strong portfolio demonstrating design thinking and problem-solving skills is paramount; formal education requirements are not explicitly stated, but a relevant degree in Design, HCI, or a related field would be beneficial.

Experience: 6+ years of progressive experience in Product Design, with a proven track record of leading complex design projects from concept through to successful launch and iteration.

Required Skills:

• Fluency in English, both written and spoken.

• Extensive experience in Product Design, with a demonstrable history of leading successful design projects from inception to execution.

• Expertise in utilizing traditional design tools such as Figma for wireframing, prototyping, and high-fidelity design.

• Proficiency in integrating AI-first workflows using tools like Claude, Gemini, Stitch, or other AI agents to enhance design impact and efficiency.

• Strong strategic thinking capabilities, with the ability to autonomously drive product vision and design strategy.

• Proven experience in hypothesis generation, conducting experiments, and implementing A/B testing for data-informed decision-making.

• Demonstrated ability to collaborate effectively with cross-functional teams, including Product Management, Research, Engineering, and Data Analysis.

• Deep understanding of systems thinking and component-based design principles for scalable and consistent user experiences.

• Exceptional presentation and communication skills, adept at articulating design rationale and influencing stakeholders across all organizational levels.

• Skill in providing and receiving constructive feedback to foster a culture of continuous design improvement.

• Adaptability and resilience in navigating ambiguity and shifting priorities without compromising quality or momentum. Preferred Skills:

• Experience in the healthcare technology sector, understanding the unique challenges and opportunities within clinical workflows.

• Familiarity with user research methodologies beyond direct observation, such as ethnographic studies and usability testing.

• Experience working with business KPIs and success metrics to align design efforts with broader company goals and demonstrate ROI.

• A growth mindset with a passion for continuous learning and self-improvement in design practices and emerging technologies.

📝 Enhancement Note: The "What will set you up for success in this role?" section directly translates into the required skills. The "Growth mindset" point is interpreted as a preferred skill, emphasizing a proactive approach to learning. The experience level is inferred from "6+ years of experience" and the "Staff" title, which typically denotes a senior individual contributor.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A comprehensive portfolio that prominently showcases your design thinking process, problem-solving methodologies, and the impact of your work.

• Include case studies that detail specific design challenges, your approach to user research and ideation, the solutions you developed, and the measurable outcomes achieved.

• Demonstrate proficiency with Figma, highlighting your ability to create detailed wireframes, interactive prototypes, and polished visual designs.

• Showcase examples of integrating AI tools into your design workflow, illustrating how these technologies enhanced your process or the final product.

• Provide evidence of your strategic contribution, such as product vision alignment, design strategy development, and impact-driven decision-making. Process Documentation:

• Case studies should clearly articulate the user research process, including how you gathered insights and translated them into design requirements.

• Detail your experimentation and A/B testing methodologies, explaining how you used data to inform and validate design decisions.

• Illustrate your approach to systems thinking and component-based design, demonstrating how you ensure consistency and scalability.

• Document your approach to cross-functional collaboration, highlighting how you worked with engineering, product, and data teams to deliver value.

📝 Enhancement Note: The requirement for a portfolio is explicitly stated. The content of the portfolio is inferred from the "What we're looking for" and "What will set you up for success" sections, emphasizing the process, strategic thinking, and data-driven aspects crucial for a Staff Product Designer role.

💵 Compensation & Benefits

Salary Range: While a specific salary range is not provided, as this role is based in Poland and Spain, compensation will be competitive and commensurate with experience for a Staff Product Designer in these regions. For a Staff Product Designer in Warsaw, Poland, a typical range might be PLN 20,000 - 35,000 gross per month (approximately €4,000 - €7,000 per month). In Barcelona, Spain, this could translate to €4,500 - €7,500 gross per month. These figures are estimates and will be influenced by the candidate's specific experience, skills, and the company's compensation philosophy.

Benefits:

• Competitive salary commensurate with experience and skills.

• True flexibility with a remote or hybrid work model, with an optional hub in Warsaw.

• Flexible working hours, allowing for significant autonomy with minimal mandatory meeting attendance.

• 20 to 26 days of paid time off annually, depending on the employment contract.

• An additional paid day off to celebrate your birthday or work anniversary.

• Private healthcare plan with Signal Iduna for employees, with subsidized options for family members.

• Multisport card co-financing for access to a wide range of sports facilities.

• Access to iFeel, a mental wellness platform offering online psychological support and counseling.

• Free English and Spanish classes to support professional development.

Working Hours: The role offers fully flexible working hours, with the expectation that individuals will be available for a few key meetings weekly. This suggests a standard full-time commitment (approximately 40 hours per week) but with significant autonomy in scheduling.

📝 Enhancement Note: Salary estimations are based on typical market rates for Staff Product Designers in Warsaw, Poland, and Barcelona, Spain, considering the company's international presence and the role's seniority. The provided benefits are directly extracted from the job description. The "working hours" are clarified based on the "fully flexible" description.

📍 Team & Company Context

🏢 Company Culture

Industry: Healthcare Technology / SaaS. Docplanner is a leader in the digital health space, providing software solutions for doctors and patients to improve healthcare accessibility and efficiency. The company is focused on making healthcare more human through technology.

Company Size: Over 2,500 employees globally. This indicates a mature, well-established company with significant resources and international reach, yet it strives to maintain a startup-like mindset.

Founded: 12 years ago. This history suggests a company with proven success and a deep understanding of its market, while still being agile enough to innovate and rebuild core systems.

Team Structure:

• The Docplanner Tech division comprises over 400 professionals across Engineering, Data, and Product teams.

• This role is within a team that includes Engineering and Product Directors, with the designer acting as a peer and design authority.

• The structure emphasizes cross-functional collaboration, with designers working closely with product management, research, engineering, and data analysis. Methodology:

• Data-driven decision-making is a core tenet, with an emphasis on hypothesis generation, experimentation, and A/B testing.

• User-centric design is paramount, involving direct engagement with users to understand and address their needs.

• Systems thinking and component-based design are employed to ensure scalability and consistency across products.

• A focus on simplicity and efficiency drives the development of intuitive solutions that integrate seamlessly into users' workflows.

Company Website: https://www.docplanner.com/

📝 Enhancement Note: Company context is derived from the introductory paragraphs and the "Docplanner at scale" section. The team structure and methodology are inferred from the role's description and the "How does Docplanner Tech fit here?" section, highlighting the collaborative and data-driven nature of the product development environment.

📈 Career & Growth Analysis

Operations Career Level: Staff Product Designer. This title signifies a senior individual contributor role, recognized for deep expertise, strategic impact, and the ability to influence product direction and design quality across significant product areas. It involves end-to-end ownership and mentorship without direct management responsibilities.

Reporting Structure: The Staff Designer will work as a peer to Engineering and Product Directors, reporting into a senior product or design leadership role. This implies a high level of autonomy and direct collaboration with leadership.

Operations Impact: This role has the potential for substantial impact by shaping the "operating system of healthcare." By reinventing the clinic experience from the ground up and focusing on removing unnecessary steps and confusion, the designer directly contributes to improving the efficiency and human-centeredness of healthcare for millions of patients and doctors. Design decisions will directly influence business KPIs and user adoption.

Growth Opportunities:

• Design Leadership: Progress to Principal Product Designer or Group Design Lead roles, taking on broader strategic responsibilities and potentially mentoring larger teams.

• Specialization: Deepen expertise in specific areas like AI-driven design, healthcare systems, or complex platform design.

• Product Strategy Influence: Further hone strategic thinking and contribute to the overarching product vision and roadmap for Docplanner.

• Cross-functional Development: Gain deeper insights into engineering, data science, and product management through close collaboration, potentially leading to broader product management or strategy roles.

📝 Enhancement Note: The career level and impact are inferred from the "Staff Designer" title, the description of the role as "design conscience," and the ambition to become the "operating system of healthcare." Growth opportunities are extrapolated based on typical career paths for senior individual contributors in tech organizations.

🌐 Work Environment

Office Type: The company offers a 100% remote-friendly work model. For those who prefer an office setting or occasional collaboration, there is a physical hub available in Warsaw. This provides flexibility for employees to choose their preferred working arrangement.

Office Location(s): While the role is remote-friendly, a physical hub is available in Warsaw, Poland, and the company also has a presence in Barcelona, Spain. This suggests that while not mandatory, these locations may offer opportunities for in-person collaboration or team events.

Workspace Context:

• Remote Work: A fully remote setup is supported, emphasizing trust and autonomy. Employees are expected to manage their time effectively to attend necessary meetings.

• Collaborative Environment: Despite the remote nature, strong emphasis is placed on collaboration. The role requires close interaction with product, engineering, and data teams, facilitated through various communication and collaboration tools.

• Tools & Technology: Access to standard design tools (Figma) and modern AI-first workflow tools is expected, enabling efficient and innovative design processes.

Work Schedule: The working hours are fully flexible. This means employees have significant autonomy in structuring their workday, with the primary requirement being availability for a few weekly meetings. This structure supports work-life balance and accommodates individual productivity peaks.

📝 Enhancement Note: The work environment details are derived from the "True flexibility and work-life balance" section, specifically mentioning the remote/hybrid model, Warsaw hub, and flexible working hours. The emphasis on collaboration is inferred from the cross-functional team interactions required for the role.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Likely includes a review of your resume and portfolio to assess qualifications and alignment with the role's requirements.

• Portfolio Deep Dive: A session focused on your portfolio, where you'll walk through 1-2 key projects, explaining your design process, decision-making, and the impact of your work. Be prepared to discuss your strategic thinking and how you've used data.

• Cross-functional Interviews: Conversations with Product Managers, Engineering Leads, and potentially other designers to assess collaboration style, technical understanding, and problem-solving abilities.

• Leadership Interview: A discussion with senior leadership (e.g., Head of Product, Head of Design) to evaluate strategic alignment, leadership potential, and cultural fit.

• Final Round: May involve a design exercise or a final discussion to confirm fit and address any remaining questions.

Portfolio Review Tips:

• Focus on Process: Clearly articulate your thought process, from problem definition and user research to ideation, iteration, and final solution. Show how you arrived at your designs.

• Highlight Impact: Quantify the impact of your work whenever possible. Use metrics, KPIs, and user feedback to demonstrate the business and user value you delivered.

• Showcase Strategic Thinking: Include projects where you influenced product strategy, defined vision, or made data-informed decisions that aligned with business goals.

• Demonstrate Collaboration: Explain how you worked with cross-functional teams, managed feedback, and navigated challenges.

• AI Integration: If possible, showcase how you've leveraged AI tools in your workflow or for product innovation.

• Simplicity is Key: Ensure your portfolio is well-organized, visually appealing, and easy to navigate. Prioritize quality over quantity.

Challenge Preparation:

• Design Exercise: Be prepared for a take-home or live design exercise that may involve problem-solving for a healthcare scenario, designing a new feature, or improving an existing workflow. Focus on demonstrating your strategic approach, user empathy, and ability to work within constraints.

• Presentation Skills: Practice articulating your design rationale clearly and concisely. Be ready to defend your design choices and respond to challenging questions.

• Company Context: Research Docplanner's mission, products, and target audience. Understand their position in the healthcare tech market and their ambition to become the "operating system of healthcare."

📝 Enhancement Note: The interview process and portfolio review tips are standard for senior design roles but are tailored to the specific requirements of this position, such as the emphasis on AI, data-driven decision-making, and healthcare context. The advice focuses on demonstrating the skills and approach outlined in the job description.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: Essential for wireframing, prototyping, visual design, and collaboration. Proficiency is a core requirement.

• AI-First Workflow Tools: Claude, Gemini, Stitch, or similar AI agents are expected to be integrated into the design process to scale impact and efficiency.

• Prototyping Tools: Beyond Figma, familiarity with other prototyping tools that facilitate user testing and interaction design may be beneficial.

Analytics & Reporting:

• Data Analysis Platforms: Ability to work with data from platforms (e.g., Amplitude, Mixpanel, Google Analytics) to understand user behavior, track KPIs, and inform design decisions.

• A/B Testing Tools: Experience with tools that facilitate experimentation and hypothesis validation to measure the impact of design changes.

CRM & Automation:

• While not directly a CRM role, understanding how design impacts user journeys within CRM-like systems or patient management platforms is valuable.

• Familiarity with workflow automation concepts to design efficient processes for healthcare professionals.

📝 Enhancement Note: The specific tools mentioned (Figma, Claude, Gemini, Stitch) are explicitly stated in the job description. The other tool categories (Analytics, CRM, Automation) are inferred based on the role's responsibilities concerning data-informed decision-making, process optimization, and the broader context of building a "healthcare operating system."

👥 Team Culture & Values

Operations Values:

• Human-Centricity: A strong commitment to making the healthcare experience more human, focusing on the needs and well-being of both patients and healthcare professionals.

• Simplicity & Usability: A deep belief that the most complex problems can be solved with simple, intuitive solutions that disappear into the user's workflow.

• Impact-Driven: A focus on delivering tangible business and user value through design, measured by data, KPIs, and genuine improvements in people's lives.

• Agility & Reinvention: A willingness to challenge the status quo, rebuild systems from scratch, and embrace innovation to achieve ambitious goals.

• Diversity & Inclusion: A commitment to embracing human diversity and ensuring equal opportunities, creating an environment where everyone can bring their whole self to work.

Collaboration Style:

• Peer-to-Peer Leadership: Collaborative relationships with Engineering and Product Directors, characterized by mutual respect, shared ownership, and constructive debate.

• Cross-functional Integration: Seamless integration with Product Management, Engineering, Research, and Data teams, fostering a shared understanding of goals and challenges.

• Feedback Culture: An open environment for giving and receiving feedback, aimed at elevating the quality of design and fostering continuous improvement.

• Autonomy and Trust: A high degree of trust and autonomy is given to individuals, encouraging proactive contribution and self-management.

📝 Enhancement Note: These values and collaboration styles are synthesized from the company's introductory statements, the CEO's quote, the emphasis on diversity, and the description of the designer's role as a peer and "design conscience."

⚡ Challenges & Growth Opportunities

Challenges:

• Reinventing a Core System: The opportunity to rebuild a foundational "Practice Management System" from scratch presents a significant challenge, requiring a strategic vision unburdened by legacy decisions.

• Balancing Simplicity and Complexity: Designing for the nuanced and often high-stakes environment of healthcare requires achieving extreme simplicity while accommodating complex workflows and diverse user needs.

• Scaling Design Impact: Effectively scaling design practices and ensuring consistency across a growing product suite and multiple markets, especially with AI integration, will be a continuous challenge.

• Navigating Ambiguity: Working in a rapidly evolving product area with ambitious goals requires comfort with ambiguity and the ability to adapt quickly to shifting priorities.

Learning & Development Opportunities:

• AI in Design: Deepen expertise in leveraging AI tools (Claude, Gemini, Stitch) to enhance design workflows and product innovation.

• Healthcare Systems Design: Gain profound knowledge of the healthcare industry's operational intricacies and patient-provider dynamics by working on a critical "operating system."

• Strategic Product Leadership: Develop advanced strategic thinking and product vision skills by collaborating directly with senior leadership and influencing major product decisions.

• Systems and Component Design: Master the principles of building and scaling robust design systems for complex SaaS products.

📝 Enhancement Note: Challenges are identified from the "Why now" section and the overall description of the role's ambitious scope. Growth opportunities are derived from the nature of the role and the company's industry, focusing on skill development and career progression within advanced design and product strategy.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to simplify a complex system or process. What was your approach, and what was the outcome?" (Focus on your process, user research, and quantifiable impact.)

• "How would you approach designing a new feature for a healthcare practice management system that aims to reduce doctor burnout?" (Demonstrate user empathy, strategic thinking, and consideration of clinical workflows.)

• "Imagine we want to integrate AI to automate appointment scheduling. What are the key design considerations, potential pitfalls, and how would you validate your solution?" (Showcase your understanding of AI integration, user experience, and data-driven validation.) Company & Culture Questions:

• "Why are you interested in Docplanner and our mission to make healthcare more human?" (Connect your personal values and career aspirations to the company's mission.)

• "How do you approach collaboration with engineering and product teams, especially when there are differing opinions?" (Highlight your communication skills, ability to influence, and focus on shared goals.)

• "How do you measure the success of your design work, and how do you ensure it aligns with business objectives?" (Emphasize your data-driven approach and understanding of KPIs.) Portfolio Presentation Strategy:

• Tell a Story: For each case study, weave a narrative that highlights the problem, your role, your process, the solution, and the impact.

• Show, Don't Just Tell: Use visuals to illustrate your design process, from early sketches and wireframes to high-fidelity mockups and prototypes.

• Quantify Impact: Clearly present metrics, user feedback, or business results that demonstrate the value of your design solutions.

• Explain Your "Why": Be ready to articulate the rationale behind every significant design decision.

• Practice Your Pitch: Rehearse your presentation to ensure it's concise, engaging, and within the allotted time. Be prepared for Q&A.

📝 Enhancement Note: These interview questions are designed to probe the core competencies and experience requirements outlined in the job description, specifically focusing on strategic thinking, user empathy, AI integration, collaboration, and data-driven impact, all within the context of healthcare technology.

📌 Application Steps

To apply for this Staff Product Designer position:

• Submit your application through the provided link on Ashby.

• Portfolio Customization: Tailor your portfolio to highlight 1-2 projects that best demonstrate your experience in solving complex design problems, your end-to-end design process, and your impact on user experience and business outcomes. Prioritize projects that showcase strategic thinking and data-driven decision-making.

• Resume Optimization: Ensure your resume clearly articulates your 6+ years of product design experience, proficiency with Figma and AI tools, and your track record of cross-functional collaboration and strategic influence. Use keywords from the job description.

• Interview Preparation: Practice articulating your design process, decision-making rationale, and project impact. Prepare to discuss your approach to user research, AI integration, and working with diverse teams. Rehearse your portfolio presentation.

• Company Research: Thoroughly research Docplanner's mission, products, values, and recent news. Understand their position in the healthcare tech market and their ambition to make healthcare more human. This will help you tailor your responses and demonstrate genuine interest.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.