🎨 Senior UX-designer – komplexa interna verktyg & designsystem

📍 Job Overview

Job Title: Senior UX-designer – komplexa interna verktyg & designsystem

Company: Sway Sourcing

Location: Stockholm, Sweden

Job Type: Full-time

Category: UX/Product Design (Internal Tools & Design Systems)

Date Posted: 2026-08-14

Experience Level: Mid-Senior (4+ years UX experience)

Remote Status: Hybrid (Min. 3 days/week on-site)

🚀 Role Summary

• Lead end-to-end UX design processes for critical internal tools, transforming complex workflows into intuitive and efficient user experiences.

• Drive user research, concept development, and iterative design improvements in close collaboration with agile, cross-functional teams.

• Contribute significantly to the development and maintenance of a unified internal design system using Figma.

• Act as a key design authority, determining the most effective UX methodologies for each project phase.

• Ensure seamless integration of user needs and business objectives into practical, sustainable digital solutions.

📝 Enhancement Note: This role focuses on internal tools critical to daily operations, implying a need for robust, scalable, and highly usable solutions that directly impact employee productivity and efficiency. The emphasis on complex systems and a design system suggests a need for strategic thinking and a strong understanding of design governance.

📈 Primary Responsibilities

• Plan and execute comprehensive user research, including interviews, surveys, and usability testing, to deeply understand user needs and pain points.

• Analyze complex workflows and identify key areas for improvement, translating insights into actionable design recommendations.

• Facilitate workshops and brainstorming sessions to drive concept development and foster collaborative innovation.

• Create high-fidelity designs, wireframes, and interactive prototypes in Figma, ensuring alignment with user needs and business goals.

• Actively contribute to the evolution and standardization of the internal design system, ensuring consistency and reusability of components.

• Collaborate effectively with Product Owners, Developers, and other UX Designers within two agile, cross-functional teams.

• Conduct iterative evaluations of implemented solutions, gathering feedback from users and teams to drive continuous improvement.

• Define and apply appropriate UX methodologies based on project phase, complexity, and desired outcomes.

• Advocate for user-centric design principles and best practices across the organization.

📝 Enhancement Note: The requirement to work with two agile teams and the explicit mention of defining UX methods for different phases indicate a need for strong project management, prioritization, and adaptability. The role demands not just design execution but also strategic guidance on how to approach design challenges within a dynamic development environment.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a strong portfolio demonstrating equivalent practical experience and a deep understanding of UX principles is essential.

Experience: Minimum of 4 years of dedicated UX work, with a proven track record in designing complex internal tools and contributing to design systems.

Required Skills:

• Minimum 4 years of experience in UX design.

• Minimum 2 years of experience designing complex internal tools.

• Minimum 2 years of experience using and contributing to design systems within Figma.

• Minimum 3 years of experience working within agile, cross-functional development teams.

• Native-level proficiency in Swedish (written and spoken).

• Ability to work on-site in Stockholm at least 3 days per week. Preferred Skills:

• Extensive experience in planning and conducting user research, usability testing, and analysis.

• Broad UX toolkit with the ability to select the most appropriate method for any given situation.

• Strong communication and stakeholder management skills, with a proven ability to gain buy-in for design decisions.

• Documented experience in understanding complex systems and workflows to identify improvement opportunities.

• Experience with or a strong interest in public service, journalism, media, or radio production.

📝 Enhancement Note: The explicit requirement for Swedish language proficiency and on-site presence highlights the importance of cultural integration and direct collaboration within the Stockholm-based team. The preference for media/journalism experience suggests the internal tools may support content creation or editorial workflows, implying a need for understanding user context within those industries.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase at least two significant projects involving the design of complex internal tools, detailing the problem, your process, and the impact of your solutions.

• Include examples of your contributions to a design system, demonstrating your understanding of component-based design, style guides, and governance.

• Present case studies that clearly articulate your research methodologies, user testing approaches, and how you translated findings into design decisions.

• Demonstrate your proficiency in Figma, including wireframing, prototyping, and component creation.

• Highlight your experience working within agile development frameworks and collaborating with cross-functional teams. Process Documentation:

• For each portfolio project, clearly outline the design process followed, from initial research and ideation to final implementation and iteration.

• Detail how you selected and applied specific UX methods (e.g., user interviews, journey mapping, usability testing) relevant to the project's complexity.

• Showcase how you ensured design consistency and scalability through the effective use of a design system.

• Provide evidence of iterative design improvements based on user feedback and performance metrics.

📝 Enhancement Note: Given the emphasis on complex internal tools and design systems, the portfolio should strongly highlight the ability to manage intricate information architecture, define scalable design patterns, and demonstrate a deep understanding of how design systems support efficiency and consistency in product development.

💵 Compensation & Benefits

Salary Range: For a Senior UX Designer with 4+ years of experience in Stockholm, Sweden, the estimated salary range is approximately 55,000 - 75,000 SEK per month, depending on experience, specific skills, and the duration of the contract.

Benefits:

• Competitive consultant rate.

• Opportunity to work on impactful, critical internal tools.

• Collaborative and agile work environment.

• Exposure to a design system development.

• Potential for contract extension.

• Hybrid work model offering flexibility.

Working Hours: Standard full-time hours (approximately 40 hours per week). The role is 100% for the initial period (October-December 2026), then shifts to 50% (January-April 2027). Flexibility is expected within the hybrid model.

📝 Enhancement Note: The salary estimate is based on industry benchmarks for senior UX designers in Stockholm, considering the hybrid work arrangement and the specific demands of internal tool design. The contract nature of the role may influence the final compensation structure.

🎯 Team & Company Context

🏢 Company Culture

Industry: The company Sway Sourcing operates in recruitment and staffing, but the client's industry is implied to be media, journalism, or public service, given the preference for experience in these areas. This suggests a dynamic, fast-paced environment with a focus on information dissemination and content creation.

Company Size: Sway Sourcing is described as a relatively new player but has built trust with large Swedish companies, indicating a growing and ambitious organization. The client company size is not specified but works with "verksamhetskritiska interna verktyg," suggesting a medium to large-sized organization with established operational needs.

Founded: Sway Sourcing was founded recently, emphasizing innovation and rapid growth. The client company's founding date is not provided but their need for robust internal tools points to an established operational history.

Team Structure:

• The UX Designer will be part of two distinct cross-functional agile teams, each with a Product Owner and developers.

• Collaboration with other UX Designers within the broader organization is also expected.

• The role requires close partnership with Product Owners and Developers, fostering a highly integrated and collaborative workflow. Methodology:

• Agile development methodologies are central to the team's operations, emphasizing iterative development and continuous feedback.

• A strong focus on user-centric design, driven by research and testing, is a core part of the design process.

• Design system governance and component-based design are key to ensuring consistency and efficiency.

Company Website: https://www.swaysourcing.com

📝 Enhancement Note: The combination of agile teams, a focus on internal tools, and potential ties to media/journalism implies a culture that values efficiency, data-driven decision-making, and clear communication to support complex content workflows.

📈 Career & Growth Analysis

Operations Career Level: This is a Senior UX Designer role, indicating a mid-to-senior career stage. The individual is expected to work autonomously, drive design strategy, and mentor or guide others indirectly through design system contributions and best practice advocacy.

Reporting Structure: The Senior UX Designer will report to the Product Owners of the two agile teams they are assigned to for project-specific work. There may also be a lead UX designer or design manager within the client organization for overall design direction and career development.

Operations Impact: The role has a direct and significant impact on operational efficiency and productivity by improving the usability and effectiveness of essential internal tools. Better internal tools lead to reduced training time, fewer errors, and more efficient content creation or data management processes, directly contributing to the organization's output and success.

Growth Opportunities:

• Skill Specialization: Deepen expertise in complex internal tool design, design system architecture, and advanced user research techniques.

• Leadership Potential: Develop skills in guiding design processes, mentoring junior designers, and influencing product strategy through design.

• Industry Exposure: Gain valuable experience within the media, journalism, or public service sectors, understanding their unique operational challenges.

• Contract Extension: The possibility of contract extension offers stability and the opportunity to see long-term projects through to completion.

📝 Enhancement Note: The hybrid nature and contract duration suggest this role is ideal for experienced professionals seeking impactful project-based work with potential for extension, rather than a traditional long-term career path within this specific client. Growth is more likely to be in terms of skill acquisition and project impact.

🌐 Work Environment

Office Type: The role is hybrid, requiring a minimum of 3 days per week on-site in Stockholm. This suggests a modern office environment designed to foster collaboration and innovation.

Office Location(s): Stockholm, Sweden. Specific office details are not provided but assume standard professional office facilities in a central Stockholm location suitable for hybrid work.

Workspace Context:

• Collaborative Environment: The office space is likely set up to facilitate interaction between team members, with meeting rooms, breakout areas, and open-plan spaces.

• Tools & Technology: Access to essential design tools (Figma is specified) and other relevant software for collaboration and project management will be provided.

• Team Interaction: Opportunities for direct, in-person collaboration with Product Owners, developers, and fellow UX designers are a key feature of the on-site days.

Work Schedule: The role is full-time initially, then transitions to part-time. The hybrid model means a balance between focused individual work at home and collaborative/interactive work in the office. Flexibility in scheduling on-site days can be expected, coordinated with the respective teams.

📝 Enhancement Note: The "min 3 days per week on-site" requirement indicates a preference for in-person collaboration, likely to facilitate the complex problem-solving and workshops inherent in designing internal tools.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your CV and cover letter (or application response) to assess if you meet the "must-have" requirements.

• Portfolio Presentation: A session where you will present your portfolio, focusing on relevant case studies of complex internal tools and design system work. Be prepared to discuss your process, decisions, and outcomes.

• Skills Assessment: Potential for a practical exercise or a deeper dive into your UX methodology and problem-solving approach, possibly involving a design challenge related to internal tools.

• Team/Culture Fit: Interviews with Product Owners, developers, and potentially other UX designers to assess collaboration style and cultural alignment.

• Final Discussion: A concluding conversation to clarify expectations, discuss terms, and finalize the engagement.

Portfolio Review Tips:

• Focus on Relevance: Prioritize projects that showcase your experience with complex internal tools and design systems. Quantify impact wherever possible (e.g., efficiency gains, error reduction).

• Detail Your Process: Clearly explain your UX methodology for each project. Show, don't just tell, how you identified problems, conducted research, and arrived at solutions.

• Figma Proficiency: Demonstrate your Figma skills through interactive prototypes and well-organized design files. Highlight your contributions to design systems, including component libraries and style guides.

• Swedish Language: Be ready to discuss your experience and motivations in Swedish.

• Structure for Clarity: Organize your portfolio logically, using clear headings and concise descriptions.

Challenge Preparation:

• Familiarize yourself with common challenges in designing internal tools: data complexity, diverse user roles, integration with existing systems, and the need for high efficiency.

• Practice articulating your design rationale, especially how you balance user needs with business constraints and technical feasibility.

• Be ready to discuss how you would approach understanding a new complex system and identifying key areas for UX improvement.

📝 Enhancement Note: The emphasis on "must-have" requirements clearly visible in the CV and the need to discuss specific examples of past work strongly suggest the selection process will be highly focused on verifiable experience.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core tool for UI design, wireframing, prototyping, and design system development.

• User Research Tools: Various platforms for conducting interviews, surveys, and usability testing (e.g., Maze, UserTesting.com, Lookback, or even internal tools).

• Collaboration Tools: Platforms for team communication and project management (e.g., Slack, Microsoft Teams, Jira, Confluence).

Analytics & Reporting:

• While not explicitly mentioned, experience with analytics tools (e.g., Google Analytics, Amplitude, Pendo) to understand user behavior post-launch would be beneficial.

• The ability to interpret data to inform design decisions is crucial. CRM & Automation:

• Not directly relevant to the core UX design tasks, but understanding how internal tools might integrate with or support CRM functionalities could be a plus.

📝 Enhancement Note: The explicit mention of Figma and the need to contribute to a design system are critical. Proficiency here is non-negotiable. Experience with research and collaboration tools is assumed and highly beneficial.

👥 Team Culture & Values

Operations Values:

• Efficiency & Effectiveness: A core value, as the role focuses on making complex internal tools simpler and more efficient for daily use.

• User-Centricity: Deeply understanding and prioritizing the needs of internal users to drive adoption and satisfaction.

• Collaboration: Working closely with product owners and developers in agile teams to achieve shared goals.

• Continuous Improvement: An iterative approach to design, constantly seeking ways to enhance user experience and tool functionality.

• Data-Driven Decisions: Using research and analytics to inform design choices and measure impact.

Collaboration Style:

• Integrated Agile Teams: The designer is an integral part of the agile team, participating in all ceremonies and contributing to sprint goals.

• Cross-functional Partnership: Strong working relationships with Product Owners for strategic direction and Developers for technical implementation.

• Design System Governance: Collaborative approach to defining, maintaining, and evolving the design system with other designers and developers.

• Open Communication: Encouraging feedback and discussion to ensure design decisions are well-understood and aligned.

📝 Enhancement Note: The emphasis on "internal tools" suggests a culture that values pragmatism, scalability, and long-term maintainability over fleeting trends, while still embracing agile innovation.

⚡ Challenges & Growth Opportunities

Challenges:

• Complexity Management: Designing for intricate, multi-faceted internal systems requires strong analytical skills and the ability to abstract complex information.

• Diverse User Needs: Internal tools often serve various user roles with different requirements and technical proficiencies. Balancing these needs is key.

• Design System Adoption: Ensuring consistent use and contribution to the design system across multiple teams and projects.

• Stakeholder Alignment: Gaining buy-in and managing expectations from various stakeholders who may have differing priorities.

• Hybrid Work Balance: Effectively collaborating and maintaining team cohesion while working a hybrid schedule.

Learning & Development Opportunities:

• Specialized UX Skills: Deepen expertise in designing for enterprise-level internal applications and robust design systems.

• Agile Coaching: Further develop skills in agile methodologies and cross-functional team dynamics.

• Industry Insight: Gain a unique understanding of operational workflows in media/journalism/public service.

• Design System Leadership: Contribute to the strategic direction and evolution of a critical design system.

📝 Enhancement Note: The challenges highlight the need for a resilient, adaptable, and highly analytical UX designer. The growth opportunities are significant for those looking to specialize in complex enterprise design and design systems.

💡 Interview Preparation

Strategy Questions:

• "How would you approach understanding the core workflows of an editorial team using internal archival and search tools?" (Prepare to discuss your research methods, stakeholder interviews, and how you'd map out existing processes.)

• "Describe a time you significantly improved a complex internal tool through UX design. What was the challenge, your process, and the measurable outcome?" (Focus on a case study from your portfolio that demonstrates impact and your strategic thinking.)

• "How do you balance the need for a consistent design system with the unique requirements of different features or user groups within complex internal tools?" (Discuss your approach to design system governance, flexibility, and component extension.) Company & Culture Questions:

• "What interests you about designing internal tools, particularly within a context that might relate to media or public service?" (Research Sway Sourcing and any publicly available information about their clients or the media industry in Sweden.)

• "How do you contribute to a positive and collaborative team environment, especially in a hybrid setting?" (Prepare examples of your communication, facilitation, and teamwork skills.)

• "How do you measure the success of your UX designs, especially for internal tools where direct conversion metrics might be less obvious?" (Discuss metrics like task completion time, error rates, user satisfaction scores, and adoption rates.) Portfolio Presentation Strategy:

• Narrative Arc: For each case study, tell a compelling story: the problem, your role, the process, the solution, and the impact.

• Visual Clarity: Use high-quality visuals in your presentation. Ensure Figma prototypes are interactive and easy to navigate during the walkthrough.

• Process Emphasis: Clearly articulate why you chose specific methods and how they led to your design decisions.

• Design System Focus: Dedicate time to showcase your contributions to design systems, explaining your design philosophy and how you ensured scalability and consistency.

• Conciseness: Be mindful of time. Practice your presentation to ensure it's engaging and covers all key points efficiently.

📝 Enhancement Note: Be prepared to present and discuss your portfolio in Swedish. This is a critical "must-have" requirement.

📌 Application Steps

To apply for this operations position:

• Submit your updated CV in Swedish, ensuring all "must-have" requirements are clearly visible and verifiable.

• Clearly state your availability to start the assignment and your desired working percentage for the initial period and the subsequent phase.

• In your application response or cover letter, articulate why your experience is a strong fit for this specific assignment, providing concrete examples from previous roles or projects.

• Be ready to discuss your experience with complex internal tools, design systems in Figma, and working in agile, cross-functional teams.

• Research Sway Sourcing and the potential client context (media/journalism/public service) to tailor your responses and demonstrate genuine interest.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.