Product Designer (100% Remote within Poland)

📍 Job Overview

Job Title: Senior Product Designer (100% Remote within Poland)

Company: Docplanner

Location: Warsaw, Masovian Voivodeship, Poland

Job Type: Full-Time

Category: Product Design / UX/UI

Date Posted: April 30, 2026

Experience Level: Senior (6+ years)

Remote Status: 100% Remote (within Poland)

🚀 Role Summary

• Lead the design vision and strategy for Practice Management Systems, focusing on enhancing the doctor's experience during patient visits.

• Drive cross-functional collaboration with Product Managers, Engineers, and key stakeholders to ensure successful execution of design solutions.

• Develop and iterate on user-centered design solutions, leveraging user insights, data analysis, and market trends to foster product innovation.

• Contribute to the evolution and consistency of the company's Design System, known as "Watson," across all product touchpoints.

• Integrate AI-first workflows and emerging technologies to scale design impact and elevate the user experience.

📝 Enhancement Note: While the role is listed as "Product Designer," the "Senior" designation and the emphasis on leading strategy, driving vision, and extensive experience requirements clearly place this in a senior-level Product Design or UX Design capacity. The focus on improving the doctor's experience within Practice Management Systems positions it within the B2B SaaS healthcare technology sector.

📈 Primary Responsibilities

• Design Strategy & Vision: Lead the definition and execution of the product design strategy for Practice Management Systems, ensuring alignment with business objectives and user needs.

• User-Centered Design: Champion user research methodologies, including user testing and usability studies, to gather actionable insights and validate design decisions.

• Cross-functional Collaboration: Partner closely with Product Management, Engineering Leads, Researchers, and the Leadership Team to translate strategic goals into intuitive and effective design solutions.

• Solution Development: Design and prototype multichannel solutions that seamlessly integrate desktop, web, and mobile user experiences.

• Design System Evolution: Contribute to the development and maintenance of the "Watson" Design System, ensuring scalability, consistency, and flexibility across the product portfolio.

• AI Integration: Explore and integrate AI-first workflows and emerging technologies (e.g., Claude, Gemini, Stitch) to enhance design processes and user experiences.

• Data-Informed Design: Utilize data analysis, business KPIs, and success metrics to inform design decisions and measure the impact of design initiatives.

• Mentorship & Advocacy: Act as a design advocate within the organization, mentoring junior designers and fostering a collaborative, inclusive design culture.

• Process Improvement: Continuously identify opportunities to optimize design processes, workflows, and methodologies for greater efficiency and impact.

📝 Enhancement Note: The responsibilities highlight a senior-level individual contributor role with significant strategic influence. The emphasis on "leading," "driving," and "championing" indicates a need for proactive ownership and strategic thinking beyond just execution.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a strong educational foundation in Design, HCI, Computer Science, or a related field, complemented by a robust portfolio, is implied.

Experience: 6+ years of demonstrated experience in Product Design, with a proven track record of successfully leading design projects from concept to launch.

Required Skills:

• Fluency in English: Essential for communication within a global remote team.

• Product Design Expertise: Deep understanding of the end-to-end product design lifecycle, from discovery and ideation to prototyping and implementation.

• Figma Proficiency: Expert-level skills in Figma for UI design, prototyping, and collaboration.

• AI-first Workflow Integration: Experience leveraging AI tools like Claude, Gemini, Stitch, or similar AI agents to enhance design productivity and impact.

• Strategic Thinking: Ability to define product vision, drive design strategy autonomously, and make impact-driven decisions.

• Data-Informed Decision-Making: Strong experience in hypothesis generation, experimentation, A/B testing, and using data and business KPIs to align design with company goals.

• Cross-functional Collaboration: Proven ability to work effectively with Product Management, Engineering, Research, and Data Analysis teams.

• Systems Thinking: Deep understanding of systems thinking and component-based design principles for scalable design practices.

• User-Centered Design Principles: Strong advocacy for embedding empathy and user research into the product development process.

• Exceptional Communication & Presentation: Ability to articulate design rationale clearly and persuasively to all levels of stakeholders.

• Feedback Proficiency: Skilled in providing and receiving constructive feedback to elevate design quality.

• Adaptability: Ability to thrive in ambiguous environments and manage shifting priorities.

Preferred Skills:

• Experience with design system development and maintenance.

• Familiarity with agile development methodologies.

• Experience in the healthcare technology or SaaS industry.

• Knowledge of additional design or prototyping tools.

📝 Enhancement Note: The explicit mention of AI tools and "AI-first workflows" is a significant differentiator, indicating the company's forward-thinking approach and desire for candidates who can integrate cutting-edge technology into their design process. The emphasis on systems thinking and component-based design points towards a need for designers who can think at scale.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Comprehensive Case Studies: Showcase a minimum of 2-3 detailed case studies demonstrating your design process, problem-solving skills, and impact.

• Problem Definition: Clearly articulate the user problem or business challenge addressed in each case study.

• Design Process: Detail your approach, including research methodologies, ideation techniques, wireframing, prototyping, and user testing.

• Solution Showcase: Present high-fidelity mockups and interactive prototypes, highlighting key design decisions and rationale.

• Impact & Results: Quantify the impact of your designs using relevant metrics (e.g., conversion rates, task completion times, user satisfaction scores, business KPIs).

• Collaboration Evidence: Where possible, illustrate how you collaborated with cross-functional teams.

• AI Tool Integration: Include examples of how you've leveraged AI tools to enhance your design process or outcomes.

Process Documentation:

• Workflow Design: Demonstrate an understanding of designing efficient workflows for complex systems, particularly within a healthcare context.

• System Integration: Showcase experience in designing solutions that integrate across multiple platforms (desktop, web, mobile).

• Design System Contribution: If applicable, provide examples of contributions to or utilization of design systems.

📝 Enhancement Note: Given the emphasis on AI and complex systems, the portfolio should ideally highlight projects where the candidate has tackled intricate user flows or integrated new technologies. Quantifiable results are crucial, especially demonstrating how design decisions impacted business KPIs.

💵 Compensation & Benefits

Salary Range: The company states "A salary adequate to your experience and skills." Based on industry benchmarks for Senior Product Designers with 6+ years of experience in Poland, particularly in remote roles within Warsaw's tech ecosystem, a competitive salary range is estimated between PLN 15,000 - PLN 25,000 gross per month. This range can vary based on specific experience, portfolio strength, and negotiation.

Benefits:

• Remote & Flexible Work: 100% remote within Poland, with an optional hub in Warsaw. Fully flexible working hours, requiring only attendance at a few weekly meetings.

• Paid Time Off: 20-26 days of paid time off annually, plus an additional paid day off for your birthday or work anniversary.

• Health & Wellness:

  • Private healthcare plan with Signal Iduna (with subsidized options for family).
  • Multisport card co-financing for gym and sports facility access.
  • Access to iFeel, a mental wellness platform offering online psychological support.

• Professional Development: Free English and Spanish classes.

• Contractual Flexibility: Options for different contract types (details likely discussed during the hiring process).

📝 Enhancement Note: The salary estimate is based on research of Senior Product Designer roles in Poland, particularly in tech hubs like Warsaw, considering the remote nature and the company's established presence. The benefits package is comprehensive, emphasizing work-life balance and employee well-being, which are attractive to operations and design professionals.

🎯 Team & Company Context

🏢 Company Culture

Industry: Healthcare Technology (SaaS), specifically focusing on Practice Management Systems and patient engagement platforms. Docplanner is a leader in this space across multiple countries.

Company Size: Over 2,500 employees globally, with a significant Tech division ("Docplanner Tech") comprising over 400 individuals in Engineering, Data, and Product. This indicates a mature, yet still agile, scale-up environment.

Founded: 12 years ago, indicating a stable company with a proven track record and a history of growth and innovation.

Team Structure:

• Docplanner Tech: A large, diverse group of over 400 professionals in Engineering, Data, and Product, responsible for building the core product.

• Practice Management Systems Team: The specific team for this role, likely a dedicated unit within Docplanner Tech focused on tools for doctors and clinics.

• Cross-functional Alignment: The role emphasizes close collaboration with Product Managers, Researchers, Engineering Leads, and Leadership, suggesting a matrixed or highly integrated team structure.

Methodology:

• User-Centricity: Strong emphasis on understanding and serving patient and doctor needs.

• Data-Driven: Use of data analysis, KPIs, and A/B testing to inform product decisions.

• Agile & Iterative: Implied through the focus on continuous iteration, experimentation, and adapting to trends.

• Global Collaboration: Working with diverse teams across different countries.

Company Website: https://www.docplanner.com/

📝 Enhancement Note: Docplanner's mission to "make the healthcare experience more human" is a strong cultural driver. The company emphasizes retaining a "startup-mindset" despite its scale, suggesting a dynamic and innovative work environment. The commitment to diversity and inclusion is also a prominent theme.

📈 Career & Growth Analysis

Operations Career Level: Senior Product Designer. This role is positioned as a key individual contributor with significant influence over product strategy and roadmap. It requires advanced design skills, strategic thinking, and leadership potential.

Reporting Structure: The designer will collaborate closely with Product Managers, Engineering Leads, and Researchers. They will report into a Design Lead or Head of Product Design within the Practice Management Systems team. The emphasis on "leading" implies a degree of autonomy within their design domain.

Operations Impact: This role directly impacts the usability, efficiency, and adoption of Docplanner's Practice Management Systems. By improving the doctor's experience, the designer contributes to:

• Increased doctor satisfaction and retention.

• Improved clinic operational efficiency.

• Enhanced patient care delivery through better tools.

Growth Opportunities:

• Leadership Development: Opportunities to lead design initiatives, mentor junior designers, and potentially move into a Design Lead or Managerial role.

• Specialization: Deepen expertise in healthcare technology design, AI integration in design, or design systems.

• Cross-functional Exposure: Gain extensive experience working across Product, Engineering, and Data teams, understanding the broader business context.

• Global Impact: Contribute to a product used by hundreds of thousands of specialists and millions of patients worldwide.

• Continuous Learning: Access to resources like language classes and a mental wellness platform supports ongoing personal and professional development.

📝 Enhancement Note: The "Senior" title and the scope of responsibilities suggest a clear path for growth into leadership or principal design roles, especially within a company focused on scaling its tech operations. The mention of "Watson" Design System also points to potential growth in design system expertise.

🌐 Work Environment

Office Type: Primarily a remote-first environment. Docplanner offers a 100% remote work model within Poland, with an optional hub in Warsaw for those who prefer an office setting or occasional in-person collaboration.

Office Location(s): While remote, the company maintains a hub in Warsaw, Poland. This offers flexibility for employees who may prefer hybrid arrangements or occasional team meetups.

Workspace Context:

• Remote Autonomy: Employees have the flexibility to set up their ideal remote workspace.

• Collaborative Tools: Heavy reliance on digital collaboration tools (Slack, Jira, Confluence, Figma, etc.) for seamless communication and teamwork.

• Meeting Cadence: Flexible working hours mean most collaboration happens asynchronously, with scheduled meetings for key discussions, reviews, and alignment sessions.

• Global Team Interaction: Opportunities to collaborate with colleagues from diverse backgrounds and time zones.

Work Schedule: Highly flexible working hours are a key benefit. Employees are expected to be available for essential meetings but can largely structure their workdays around personal needs and peak productivity times. This allows for deep work sessions crucial for complex design tasks.

📝 Enhancement Note: The "100% remote friendly" and "fully flexible" working hours are significant selling points for operations and design professionals seeking work-life balance. The existence of a Warsaw hub provides a physical anchor for those who desire occasional in-person interaction or a change of scenery.

📄 Application & Portfolio Review Process

Interview Process: Typically involves multiple stages designed to assess skills, experience, and cultural fit. Expect:

• Initial Screening: HR or Recruiter call to assess basic qualifications, experience, and alignment with company culture.

• Portfolio Review & Design Challenge: A deep dive into your portfolio, focusing on your process, problem-solving approach, and impact. This may be followed by a take-home design challenge or a live design exercise.

• Cross-functional Interviews: Meetings with Product Managers, Engineering Leads, and potentially other designers to evaluate collaboration skills, technical understanding, and strategic thinking.

• Leadership Interview: A final conversation with a senior leader (e.g., Head of Product, VP of Engineering) to assess overall fit, strategic alignment, and potential for growth.

Portfolio Review Tips:

• Curate Strategically: Select 2-3 of your strongest, most relevant case studies that showcase complex problem-solving, strategic thinking, and quantifiable impact.

• Tell a Story: Structure each case study as a narrative—define the problem, outline your process, justify your decisions, showcase the solution, and demonstrate the results.

• Highlight Your Role: Clearly articulate your specific contributions, especially in cross-functional projects.

• Showcase AI Integration: If possible, include a project where you utilized AI tools to enhance your design process or outcomes.

• Quantify Impact: Use data and metrics wherever possible to demonstrate the value of your design work.

• Be Prepared to Discuss: Anticipate detailed questions about your design choices, trade-offs, and learnings.

Challenge Preparation:

• Understand the Context: If given a take-home challenge, thoroughly understand the problem statement and the target user (doctors/clinic staff).

• Structure Your Approach: Plan your design process, from research and ideation to solutioning and presentation.

• Focus on Rationale: Clearly explain the "why" behind your design decisions.

• Presentation Skills: Practice presenting your work concisely and persuasively, highlighting key aspects of your process and solution.

• Consider Constraints: Be mindful of potential business constraints or technical limitations.

📝 Enhancement Note: The emphasis on a portfolio and design challenge is standard for senior design roles. Candidates should be prepared to demonstrate not just visual design skills but also strategic thinking, user empathy, and the ability to drive impact through design. The mention of AI tools suggests that demonstrating proficiency in this area will be a significant advantage.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core tool for UI design, prototyping, and collaboration. Proficiency is essential.

• AI Tools: Claude, Gemini, Stitch, or similar AI agents for enhancing design workflows. Experience integrating these is highly valued.

• Prototyping Tools: Likely advanced prototyping within Figma, or potentially dedicated tools if needed for specific complex interactions.

Analytics & Reporting:

• Data Analysis Tools: While not explicitly listed for the designer, understanding how to interpret data from tools like Google Analytics, Mixpanel, Amplitude, or internal BI dashboards is crucial for data-informed decision-making.

• A/B Testing Platforms: Familiarity with A/B testing methodologies and platforms to validate design hypotheses.

CRM & Automation:

• Project Management Tools: Jira, Confluence, or similar for workflow tracking, documentation, and team collaboration.

• Communication Tools: Slack, Google Meet/Zoom for real-time and asynchronous communication.

📝 Enhancement Note: The explicit mention of specific AI tools (Claude, Gemini, Stitch) is a key differentiator. Candidates should be prepared to discuss their experience or willingness to learn and integrate these technologies into their design process. Figma is the standard, but the AI integration is a notable requirement.

👥 Team Culture & Values

Operations Values:

• Humanity in Healthcare: A core value driving the mission to make healthcare experiences more human-centric for both patients and providers.

• Empathy & User Focus: Deeply understanding and prioritizing the needs and experiences of users (doctors, clinic staff, patients).

• Diversity & Inclusion: Actively embracing diverse perspectives and backgrounds to create better products and a more inclusive workplace.

• Innovation & Growth: A continuous drive to improve, innovate, and adapt, fostering a growth mindset among employees.

• Impact & Purpose: Valuing work that makes a tangible difference in people's lives.

• Collaboration: Fostering a team environment where collective intelligence and shared effort lead to better outcomes.

Collaboration Style:

• Cross-functional Partnership: Strong emphasis on working collaboratively with Product, Engineering, Research, and Data teams.

• Open Communication: Encouraging open dialogue, feedback exchange, and transparency across all levels.

• Remote-First Mindset: Adapting collaboration strategies for a distributed team, leveraging asynchronous communication and digital tools effectively.

• Design Advocacy: Designers are expected to actively champion user needs and design best practices within their cross-functional teams.

📝 Enhancement Note: The company's values are strongly tied to its mission. Candidates should be prepared to articulate how their work and values align with making healthcare more human and embracing diversity. The collaborative style is essential for a remote, cross-functional team.

⚡ Challenges & Growth Opportunities

Challenges:

• Scaling Design Systems: Contributing to and maintaining a growing design system ("Watson") across a complex product suite.

• Balancing User Needs with Business Goals: Effectively navigating the interplay between improving the doctor's experience and achieving business KPIs.

• Integrating Emerging Technologies: Successfully incorporating AI tools and new methodologies into existing design workflows without disrupting productivity.

• Remote Collaboration Complexity: Maintaining strong team cohesion and effective communication within a 100% remote environment.

• Navigating Ambiguity: Adapting to evolving priorities and market trends in a dynamic tech landscape.

Learning & Development Opportunities:

• AI Integration Mastery: Becoming a leader in applying AI tools to product design challenges.

• Design System Expertise: Developing deep knowledge in building and scaling robust design systems.

• Healthcare Tech Domain Knowledge: Gaining specialized expertise in the nuances of healthcare technology product design.

• Cross-functional Leadership: Enhancing skills in influencing product strategy and roadmap through effective collaboration.

• Language Proficiency: Improving English and Spanish skills can open further career avenues within the global organization.

📝 Enhancement Note: The challenges are typical for senior roles in growing tech companies, with a specific emphasis on the integration of AI and the complexity of scaling design systems. The growth opportunities are directly linked to overcoming these challenges and leveraging the company's resources.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you drove the design vision for a complex product area. What was your process, and what was the outcome?" (Focus on strategic thinking, leadership, and impact.)

• "How do you balance user needs with business objectives when designing new features or iterating on existing ones?" (Assess understanding of business context and data-informed decision-making.)

• "Walk us through a project where you collaborated closely with Product Managers and Engineers. What were the key challenges, and how did you ensure alignment?" (Evaluate cross-functional collaboration skills.)

• "How have you leveraged AI tools in your design process? Provide a specific example of how it improved your efficiency or the quality of your output." (Directly addresses a key requirement.)

Company & Culture Questions:

• "What interests you about Docplanner's mission to make healthcare more human?" (Gauge alignment with company values.)

• "How do you contribute to fostering an inclusive and diverse team environment?" (Assess cultural fit and understanding of DEI.)

Portfolio Presentation Strategy:

• Structure: Begin with a high-level overview of the project, followed by the problem statement, your role, the process, key design decisions (with rationale), the solution, and finally, quantifiable results.

• Visuals: Use clear, high-quality mockups and interactive prototypes. Annotations can help explain specific design choices.

• Focus on "Why": Be prepared to explain the rationale behind every significant design decision.

• Showcase Process: Emphasize your iterative process, user research, and how data informed your choices.

• Highlight AI Use: If applicable, clearly point out where and how AI tools were integrated and the benefits derived.

• Conciseness: Aim for clarity and brevity, respecting the interviewer's time. Practice your delivery to ensure you cover key points efficiently.

📝 Enhancement Note: The interview preparation focuses on demonstrating strategic thinking, data-driven decision-making, strong collaboration skills, and specific experience with AI integration and design systems. Candidates should tailor their examples to align with Docplanner's mission and values.

📌 Application Steps

To apply for this Senior Product Designer position:

• Submit Your Application: Complete the application form via the provided link, ensuring all mandatory fields are filled accurately.

• Tailor Your Resume: Highlight your 6+ years of experience, specific achievements in product design, proficiency in Figma and AI tools, and experience with cross-functional collaboration and data-informed decision-making. Use keywords from the job description.

• Prepare Your Portfolio: Ensure your portfolio is up-to-date, showcases relevant case studies with detailed process and quantifiable impact, and clearly demonstrates your approach to problem-solving and user-centered design. Include examples of AI tool integration if possible.

• Research Docplanner: Familiarize yourself with Docplanner's mission, products (especially Practice Management Systems), company culture, and recent news. Understand their commitment to making healthcare more human.

• Practice Your Narrative: Be ready to articulate your experience, design philosophy, and how your skills align with the role's requirements, particularly focusing on your ability to lead initiatives and drive impact.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.