Werkstudent:in UX/UI Design (m/w/d)

📍 Job Overview

Job Title: Werkstudent:in UX/UI Design (m/w/d)

Company: PERFACCT GmbH

Location: Potsdam, Brandenburg, Germany

Job Type: Intern

Category: UX/UI Design Operations

Date Posted: September 15, 2025

Experience Level: Entry Level (0-2 years)

Remote Status: On-site

🚀 Role Summary

• Support the development and implementation of comprehensive style guides and design guidelines across the platform, website, and documentation.

• Drive the enhancement and optimization of user interfaces, ensuring consistency, accessibility, and intuitive user experiences for a SaaS platform.

• Contribute to the visual preparation of essential documentation and training materials, including diagrams, screenshots, and layouts, to improve user comprehension and adoption.

• Integrate user feedback into the design process to foster a cohesive and user-centric UX/UI experience, directly impacting product evolution.

• Play a key role in establishing a clear and recognizable visual identity for the company's open-source project, enhancing brand perception and community engagement.

📝 Enhancement Note: This role is focused on supporting the UX/UI design function within a software development context, specifically for an open-source SaaS platform. While not a traditional "Revenue Operations" or "Sales Operations" role, it involves operational aspects of product development by ensuring design consistency, user experience, and clear documentation, which are critical for user adoption and overall product success – key drivers of revenue and growth in a SaaS environment. The emphasis on style guides, UI optimization, and user feedback integration aligns with operational excellence in product delivery.

📈 Primary Responsibilities

• Develop and maintain a unified style guide and design guidelines applicable to the SaaS platform, company website, and all project documentation.

• Assist in the design and continuous optimization of user interfaces (UI) and user experiences (UX), prioritizing consistency, accessibility standards (e.g., WCAG), and ease of understanding.

• Create and refine visual assets for documentation, tutorials, and training materials, including diagrams, flowcharts, screenshots, and layout designs to enhance clarity and learning.

• Translate user feedback and research findings into actionable design improvements, ensuring a consistent and positive UX/UI experience across all touchpoints.

• Contribute to the visual identity and branding of the open-source project, ensuring a distinct and professional appearance.

• Gain exposure to the international research landscape and understand customer use cases to inform design decisions.

• Engage in self-directed learning through podcasts and books, and participate in company-sponsored marketing training to expand knowledge and skills.

📝 Enhancement Note: The responsibilities highlight a strong focus on design operationalization, ensuring that visual and interactive elements are consistent, well-documented, and user-friendly. This operational aspect is crucial for scaling the SaaS platform and its associated content, directly influencing user adoption and satisfaction, which are key performance indicators in a GTM strategy.

🎓 Skills & Qualifications

Education:

Experience:

• Demonstrated foundational experience with HTML and CSS, with a practical understanding of their application in web design.

• Familiarity with web technologies and their role in creating interactive user experiences.

• Initial practical experience in applying UI/UX design methods and evaluation techniques.

Required Skills:

• UX/UI Design: Proficiency in designing intuitive and user-friendly interfaces.

• HTML/CSS: Solid understanding and practical application of core web development languages for front-end design.

• Prototyping & Mockups: Experience in creating visual representations of software and web designs.

• Design Guidelines: Ability to develop and adhere to style guides and design principles for brand consistency.

• User Feedback Integration: Skill in gathering, interpreting, and applying user feedback to improve design.

• Documentation Design: Aptitude for creating clear and visually appealing documentation and training materials.

• Communication (German & English): Fluent verbal and written communication skills in both German and English for effective team and user interaction.

Preferred Skills:

• Experience with design and prototyping tools (e.g., Figma, Sketch, Adobe XD).

• Understanding of accessibility standards (e.g., WCAG) and their implementation in design.

• Familiarity with agile development methodologies.

• Exposure to open-source project contribution or management.

• Basic understanding of user research methodologies.

📝 Enhancement Note: The required skills blend technical front-end knowledge with core design principles and communication abilities. For an operations-focused role within design, the ability to create and maintain design systems (style guides, guidelines) and translate user needs into practical, consistent designs is paramount. This operational efficiency in design directly supports GTM efforts by ensuring a polished and user-friendly product experience.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a minimum of 2-3 projects demonstrating your UX/UI design process, from initial research and wireframing to final mockups and prototypes.

• Projects should highlight your ability to develop style guides or design guidelines, illustrating consistency in visual elements and component usage.

• Include examples of how you've incorporated user feedback or best practices to optimize designs for usability and accessibility.

• Demonstrate experience in creating visual assets for documentation or training materials, if applicable to your past work.

Process Documentation:

• When presenting projects, articulate your design process clearly, detailing the steps taken, tools used, and rationale behind key decisions.

• Be prepared to discuss how you approach design challenges, manage feedback, and ensure design consistency across a project or product.

• Outline your understanding of how design processes integrate with broader software development workflows.

📝 Enhancement Note: While this is an intern role, demonstrating a structured approach to design problem-solving and the ability to document that process is crucial. For operations roles, understanding and articulating process is key. A portfolio that shows not just the final output but the methodology behind it, especially concerning consistency and user-centricity, will be highly valued.

💵 Compensation & Benefits

Salary Range:

Benefits:

• Paid Training: Access to company-sponsored marketing training to enhance professional development.

• Learning Resources: Opportunities to learn from podcasts and books, fostering continuous self-improvement.

• Industry Exposure: Insight into the international research landscape and customer use cases.

• Collaborative Environment: Work in a team-oriented setting with direct on-site interaction.

• Flexible Work Arrangement: As a student worker, the role likely offers flexibility to balance studies and work.

Working Hours:

• Part-time, typically around 15-20 hours per week, to accommodate academic commitments. The exact number of hours will be discussed during the hiring process.

📝 Enhancement Note: The hourly wage of €17 is competitive for a student worker role in Germany, especially in the tech/design sector. The benefits focus on professional development and learning, which are critical for early-career professionals in operations-adjacent fields like UX/UI design.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software Development, Open-Source SaaS, Research Data Management. PERFACCT GmbH specializes in creating high-quality, optimized software solutions, with a current focus on developing an open-source SaaS platform for managing research data. This industry context implies a need for robust, scalable, and user-friendly software, where design plays a critical operational role.

Company Size: While not explicitly stated, the use of "PERFACCT GmbH" suggests a small to medium-sized enterprise (SME). This often translates to a more agile work environment with direct access to senior team members and a greater opportunity for individual impact.

Founded: Information not readily available, but the company's focus on an open-source SaaS platform indicates a modern, forward-thinking approach to software development and community engagement.

Team Structure:

• The role involves working directly with the team on-site, suggesting close collaboration with developers, project managers, and potentially other designers or researchers.

• As a Werkstudent, you will likely report to a senior designer, team lead, or project manager who will provide guidance and oversee your contributions.

Methodology:

• Data-Driven Design: User feedback and customer use cases are emphasized, suggesting an approach where design decisions are informed by data and user insights.

• Agile Development: The nature of SaaS development often implies agile methodologies, requiring adaptability and iterative design improvements.

• Open-Source Collaboration: Working with an open-source project means contributing to a community-driven effort, requiring clear communication and adherence to project standards.

Company Website: https://www.perfacct.eu/de/perfacct-optimierte-software-in-bester-qualitaet/

📝 Enhancement Note: Understanding the company's focus on open-source and SaaS for research data management is key. This means the UX/UI design is not just about aesthetics but about facilitating complex data workflows and ensuring the platform is accessible and useful to a scientific community. This operational aspect of design is crucial for user adoption and the success of the open-source initiative.

📈 Career & Growth Analysis

Operations Career Level: This is an entry-level intern position, offering foundational experience in UX/UI design within a B2B SaaS and open-source context. It's an opportunity to build a portfolio and gain practical skills relevant to product development operations.

Reporting Structure: You will report to a senior member of the design or development team, receiving direct mentorship and guidance on tasks and projects. This structure allows for focused learning and skill development.

Operations Impact: Your work will directly influence the user experience and visual consistency of the SaaS platform and its related materials. This operational contribution is vital for user adoption, satisfaction, and the overall perception of the open-source project, indirectly impacting growth and community engagement.

Growth Opportunities:

• Skill Development: Gain hands-on experience in UX/UI design, style guide creation, prototyping, and user feedback integration within a real-world software project.

• Industry Knowledge: Develop an understanding of the research data management landscape and the needs of scientific users.

• Professional Networking: Build connections within the company and potentially the broader open-source community.

• Portfolio Building: Create tangible projects and case studies to showcase your abilities for future career opportunities in design or related operations roles.

• Learning Culture: Benefit from company-provided training and a culture that encourages self-directed learning.

📝 Enhancement Note: For an operations-minded individual, this role offers a unique opportunity to see how design functions as a critical operational component of a software product. The growth path can lead towards specialized roles in design systems, product operations, or even technical documentation, all of which are vital for scaling a GTM strategy.

🌐 Work Environment

Office Type: The job description explicitly states a preference for working on-site ("im direkten Austausch mit dem Team vor Ort"). This suggests a traditional office environment rather than a remote setup.

Office Location(s): Potsdam, Brandenburg, Germany. This location provides access to a vibrant region with potential for collaboration and industry connections.

Workspace Context:

• Collaborative Environment: The emphasis on direct team interaction indicates a workspace designed to foster collaboration, brainstorming, and knowledge sharing among team members.

• Tools and Technology: You will likely work with industry-standard design software and collaboration tools used by the PERFACCT GmbH team. Access to necessary hardware and software will be provided.

• Team Interaction: Opportunities for regular team meetings, design reviews, and informal discussions to ensure alignment and effective problem-solving.

Work Schedule:

• Part-time (Werkstudent) arrangement, typically 15-20 hours per week. The schedule is expected to be flexible to accommodate university studies, with core hours potentially agreed upon for team collaboration.

📝 Enhancement Note: The on-site requirement highlights the company's value for in-person collaboration, which is often beneficial for design roles requiring spontaneous brainstorming and immediate feedback loops. This can be particularly advantageous for operations roles where cross-functional alignment is key.

📄 Application & Portfolio Review Process

Interview Process:

• Document Review (within 3 days): Initial screening of your application materials, followed by a quick feedback and potential invitation for an on-site meeting.

• Initial Meeting (Kennenlernen): An opportunity to discuss your motivation, understand the company, and assess mutual fit.

• Project Presentation: You will be asked to present a project of your choice, explaining your approach and execution. This is a key stage to evaluate your practical skills and thought process.

• Technical Discussion: In-depth discussion about your presented project, including technical questions and deeper dives into your design methodology.

• Final Decision (within 1-2 weeks): Timely feedback on the outcome of the interview process.

Portfolio Review Tips:

• Project Selection: Choose projects that best showcase your UX/UI design skills, particularly those demonstrating style guide development, UI optimization, and user-centricity.

• Process Articulation: Clearly explain your design process for each project. Use visual aids (wireframes, mockups, prototypes) and verbal explanations to walk through your steps, challenges, and solutions.

• Impact Demonstration: Where possible, quantify the impact of your design work. Even for student projects, explain the intended outcome and how your design aimed to achieve it.

• Consistency Focus: Highlight how you ensure design consistency, whether through style guides, component libraries, or adherence to established guidelines. This is a crucial operational aspect of design.

• Conciseness: Be prepared to present your work efficiently and focus on the most relevant aspects for the role.

Challenge Preparation:

• While no explicit "challenge" is mentioned beyond the project presentation, be prepared for questions about your problem-solving approach, how you handle constructive criticism, and your understanding of design principles related to usability and accessibility.

• Practice articulating your design rationale clearly and concisely, both in German and English.

📝 Enhancement Note: The interview process emphasizes practical application through project presentation. For operations roles, this translates to demonstrating a structured, repeatable process and the ability to articulate its value. A strong portfolio that clearly outlines the "how" and "why" behind design decisions will be critical for success, mirroring the need for process documentation and justification in operations.

🛠 Tools & Technology Stack

Primary Tools:

• Design Software: Likely proficiency with tools such as Figma, Sketch, Adobe XD, or similar industry-standard design and prototyping applications.

• Web Technologies: Foundational knowledge of HTML and CSS is required, indicating potential use of these in front-end development or understanding their implementation.

• Documentation Tools: Experience with tools for creating visual documentation (e.g., diagramming software, screenshot utilities) is beneficial.

Analytics & Reporting:

CRM & Automation:

• Not directly applicable to this UX/UI role, but familiarity with how design integrates into broader product development workflows is a plus.

📝 Enhancement Note: The core tools revolve around design and front-end web technologies. For an operations perspective, understanding how these tools support the creation and maintenance of a consistent user experience and design system is key. Proficiency in design tools that facilitate component-based design and style guide implementation is highly valued in operations-centric design roles.

👥 Team Culture & Values

Operations Values:

• User-Centricity: A strong emphasis on understanding and incorporating user feedback into the design process to create intuitive and effective experiences.

• Collaboration: A value placed on working closely with the team, sharing ideas, and engaging in direct dialogue to achieve project goals.

• Quality & Optimization: A commitment to developing high-quality, optimized software solutions, where design plays a crucial role in user satisfaction and product performance.

• Continuous Learning: Encouragement of self-directed learning and participation in training to foster professional growth and skill enhancement.

• Open-Source Ethos: A potential appreciation for community contribution, transparency, and collaborative development principles inherent in open-source projects.

Collaboration Style:

• Interactive & On-site: The company prefers and emphasizes direct, in-person collaboration within the team.

• Feedback-Oriented: Expect a culture where feedback is regularly exchanged, both for design work and personal development.

• Cross-functional Integration: Design work is integrated with development and product management, requiring effective communication across different roles.

📝 Enhancement Note: The company's values and collaboration style point towards a dynamic, team-oriented environment where design is seen as an integral part of the product development operations. Your ability to communicate effectively, share ideas, and integrate feedback will be critical for success in this collaborative setting.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Academic and Work Commitments: As a student worker, managing workload and study responsibilities effectively will be a key challenge.

• Translating Research Needs into Design: Understanding complex research data management requirements and translating them into user-friendly interfaces can be demanding.

• Adhering to Open-Source Standards: Contributing to an open-source project may involve adapting to existing community guidelines and workflows.

• Developing a Unified Design System: Creating and maintaining consistent design guidelines across a diverse range of project assets requires meticulous attention to detail.

Learning & Development Opportunities:

• Practical Design Experience: Gain hands-on experience with industry-standard UX/UI design tools and methodologies.

• Industry Insight: Learn about the specific needs and challenges within the international research data management sector.

• Professional Training: Benefit from company-provided training, particularly in marketing, which can broaden your understanding of product positioning and user engagement.

• Mentorship: Receive guidance from experienced team members, accelerating your learning curve and skill development.

📝 Enhancement Note: The challenges presented are typical for entry-level roles and offer significant learning opportunities. For an operations perspective, these challenges highlight the need for strong organizational skills, adaptability, and a proactive approach to problem-solving, all of which are core competencies for operations professionals.

💡 Interview Preparation

Strategy Questions:

• Design Process: Be prepared to walk through your design process for a chosen project, detailing your steps from initial concept to final output, and explaining the rationale behind each decision. Focus on how you ensure consistency and usability.

• User Feedback: Describe how you incorporate user feedback into your designs and how you handle constructive criticism.

• Style Guides/Guidelines: Explain your understanding of style guides and design guidelines and their importance in maintaining brand consistency and efficient design operations.

• Collaboration: Discuss your experience working in teams and how you communicate with developers and other stakeholders.

Company & Culture Questions:

• Research PERFACCT GmbH, their open-source SaaS platform, and the research data management industry. Understand their mission and values.

• Be ready to articulate why you are interested in this specific role and how your skills align with the company's needs.

Portfolio Presentation Strategy:

• Storytelling: Frame your project presentations as a narrative, outlining the problem, your solution, and the outcome.

• Visuals: Use high-quality visuals (mockups, prototypes, screenshots) to illustrate your points effectively.

• Conciseness: Focus on the most impactful aspects of your work and be mindful of time constraints.

• Operations Focus: Emphasize how your design choices contribute to operational efficiency, user adoption, and a consistent user experience. Highlight any process documentation or system integration aspects if applicable.

📝 Enhancement Note: The interview process is designed to assess practical skills and cultural fit. For operations-minded candidates, demonstrating a structured approach to design and problem-solving, along with clear communication about process and impact, will be key differentiators.

📌 Application Steps

To apply for this Werkstudent:in UX/UI Design position:

• Submit your application through the provided link on join.com.

• Tailor Your Resume: Highlight relevant coursework, projects, and any experience related to UX/UI design, HTML/CSS, and documentation. Use keywords from the job description.

• Curate Your Portfolio: Select 2-3 strong projects that best showcase your design process, style guide creation, and user-centric approach. Ensure your portfolio is easily accessible (e.g., via a link) and well-organized.

• Prepare Your Presentation: Practice walking through your chosen portfolio projects, focusing on clarity, process, and impact. Be ready to discuss your technical skills and collaborative approach.

• Research the Company: Familiarize yourself with PERFACCT GmbH and their open-source SaaS platform to demonstrate genuine interest and understanding during the interview.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.