Senior Product Designer, Core UX & Mobile

📍 Job Overview

Job Title: Senior Product Designer, Core UX & Mobile

Company: PandaDoc

Location: Remote (Europe)

Job Type: Full-time

Category: Product Design / User Experience

Date Posted: 2026-02-23

Experience Level: 5-10 years

Remote Status: Fully Remote

🚀 Role Summary

• Lead and own the Core UX & Mobile area, establishing foundational experience patterns and architecture for both web and mobile platforms.

• Drive end-to-end design cycles, from initial research and concept development through to implementation and iteration.

• Foster cross-functional collaboration with design system teams, product managers, and engineers to ensure consistent, scalable, and high-quality user experiences.

• Champion user-centered design principles and advocate for usability and accessibility across the organization.

• Contribute to the strategic direction of PandaDoc's user experience by influencing foundational design decisions.

📝 Enhancement Note: This role is positioned as a leadership opportunity within a specific domain (Core UX & Mobile), requiring a candidate who can operate autonomously and influence broader organizational design strategy. The emphasis on "foundational experience patterns" and "architecture" suggests a strategic focus beyond individual feature design, implying a need for strong information architecture and system thinking skills.

📈 Primary Responsibilities

• Develop and evolve the information architecture of the PandaDoc application, ensuring a clear, logical structure and seamless navigation across all user touchpoints.

• Design and implement consistent, scalable experience patterns that effectively adapt to both web and mobile platforms while maintaining a unified product vision.

• Define and document reusable UX patterns and structural frameworks to serve as the foundation for feature development by other product teams, promoting efficiency and coherence.

• Collaborate closely with the Design System team to ensure scalability, consistency, and technical feasibility of design solutions, facilitating adoption by designers and engineers.

• Enable scalable product evolution by creating a flexible experience framework that supports long-term growth without fragmenting the user experience.

• Independently manage full design cycles, from user research and ideation to prototyping, user testing, and final implementation, demonstrating a strong understanding of user needs, business goals, and technical constraints.

• Craft user journeys, wireframes, and interactive prototypes that align with product behavior, user needs, and established workflows, utilizing design system components and data for validation.

• Plan and conduct qualitative and quantitative user research to gather insights, refine design hypotheses, and iterate on designs based on user feedback and research findings.

• Partner with the design system team and developers to implement improvements, identifying and addressing potential issues within components and the contribution process.

• Proactively communicate project progress, updates, strategic thoughts, and design decisions to managers, stakeholders, and peers, ensuring alignment and transparency across the organization.

• Promote design principles and a user-centered design philosophy throughout PandaDoc, acting as an advocate for the user.

• Champion usability and accessibility principles to create intuitive, inclusive, and accessible user experiences, refining complex workflows for simplicity and enhanced user satisfaction.

📝 Enhancement Note: The responsibilities highlight a blend of strategic ownership (information architecture, foundational patterns) and hands-on execution (end-to-end design cycles, prototyping, research). The emphasis on "enabling scalable product evolution" and "foundation for other teams" points to a senior-level individual contributor role focused on system-level design thinking and cross-team enablement.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a Bachelor's degree in Design, Human-Computer Interaction (HCI), Computer Science, or a related field is often preferred for senior-level product design roles. Candidates with equivalent practical experience will also be considered.

Experience:

• 5+ years of progressive experience in interaction design, visual design, information architecture, and design systems.

• Proven track record of successfully designing sophisticated software products with a strong emphasis on intuitive user experiences.

Required Skills:

• Deep expertise in core design principles, typography, color theory, and accessibility standards (e.g., WCAG).

• Strong understanding of user psychology and human-centered design principles.

• Proficiency in industry-standard design and prototyping tools such as Figma (primary), Framer, or Adobe Creative Suite.

• Demonstrated ability to conduct and integrate user research (qualitative and quantitative) into the design process to drive informed decisions.

• Excellent analytical and problem-solving skills, with a proactive approach to identifying and resolving design challenges.

• Strong communication and interpersonal skills, with the ability to articulate complex design concepts clearly to diverse audiences (B2 English proficiency required).

Preferred Skills:

• Experience working with established design systems and contributing to their evolution.

• Familiarity with front-end development principles and technologies (HTML, CSS, JavaScript) to better collaborate with engineers.

• Understanding of AI technologies and their potential application within product design.

• Experience in document lifecycle management software, proposals, quotes, or contract platforms is a significant advantage.

• Experience designing for both web and mobile platforms, understanding their unique constraints and opportunities.

📝 Enhancement Note: The requirements emphasize a strong foundation in design principles and user research, coupled with practical proficiency in key design tools. The "preferred skills" indicate a desire for candidates who can bridge design with technical understanding and potentially bring domain-specific knowledge from the document workflow industry.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A curated portfolio showcasing a minimum of 3-5 significant projects that demonstrate end-to-end design ownership and impact.

• Projects should highlight experience in designing complex software products, with a clear focus on Core UX, information architecture, and cross-platform (web/mobile) consistency.

• Evidence of strategic thinking, including how you approached information architecture and defined foundational experience patterns.

• Demonstrations of user research methodologies and how insights were translated into design solutions.

Process Documentation:

• Case studies within the portfolio should clearly outline your design process for each project, including:

  • Problem definition and user needs identification.
  • Research methodologies employed and key findings.
  • Design exploration, ideation, and decision-making rationale.
  • Prototyping, user testing, and iteration cycles.
  • Collaboration with cross-functional teams (engineering, product).
  • Implementation considerations and final outcomes.

• Highlight your ability to define and document reusable UX patterns and structural frameworks.

• Showcase how you've contributed to or leveraged design systems.

📝 Enhancement Note: For a Senior Product Designer role with a focus on foundational UX and mobile, the portfolio needs to go beyond individual feature design. It must demonstrate a strategic, systemic approach to user experience, highlighting information architecture, cross-platform consistency, and the ability to create scalable design systems. The emphasis on "ownership" and "driving foundational decisions" means the portfolio should clearly articulate the candidate's role and impact in these areas.

💵 Compensation & Benefits

Salary Range:

• Poland: 222,000 - 334,000 PLN annually.

• Other European Locations: While not explicitly stated, candidates should expect a competitive salary benchmarked against senior product designer roles in their respective European countries, considering the cost of living and market rates. PandaDoc's commitment to a "competitive salary" suggests they will aim for market alignment.

Benefits:

• Competitive salary.

• Honest, open culture emphasizing feedback and professional/personal development.

• Opportunity to work from anywhere within Europe (and globally for Pandas).

• 6 self-care days per year.

• Professional and personal development opportunities.

Working Hours:

• Approximately 40 hours per week, with flexibility expected given the remote, distributed nature of the team. The focus is on outcomes and collaboration rather than strict adherence to hours.

📝 Enhancement Note: The provided salary range is specific to Poland. For other European locations, candidates should research senior product designer salaries in their specific region. The "work from anywhere" benefit is a significant draw for remote talent. The mention of "testing new technologies" suggests an environment that encourages innovation.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software (Document Workflow Automation)

Company Size: PandaDoc is a growing organization, likely falling into the "mid-size" to "large-size" category of tech companies, with operations spanning globally. This implies a structured but agile environment.

Founded: PandaDoc was founded in 2013, indicating a company with established processes but still retaining a dynamic startup spirit as it scales.

Team Structure:

• The Core UX & Mobile area is a foundational part of the product organization, likely comprising designers, product managers, and engineers focused on the core platform experience.

• The Senior Designer will be a key individual contributor within this area, reporting to a Design Lead or Head of Product Design.

Methodology:

• Data-Driven Design: Utilizing analytics tools (Amplitude), user feedback platforms (UserVoice), and user research (Maze) to inform design decisions and measure impact.

• Agile Development: While not explicitly stated, most tech companies of this size operate with agile methodologies, implying iterative design and development cycles.

• Design System Integration: A strong emphasis on building and leveraging a design system (Figma, Zeroheight) for consistency and scalability.

• Collaborative Workflow: Utilizing tools like Slack, Zoom, FigJam, and Coda/GoogleDocs for communication, documentation, and collaborative design sessions.

Company Website: https://www.pandadoc.com/

📝 Enhancement Note: PandaDoc's culture seems to balance a global, remote-first approach with a strong emphasis on core values like integrity, transparency, and employee well-being. The "work out of document workflow" mission is central, and the company appears to invest in tools and processes that support collaboration and innovation.

📈 Career & Growth Analysis

Operations Career Level: This role is a "Senior Product Designer," indicating a mid-to-senior level individual contributor. It requires a high degree of autonomy, strategic thinking, and the ability to mentor or guide others indirectly through design leadership. The focus on "Core UX & Mobile" implies specialization and ownership of critical foundational elements.

Reporting Structure: The Senior Designer will likely report to a Design Manager, Lead Product Designer, or Head of Product Design. They will work closely with Product Managers and Engineering Leads within their domain.

Operations Impact: The Core UX & Mobile team has a direct and significant impact on the overall usability, scalability, and user satisfaction of PandaDoc's platform. By defining foundational patterns, this role influences the experience of all users and enables other teams to build features more efficiently, directly impacting customer retention and product adoption.

Growth Opportunities:

• Specialization: Deepen expertise within Core UX, information architecture, and cross-platform design.

• Leadership: Transition into a Design Lead or Manager role, or become a recognized expert in specific areas of product design.

• Cross-Functional Influence: Expand influence across product, engineering, and marketing by driving best practices and strategic design initiatives.

• Mentorship: Opportunity to mentor junior designers and contribute to the growth of the design team.

• Skill Development: Continuous learning through exposure to new technologies, tools (e.g., AI applications in design), and industry best practices via conferences, training, or internal knowledge sharing.

📝 Enhancement Note: The role offers a clear path for senior individual contributors to deepen their expertise and gain strategic influence. The emphasis on "owning" the Core UX & Mobile area suggests a significant opportunity for impact and recognition within the company.

🌐 Work Environment

Office Type: This is a fully remote position, meaning there is no central office requirement. PandaDoc embraces a distributed workforce.

Office Location(s): The role is designated as "Remote (Europe)," meaning candidates must be legally authorized to work in a European country. PandaDoc has employees distributed globally, but this specific role is targeted at individuals based within Europe.

Workspace Context:

• Remote Collaboration: The environment is built around effective remote collaboration using digital tools like Slack, Zoom, FigJam, and Coda.

• Asynchronous Work: Given the global distribution, there will be an emphasis on asynchronous communication and documentation, requiring clear and concise written communication.

• Tooling: Access to a modern tech stack including Figma, Amplitude, UserVoice, Rally, Maze, Zeroheight, and Coda.

• Flexibility: The "work from anywhere" policy fosters a flexible work environment, allowing individuals to structure their day around personal needs while meeting work obligations.

Work Schedule: While a standard 40-hour work week is implied, the remote and global nature of the team suggests a degree of flexibility. Core working hours may be established for critical meetings and cross-team collaboration, but the emphasis is on productivity and delivering results.

📝 Enhancement Note: The fully remote, Europe-based nature of this role is a key aspect of the work environment, appealing to individuals seeking location independence. The success of this environment relies heavily on strong communication protocols and the effective use of collaboration tools.

📄 Application & Portfolio Review Process

Interview Process:

1. Application Review: Initial screening based on resume and portfolio.

2. Hiring Manager Interview: Discussion focused on experience, motivations, and alignment with the role's responsibilities. Portfolio walkthrough might be requested here.

3. Design Challenge/Portfolio Presentation: Candidates will likely be asked to present their portfolio in detail, discussing their process, impact, and strategic thinking on specific projects. A practical design exercise related to core UX or information architecture might also be included.

4. Cross-Functional Interviews: Meetings with Product Managers, Engineering Leads, and potentially other designers to assess collaboration style, technical understanding, and cultural fit.

5. Final Interview: With senior leadership (e.g., Head of Design, Head of Product) to discuss strategic vision and final alignment.

Portfolio Review Tips:

• Focus on Impact: Clearly articulate the problem you solved, your role, the process you followed, and the measurable outcomes or impact of your design. Quantify results whenever possible (e.g., "increased conversion by X%", "reduced task completion time by Y%").

• Showcase Process: Detail your design process, including research methods, ideation techniques, prototyping, and iteration. Explain why you made certain decisions.

• Highlight Core UX & IA: For this role, prominently feature projects that demonstrate your skills in information architecture, defining foundational patterns, and ensuring cross-platform consistency.

• Demonstrate Collaboration: Explain how you worked with engineers, product managers, and other stakeholders.

• Tailor to PandaDoc: Understand PandaDoc's product and user base. If possible, subtly connect your portfolio examples to challenges or opportunities within their domain.

• Be Prepared to Discuss: Be ready to dive deep into any project presented, answer questions about your contributions, and articulate your design rationale.

Challenge Preparation:

• Understand the Core Area: Familiarize yourself with PandaDoc's product, particularly its core functionalities and user flows.

• Information Architecture Skills: Practice organizing complex information logically and creating clear navigation structures.

• Cross-Platform Design: Think about designing for consistency and adaptability across web and mobile.

• Problem-Solving: Be prepared to analyze a given problem, ask clarifying questions, and propose design solutions with clear reasoning.

• Communication: Practice articulating your thoughts clearly and concisely, especially when presenting design concepts or solutions.

📝 Enhancement Note: The interview process is designed to assess not only design skills but also strategic thinking, collaboration, and cultural fit. A strong portfolio that clearly articulates process and impact, with a specific emphasis on the core UX and architectural aspects relevant to PandaDoc, will be crucial for success.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The primary tool for craft, design component library management, and collaboration. Proficiency is essential.

• Framer: Mentioned as a potential tool for prototyping, indicating a need for advanced prototyping skills.

• Adobe Creative Suite: Still relevant for certain design tasks or legacy assets.

• FigJam: Used for collaborative brainstorming and ideation sessions.

• Zeroheight: For design documentation and serving as a central hub for design system information.

Analytics & Reporting:

• Amplitude: Key for understanding user behavior, tracking metrics, and informing design decisions.

• UserVoice: A platform for collecting user feedback and feature requests.

• Rally: Likely used for agile project management or tracking.

• Maze: A tool for remote user testing, validating designs, and gathering quantitative feedback.

CRM & Automation:

Collaboration & Documentation:

• Slack: For real-time communication and team interaction.

• Zoom: For virtual meetings and discussions.

• Coda/GoogleDocs: For internal documentation, processes, checklists, and playbooks.

📝 Enhancement Note: The tech stack is modern and focused on collaboration, design systems, and data-informed decision-making. Proficiency in Figma and an understanding of how to leverage analytics and user feedback tools are critical. The mention of "AI Technologies" in the requirements suggests an openness to exploring new tools and applications.

👥 Team Culture & Values

Operations Values:

• Integrity & Transparency: These are explicitly stated values, suggesting an expectation of honesty in communication, decision-making, and feedback.

• Kindness & Collaboration: The description mentions "kind co-workers" and a focus on staying connected as a team, highlighting a supportive and collaborative environment.

• User-Centricity: A strong emphasis on understanding and serving customer needs is implied by the product's mission and the use of user feedback tools.

• Innovation & Continuous Improvement: The willingness to "test anything you think would be valuable" and the focus on core UX evolution suggest a culture that embraces experimentation and growth.

• Work-Life Balance: Explicitly mentioned as a key aspect of their culture, indicating a commitment to employee well-being.

Collaboration Style:

• Remote-First & Distributed: Collaboration is heavily reliant on digital tools and asynchronous communication.

• Cross-Functional: Close partnerships with Product Management, Engineering, and Design System teams are essential.

• Feedback-Oriented: The culture emphasizes feedback for professional and personal development.

• Empowerment: Pandas are empowered to "work from anywhere" and test new ideas, suggesting a culture of autonomy and trust.

📝 Enhancement Note: PandaDoc appears to cultivate a culture that values employee well-being, open communication, and collaborative innovation, all while operating as a distributed, global team. The core values of integrity and transparency are likely embedded in daily operations and interactions.

⚡ Challenges & Growth Opportunities

Challenges:

• Defining Foundational UX: Establishing and maintaining consistent, scalable foundational patterns across a complex evolving product can be challenging, requiring strong strategic thinking and long-term vision.

• Cross-Team Alignment: Influencing multiple product teams and ensuring adherence to core design principles and patterns without direct authority.

• Balancing Web & Mobile: Designing a unified experience that feels native and optimized for both web and mobile platforms simultaneously.

• Remote Collaboration: Maintaining strong team cohesion and effective communication in a fully distributed environment.

• Keeping Pace with Technology: Integrating new technologies (like AI) and evolving design tools and practices to stay ahead.

Learning & Development Opportunities:

• Deepening UX Strategy: Gaining extensive experience in information architecture, system design, and platform-level UX strategy.

• Cross-Functional Leadership: Developing skills in influencing without authority and driving strategic initiatives across departments.

• Design System Contribution: Becoming a key contributor to or leader of a mature design system.

• Mentorship: The opportunity to mentor junior designers and contribute to the design team's growth.

• Industry Exposure: Potential to explore new tools and technologies, attend relevant industry events (virtual or in-person), and engage with the broader design community.

📝 Enhancement Note: This role presents an opportunity to tackle complex, strategic design challenges at a foundational level, offering significant growth in system design and cross-functional influence within a dynamic, remote-first environment.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you were responsible for defining foundational UX patterns or information architecture for a complex product. What was your process, and what was the impact?" (Focus on IA, pattern definition, and strategic thinking).

• "How do you ensure consistency and scalability of design across web and mobile platforms? Can you provide an example?" (Focus on cross-platform design, design systems, and scalability).

• "Walk us through a project where you had to influence cross-functional teams (engineers, PMs) to adopt your design vision or a new design standard. What challenges did you face, and how did you overcome them?" (Focus on influence, collaboration, and communication).

Company & Culture Questions:

• "What interests you about PandaDoc's mission and product, particularly the Core UX & Mobile area?" (Demonstrate research and genuine interest).

• "How do you approach collaboration in a fully remote, distributed team environment?" (Highlight communication strategies and tool proficiency).

• "Describe your understanding of integrity and transparency in a professional setting. How would you embody these values in this role?" (Connect to company values).

Portfolio Presentation Strategy:

• Structure: Begin with a high-level overview of PandaDoc and the Core UX & Mobile domain. Then, present 2-3 key projects that best showcase your relevant skills, focusing on information architecture, foundational patterns, and cross-platform design.

• Narrative: For each project, tell a compelling story: the problem, your role and process, the key decisions you made and why, the challenges you faced, and the measurable impact.

• Visuals: Use clear, high-fidelity mockups, prototypes, and diagrams (e.g., user flows, IA maps) to illustrate your work.

• Process Emphasis: Clearly articulate your design process, especially how you used research and collaboration to arrive at your solutions.

• Q&A Readiness: Anticipate questions about your contributions, design rationale, trade-offs made, and how your work aligns with business goals. Be prepared to discuss your experience with design systems and user research tools.

📝 Enhancement Note: Preparation should focus on demonstrating strategic design thinking, strong information architecture skills, and the ability to drive impactful, scalable UX solutions. Highlighting experience with design systems and cross-functional influence will be key.

📌 Application Steps

To apply for this Senior Product Designer position:

• Submit your application through the provided Greenhouse link.

• Tailor your Resume: Ensure your resume highlights your 5+ years of experience in interaction design, information architecture, and design systems. Quantify achievements and responsibilities related to core UX, cross-platform design, and influencing stakeholders. Utilize keywords from the job description.

• Curate Your Portfolio: Select 2-3 of your strongest projects that best demonstrate your expertise in information architecture, foundational UX patterns, and cross-platform (web/mobile) design. Ensure each case study clearly outlines your process, your specific contributions, and the impact of your work. Make sure your portfolio is easily accessible (e.g., via a link).

• Prepare Your Portfolio Presentation: Practice walking through your selected portfolio projects, focusing on the narrative, your design rationale, and the outcomes. Be ready to discuss your experience with Figma, user research, and collaborating with engineering teams.

• Research PandaDoc: Understand PandaDoc's product, its target audience, and its mission. Familiarize yourself with their existing UX/UI and consider how your contributions would fit into their "Core UX & Mobile" strategy.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.