UX/UI Designer – Design System & Group UX m/w/d

📍 Job Overview

Job Title: UX/UI Designer – Design System & Group UX m/w/d

Company: Proalpha Group

Location: Germany

Job Type: Full-time

Category: Design Operations / Product Design

Date Posted: 2026-09-17

Experience Level: Mid-Level (2-5 years)

Remote Status: Hybrid/Remote OK

🚀 Role Summary

• Spearhead the evolution of a group-wide Design System, establishing a robust foundation for a consistent and scalable product ecosystem through reusable components, design tokens, and comprehensive specifications.

• Champion user-centric design principles across the Proalpha product suite, ensuring adherence to high standards of usability, accessibility, and modern UI/UX practices.

• Drive innovation by integrating AI-assisted design tools and methodologies to enhance efficiency in prototyping, concept development, and the creation of cutting-edge design solutions.

• Foster strong collaborative relationships with product management, engineering, and cross-functional teams to translate complex business requirements into intuitive and effective user interfaces.

📝 Enhancement Note: This role is positioned as a critical contributor to Proalpha's digital transformation, focusing on establishing and maintaining design consistency and efficiency across their ERP and Business Applications. The emphasis on Design Systems, AI, and cross-functional collaboration indicates a strategic importance for this function within the organization's product development lifecycle.

📈 Primary Responsibilities

• Lead the development and ongoing enhancement of the Proalpha group-wide Design System, ensuring it serves as a scalable and maintainable framework for all digital products.

• Design and document reusable UI components, design tokens, and comprehensive style guides to promote consistency and efficiency in design and development workflows.

• Collaborate closely with product managers and UX researchers to understand user needs, conduct design exploration, and translate insights into intuitive user flows and wireframes.

• Create high-fidelity UI designs and interactive prototypes, leveraging modern design tools to effectively communicate design concepts and user interactions.

• Partner with frontend development teams to ensure accurate implementation of designs, providing clear specifications and ongoing support throughout the development cycle.

• Advocate for and enforce design quality, accessibility standards (e.g., WCAG), and usability best practices across all product interfaces.

• Explore and integrate AI-powered design tools and techniques to streamline the design process, accelerate prototyping, and foster innovative solutions.

• Conduct design reviews and provide constructive feedback to internal teams and potentially external stakeholders to maintain design integrity and alignment with brand guidelines.

📝 Enhancement Note: The responsibilities highlight a blend of strategic design system management and hands-on UX/UI design execution. The inclusion of AI and accessibility emphasizes a forward-thinking approach to design within an enterprise software context.

🎓 Skills & Qualifications

Education: Bachelor's degree in UX/UI Design, Interaction Design, Media Informatics, Computer Science, or a related field; or equivalent practical experience.

Experience: Minimum of 2-5 years of professional experience in UX/UI design, with a proven track record in developing and maintaining design systems, ideally within Enterprise Software, SaaS products, or complex application environments.

Required Skills:

• Design System Expertise: Demonstrated experience in building, evolving, and managing comprehensive design systems, including component libraries, design tokens, and style guides.

• UX/UI Design Proficiency: Strong skills in user research, information architecture, wireframing, prototyping, and creating high-fidelity user interfaces.

• Tool Proficiency: Expert-level command of design and prototyping tools, with a strong emphasis on Figma.

• Collaboration: Proven ability to work effectively within cross-functional teams, including product management, engineering, and other designers.

• Communication: Excellent verbal and written communication skills in both German and English, suitable for an international corporate environment.

• Quality Standards: Deep understanding and practical application of usability principles, user-centered design methodologies, and accessibility standards (e.g., WCAG).

• Problem-Solving: Analytical and pragmatic approach to identifying design challenges and developing scalable, reusable solutions.

Preferred Skills:

• Experience with AI-driven design tools and methodologies for enhanced efficiency and innovation.

• Familiarity with Agile development methodologies and working within sprint cycles.

• Knowledge of frontend development concepts (HTML, CSS, JavaScript) to facilitate better collaboration with engineering teams.

• Experience designing for ERP, business applications, or complex enterprise software solutions.

• Understanding of data analytics and how design impacts key business metrics.

📝 Enhancement Note: The experience level suggests a candidate who can operate semi-autonomously, contributing significantly to the design system while also supporting product teams. The emphasis on Figma and German/English language skills is crucial for this role.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Design System Case Study: A detailed showcase of your involvement in building or significantly contributing to a design system. This should include examples of component creation, token strategy, and how it improved consistency and efficiency.

• UX/UI Design Projects: Examples of end-to-end design projects, demonstrating your process from research and ideation through to final UI design and collaboration with development.

• Problem-Solving Examples: Case studies illustrating how you tackled complex design challenges, particularly within enterprise software or SaaS contexts, and the rationale behind your solutions.

• Scalability & Reusability Focus: Evidence of designs and components that prioritize scalability, reusability, and maintainability.

Process Documentation:

• Design System Documentation: Showcase of your ability to create clear, comprehensive documentation for design system elements, ensuring ease of adoption for designers and developers.

• Workflow Optimization: Examples of how your design contributions have streamlined development processes or improved user workflows.

• Quality Assurance: Evidence of how you ensure design quality, including adherence to accessibility and usability standards, and how this is integrated into the design process.

📝 Enhancement Note: The portfolio should clearly demonstrate the candidate's ability to create and manage design systems, not just individual UI elements. Evidence of impact on efficiency, consistency, and user experience is paramount.

💵 Compensation & Benefits

Salary Range: Based on industry benchmarks for a Mid-Level UX/UI Designer with 2-5 years of experience in Germany, specializing in Design Systems and Enterprise Software, the estimated annual salary range is €55,000 - €75,000. This estimate considers the cost of living in Germany, the company's industry (ERP/Business Applications), and the specific skill set required, including Figma proficiency and design system expertise.

Benefits:

• PRO YOU Culture: Open communication, "Du" (informal address) culture, strong team spirit, mutual respect, appreciation, and regular team/company events.

• PRO Flexibility: Flexible working hours, home office options, potential for "Workation" (working from different locations), and a value credit account for long-term benefits like sabbaticals.

• PRO Development: Opportunities for personal and professional growth, including international career paths, cross-group career chances, a diverse training catalog, and regular development discussions.

• PRO Extras: Comprehensive onboarding program, Employee Assistance Service, Wellhub (corporate wellness platform), JobRad (company bicycle leasing), and employee discount programs.

Working Hours: Full-time employment, with flexible working time models and the option for home office. The standard full-time week is typically 40 hours.

📝 Enhancement Note: The salary range is an estimate; actual compensation will depend on the candidate's specific experience, qualifications, and negotiation. The benefits package emphasizes work-life balance, professional growth, and employee well-being, aligning with the "PRO YOU" employer branding.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software / Enterprise Resource Planning (ERP) & Business Applications. Proalpha Group is a significant player in providing digital backbone solutions for medium-sized businesses, focusing on manufacturing, wholesale, and other sectors.

Company Size: Over 17,500 customers worldwide, with a global presence indicated by 66 locations. This suggests a medium to large-sized organization with established processes and a significant market footprint.

Founded: Over three decades ago, indicating a stable, experienced company with a long history in the ERP market.

Team Structure:

• The role will likely be part of a central design or product development team, working closely with Product Managers and Engineering leads.

• Collaboration will extend across various group companies, implying a need to navigate different organizational structures and potentially diverse product teams.

• The "Group UX" aspect suggests a centralized function responsible for ensuring design consistency and best practices across Proalpha's portfolio of applications. Methodology:

• Data-Driven Design: The mention of AI and Data Analytics suggests that design decisions are informed by data and performance metrics.

• Agile/Iterative Development: While not explicitly stated, typical for software companies, implying iterative design cycles and close collaboration with development.

• Design System Centricity: The core of the role revolves around establishing and maintaining a design system, which is a systematic approach to product design that emphasizes reusability, consistency, and efficiency.

Company Website: proalpha.com

📝 Enhancement Note: Proalpha's positioning as a "digital sparring partner" for the "Mittelstand" (medium-sized businesses) indicates a focus on practical, robust, and scalable solutions. The company's long history and global reach suggest a stable yet evolving organization.

📈 Career & Growth Analysis

Operations Career Level: This role is for a Mid-Level UX/UI Designer, expected to have 2-5 years of experience. The responsibilities indicate a significant contribution to strategic design initiatives, particularly the Design System, moving beyond purely execution-focused tasks.

Reporting Structure: The candidate will likely report to a Head of Design, UX Lead, or Product Management lead responsible for design operations and UX strategy within the group. Collaboration will be broad, involving product teams and development across different entities.

Operations Impact: This role has a direct impact on the user experience of Proalpha's core ERP and Business Applications, influencing customer satisfaction, adoption rates, and the overall perception of the product's modernity and usability. A well-maintained Design System directly translates to faster development cycles, reduced technical debt, and a more cohesive brand identity across products.

Growth Opportunities:

• Design System Specialization: Deepen expertise in design system architecture, governance, and scaling, potentially leading to a Senior Design System Designer or Architect role.

• UX Leadership: Progress into a UX Lead or Manager role, overseeing design strategy, mentoring junior designers, and managing design projects for specific product lines or the entire group.

• Product Design: Transition into a Senior Product Designer role, taking ownership of the UX/UI for specific Proalpha products, with a strong foundation built from the design system.

• Cross-functional Expertise: Develop a deeper understanding of enterprise software development, AI applications in design, and business processes, broadening career options within the tech industry.

📝 Enhancement Note: The role offers a clear path for specialization in design systems, a highly in-demand area. The company's size and international presence provide ample opportunities for diverse career progression.

🌐 Work Environment

Office Type: Proalpha operates with a hybrid model, allowing for work from one of their German locations or from home. This suggests a modern, flexible work environment.

Office Location(s): The job is advertised as "deutschlandweit an einem unserer Standorte" (nationwide at one of our locations) in Germany. Specific office locations are not detailed but are likely numerous given the 66 global locations.

Workspace Context:

• Collaborative Environment: The emphasis on "PRO YOU" culture, open communication, and teamwork indicates a supportive and collaborative atmosphere.

• Tools & Technology: Access to industry-standard design tools like Figma, and potentially AI-assisted design software, will be provided. The company's focus on modern applications suggests a well-equipped tech environment.

• Cross-functional Interaction: Frequent interaction with product managers, developers, and potentially other designers across different group companies.

Work Schedule: Full-time with flexible working hours and home office options. This provides autonomy and supports work-life balance, crucial for roles requiring deep focus and creative output.

📝 Enhancement Note: The hybrid/remote flexibility is a key draw. The "PRO YOU" ethos suggests a company that values employee well-being and fosters a positive, collaborative internal culture.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A brief call or video conference, likely with an HR representative or hiring manager, to assess basic qualifications, motivation, and cultural fit.

• Portfolio Review & Technical Interview: A more in-depth session where candidates present their portfolio, discuss their design process, and answer questions about their experience with design systems, Figma, and UX/UI principles. This may include a take-home design challenge or a live design exercise.

• Team/Stakeholder Interviews: Meetings with potential team members (e.g., Product Managers, Lead Developers) to evaluate collaboration skills, communication style, and how well the candidate aligns with the team's working methods.

• Final Interview: A concluding discussion, potentially with senior leadership, to finalize the decision and discuss terms.

Portfolio Review Tips:

• Structure Your Narrative: For each project, clearly outline the problem, your role, the process you followed, the solutions you designed, and the outcomes/impact.

• Highlight Design System Contributions: Dedicate specific sections or projects to your experience with design systems. Show examples of components, tokens, and how you managed their implementation and evolution.

• Demonstrate Figma Mastery: Ensure your portfolio showcases sophisticated use of Figma features, including component variants, auto layout, and prototyping.

• Quantify Impact: Where possible, use metrics (e.g., improved conversion rates, reduced development time, increased design consistency) to demonstrate the value of your work.

• Showcase Collaboration: Include examples of how you collaborated with developers and product managers, perhaps through mockups of communication or process documentation.

• Address Accessibility: Specifically mention and show how you incorporate accessibility standards into your designs.

Challenge Preparation:

• Design System Challenge: Be prepared for a challenge that might involve extending an existing component library, defining new design tokens, or creating a small set of components based on provided guidelines.

• Problem-Solving Exercise: Anticipate a scenario-based question where you need to diagnose a UX issue or propose a design solution for a specific feature within an enterprise software context.

• Figma Proficiency Test: You may be asked to demonstrate specific Figma skills or complete a task within a time limit.

• Company Research: Understand Proalpha's business, target audience (medium-sized businesses), and their product offerings (ERP, Business Applications) to tailor your responses.

📝 Enhancement Note: The interview process is likely to be thorough, with a strong emphasis on practical design skills, especially concerning design systems and collaborative capabilities. A well-prepared and focused portfolio is crucial.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core tool for design, prototyping, and design system management. Proficiency is essential.

• Design System Platforms: Experience with tools or methodologies for managing design systems (e.g., Storybook, Zeroheight, or internal platforms).

• Prototyping Tools: Beyond Figma, familiarity with other prototyping tools might be beneficial.

• AI-Assisted Design Tools: Exposure to tools that leverage AI for tasks like image generation, design automation, or pattern recognition.

Analytics & Reporting:

• User Analytics Platforms: Familiarity with tools like Google Analytics, Mixpanel, Amplitude, or similar for understanding user behavior.

• A/B Testing Tools: Understanding how to use data to inform design decisions through experimentation.

• Reporting Dashboards: Ability to interpret data presented in dashboards (e.g., Tableau, Power BI) to inform design strategy.

CRM & Automation:

• While not directly a design tool, understanding the context of CRM and business application data flows (e.g., Salesforce, SAP) can be advantageous for designing enterprise software.

• Project Management Tools: Jira, Asana, Trello for managing tasks and workflows.

📝 Enhancement Note: Figma is clearly the primary design tool. The mention of AI and Data Analytics suggests an environment that values data-informed design and embraces modern technological advancements.

👥 Team Culture & Values

Operations Values:

• PRO YOU: Emphasis on the individual, fostering respect, appreciation, and open communication. This translates to valuing employee well-being and a supportive work environment.

• Quality & Consistency: Driven by the need for a robust Design System and adherence to standards, this value ensures that products are reliable, user-friendly, and visually cohesive.

• Efficiency & Innovation: The integration of AI and focus on reusable components points to a drive for streamlined processes and forward-thinking solutions.

• Collaboration & Teamwork: The "Du-Kultur" and emphasis on team events highlight a culture where collaboration is encouraged and integrated into daily work.

Collaboration Style:

• Cross-functional Integration: The role requires close work with Product Management and Engineering, suggesting a collaborative style that bridges design with business and technical requirements.

• Feedback-Driven: The "PRO YOU" and open communication values likely foster an environment where constructive feedback is shared and valued, leading to continuous improvement.

• Knowledge Sharing: The diverse group of companies and global presence may encourage knowledge sharing initiatives to propagate best practices across the organization.

📝 Enhancement Note: The "PRO YOU" branding is central to the company's culture, suggesting a people-first approach. This is complemented by a strong focus on operational excellence through design systems and modern technologies.

⚡ Challenges & Growth Opportunities

Challenges:

• Design System Scalability: Ensuring the design system effectively scales to accommodate a growing portfolio of products and evolving user needs across different group companies.

• Cross-Company Alignment: Harmonizing design standards and adoption across various Proalpha group entities, each potentially having unique product roadmaps and legacy systems.

• Balancing Innovation with Consistency: Integrating new technologies and AI-driven features while maintaining the integrity and consistency of the established design system.

• Advocacy and Adoption: Championing the design system and its benefits to ensure widespread adoption by product teams and developers.

Learning & Development Opportunities:

• Advanced Design System Practices: Opportunities to attend workshops, conferences, or pursue certifications related to advanced design system strategies and governance.

• AI in Design: Learning to leverage AI tools for enhanced design workflows, from ideation to automated testing.

• Enterprise Software UX: Gaining deep insights into the specific UX challenges and best practices for complex enterprise applications like ERP systems.

• Leadership Development: Potential to take on more responsibility in mentoring junior designers or leading design initiatives, building towards leadership roles.

📝 Enhancement Note: The role presents a significant opportunity to shape the user experience of a major enterprise software suite. Overcoming challenges will require strong communication, strategic thinking, and technical design acumen.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for building or evolving a design system. What are the key components, and how do you ensure adoption?" (Focus on your experience with components, tokens, documentation, and stakeholder buy-in.)

• "How do you balance the need for design consistency with the desire for product innovation? Can you provide an example?" (Highlight your approach to managing design system updates and integrating new features.)

• "Imagine a scenario where a development team is resistant to using the design system. How would you address this?" (Focus on communication, education, demonstrating value, and finding collaborative solutions.)

• "How do you incorporate accessibility standards (e.g., WCAG) into your design process, and what tools do you use to ensure compliance?" (Be specific about your methods and tools, referencing your portfolio if possible.) Company & Culture Questions:

• "What interests you about Proalpha, and how do you see your role contributing to our 'PRO YOU' culture?" (Research Proalpha's mission, values, and target market. Connect your skills to their culture.)

• "How do you stay updated on the latest UX/UI trends, especially concerning design systems and AI in design?" (Show your commitment to continuous learning and industry awareness.)

• "Describe a time you had to collaborate closely with engineers. What were the challenges, and how did you overcome them?" (Focus on communication, understanding technical constraints, and finding mutually beneficial solutions.) Portfolio Presentation Strategy:

• Start with the Design System: Begin your presentation with your most relevant design system work, as this is a core focus of the role. Clearly explain its architecture and impact.

• Tell a Story: For each project, walk through the problem, your process, your solutions, and the results. Use visuals effectively to illustrate your points.

• Emphasize Collaboration: When discussing projects, highlight how you worked with others (developers, PMs, users) and the outcomes of that collaboration.

• Demonstrate Figma Skills: Be prepared to show specific examples of complex components, variants, or prototyping within Figma.

• Be Concise and Focused: Tailor your presentation to the role's requirements, focusing on the most impactful and relevant projects.

📝 Enhancement Note: Prepare to discuss your design system philosophy and practical application in detail. Demonstrating how you can translate complex requirements into scalable design solutions using Figma will be key.

📌 Application Steps

To apply for this UX/UI Designer position:

• Submit your application through the Proalpha Group's online portal via the provided job link.

• Curate Your Portfolio: Select 2-3 of your strongest projects that best showcase your experience with design systems, Figma, and UX/UI design for enterprise or SaaS products. Ensure each project has a clear narrative explaining the problem, your role, process, solution, and impact.

• Tailor Your Resume: Highlight keywords from the job description, such as "Design System," "Figma," "UX/UI Design," "SaaS," "Enterprise Software," "Accessibility," and "German/English communication." Quantify achievements where possible.

• Prepare for Portfolio Presentation: Practice walking through your portfolio concisely, focusing on your design process, design system contributions, and collaborative experiences. Be ready to discuss your approach to AI in design and accessibility.

• Research Proalpha: Understand Proalpha's business model, their target market (medium-sized German businesses), and their product suite (ERP, Business Applications). Familiarize yourself with their "PRO YOU" culture and values.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.