UX Designer

📍 Job Overview

Job Title: UX Designer

Company: Xebia

Location: Poland

Job Type: Full-time

Category: Digital Products & Design Operations

Date Posted: 2026-09-04

Experience Level: Mid-Senior Level (5-10 years)

Remote Status: Remote OK (within European Union)

🚀 Role Summary

• Lead the Discovery phase for complex digital products, including facilitating stakeholder workshops and defining user experience requirements.

• Manage the end-to-end design process, from initial concept ideation and user journey mapping to high-fidelity prototyping and implementation support.

• Design intricate user journeys with multiple entry points and dependencies, ensuring seamless integration across various teams and stakeholders within client organizations.

• Leverage UX metrics, data analytics, and user feedback to identify pain points, validate design hypotheses, and drive data-informed design decisions.

• Collaborate extensively with Product Managers, Analysts, Developers, and other business stakeholders to ensure alignment and successful product delivery.

📝 Enhancement Note: This role is positioned as a senior UX Designer with a strong emphasis on the Discovery phase, complex journey design, and data-driven decision-making, indicating a need for strategic thinking and significant stakeholder engagement. The "Orderer organization" reference suggests a client-facing or consulting-like environment where understanding diverse organizational structures is crucial.

📈 Primary Responsibilities

• Spearhead the Discovery phase of projects, proactively facilitating workshops with diverse stakeholders to gather requirements, define project scope, and establish user experience goals.

• Oversee the entire design lifecycle, from conceptualization and user flow development to the creation of detailed wireframes, interactive mockups, and high-fidelity prototypes.

• Architect and design complex user journeys that account for multiple entry points, diverse user needs, and interdependencies across various teams and organizational units.

• Strategically utilize and contribute to a mature Design System, making informed decisions on when to leverage existing patterns versus when to develop custom solutions to meet unique project requirements.

• Employ UX metrics, analytical data, and user research findings to identify design challenges, validate assumptions, and rigorously support all design decisions.

• Foster strong, collaborative relationships with Product Managers, Business Analysts, Software Developers, and other key stakeholders to ensure cohesive product development and a shared understanding of design objectives.

• Proactively identify opportunities for process improvement and design enhancement within client projects and contribute innovative solutions.

• Confidently present and articulate design rationale and decisions to cross-functional teams and executive stakeholders, effectively defending choices based on user needs and business objectives.

📝 Enhancement Note: The responsibilities highlight a blend of strategic leadership (leading Discovery, designing complex journeys) and hands-on execution (prototyping, working with Design Systems). The emphasis on "Orderer organization" and "multiple teams and stakeholders" implies a need for strong organizational navigation and influencing skills.

🎓 Skills & Qualifications

Education: Bachelor's or Master's degree in Design, Human-Computer Interaction, Psychology, Computer Science, or a related field, or equivalent practical experience.

Experience: 5-10 years of progressive experience in UX/UI design, with a significant portion dedicated to the Discovery phase and end-to-end product design lifecycles.

Required Skills:

• Broad, hands-on experience in UX/UI design, with a proven track record in leading and executing the Discovery phase of product development.

• Expert-level proficiency in Figma for wireframing, prototyping, and high-fidelity design.

• Demonstrated experience delivering solutions across the entire design lifecycle, from initial concept generation through to successful implementation.

• Strong expertise in working with complex, mature Design Systems, coupled with the critical judgment to assess when existing patterns are appropriate and when custom solutions are necessary.

• Ability to create prototypes at various levels of fidelity, tailored to the specific purpose and stage of a project.

• A robust problem-solving mindset, coupled with a data-driven approach to inform and validate design decisions.

• Excellent communication, presentation, and collaboration skills, with the ability to effectively engage with both technical and business stakeholders.

• Capacity to navigate complex product and organizational environments involving multiple teams, stakeholders, and intricate user journey entry points.

• Creative thinking, initiative, and the confidence to propose and defend design solutions effectively.

• Native-level proficiency in Polish and English (minimum B2 level).

• Practical experience utilizing AI-powered assistants (e.g., ChatGPT, Claude, Copilot Chat, or similar) to enhance productivity, quality, or decision-making in analysis and software delivery. Preferred Skills:

• Experience in AdTech or e-commerce, particularly in designing campaign configuration tools, analytics dashboards, self-service advertising platforms, or complex B2B/e-commerce ecosystems.

• Hands-on experience using AI tools to optimize and accelerate day-to-day design workflows.

• Experience designing AI-powered interfaces and user experiences.

• Experience applying Generative AI (GenAI) in a structured way within the Software Development Life Cycle (SDLC), including defined workflows, prompt patterns, or tool integrations embedded into daily analytical and documentation work.

• A keen interest in and familiarity with emerging AI-driven practices (e.g., automation of analysis tasks, AI-supported documentation, workflow optimization), with a proactive willingness to explore and experiment beyond standard approaches.

📝 Enhancement Note: The emphasis on Figma, Design Systems, and AI assistants suggests a modern, tech-forward design environment. The "Nice to have" section strongly indicates a preference for candidates with experience in AI-driven design, GenAI integration into SDLC, and specific industry verticals like AdTech or e-commerce, signaling potential project areas.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a minimum of 2-3 comprehensive case studies demonstrating end-to-end UX/UI design projects, with a strong focus on the Discovery phase and complex user journey design.

• Detail your role and contributions within each project, clearly articulating problem statements, design challenges, your design process, and the solutions implemented.

• Highlight your experience in working with and contributing to Design Systems, providing examples of how you leveraged or adapted existing patterns.

• Include examples of wireframes, user flows, interactive mockups, and high-fidelity prototypes created using Figma.

• Demonstrate your ability to use UX metrics and data to inform design decisions and measure the impact of your solutions. Process Documentation:

• For each case study, clearly outline the Discovery phase activities undertaken, including workshop facilitation, stakeholder interviews, and requirements gathering.

• Document the process of translating user needs and business requirements into tangible design artifacts, such as user personas, journey maps, and wireframes.

• Illustrate how you iterated on designs based on user feedback, data analysis, and stakeholder input.

• Provide evidence of collaboration with development teams and how you supported the implementation of designs.

📝 Enhancement Note: The emphasis on the Discovery phase, complex journeys, and Design Systems means the portfolio should clearly illustrate these specific competencies. A strong demonstration of data-driven decision-making and AI tool integration will be highly advantageous.

💵 Compensation & Benefits

Salary Range: Based on industry benchmarks for experienced UX Designers in Poland, with remote work arrangements, a competitive salary range is estimated between €45,000 - €70,000 per year gross, depending on experience, specific skills, and the client project.

Benefits:

• Competitive salary and potential for performance-based bonuses.

• Opportunity to work on challenging projects with leading global clients.

• Continuous learning and development opportunities, including access to training, conferences, and certifications.

• Collaborative and people-first company culture with a focus on knowledge sharing and engineering excellence.

• Flexible remote work arrangements within the European Union.

• Comprehensive health and wellness programs.

• Paid time off and holidays.

• Contribution to a dynamic and innovative AI-first digital transformation environment.

Working Hours: Standard full-time working hours are approximately 40 hours per week, with flexibility offered to accommodate remote work and project needs.

📝 Enhancement Note: Salary is estimated based on the provided location (Poland) and experience level (Mid-Senior) for a UX Designer role, considering remote work within the EU. Benefits are inferred from Xebia's company description emphasizing a "people-first culture," "engineering excellence," and "AI-first" approach, common for technology consulting firms.

🎯 Team & Company Context

🏢 Company Culture

Industry: IT Services and Consulting, Digital Transformation, AI & Data. Xebia operates at the forefront of digital innovation, partnering with organizations to implement AI-first strategies, build data-driven platforms, and deliver complex engineering solutions. This context means operations professionals will be exposed to cutting-edge technologies and client challenges in a fast-paced, evolving market.

Company Size: 5,000+ professionals across 16 countries. This indicates a large, globally distributed organization with established processes, a wide network of expertise, and significant capacity for growth and complex project delivery. For operations professionals, this means opportunities for diverse projects, structured career paths, and access to a broad range of internal resources and specialists.

Founded: Over 25 years of experience. This long history suggests stability, deep industry knowledge, and a proven track record of successful digital transformations, providing a strong foundation for innovation and client trust.

Team Structure:

• The CEE region alone comprises nearly 1,000 experts, indicating a substantial and specialized operational hub within Xebia.

• Operations roles often report into functional leads (e.g., Head of Operations, Practice Leads) and collaborate closely with project managers, client account teams, and technical leads.

• Cross-functional collaboration is a cornerstone, with UX Designers working alongside Product Managers, Developers, Analysts, and client stakeholders to deliver integrated solutions. Methodology:

• Xebia emphasizes engineering excellence, a consulting mindset, and a continuous focus on growth and knowledge sharing.

• Operations are likely managed with a blend of agile methodologies for project delivery and more structured processes for internal operations, compliance, and resource management.

• Data analysis and insights are critical for understanding client needs, project performance, and operational efficiency.

• Workflow planning and optimization are key to managing diverse client engagements and internal processes.

• Automation and efficiency practices are actively pursued, especially given the company's AI-first positioning.

Company Website: https://xebia.com/

📝 Enhancement Note: Xebia's profile as a global AI-first digital transformation partner shapes the operations context. Expect a culture that values innovation, deep technical expertise, client-centricity, and continuous learning. The emphasis on "engineering excellence" and "consulting mindset" suggests a structured yet agile approach to operations.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned at a Mid-Senior level, requiring 5-10 years of experience. It signifies a level of autonomy and expertise where individuals are expected to lead initiatives, mentor junior team members, and make significant contributions to project success and design strategy.

Reporting Structure: While specific reporting lines can vary by project and client, this UX Designer will likely report to a Design Lead, Practice Manager, or Project Manager within Xebia's CEE operations. They will also work closely with client-side Product Managers and Development teams.

Operations Impact: UX Designers at this level have a direct impact on client satisfaction, product usability, and ultimately, the success of digital transformation initiatives. Their work influences user adoption, conversion rates, and the overall perception of the client's brand and digital offerings. By applying AI-powered tools and best practices, they contribute to operational efficiency within client projects.

Growth Opportunities:

• Specialization: Deepen expertise in specific industry verticals (AdTech, e-commerce) or emerging areas like AI-driven UX design and GenAI integration.

• Leadership: Transition into Senior UX Designer roles, Lead UX Designer positions, or Management roles overseeing design teams and client engagements.

• Skill Development: Continuous learning through Xebia's extensive training programs, access to industry conferences, and opportunities to work with cutting-edge technologies and methodologies.

• Cross-functional Mobility: Potential to move into related roles like Product Management, UX Research, or Design Strategy consulting.

📝 Enhancement Note: The career path for a UX Designer at Xebia appears to offer significant growth potential, moving from individual contribution to leadership and specialization, aligning with the company's focus on continuous learning and development.

🌐 Work Environment

Office Type: Xebia operates with a hybrid model, offering remote work flexibility within the EU. This implies a modern, tech-enabled work environment that prioritizes results and collaboration over physical presence, with a strong emphasis on digital communication and project management tools.

Office Location(s): While the role is remote within the European Union, Xebia has a significant presence in Poland, with potential for occasional on-site client meetings or team gatherings. The company operates across 16 countries, indicating a global network.

Workspace Context:

• The remote work setup necessitates a self-disciplined approach to managing one's workspace and schedule.

• Collaboration is primarily digital, leveraging platforms like Slack, Microsoft Teams, Jira, Confluence, and advanced design tools like Figma.

• Access to cutting-edge design software and AI tools is expected, supporting efficient and innovative work processes.

• Opportunities for virtual team-building activities and knowledge-sharing sessions will be available to foster a sense of community and collaboration.

Work Schedule: The role adheres to standard full-time working hours (approx. 40 hours/week) but offers flexibility. This allows operations professionals to manage their time effectively, balancing project deadlines with personal commitments, and ensuring availability for collaboration across different time zones as needed for client projects.

📝 Enhancement Note: The "Remote OK" status within the EU, coupled with Xebia's global presence, suggests a flexible and digitally-driven work environment. Operations professionals should be comfortable with remote collaboration tools and managing their time effectively.

📄 Application & Portfolio Review Process

Interview Process:

• CV Review: Initial screening to assess experience, skills, and alignment with the job requirements, with particular attention to Figma proficiency and Discovery phase experience.

• HR Call: A preliminary conversation to discuss your background, motivation, salary expectations, and understand your alignment with Xebia's culture and values.

• Interview (Xebia): This stage typically involves a deeper dive into your UX/UI design expertise, problem-solving skills, and experience with complex design systems and user journeys. Expect questions about your design process, how you use data, and your experience with AI tools.

• Client Interview: A final interview with the client organization for whom the UX Designer will be working. This assesses your ability to understand their specific business needs, collaborate with their teams, and fit within their organizational culture.

• Decision: Final selection based on performance across all interview stages.

Portfolio Review Tips:

• Curate Effectively: Select 3-4 of your strongest case studies that best showcase your experience in Discovery, complex journey design, Design Systems, and data-driven decision-making.

• Structure for Impact: For each case study, clearly define the problem, your role, the process followed, key challenges, your solutions, and the measurable outcomes. Use visuals effectively.

• Highlight Figma Mastery: Demonstrate your proficiency in Figma by showcasing a range of deliverables, from low-fidelity wireframes to high-fidelity interactive prototypes.

• Showcase AI Integration: If applicable, clearly articulate how you used AI assistants or AI-driven design practices to enhance your workflow, problem-solving, or design outcomes.

• Quantify Results: Whenever possible, use metrics and data to demonstrate the impact of your design decisions.

• Practice Your Narrative: Be prepared to walk through your portfolio confidently, explaining your thought process and design rationale for each project.

Challenge Preparation:

• Be ready for a potential design challenge or case study exercise that simulates real-world project scenarios. This might involve analyzing a problem statement, proposing a design solution, or critiquing an existing design.

• Focus on articulating your thought process, methodology, and how you would approach the problem using the skills outlined in the job description.

• Prepare to discuss how you would integrate AI tools and data into your problem-solving approach.

📝 Enhancement Note: The interview process emphasizes both Xebia's internal assessment and the client's final decision, highlighting the importance of client-facing skills. The portfolio review is critical, with specific requirements for demonstrating expertise in key areas like Discovery, Design Systems, and AI tools.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: Expert-level proficiency is mandatory for wireframing, prototyping, UI design, and collaboration.

• Design Systems: Experience working within and contributing to mature Design Systems.

• Prototyping Tools: Proficiency in creating interactive prototypes at various fidelities, likely within Figma or similar tools.

• AI-Powered Assistants: Practical experience with tools like ChatGPT, Claude, Copilot Chat for enhancing productivity in analysis and software delivery.

Analytics & Reporting:

• Familiarity with UX metrics and data analysis tools to inform design decisions. This could include tools for A/B testing, user behavior analytics (e.g., Hotjar, Amplitude), and data visualization platforms. CRM & Automation:

• While not a direct CRM role, understanding how UX design impacts user adoption and engagement within CRM systems or customer-facing platforms is beneficial.

• Awareness of automation tools that can streamline design workflows or integrate with development processes.

📝 Enhancement Note: Figma is explicitly stated as a required expert-level tool. The mention of AI assistants and data-driven design implies familiarity with analytics and potentially AI-enhanced design workflows.

👥 Team Culture & Values

Operations Values:

• Engineering Excellence: A commitment to high-quality, robust, and scalable design solutions.

• People-First Culture: Valuing collaboration, individual growth, and a supportive team environment.

• AI-First Mindset: Embracing and integrating AI technologies to drive innovation and efficiency in design and development processes.

• Continuous Learning: Encouraging ongoing professional development, knowledge sharing, and staying at the forefront of industry trends.

• Client-Centricity: A dedication to understanding and meeting client needs through effective design and strategic consultation.

Collaboration Style:

• Cross-functional Integration: Seamless collaboration with Product Managers, Developers, Analysts, and client stakeholders, fostering a shared vision and execution.

• Agile & Iterative: Working within agile frameworks, embracing iterative design processes, and incorporating feedback loops frequently.

• Knowledge Sharing: Actively participating in internal communities of practice, sharing insights, and learning from peers across the organization.

• Open Communication: Maintaining transparent and proactive communication channels to ensure alignment and address challenges collaboratively.

📝 Enhancement Note: Xebia's core values of "AI-first," "engineering excellence," and a "people-first culture" are central to the team's operational ethos and expected from its professionals.

⚡ Challenges & Growth Opportunities

Challenges:

• Navigating Complex Organizations: Adapting designs and strategies to meet the diverse needs and constraints of multiple stakeholders and organizational structures within client environments.

• Balancing Design Systems and Custom Solutions: Effectively deciding when to adhere to established Design System patterns and when to innovate with custom solutions to address unique user needs or project goals.

• Integrating AI into Design Workflows: Moving beyond basic AI assistant usage to strategically embed AI into the design process for enhanced efficiency, ideation, and user experience.

• Staying Ahead of AI Advancements: Continuously learning about and adapting to the rapidly evolving landscape of AI in design and software development.

Learning & Development Opportunities:

• AI & GenAI Specialization: Opportunities to deepen expertise in AI-powered interfaces, GenAI applications in the SDLC, and AI-driven design optimization.

• Industry Verticals: Gaining in-depth experience in specific sectors like AdTech or e-commerce through client engagements.

• Leadership Development: Pathways to senior design roles, team leadership, and mentorship opportunities.

• Professional Certifications & Training: Access to Xebia's extensive learning resources, external training, and industry conferences to enhance UX/UI skills and knowledge.

📝 Enhancement Note: The challenges and growth opportunities are closely linked, emphasizing the dynamic nature of AI in design and the need for continuous adaptation and learning.

💡 Interview Preparation

Strategy Questions:

• "Describe a complex user journey you designed. What were the key entry points, dependencies, and how did you ensure a cohesive experience across different user paths?" (Focus on your process, stakeholder management, and problem-solving).

• "Walk me through a project where you had to work with a mature Design System. What were the challenges, and how did you decide when to use existing patterns versus creating new ones?" (Highlight your judgment, understanding of system scalability, and design rationale).

• "How have you leveraged UX metrics and data to influence your design decisions? Provide a specific example." (Demonstrate your data-driven approach and ability to measure impact).

• "Tell me about your experience using AI assistants like ChatGPT or Copilot Chat in your design workflow. How did they improve your productivity or the quality of your output?" (Be specific about tools, tasks, and outcomes).

• "Imagine you're leading the Discovery phase for a new client project. What are the first steps you would take, and how would you facilitate productive workshops with stakeholders?" (Showcase your understanding of the Discovery process and facilitation skills). Company & Culture Questions:

• "Why are you interested in Xebia, and how do you see yourself contributing to our AI-first and engineering excellence culture?" (Research Xebia's values and articulate your fit).

• "How do you approach collaboration with Product Managers, Developers, and other stakeholders, especially in a remote setting?" (Highlight your communication and teamwork skills).

• "What are your thoughts on the ethical considerations of AI in design, and how do you approach them?" (Show your critical thinking and awareness). Portfolio Presentation Strategy:

• Storytelling: Frame your case studies as narratives. Start with the problem, introduce your user-centered approach, detail your design process, and conclude with the impact and learnings.

• Visual Clarity: Ensure your portfolio is visually appealing and easy to navigate. Use high-quality mockups and prototypes.

• Highlight Process: Clearly articulate why you made certain design decisions, not just what you designed. Explain your rationale, the user research, and data that informed your choices.

• Demonstrate AI Usage: If you have specific examples of using AI tools to improve your design process or outcomes, be ready to showcase them and explain the benefits.

• Conciseness: Be mindful of time. Prepare concise explanations for each project, focusing on the most impactful aspects.

📝 Enhancement Note: Interview preparation should focus on demonstrating expertise in core areas: Discovery, complex journeys, Design Systems, data-driven design, and practical AI tool application. The ability to articulate process and rationale is paramount.

📌 Application Steps

To apply for this operations position:

• Submit your application through the Xebia job portal via the provided link.

• Portfolio Customization: Tailor your resume and cover letter to specifically highlight your experience with Figma, the Discovery phase, complex user journeys, Design Systems, and any practical application of AI assistants in design.

• Resume Optimization: Ensure your resume clearly articulates your 5-10 years of experience and uses keywords relevant to UX/UI design, product design, and digital transformation (e.g., Figma, Design Systems, User Journeys, Data-driven Design, AI). Quantify achievements where possible.

• Interview Preparation: Practice articulating your design process, problem-solving approach, and experience with AI tools. Be ready to walk through your portfolio, focusing on the specific requirements of this role.

• Company Research: Familiarize yourself with Xebia's website, their AI-first approach, engineering excellence values, and recent projects or case studies, particularly those in the CEE region.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.