Product Designer (UI/UX)

📍 Job Overview

Job Title: Product Designer (UI/UX)

Company: ViaBill

Location: Warsaw, Masovian Voivodeship, Poland

Job Type: Full-Time

Category: Product Design / UI/UX

Date Posted: 2026-09-25

Experience Level: Mid-Level (2-4 years)

Remote Status: Fully Remote within the EU

🚀 Role Summary

• Own the end-to-end design lifecycle for key product areas, including merchant-facing platforms and consumer experiences, from problem definition to shipped UI.

• Collaborate closely with product, commercial, and engineering teams to translate business needs into intuitive and effective user interfaces.

• Contribute to and maintain the company's design system, ensuring consistency and scalability across all product touchpoints.

• Conduct lightweight usability testing and leverage product data to drive continuous improvement and optimize live user flows.

• Design clear, compliant, and user-friendly flows, particularly for regulated areas such as disclosures, consent, and application steps within consumer credit.

📝 Enhancement Note: While the title is "Product Designer (UI/UX)", the responsibilities and context strongly indicate a focus on user interface and user experience design within a product development framework. The role requires ownership of design areas, implying a significant level of autonomy and impact on the product roadmap, typical of a mid-level to senior individual contributor. The emphasis on compliance and regulated flows suggests a need for meticulous design and attention to detail.

📈 Primary Responsibilities

• Spearhead the design process for assigned product areas, encompassing user research, journey mapping, wireframing, prototyping, and high-fidelity UI design.

• Develop and refine user flows, ensuring seamless navigation and intuitive interactions for both consumer and business users.

• Actively participate in design critiques and provide constructive feedback to peers, fostering a collaborative design environment.

• Translate complex requirements into elegant and functional design solutions, considering technical constraints and business objectives.

• Prepare and deliver clean, well-structured design handoffs to engineering teams, maintaining close communication throughout the implementation and QA phases.

• Design visual assets and campaign pages as needed, applying the same level of craft and attention to detail as product design work.

• Explore and present multiple design concepts, articulating the rationale behind design decisions to diverse stakeholders and driving consensus.

• Contribute to the evolution and enhancement of the existing design system, ensuring component standards and visual consistency.

📝 Enhancement Note: The responsibilities highlight a blend of strategic design thinking and hands-on execution. The need to "pick up design needs from across the business" indicates a versatile designer capable of handling various design tasks beyond core product features, including marketing collateral and internal tools. The emphasis on compliance and regulated flows points to a specialized requirement for designing within strict legal and regulatory frameworks, common in fintech.

🎓 Skills & Qualifications

Education: Bachelor's degree in Design, Human-Computer Interaction, or a related field, or equivalent practical experience.

Experience: 2–4 years of professional experience designing shipped web and mobile products. Experience in fintech, e-commerce, or B2B SaaS is a plus.

Required Skills:

• Proven expertise in UI/UX design principles and methodologies.

• Strong proficiency in Figma, including advanced features like components, variants, and auto-layout.

• Demonstrated experience working within and contributing to existing design systems.

• Ability to create clear and logical user flows and wireframes.

• Experience conducting lightweight usability testing and analyzing user feedback.

• Excellent visual design skills with a keen eye for detail, typography, and layout.

• Clear, confident written and spoken English communication skills.

• Ability to present and defend design choices effectively to non-design stakeholders.

• Experience with design handoff processes to engineering teams. Preferred Skills:

• Experience designing regulated or multi-step flows (e.g., onboarding, applications, payments, identity verification).

• Experience designing for both consumer (B2C) and business (B2B) users.

• Basic prototyping skills in code or proficiency in motion design.

• Familiarity with data analysis and using product/funnel data to inform design decisions.

• Understanding of consumer credit regulations and compliance requirements.

📝 Enhancement Note: The experience requirement is clearly stated as 2-4 years, positioning this role as ideal for a designer looking to deepen their product ownership experience. The emphasis on Figma and design systems is critical, as is the ability to handle regulated flows, which requires a specific kind of analytical and detail-oriented approach to design. The "nice to have" skills point towards candidates who can bring a broader perspective and specialized expertise.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A portfolio showcasing 2–3 comprehensive case studies.

• Each case study should clearly articulate the problem addressed, alternative design solutions explored, the final design decision, and the tangible outcome or impact.

• Demonstrate a strong understanding of the end-to-end design process, from problem framing to implementation.

• Highlight your ability to navigate complex user journeys and design for specific product areas. Process Documentation:

• Showcase your ability to design user flows and map out complex processes.

• Provide examples of how you have used data and user feedback to iterate on and improve live product flows.

• Illustrate your understanding of design system principles and how you have applied them to maintain consistency and scalability.

• Demonstrate experience in preparing clear design handoffs for engineering, ensuring smooth implementation.

📝 Enhancement Note: The portfolio requirement is specific: 2-3 case studies detailing the full design process from problem to outcome. This is crucial for assessing a candidate's problem-solving abilities, design thinking, and impact. For a role involving regulated flows, the portfolio should ideally showcase experience with complex, multi-step processes and how the designer ensured clarity and compliance.

💵 Compensation & Benefits

Salary Range: Based on industry benchmarks for a Product Designer (UI/UX) with 2-4 years of experience in a European capital city like Warsaw, and considering the fintech industry, a competitive salary range would typically fall between €45,000 - €65,000 annually. This range is an estimate and can vary based on the candidate's specific experience, skills, and the company's compensation philosophy.

Benefits:

• Fully remote work within the European Union, offering flexibility and work-life balance.

• Opportunity to be part of a small, international, and collaborative team where design has a significant voice.

• Ownership of real product areas from day one, with direct access and short decision paths to senior leadership (e.g., COO).

• Occasional team gatherings and trips to Copenhagen for in-person collaboration and team building.

• Exposure to a dynamic fintech environment with rapid product iteration and market impact.

Working Hours: Standard full-time working hours (approximately 40 hours per week), with flexibility offered due to the remote work arrangement. Adherence to CET working hours overlap is required for effective collaboration.

📝 Enhancement Note: As no specific salary was provided, an estimated range has been generated based on location (Warsaw), experience level (2-4 years), and industry (Fintech). Warsaw offers a competitive cost of living and talent pool, making this a benchmark. The benefits listed are directly extracted from the job description and highlight key attractions for operations and design professionals.

🎯 Team & Company Context

🏢 Company Culture

Industry: Fintech (Financial Technology), specializing in consumer credit and payment solutions. ViaBill operates in a fast-paced, innovative sector driven by technology and customer-centricity.

Company Size: Small team, implying a dynamic, agile, and potentially less hierarchical environment. This structure often allows for greater individual impact and direct contribution to company strategy.

Founded: ViaBill was founded in Copenhagen, Denmark, and has established itself as a key player in its market. This history suggests a company with a solid foundation and experience in navigating the complexities of the fintech landscape.

Team Structure:

• The design team is currently small, with this role being the second designer alongside a Lead Product Designer.

• This structure suggests a highly collaborative and hands-on environment where designers work closely with product managers, engineers, and commercial teams.

• There's a strong emphasis on cross-functional collaboration, with designers expected to integrate seamlessly into product development cycles. Methodology:

• Data-driven decision-making, utilizing product and funnel data to inform design improvements.

• Agile development processes, with rapid iteration and quick deployment of new features.

• User-centric design approach, prioritizing understanding and meeting user needs.

• Emphasis on ownership and accountability for design outcomes.

Company Website: https://viabill.com/

📝 Enhancement Note: The company culture is described as agile, collaborative, and focused on ownership. Being a small fintech company means designers will likely have significant influence and work closely with leadership. The "international team" aspect suggests a diverse and multicultural work environment.

📈 Career & Growth Analysis

Operations Career Level: Mid-Level Product Designer. This role is for an individual contributor with 2-4 years of experience who is ready to take ownership of specific product areas and contribute to the growth of the design function within ViaBill. The role offers the chance to move beyond task execution to owning outcomes and influencing product strategy.

Reporting Structure: The designer will report to the Lead Product Designer, working closely with them on design system development and strategic initiatives. Direct interaction with senior leadership, including the COO, is also highlighted, indicating visibility and potential for mentorship.

Operations Impact: The designer's work will directly impact user experience for both consumers and merchants, influencing customer acquisition, retention, and satisfaction. By owning product areas and contributing to the design system, the role has a significant impact on the scalability and effectiveness of ViaBill's offerings, ultimately driving business growth and revenue.

Growth Opportunities:

• Skill Deepening: Opportunity to deepen expertise in UI/UX design, design systems, and user research within the specialized domain of fintech and consumer credit.

• Product Ownership: Gain extensive experience in owning product areas end-to-end, from initial problem framing to post-launch iteration.

• Cross-functional Leadership: Develop strong collaboration and communication skills by working closely with product, engineering, and commercial teams, potentially leading design initiatives within these cross-functional groups.

• Mentorship: Learn from a Lead Product Designer and gain exposure to senior leadership, fostering a path towards more senior design or product roles.

• Specialization: Potential to specialize in regulated flows design or B2C/B2B design based on project involvement.

📝 Enhancement Note: This role offers significant growth potential by providing direct ownership and exposure to senior leadership. The emphasis on end-to-end product ownership and the opportunity to influence a growing design function are key developmental aspects for a mid-level designer.

🌐 Work Environment

Office Type: Fully remote within the European Union. This arrangement offers significant flexibility and autonomy for employees.

Office Location(s): While fully remote, the company is based in Copenhagen, Denmark, and occasional team gatherings are held there. This means candidates should be comfortable traveling for team events. The primary work location for the candidate is within the EU, with required CET working hours overlap.

Workspace Context:

• A flexible and autonomous remote work setup, allowing individuals to design their optimal work environment.

• Collaborative virtual environment with strong reliance on digital tools for communication and teamwork.

• Opportunities for in-person collaboration during occasional team trips to Copenhagen, fostering team cohesion and strategic alignment.

• The company culture values early sharing and iterative work, suggesting an open and feedback-rich virtual workspace.

Work Schedule: Standard full-time hours (approx. 40 hours/week), with the flexibility inherent in a remote role. A key requirement is maintaining CET working hours overlap for seamless collaboration with colleagues across different time zones within the EU.

📝 Enhancement Note: The fully remote nature within the EU is a major draw, emphasizing flexibility. However, the requirement for CET working hours overlap is crucial for candidates to understand for effective daily collaboration. Occasional travel to Copenhagen is also a key environmental factor.

📄 Application & Portfolio Review Process

Interview Process:

• Intro Call (30 min): An initial screening to assess basic qualifications, cultural fit, and understanding of the role. Be prepared to briefly discuss your background and interest in ViaBill.

• Portfolio Walkthrough (60 min): A deeper dive into your portfolio with the product team. Focus on presenting your case studies clearly, explaining your process, design decisions, and the impact of your work. Be ready to discuss your role in each project.

• Design Task or Deep Dive: This could involve a practical design exercise simulating a real-world problem ViaBill faces, or a more in-depth discussion about one of your past projects, focusing on your problem-solving approach and technical skills.

• Final Conversation (COO): A final discussion with the Chief Operating Officer to assess strategic alignment, cultural fit, and overall potential contribution to the company.

Portfolio Review Tips:

• Storytelling: Structure your case studies as compelling narratives. Clearly define the problem, your approach, the trade-offs you considered, your final solution, and the quantifiable results.

• Process Transparency: Detail your design process, including research methods, ideation techniques, user testing, and iteration. Show how you arrived at your final design.

• Figma & Design System Focus: Be prepared to discuss your experience with Figma, components, variants, and auto-layout. Highlight contributions to or work within design systems.

• Compliance & Regulated Flows: If you have relevant experience, explicitly showcase how you designed for regulated or complex multi-step flows, emphasizing clarity and compliance.

• Impact Metrics: Quantify the impact of your designs whenever possible. Use metrics related to user engagement, conversion rates, task completion, or business outcomes.

Challenge Preparation:

• Problem Framing: Practice identifying the core problem and defining success metrics before jumping into solutions.

• User-Centricity: Demonstrate how you would approach understanding user needs and incorporating feedback.

• Constraint Management: Be ready to discuss how you handle technical limitations, business goals, and regulatory requirements in your designs.

• Communication: Practice articulating your design rationale clearly and concisely, especially when defending your choices or explaining complex flows.

📝 Enhancement Note: The interview process is structured to progressively assess skills, from initial fit to deep design capability and strategic alignment. The portfolio walkthrough is a critical step, requiring candidates to clearly articulate their design process and impact, especially concerning regulated flows and Figma proficiency.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core design tool for UI/UX, wireframing, prototyping, and component management. Proficiency in its advanced features (components, variants, auto-layout) is essential.

• Design Systems: Experience working with and contributing to established design systems is required. This implies understanding principles of scalability, reusability, and component-based design.

Analytics & Reporting:

• Product & Funnel Data Tools: While not explicitly named, the role requires using data to improve flows. Familiarity with analytics platforms (e.g., Google Analytics, Mixpanel, Amplitude) or BI tools for data interpretation is beneficial.

CRM & Automation:

• Not directly relevant to the Product Designer role, but an understanding of how design integrates with CRM and automation tools for user journeys would be advantageous.

📝 Enhancement Note: Figma is explicitly mentioned as a primary tool, underscoring its importance. The requirement to work within and contribute to a design system is also a key technical aspect. While other tools aren't specified, a data-informed design approach implies familiarity with analytics platforms.

👥 Team Culture & Values

Operations Values:

• Ownership: Taking responsibility for design outcomes and driving projects to completion.

• Collaboration: Working effectively with product, engineering, and commercial teams, and sharing work early and often.

• Data-Informed: Using data and user feedback to guide design decisions and measure impact.

• Adaptability: Willingness to explore multiple design directions and change views based on evidence.

• Craftsmanship: Maintaining a high standard of visual design and user experience, even for non-product tasks.

Collaboration Style:

• Cross-functional Integration: Designers are embedded within product teams, working closely with engineers and product managers throughout the development lifecycle.

• Open Communication: Encouraging early sharing of work and constructive feedback to foster continuous improvement.

• Iterative Approach: Embracing an iterative design process, with a focus on learning and adapting based on feedback and data.

• Direct Stakeholder Engagement: Comfortable presenting and defending design choices to non-design stakeholders, including senior leadership.

📝 Enhancement Note: The company culture emphasizes ownership, early collaboration, and adaptability. Designers are expected to be proactive, data-driven, and comfortable working in a fast-paced, iterative environment. The "share early work" value is particularly important for understanding team dynamics.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Innovation with Regulation: Designing user-friendly and compliant interfaces for regulated financial products can be complex, requiring careful attention to detail and adherence to strict guidelines.

• End-to-End Ownership in a Small Team: While offering autonomy, owning significant product areas in a small team means managing multiple responsibilities and potentially facing resource constraints.

• Maintaining Design System Consistency: As the product suite grows, ensuring consistent application of the design system across diverse features and platforms requires diligence and strong governance.

• Rapid Iteration Cycles: The fast-paced fintech environment demands quick turnaround times for design tasks, requiring efficient workflows and strong time management.

Learning & Development Opportunities:

• Fintech Design Specialization: Deepen expertise in designing for financial services, understanding user needs and regulatory landscapes specific to this sector.

• Product Strategy Contribution: Gain experience in influencing product strategy through design, contributing to roadmap decisions and feature prioritization.

• Design System Growth: Play a key role in the evolution of ViaBill's design system, potentially shaping its future direction and adoption.

• Cross-functional Collaboration Skills: Enhance abilities in working with diverse teams, translating complex business and technical requirements into design solutions.

• Remote Work Best Practices: Develop strong remote collaboration and self-management skills within an international team setting.

📝 Enhancement Note: The challenges presented are typical for a designer in a growing fintech company, particularly around balancing user needs with regulatory requirements and managing growth. The growth opportunities are directly tied to overcoming these challenges and leveraging the unique aspects of the role and company.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to design a complex, multi-step flow for a regulated product. How did you ensure clarity and compliance?" (Focus on process, user testing, and regulatory awareness.)

• "How do you approach balancing user needs with business objectives and technical constraints when designing a new feature?" (Highlight your problem-solving framework and negotiation skills.)

• "Walk me through a design decision you had to defend to non-design stakeholders. What was the outcome?" (Showcase your communication, persuasion, and ability to handle pushback.) Company & Culture Questions:

• "What interests you about ViaBill and the fintech industry, specifically consumer credit?" (Research ViaBill's mission and market position; articulate your passion for fintech.)

• "How do you stay updated on design trends and best practices, especially in a remote setting?" (Demonstrate a commitment to continuous learning and adaptability.)

• "Describe your experience working within a design system. How do you contribute to its growth and maintenance?" (Focus on component-based design, consistency, and collaboration.) Portfolio Presentation Strategy:

• Structure Your Narrative: For each case study, clearly state the problem, your role, the process, key decisions, and the measurable impact. Use visuals effectively to support your story.

• Highlight Figma Proficiency: Be prepared to demonstrate your Figma skills, particularly with components, variants, and auto-layout, and explain how you leverage these for efficiency and consistency.

• Emphasize Problem-Solving: Focus on why you made certain design choices, not just what you designed. Explain your rationale and how you addressed challenges.

• Showcase Impact: Quantify the results of your work whenever possible. If direct metrics are unavailable, discuss the intended impact and how it would be measured.

• Prepare for Questions: Anticipate questions about your design process, trade-offs, collaboration, and how you handle feedback.

📝 Enhancement Note: Interview preparation should focus on demonstrating a strong understanding of the design process, particularly in regulated environments, and showcasing proficiency with Figma and design systems. Candidates should be ready to articulate their impact and defend their design decisions with clear rationale.

📌 Application Steps

To apply for this Product Designer (UI/UX) position:

• Submit your application through the provided link on Lever.

• Portfolio Customization: Tailor your portfolio to highlight 2-3 case studies that best demonstrate your end-to-end design process, problem-solving skills, and impact, with a preference for any experience in regulated flows or fintech.

• Resume Optimization: Ensure your resume clearly states your 2-4 years of experience and highlights proficiency in Figma, design systems, and UI/UX methodologies. Quantify achievements where possible.

• Interview Preparation: Practice articulating your design process and rationale for key portfolio pieces. Prepare to discuss your experience with regulated flows, design systems, and how you use data to inform design.

• Company Research: Familiarize yourself with ViaBill's products, target audience, and mission. Understand their position in the fintech market and how your design skills can contribute to their growth and user experience.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.