UX/UI Designer Trainee

📍 Job Overview

Job Title: UX/UI Designer Trainee Company: PGBPGNGLOBAL Location: Warsaw, Masovian Voivodeship, Poland Job Type: FULL_TIME Category: UX/UI Design Operations Date Posted: September 10, 2025 Experience Level: Entry-Level (0-2 years) Remote Status: Hybrid

🚀 Role Summary

• This role focuses on the foundational aspects of User Experience (UX) and User Interface (UI) design within a large, global organization, emphasizing the creation of user-centric digital products.
• The trainee will be integral to the design process, translating business requirements and user needs into intuitive and visually appealing interfaces for various digital applications.
• A key aspect of this position involves working within Agile development frameworks, requiring adaptability and a "fail-fast, learn, and iterate" mindset.
• The position demands collaboration with cross-functional teams, including engineers, product managers, and business partners, to ensure alignment on design strategies and successful project execution.

📝 Enhancement Note: While the job title is "UX/UI Designer Trainee," the responsibilities and qualifications suggest a role that goes beyond basic design tasks, involving strategic input and cross-functional collaboration, typical of a Junior or Associate Designer in an operations-focused digital product environment.

📈 Primary Responsibilities

• Develop comprehensive user experience deliverables, including personas, user journeys, information architecture, and user flows, to map out user interactions and system logic.
• Design wireframes and mockups using industry-standard tools such as Figma, translating user needs and business objectives into tangible interface designs.
• Create and maintain design systems to ensure consistency, scalability, and efficiency across a portfolio of digital applications, adhering to brand guidelines and usability best practices.
• Conduct user research and usability testing sessions, analyze feedback and data, and iterate on designs to optimize user satisfaction and task completion rates.
• Collaborate closely with product managers and engineers to define and refine "Jobs to Be Done" for digital products, ensuring designs effectively address user pain points and business goals.
• Present design concepts, user research findings, and usability test results to stakeholders, articulating design rationale and incorporating feedback for continuous improvement.
• Stay abreast of emerging design trends, technologies, and best practices in UX/UI design and digital product development, applying new insights to enhance design quality and innovation.

📝 Enhancement Note: The responsibilities highlight a structured approach to design, emphasizing documentation, iterative improvement, and data-driven decision-making, which are critical in operations-focused product development to ensure scalability and maintainability.

🎓 Skills & Qualifications

Education: A Bachelor's or Master's degree in Design, Human-Computer Interaction, Computer Science, or a related field is often preferred, though equivalent practical experience will be considered. Experience: 0-2 years of experience in UX/UI design, internships, or related project work, demonstrating a foundational understanding of design principles and user-centered methodologies.

Required Skills:

• Proven experience or strong portfolio showcasing work in UX/UI design, including personas, user journeys, wireframes, and mockups.
• Proficiency with industry-standard design and prototyping tools, with a specific emphasis on Figma.
• Solid understanding of design thinking principles, user-centered design methodologies, and the ability to apply them to digital product development.
• Strong visual design skills, including a keen eye for detail, typography, color theory, and layout principles.
• Excellent communication and interpersonal skills, capable of articulating design decisions and collaborating effectively with diverse teams.
• Familiarity with Agile development methodologies and experience working in cross-functional teams.

Preferred Skills:

• Experience conducting user research, usability testing, and analyzing qualitative and quantitative data to inform design decisions.
• Knowledge of creating and maintaining design systems for consistency and efficiency.
• Familiarity with backend processes or systems that influence user interface design and functionality.
• Basic understanding of HTML/CSS and how designs translate into code.
• Experience with project management tools and version control systems for design assets.

📝 Enhancement Note: The requirement for Figma proficiency and familiarity with design systems points to a need for systematic and efficient design operations crucial for large organizations. Experience with data analysis in usability testing suggests an analytical approach to design improvements.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a minimum of 2-3 comprehensive UX/UI design projects that demonstrate the full design process from research to final mockups.
• Include detailed case studies that clearly articulate the problem statement, your role, the design process followed, key challenges encountered, and the final solution.
• Highlight projects that involve user research, persona development, user journey mapping, wireframing, prototyping, and usability testing.
• Demonstrate proficiency in Figma, showcasing your ability to create complex interfaces, interactive prototypes, and utilize components or design systems.
• Quantify results where possible, such as improvements in user engagement, task completion rates, or reduction in support queries, to showcase impact.

Process Documentation:

• Projects within the portfolio should clearly outline the design process, including user research methodologies, information architecture design, wireframing stages, and iterative prototyping.
• Demonstrate an understanding of how to document design decisions, user flows, and interaction patterns for handoff to development teams.
• Evidence of working within or understanding of Agile development cycles, showing how design deliverables integrate into sprint planning and execution.

📝 Enhancement Note: A strong portfolio is essential for this role, not just to showcase design skills but also to demonstrate a structured, process-oriented approach to problem-solving and a clear understanding of how design contributes to business objectives, mirroring operational efficiency.

💵 Compensation & Benefits

Salary Range: The offered salary is 10,900 PLN gross per month. This is an attractive entry-level salary for UX/UI design roles in Warsaw, Poland, aligning with industry standards for trainees or junior positions. Benefits:

• Attractive salary: 10,900 PLN gross/month.
• Hybrid work model: Work from the Warsaw office three times a week, with the flexibility of remote work.
• Access to P&G-sized projects and world-leading IT partners and technologies from Day 1.
• Opportunity to work in international teams with global or regional responsibilities.
• Exposure to industry-leading technologies, platforms, and tools.
• Mentoring programs, training, and relevant certifications to support professional development.
• Participation in P&G voluntary charity programs.
• Flex Fund benefit: A customizable benefits package allowing employees to select benefits that align with their individual needs and life stages.

Working Hours: Full-time employment, typically around 40 hours per week, with flexibility offered through the hybrid work arrangement.

📝 Enhancement Note: The salary is competitive for an entry-level position in Poland. The benefits package is comprehensive, emphasizing professional development, international exposure, and flexible work arrangements, which are attractive to operations professionals seeking growth and work-life balance.

🎯 Team & Company Context

🏢 Company Culture

Industry: Consumer Goods. Procter & Gamble (P&G) is a multinational consumer goods corporation with a vast portfolio of brands, operating on a global scale. Company Size: Large Enterprise (typically 100,000+ employees worldwide). For operations professionals, this means exposure to highly structured processes, extensive resources, and opportunities for significant impact across diverse business units and geographies. Founded: 1837. P&G has a long-standing history and a deeply ingrained corporate culture focused on innovation, leadership development, and consumer understanding.

Team Structure:

• The UX/UI Designer Trainee will likely be part of a digital product or IT team, reporting to a UX/UI Lead or Design Manager.
• This team is expected to be cross-functional, including product managers, engineers, data analysts, and potentially marketing or business specialists.
• Collaboration is key, with designers working closely with various stakeholders to define and execute project strategies.

Methodology:

• The company embraces Agile methodologies, fostering a culture of rapid iteration, continuous learning, and adaptability in design and development processes.
• Data-driven decision-making is paramount, with a focus on user research, usability testing, and analytics to inform design choices and measure impact.
• A strong emphasis is placed on user-centered design principles, ensuring that all digital solutions are built with the end-user in mind.

Company Website: https://www.pgcareers.com/global/en

📝 Enhancement Note: P&G's culture is known for its strong emphasis on capability building, leadership development, and data-driven decision-making. For an operations role, this translates to a structured environment where process efficiency, user adoption, and measurable results are highly valued.

📈 Career & Growth Analysis

Operations Career Level: This is an entry-level (Trainee/Internship) position within the broader UX/UI design function, which is a critical component of digital operations and product management. The role provides a pathway to junior UX/UI Designer roles. Reporting Structure: The trainee will report to a senior member of the UX/UI team, such as a UX/UI Lead or Design Manager, and will work closely with product managers and engineers on project-specific tasks. Operations Impact: UX/UI design directly impacts user adoption, customer satisfaction, and operational efficiency of digital tools and platforms. Effective design can reduce support costs, increase user productivity, and drive business outcomes by improving the usability of internal and external applications.

Growth Opportunities:

• Skill Development: Extensive training, mentoring, and access to industry-leading tools will foster growth in UX/UI design skills, including advanced prototyping, user research techniques, and design system management.
• Career Progression: Successful trainees can transition into Junior UX/UI Designer roles, with clear career paths leading to Senior Designer, Lead Designer, or specialized roles in UX research or design operations.
• Leadership Potential: Exposure to P&G's leadership development programs offers opportunities to cultivate project management, strategic thinking, and team leadership skills, even within a specialized design track.

📝 Enhancement Note: The "Trainee" designation implies a structured learning and development plan. The emphasis on international projects and global responsibilities suggests that career growth can quickly involve managing larger scopes and cross-cultural collaboration, common in GTM and operational roles.

🌐 Work Environment

Office Type: Hybrid work environment. Employees are expected to work from the Warsaw office three days a week, with two days offering remote flexibility. Office Location(s): Warsaw, Poland. The specific office location in Warsaw will provide a modern workspace conducive to collaboration and focused work.

Workspace Context:

• The office environment is designed to foster collaboration among cross-functional teams, with dedicated spaces for meetings, brainstorming, and project work.
• Access to state-of-the-art technology and IT infrastructure is provided, supporting the use of advanced design tools and software.
• Opportunities for interaction with colleagues from diverse backgrounds and functional areas within P&G will be abundant, enriching the learning experience.

Work Schedule: Full-time, standard business hours with hybrid flexibility. This allows for structured project work during office days and focused individual tasks remotely, supporting efficient workflow management.

📝 Enhancement Note: The hybrid model is a key feature, balancing the collaborative benefits of in-office work with the flexibility of remote operations. This setup is increasingly common and valued in modern professional environments, including those supporting digital operations.

📄 Application & Portfolio Review Process

Interview Process:

• Application Screening: Review of resumes and portfolios to assess foundational UX/UI skills, design process understanding, and tool proficiency.
• Initial Interview: Typically with an HR representative or hiring manager to discuss background, motivation, and cultural fit. This may include questions about why P&G and the specific role.
• Technical/Design Interview: A more in-depth interview with members of the UX/UI team or design leads. This often involves a portfolio review, discussion of past projects, and problem-solving exercises related to design challenges.
• Case Study/Design Challenge: Candidates may be asked to complete a take-home assignment or a live design exercise during the interview process to evaluate their design thinking, problem-solving skills, and ability to execute under a time constraint.
• Final Interview: Potentially with senior leadership or key stakeholders to finalize the assessment of qualifications and fit.

Portfolio Review Tips:

• Highlight Process: Clearly articulate your design process for each project, showing how you moved from understanding the problem to delivering a solution. Use diagrams, user flows, and wireframes to illustrate stages.
• Showcase Figma Skills: Include examples of your work in Figma, demonstrating proficiency in creating components, auto-layout, prototyping, and potentially design system elements.
• Quantify Impact: If possible, include metrics or qualitative feedback that demonstrate the success of your designs, such as improved user engagement or task completion rates.
• Tell a Story: Frame your projects as narratives, explaining the context, your role, the challenges, your solutions, and the outcomes. This makes your portfolio more engaging and memorable.
• Tailor to P&G: If possible, subtly tailor your portfolio to showcase projects that align with consumer goods or large enterprise applications, demonstrating an understanding of the company's domain.

Challenge Preparation:

• Understand "Jobs to Be Done": Be prepared to discuss how you approach understanding user needs and business objectives to define what a product or feature needs to accomplish.
• Practice Design Thinking: Familiarize yourself with the core principles of design thinking: empathize, define, ideate, prototype, and test.
• Brush up on Agile UX: Understand how UX designers collaborate within Agile sprints and how to deliver design assets that fit into development workflows.
• Prepare Design Rationale: Be ready to explain the "why" behind your design choices, referencing user research, usability principles, and business goals.

📝 Enhancement Note: The interview process emphasizes a blend of technical design skills, process understanding, and collaborative capabilities. A strong, well-documented portfolio is crucial, as it serves as the primary evidence of a candidate's design operations and problem-solving approach.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: Essential for wireframing, UI design, prototyping, and collaboration. Proficiency in Figma is a core requirement.
• Prototyping Tools: Beyond Figma, familiarity with other prototyping tools like Adobe XD, InVision, or Sketch may be beneficial for diverse project needs.

Analytics & Reporting:

• User Research Platforms: Tools like UserTesting.com, Maze, Hotjar, or similar platforms for conducting usability tests and gathering user feedback.
• Analytics Dashboards: Familiarity with tools like Google Analytics, Adobe Analytics, or internal BI tools to understand user behavior and product performance.

CRM & Automation:

• While not directly a UX/UI tool, understanding how CRM systems (e.g., Salesforce) and marketing automation platforms influence user journeys and data collection can provide valuable context for design.
• Knowledge of integration concepts between design tools and development platforms (e.g., Zeplin, Abstract) can be advantageous for efficient workflow.

📝 Enhancement Note: The emphasis on Figma and user research tools points to a modern, data-informed design process. Understanding the ecosystem in which these tools operate, including analytics and development workflows, is key for effective operations.

👥 Team Culture & Values

Operations Values:

• Consumer Focus: A deep commitment to understanding and serving the needs of consumers, driving design decisions to enhance user satisfaction and product usability.
• Data-Driven Excellence: Valuing data and insights from user research and analytics to inform design strategies and measure the impact of design solutions.
• Collaboration & Teamwork: Fostering an environment where diverse teams work together seamlessly, sharing knowledge and supporting each other to achieve common goals.
• Innovation & Agility: Embracing new ideas, experimenting with design approaches, and adapting quickly to changing user needs and market trends through agile methodologies.
• Continuous Improvement: A proactive approach to identifying areas for enhancement in processes, tools, and design outputs, with a focus on efficiency and quality.

Collaboration Style:

• Cross-Functional Integration: Designers are expected to work closely with product managers, engineers, and business stakeholders, actively participating in cross-functional team meetings and discussions.
• Feedback-Oriented: An open culture for giving and receiving constructive feedback on designs and processes to foster continuous learning and improvement.
• Knowledge Sharing: Encouraging the sharing of best practices, design patterns, and research insights across teams to build collective expertise and maintain design consistency.

📝 Enhancement Note: P&G's culture strongly emphasizes capability building and a structured approach to problem-solving. For operations roles, this translates to a focus on process, data, and collaborative execution to achieve measurable business outcomes.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing User Needs and Business Objectives: Effectively mediating between user desires and business constraints to create solutions that are both user-friendly and strategically aligned.
• Working with Legacy Systems: Potentially designing for or integrating with existing, older systems that may have technical limitations or established user behaviors.
• Global Consistency vs. Local Needs: Ensuring design consistency across a global brand while also accommodating regional or local user preferences and market nuances.
• Rapid Iteration in Agile: Adapting quickly to feedback and changing requirements within fast-paced Agile development cycles without compromising design quality.

Learning & Development Opportunities:

• Formal Training: Access to internal and external training programs focused on advanced UX/UI techniques, design thinking, and new design tools.
• Mentorship: Guidance from experienced UX/UI designers and design leads within P&G, providing career advice and skill development support.
• Industry Exposure: Opportunities to attend industry conferences, webinars, and workshops to stay current with design trends and network with professionals.
• Project Variety: Working on diverse projects across different product lines and business units offers broad exposure and skill diversification.

📝 Enhancement Note: The challenges presented are typical for roles in large, established organizations, requiring adaptability and strong problem-solving skills. The growth opportunities are robust, emphasizing continuous learning and career advancement within a structured framework.

💡 Interview Preparation

Strategy Questions:

• "Describe your design process from start to finish for a recent project." Focus on articulating each stage, your rationale, and the tools used. Emphasize user-centered steps and iterative improvements.
• "How do you incorporate user feedback into your designs, especially when it conflicts with your initial vision?" Prepare examples of how you've handled user research findings or usability testing feedback that led to design changes.
• "Given a new feature request, how would you approach defining the 'Jobs to Be Done' and translating that into a user flow and wireframes?" Show your analytical approach to requirements gathering and early-stage design.

Company & Culture Questions:

• "Why are you interested in UX/UI design at P&G?" Research P&G's brands, its commitment to innovation, and its consumer focus. Connect your passion for design to the company's mission.
• "How do you approach collaboration in a cross-functional team, particularly with engineers and product managers?" Highlight your communication skills and ability to work effectively with diverse perspectives.
• "How do you stay updated on the latest design trends and technologies?" Mention specific resources, communities, or practices you follow.

Portfolio Presentation Strategy:

• Structured Walkthrough: Prepare a clear narrative for each project, guiding the interviewer through the problem, your process, your solutions, and the outcomes. Use visual aids effectively.
• Focus on Figma: Be ready to demonstrate your Figma skills, perhaps by sharing your screen to show how you organized your files, used components, or built interactive prototypes.
• Explain Design Rationale: For key design decisions, be prepared to explain the underlying principles, user research insights, or business objectives that drove them.
• Quantify Achievements: Wherever possible, present metrics or evidence of the impact of your designs to showcase your contribution to business goals.

📝 Enhancement Note: Interview preparation should focus on demonstrating not only design skills but also a systematic, process-driven approach, strong collaboration abilities, and a clear understanding of how design contributes to business objectives within a large corporate structure.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided link on the P&G careers website.
• Portfolio Customization: Ensure your portfolio is polished, well-organized, and clearly showcases 2-3 relevant UX/UI design projects. Tailor the project selection or emphasis to align with consumer goods or large-scale digital product design if possible.
• Resume Optimization: Craft your resume to highlight relevant skills, tools (especially Figma), and any experience with user research, prototyping, or Agile methodologies. Quantify achievements and use keywords from the job description.
• Interview Preparation: Practice articulating your design process, explaining your design rationale, and preparing specific examples for behavioral questions. Rehearse your portfolio presentation to ensure clarity and impact.
• Company Research: Familiarize yourself with P&G's brands, mission, and values to articulate your interest and demonstrate cultural fit. Understand their approach to digital product development and consumer engagement.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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