Graphic Designer, Proposals + Marketing at McCoy-Rockford Inc

<div><div>All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. ROLE DESCRIPTION & RESPONSIBILITIESGENERAL DESCRIPTION:We're looking for a versatile, self-directed Proposal and Design Specialist to be the creative engine of our growing marketing team. You'll own day-to-day proposal and RFP production for Austin, Houston and San Antonio, from intake and compliance through design and final submission. You'll also build the templates, sector collateral, and showroom and event materials our sales teams rely on to win work, and help build our project photo library.  This is a high-impact role during an exciting growth period for the company. You'll work closely with the Marketing Director and partner day-to-day with sales and business development leaders across all three markets. The Graphic Designer, Proposal and Marketing supports execution of marketing initiatives, proposal development, and sales enablement activities that drive pipeline growth. This role ensures marketing efforts are delivered efficiently while maintaining strong alignment with sales and revenue objectives. DUTIES AND RESPONSIBILITIES: Proposals + Sales Enablement + Graphic Design (80%)<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Serve as a marketing, proposal, and design resource across Houston, Austin, and San Antonio, providing consistent support to all three markets.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Manage RFP and proposal intake, calendars, deadlines, and compliance checklists across all three markets.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Design and produce proposals, bid decks, client presentations, and templates.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Maintain the proposal content library, including boilerplate, team bios, project sheets, case studies, project photos, and certifications.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Gather inputs from sales, design, project management, and finance; manage version control and final packaging.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Prepare materials for in-person tours, presentations, client interviews, and key pursuits.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Track proposal volume, deadlines met, and win/loss results.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Design print and digital collateral across all sectors: furniture, walls, flooring, A&D, and business development.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Develop long-form sector booklets, flyers, one-pagers, and case studies.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Manage print production and vendor coordination.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Design social media, email, web, and digital assets.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Design showroom, event, and trade show materials, including invitations, signage, and displays.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Create co-branded marketing materials and campaigns with manufacturer partners, including Steelcase, following partner guidelines.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Design business cards, internal collateral, presentations, and other internal design requests.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Keep a consistent look and message across every channel, sector, and market.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Collaborate closely with the Austin-based Marketing Director and cross-functional teams across all three markets to coordinate proposals, design needs, marketing initiatives, and other key deliverables.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Independently manage daily priorities, competing deadlines, and project deliverables across multiple markets, exercising sound judgment and escalating resource constraints or competing priorities when necessary.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Build strong working relationships with leadership, sales, business development, and other key stakeholders across all three markets to anticipate needs, coordinate deliverables, and support business growth.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Partner with the Marketing Director and sales leadership to develop compelling proposal strategies, ensure submission accuracy, and strengthen the quality and competitiveness of client-facing materials.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Establish efficient workflows, quality-control processes, and clear communication practices to support consistent execution across Houston, Austin, and San Antonio.</li></ul> Photography + Asset Library (10%)<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Coordinate professional photographers for completed projects and events.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Capture original photos of showrooms, events, and behind-the-scenes activity as needed.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Edit and organize photo assets for social media, the website, case studies, and proposals.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Maintain an organized, searchable asset library.</li></ul> Special Projects + Event Support (10%)<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Support the marketing team at events, activations, showroom tours, and openings, including on-site support as needed.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family:"Times New Roman";'>Provide remote support to Austin and San Antonio and travel between markets as needed for training, events, key pursuits, presentations, team collaboration, and other business needs.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Contribute to company-wide initiatives and special projects as they arise.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Be available for occasional evening and weekend work for events and activations.</li></ul> KEY SELECTION & SUCCESS FACTORS Required<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>4+ years of experience in graphic design or proposal production</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>A strong portfolio that includes proposals, presentations, multi-page layouts, and collateral.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Advanced skills in Adobe InDesign, Illustrator, and Photoshop.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Advanced PowerPoint and Canva skills, including building templates others can use.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>The ability to work independently from brand guidelines and manage multiple projects at once.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family:"Times New Roman";'>Demonstrated ability to work independently while collaborating effectively with geographically dispersed teams and leadership.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Strong organizational judgment, stakeholder management, and ability to influence without direct authority.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Ability to balance competing priorities and high-priority deliverables across multiple markets while maintaining quality and meeting strict deadlines.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>A track record of meeting hard deadlines.</li></ul><div style='margin:0in;font-size:16px;font-family:"Calibri",sans-serif;color:black;'><ul style="margin-bottom:0in;list-style-type: disc;margin-left: 0in;"><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>High attention to detail especially when ensuring compliance requirements and commitment to quality deliverables</li></ul></div><ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family:"Times New Roman";'>Ability and willingness to travel between Houston, Austin, and San Antonio as business needs require.</li></ul>PREFERRED QUALIFICATIONS:<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Experience in A&D, construction, commercial real estate, interiors or the furniture industry, or in B2B marketing with long sales cycles.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Photography skills, including architectural or interior photography.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Experience with Adobe Lightroom and digital asset management.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Familiarity with Microsoft 365, including SharePoint and Teams.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Print production experience.</li></ul><div style='margin:0in;font-size:16px;font-family:"Calibri",sans-serif;color:black;'><ul style="margin-bottom:0in;list-style-type: disc;margin-left: 0in;"><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Experience collaborating with sales, operations, and leadership teams on pursuits </li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Basic understanding of web content management</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Strong organizational and project coordination skills </li></ul></div> EDUCATION REQUIREMENTS:<div style='margin:0in;font-size:16px;font-family:"Calibri",sans-serif;color:black;'><ul style="margin-bottom:0in;list-style-type: disc;margin-left: 0in;"><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Bachelor’s degree in Marketing, Communications, Journalism, Graphic Design, Business, or related field preferred; equivalent work experience may be considered</li></ul></div> TRAVEL/WORK REQUIREMENTS:<ul style="margin-bottom:0in;margin-top:0in;" type="disc"><li style="margin:0in;font-size:16px;color:windowtext;margin-right:9.0pt;font-family:Calibri;">A valid driver’s license and motor vehicle record that meets Company safety, operational, and insurance standards are required, as business travel between company locations, client sites, project sites, and other off-site destinations may be required.</li></ul> What Success Looks LikeThis role is measured by how well it helps our sales teams win work. Success means faster, more consistent proposals at every stage of the sales cycle across all three markets, sellers confidently using templates on their own, and clear tracking of proposal volume, on-time delivery, and win rates. First 90 Days<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Proposal intake process and deadline calendar running across all three markets.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>RFP and proposal template library built and in use by sales.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Working relationships and communication rhythms established with key stakeholders in Houston, Austin, and San Antonio.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Audit of existing collateral completed, with priority pieces refreshed.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Partner co-marketing guidelines gathered and first co-branded pieces produced with key manufacturer partners.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Current photo library and project reference sheets organized </li></ul>First Year<ul type="disc" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Full sector collateral suite completed.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Sellers across all three markets using updated and consistent templates independently for simpler requests.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Proposal KPIs, including volume, on-time delivery, and win/loss, reported regularly to leadership.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family:"Times New Roman";'>Consistent proposal and design support model established across Houston, Austin, and San Antonio.</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Organized, up-to-date photo library supporting social media, case studies, and proposals.</li></ul> Growth OpportunityAs our marketing team grows, this role can grow with it, including opportunities to lead the proposal function or take on senior design responsibilities. What to SubmitTo be considered, send your resume along with a link to your portfolio. We’d like to see layout and presentation design work; photography samples are a bonus. Interview Process<ol start="1" type="1" style="margin-bottom:0in;"><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Recruiter screen</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Virtual interview with the Hiring Manager (30 minutes)</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Virtual interview with a cross-functional team member (30 minutes)</li><li style='margin:0in;font-size:16px;color:windowtext;border:none;font-family: "Times New Roman";'>Design presentation to a panel of marketing, sales, and leadership (1 hour)</li></ol> WORK ENVIRONMENT: (overtime, travel, physical demands, conditions)The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. <div style='margin:0in;font-size:16px;font-family:"Calibri",sans-serif;color:black;'><ul style="margin-bottom:0in;list-style-type: disc;"><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee occasionally lifts 2-3 reams of paper and customer files, especially during archiving. </li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Weight up to 12 pounds; Height floor to 36 inches; Frequency up to 2 times per week</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee occasionally carries paper from the copy room to fill printer. Weight up to 12 pounds; Distance up to 300 feet; Frequency up to 2 times per week</li></ul></div><ul style="margin-bottom:0in;list-style-type: disc;"><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee occasionally pushes or pulls an office chair. Force up to 7 pounds; Distance up to 50 feet; up to 1 time per week</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee occasionally climbs main stairs or stairs to warehouse at main location to meet with customers in lobby display area, to access parts in warehouse, and interact with other operational departments. Height 1 flight; Frequency up to 3-5 times per day </li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee occasionally walks on level surfaces to: interact with all operational departments, retrieve needed materials, to access lobby display, and attend meetings. Duration 45 minutes per day; Distance up to 1,500 feet per day</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee occasionally stands on level surfaces during interaction with customers and other personal. Duration 30 minutes per day</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee continuously sits using the computer, talking on the phone, processing project paper work, and attending. Duration up to 7 hours per day</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee constantly reaches out during work at desk. Height forward reach waist to chest; Frequency up to 30 times per hour</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee must rarely bend, squat, stoop, or kneel during filing tasks. </li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Employee is occasionally exposed to ambient temperatures in the warehouse.</li><li style='margin:0in;font-size:16px;color:black;font-family:"Calibri",sans-serif;'>Work overtime as needed.</li></ul></div></div>

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