Graphic Designer and Event Coordinator

📍 Job Overview

Job Title: Graphic Designer and Event Coordinator

Company: Clovis Community College

Location: Clovis, New Mexico, United States

Job Type: Full-Time

Category: Marketing & Communications Operations

Date Posted: 2026-06-26

Experience Level: Mid-Level (implied 2-5 years)

Remote Status: On-site

🚀 Role Summary

• This role is crucial for the Marketing department, focusing on the strategic creation and execution of marketing collateral and physical event production for Clovis Community College.

• It requires a blend of creative design skills, particularly with Adobe Creative Cloud, and hands-on event coordination, including logistics, signage, and real-time support.

• The position emphasizes ensuring brand compliance and ADA accessibility in all visual communications and event materials, aligning with institutional guidelines.

• This is an on-site role demanding a physical presence on campus to fulfill duties and support college-related responsibilities, with potential for evening and weekend work.

📝 Enhancement Note: While the title combines "Graphic Designer" and "Event Coordinator," the description heavily leans into marketing operations principles. The emphasis on "conceptualize and produce professional marketing materials," "coordinates and executes all physical marketing and event production activities," "manages event logistics for marketing," and "ensures real-time responsiveness during events" points to a role that bridges creative output with operational execution in a marketing context. The inclusion of "marketing theory and strategy" and "integrated promotional planning" further solidifies its operations alignment.

📈 Primary Responsibilities

• Conceptualize, plan, design, and produce a wide range of specialized graphic and illustrative materials for institutional publications, marketing collateral, and digital assets, ensuring alignment with the college's brand identity.

• Manage the production process for marketing materials and event promotions, including selecting appropriate media, inspecting proofs for accuracy, and adhering to production standards before final approval.

• Coordinate and execute all physical marketing and event production activities, overseeing logistics, managing merchandise production and ordering, and providing real-time responsiveness and signage support during events.

• Ensure strict compliance with institutional branding, quality, and regulatory guidelines, as well as ADA accessibility standards for all marketing and event materials.

• Serve as a client liaison, assisting department and college staff, contractors, and vendors in identifying and developing effective graphic, communication, and event solutions to meet specific needs.

• Participate in production and marketing planning sessions, offering insights on new methods and techniques, and staying current on emerging marketing trends and technologies.

• Mentor and guide graphic design interns or student workers, demonstrating new techniques and best practices in graphic creation.

• Collaborate actively with Communications and Marketing team members to ensure cohesive and impactful campaign execution.

📝 Enhancement Note: The responsibilities outline a dual focus: creative production and operational execution. The "Production Process" and "Strategic Planning" bullet points, in particular, highlight operational aspects such as managing schedules, responding to emergent needs, and participating in planning. The "Client liaison" responsibility also implies a significant stakeholder management component common in operations roles.

🎓 Skills & Qualifications

Education:

• Associate's degree in Graphic Design, Marketing, Communications, Event Management, or a closely related field.

• Alternatively, an equivalent combination of education and directly related professional experience will be considered.

• Preferred: Bachelor's degree in Graphic Design, Marketing, Communications, or a related field. Experience:

• Implied mid-level experience, likely 2-5 years, given the preference for a Bachelor's degree and two years of experience.

• Demonstrated experience in graphic design production and event coordination/logistics.

• Experience in managing production schedules and responding to real-time event needs.

• Preferred: Photography experience, event marketing or experiential marketing certification, large-format printing and event merchandising experience. Required Skills:

• Proficiency in Adobe Creative Cloud suite, specifically Photoshop, Illustrator, and InDesign, for graphic design and production.

• Demonstrated understanding of marketing theory and strategy, including audience targeting, engagement design, and integrated promotional planning.

• Strong organizational skills with the ability to manage multiple simultaneous projects effectively.

• Problem-solving abilities and flexibility, particularly in the context of event production and real-time adjustments.

• Knowledge of ADA compliance standards for marketing signage and materials.

• Client liaison skills to effectively communicate and collaborate with internal and external stakeholders. Preferred Skills:

• Supervisory and mentoring skills for guiding interns or student workers.

• Photography experience.

• Certification in event marketing or experiential marketing.

• Completion of FEMA ICS-100 training.

• ADA accessibility compliance training.

📝 Enhancement Note: The requirements clearly blend creative tool proficiency (Adobe Creative Cloud) with strategic marketing understanding and operational execution skills (event logistics, production management, ADA compliance). The preference for a Bachelor's degree and additional years of experience, along with specific certifications, positions this as a mid-level role requiring a solid foundation in both design and operational event management.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A comprehensive portfolio showcasing a range of graphic design projects, demonstrating proficiency in Adobe Creative Cloud for diverse marketing collateral (e.g., brochures, flyers, social media graphics, digital ads).

• Examples of event-specific promotional graphics, signage designs, and any large-format printing projects to illustrate event production capabilities.

• Demonstration of how design solutions addressed specific communication needs or problems presented by clients or departments.

• Evidence of maintaining institutional branding guidelines throughout various design projects. Process Documentation:

• Work samples or case studies detailing the process of managing marketing material production schedules, from concept to final print/digital delivery.

• Examples of how real-time event marketing needs were addressed, including rapid signage production or logistical adjustments during an event.

• Documentation of merchandise production and ordering processes for events or promotional campaigns, highlighting efficiency and brand consistency.

• Projects that clearly demonstrate adherence to ADA accessibility standards in design and signage.

📝 Enhancement Note: For a role combining graphic design and event coordination with a marketing operations bent, a portfolio is essential. It needs to not only showcase creative output but also the process behind it, emphasizing organization, adherence to standards (brand, ADA), and the ability to execute under pressure (event coordination). This section assumes the hiring committee will look for evidence of process management within the portfolio.

💵 Compensation & Benefits

Salary Range:

• $16.89 per hour.

• This is an hourly rate for a full-time position. Benefits:

• As a full-time employee of Clovis Community College, standard benefits typically include:

  • Health, Dental, and Vision Insurance plans.

  • Retirement savings plan (e.g., PERA or equivalent for New Mexico public employees).

  • Paid Time Off (PTO), including vacation, sick leave, and holidays.

  • Potential for professional development opportunities and training.

  • Access to college facilities and resources. Working Hours:

• 40 hours per week.

• Normal work hours are 8:00 am to 5:00 pm.

• Frequent evening and weekend hours may be required due to event coordination responsibilities.

📝 Enhancement Note: The provided salary is specific ($16.89/hour). For benefits and working hours, standard practices for full-time employees at a community college in the US public sector are inferred. The requirement for frequent evening and weekend work is a critical detail for this role.

🎯 Team & Company Context

🏢 Company Culture

Industry: Higher Education (Community College)

Company Size: Clovis Community College is part of the New Mexico Community College System. While specific employee numbers for CCC aren't provided, community colleges typically have a significant number of faculty and staff, often ranging from a few hundred to over a thousand employees. This indicates a structured, bureaucratic environment with established processes.

Founded: Clovis Community College was established in 1961. This long history suggests a stable organization with a deep-rooted presence in its community, likely valuing tradition alongside modern educational practices.

Team Structure:

• The role reports to the Marketing department, indicating a centralized marketing function within the college.

• The "Director of Communication and Marketing" is mentioned, suggesting a clear reporting hierarchy within the department.

• Collaboration is expected with "department and college staff, contractors, and vendors," highlighting a cross-functional operational environment common in educational institutions. Methodology:

• The role requires participation in "production and/or marketing planning group sessions," suggesting a collaborative approach to strategy and execution.

• Emphasis on "emerging marketing trends and technologies" and "new methods/techniques" points to a culture that encourages learning and adaptation within creative and operational domains.

• The requirement for "internal professional development training sessions" implies a commitment to continuous improvement and knowledge sharing within the team.

Company Website: www.clovis.edu (inferred from domain_derived)

📝 Enhancement Note: Given it's a community college, the culture likely emphasizes service to students and the local community, with a structured, process-oriented approach to operations. The role's placement within Marketing suggests it supports the college's outreach and student recruitment efforts.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a mid-level specialist, combining core graphic design competencies with event coordination and marketing operational execution. It requires proficiency in specific tools and a solid understanding of marketing principles, but may not involve high-level strategic decision-making or team leadership beyond mentorship of interns.

Reporting Structure:

• This position reports to the Director of Communication and Marketing or a similar managerial role within the Marketing department.

• The role involves collaborating with various departments across the college, external vendors, and potentially student workers, requiring strong interpersonal and communication skills. Operations Impact:

• The Graphic Designer and Event Coordinator plays a vital role in shaping the college's public image and student engagement through visually appealing marketing materials and well-executed events.

• Effective execution directly impacts student recruitment, community awareness, and the overall perception of Clovis Community College. Their work supports strategic enrollment goals and institutional branding objectives. Growth Opportunities:

• Skill Advancement: Opportunity to deepen expertise in Adobe Creative Cloud, explore advanced event planning methodologies, and gain experience in specific areas like large-format printing or merchandising.

• Career Progression: Potential to move into a Senior Graphic Designer role, a dedicated Event Manager position, or a broader Marketing Specialist role within the college or a similar educational institution.

• Leadership Potential: Experience in mentoring student workers and collaborating across departments can be a stepping stone to supervisory or team lead roles in marketing or event management.

• Professional Development: Access to internal training and potential for external certifications (e.g., in event marketing or ADA compliance) to enhance professional qualifications.

📝 Enhancement Note: The role offers a good foundation in marketing operations, creative execution, and event management. Growth opportunities would likely involve specialization within these areas or a move towards broader marketing strategy roles.

🌐 Work Environment

Office Type: The role is on-site at Clovis Community College's main campus. This implies a campus environment that likely includes administrative offices, potentially a dedicated marketing department space, and access to event venues and production facilities.

Office Location(s):

• CCC Main Campus, Clovis, New Mexico.

• The specific office location within the campus will likely be within the Marketing department's facilities. Workspace Context:

• The workspace will likely require access to design software and hardware (computers, potentially large-format printers), as well as space for organizing event materials and merchandise.

• Opportunities for collaboration will exist within the Marketing department and with various college stakeholders, fostering a dynamic work environment.

• The use of college resources and technology will be integral to daily tasks. Work Schedule:

• Standard 40-hour work week (8:00 am - 5:00 pm) with flexibility required for frequent evening and weekend work to support events. This demands strong time management and adaptability.

📝 Enhancement Note: The on-site nature and the requirement for flexible, often non-standard hours, are key characteristics of this role's work environment, demanding a high degree of commitment and adaptability.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Review of application, resume, and portfolio to assess qualifications and creative/operational capabilities.

• Skills Assessment/Design Challenge: Candidates may be asked to complete a design task related to marketing collateral or event graphics, or a case study on event coordination.

• Interviews: Typically involves meetings with the hiring manager (Director of Communication and Marketing) and potentially other team members or department heads. Questions will focus on design process, event management experience, problem-solving, and cultural fit.

• Portfolio Review: A dedicated segment where candidates present their portfolio, discussing their design choices, project execution, and the operational aspects of their event coordination work.

Portfolio Review Tips:

• Curate Selectively: Showcase projects that best represent your skills in graphic design (Adobe Creative Cloud) and event production/marketing. Include examples of collateral, signage, and event-specific materials.

• Highlight Process: For each project, briefly explain your design thinking, the problem you were solving, your process, and the outcome. For events, detail the logistics, planning, and execution steps.

• Demonstrate ROI/Impact: Where possible, quantify the impact of your work (e.g., increased engagement, successful event attendance, positive feedback). For this role, demonstrate how your designs and event support contributed to college goals.

• Address ADA & Brand Compliance: Explicitly point out projects where you ensured brand consistency and ADA accessibility, as these are key requirements.

• Be Prepared to Discuss: Be ready to talk about your experience with production schedules, vendor management, and managing real-time event needs.

Challenge Preparation:

• Design Elements: Practice creating quick mock-ups for common college marketing needs (e.g., a flyer for an open house, social media graphics for an event).

• Event Logistics Scenarios: Think through how you would plan and execute a small campus event, considering budget, vendors, signage, and on-site support.

• Problem-Solving: Prepare examples of how you've handled unexpected issues during events or production cycles, emphasizing your flexibility and problem-solving approach.

📝 Enhancement Note: The interview process will heavily weigh the portfolio and practical skills. Candidates should prepare to demonstrate both creative talent and operational competence, with a strong emphasis on process management and problem-solving within the context of marketing and events.

🛠 Tools & Technology Stack

Primary Tools:

• Graphic Design Software:

  • Adobe Creative Cloud: Essential proficiency required in Photoshop, Illustrator, and InDesign.
  • Other Adobe Suite Tools: Familiarity with Acrobat Pro for PDF management is highly probable.

• Production & Printing: Experience with large-format printing processes and associated software/workflows would be beneficial.

Analytics & Reporting:

• While not explicitly mentioned, basic analytics understanding for digital marketing efforts (e.g., social media engagement metrics) might be expected. CRM & Automation:

• Not directly specified for this role, but familiarity with CRM systems for tracking marketing campaign leads or event attendee data could be a plus.

• Experience with email marketing platforms or basic marketing automation tools might be advantageous for promotional planning. Event Management Tools:

• While not specified, experience with event registration platforms, scheduling tools, or project management software for event logistics could be beneficial.

📝 Enhancement Note: The core technical requirement is mastery of the Adobe Creative Cloud suite. Beyond that, experience with production workflows, large-format printing, and potentially basic digital analytics tools would be valuable additions.

👥 Team Culture & Values

Operations Values:

• Service-Oriented: A strong commitment to serving the college's students, faculty, staff, and the wider community through effective communication and engaging events.

• Collaboration & Teamwork: An emphasis on working effectively within the Marketing department and across various college divisions to achieve shared goals.

• Creativity & Innovation: Valuing fresh ideas in design and event execution, while staying current with marketing trends and technologies.

• Efficiency & Accuracy: A focus on producing high-quality materials and executing events smoothly, with attention to detail, brand compliance, and budget considerations.

• Adaptability & Responsiveness: The ability to adapt to changing needs and respond effectively in real-time, especially during events.

Collaboration Style:

• Cross-Functional Integration: Actively engaging with different departments to understand their marketing and event needs and provide tailored solutions.

• Feedback-Driven: Openness to receiving and providing constructive feedback on designs and event plans to ensure optimal outcomes.

• Knowledge Sharing: Willingness to mentor student workers and share expertise on design techniques and marketing best practices with team members.

📝 Enhancement Note: The culture at a community college often emphasizes a supportive, service-oriented environment. For this role, it means being a team player who can translate creative ideas into tangible marketing and event experiences that benefit the college community.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Creative and Operational Demands: Juggling simultaneous responsibilities for graphic design production and hands-on event coordination, often with tight deadlines.

• Real-Time Event Pressures: Managing unforeseen issues and making quick decisions during live events to ensure smooth execution and positive attendee experiences.

• Brand Consistency Across Diverse Needs: Ensuring all marketing materials and event promotions adhere to strict institutional branding guidelines while catering to varied departmental requests.

• Staying Current: Keeping up with evolving graphic design software, marketing trends, and event technologies while managing a demanding workload.

• Resource Management: Effectively managing production schedules, merchandise inventory, and potentially small budgets for event materials.

Learning & Development Opportunities:

• Specialization: Opportunity to become an expert in specific areas like large-format printing, event merchandising, or advanced digital design techniques.

• Industry Exposure: Potential to attend marketing or event planning workshops/conferences relevant to higher education.

• Mentorship: Gaining experience in mentoring student workers, developing leadership and teaching skills.

• Cross-Departmental Learning: Exposure to various college departments and their unique communication needs, broadening understanding of institutional operations.

📝 Enhancement Note: The primary challenges revolve around managing dual responsibilities and high-pressure situations, common in event-driven marketing roles. Growth opportunities lie in deepening specialized skills and gaining leadership experience.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for designing marketing collateral from initial concept to final production. How do you ensure brand consistency and ADA compliance?" (Focus on process, tools, and compliance).

• "Walk me through a complex event you coordinated. What were the key logistical challenges, and how did you manage them in real-time?" (Focus on event management, problem-solving, and adaptability).

• "How do you prioritize multiple design and event requests with competing deadlines?" (Focus on organizational skills and time management).

• "Tell me about a time you had to adapt quickly to an unexpected issue during an event or a production cycle." (Focus on flexibility and problem-solving). Company & Culture Questions:

• "What attracts you to working in higher education, specifically at a community college like Clovis?" (Research CCC's mission and values).

• "How do you approach collaborating with different departments and stakeholders who may have diverse needs and expectations?" (Highlight client liaison and communication skills).

• "How do you stay current with emerging trends in graphic design and event marketing?" (Showcase continuous learning). Portfolio Presentation Strategy:

• Structure: Organize your portfolio logically. Start with your strongest, most relevant projects. For each, clearly state the objective, your role, the tools used, your creative process, and the outcome.

• Highlight Operations: For design projects, point out how you managed production schedules or adhered to specific guidelines. For event projects, detail the planning, execution, and any problem-solving steps you took.

• Quantify Impact: If possible, share metrics or testimonials that demonstrate the effectiveness of your work.

• Be Ready for Live Tasks: Be prepared for a potential on-the-spot design challenge or a scenario-based question about event planning.

📝 Enhancement Note: Interview preparation should focus on demonstrating proficiency in both creative design (tools, process) and operational execution (planning, problem-solving, real-time management), with a clear understanding of the educational context.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided link on the Clovis Community College job portal.

• Portfolio Customization: Tailor your resume and cover letter to highlight your experience in graphic design (especially Adobe Creative Cloud) and event coordination. Ensure your portfolio is readily accessible and showcases projects relevant to marketing collateral, event signage, and production management.

• Resume Optimization: Clearly list all relevant software proficiencies (Adobe Creative Cloud) and highlight achievements related to managing production schedules, executing events, and ensuring brand/ADA compliance. Use keywords from the job description.

• Interview Preparation: Practice articulating your design process, event logistics management, and problem-solving skills. Prepare specific examples from your experience that align with the responsibilities and qualifications outlined.

• Company Research: Familiarize yourself with Clovis Community College's mission, values, current marketing initiatives, and campus events. Understanding their strategic goals will help you tailor your responses and demonstrate genuine interest.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.