[DDI] UX/UI designer with Finnish or Norwegian

📍 Job Overview

Job Title: UX/UI Designer (Finnish or Norwegian Speaker)

Company: Software Mind

Location: Kraków, Lesser Poland Voivodeship, Poland

Job Type: Full-time

Category: Design Operations / Product Design

Date Posted: 2026-09-29

Experience Level: Mid-Level (2-5 years)

Remote Status: Hybrid (Remote OK)

🚀 Role Summary

• Drive the creation of intuitive and visually compelling digital products through user-centric UX/UI design principles.

• Own the end-to-end design process, from ideation and prototyping to user research and final implementation specifications.

• Collaborate effectively with cross-functional teams, including senior designers, developers, and international stakeholders, to deliver exceptional user experiences.

• Build, customize, and maintain robust design systems, ensuring consistency and scalability across client projects.

• Leverage advanced Figma proficiency and an understanding of modern design methodologies to translate user needs into functional and engaging interfaces.

📝 Enhancement Note: While the raw job description focuses on UX/UI design, the emphasis on design systems, AI-assisted prototyping, and preparing specifications for AI agents suggests a growing integration of operations principles within the design function. This role likely involves elements of design operations, focusing on efficiency, scalability, and standardized processes within the design lifecycle. The requirement for Finnish or Norwegian language skills points to a global client base and the need for clear communication across diverse international teams.

📈 Primary Responsibilities

• Design user flows, intuitive interfaces, and interactive prototypes that align with client strategies and user needs.

• Develop, customize, and maintain comprehensive design systems, ensuring adherence to brand guidelines and usability standards.

• Conduct user research, usability testing, and workshops to validate design decisions and gather critical feedback.

• Prepare detailed design specifications, guidelines, and documentation for development teams and AI agents.

• Present design concepts, decisions, and rationale clearly to international teams and stakeholders, fostering collaborative alignment.

• Collaborate closely with developers throughout the implementation phase to ensure design fidelity and quality.

• Audit and scale existing design systems, focusing on governance, adoption strategies, and continuous improvement.

• Explore and integrate AI-assisted prototyping and workflows to enhance design efficiency and output.

📝 Enhancement Note: The responsibilities highlight a blend of core UX/UI tasks and emerging design operations functions. Specifically, "preparing clear design specifications and guidelines for developers and AI agents" and "Experience with AI-assisted prototyping or workflows connecting design systems to AI agents" indicate a need for operational rigor in design handoff and an understanding of how design integrates with automated processes.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a Bachelor's or Master's degree in Graphic Design, Human-Computer Interaction, Digital Design, or a related field is often preferred for advanced roles. Equivalent practical experience will also be considered.

Experience: Proven commercial UX/UI design experience, ideally with 2-5 years of hands-on application in a professional setting.

Required Skills:

• Advanced proficiency in Figma for wireframing, prototyping, and UI design.

• Strong practical experience in building, customizing, and adapting design systems for diverse products.

• Solid understanding of interaction design principles, visual hierarchy, responsive design, and accessibility standards (WCAG).

• Demonstrated experience with UX research methodologies and usability testing techniques.

• Excellent communication and presentation skills, with the ability to engage effectively with international teams and clients.

• Proven ability to work independently, manage priorities, and take ownership of design quality and delivery timelines.

• Fluency in either Finnish or Norwegian, in addition to English. Preferred Skills:

• Experience with AI-assisted prototyping tools or workflows that connect design systems to AI agents.

• Familiarity with HTML/CSS and frontend component libraries for better developer collaboration.

• Experience in auditing, scaling, and governing design systems, including documentation and adoption strategies.

• Knowledge of other design and prototyping tools beyond Figma.

📝 Enhancement Note: The requirement for "advanced Figma proficiency" and "strong practical experience building and adapting design systems" suggests the company values systematic approaches to design, which is a hallmark of design operations. The "AI-assisted prototyping" preference further reinforces this, indicating a forward-thinking approach to design efficiency.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A comprehensive portfolio showcasing a range of UX/UI design projects, demonstrating a user-centric approach.

• Clear examples of wireframes, user flows, interactive prototypes, and final UI designs.

• Case studies detailing the design process, problem statements, solutions, and quantifiable outcomes.

• Specific examples of how design systems were utilized, adapted, or built for various projects.

• Demonstrations of collaboration with developers and stakeholders, highlighting communication and integration efforts. Process Documentation:

• Showcase projects where systematic approaches to design were employed, such as structured user research phases or iterative prototyping cycles.

• Evidence of creating and maintaining design specifications and guidelines for implementation.

• Examples of how design decisions were validated through user feedback or testing, demonstrating a data-driven design process.

• If applicable, include examples of work related to AI-assisted design workflows or the integration of design systems with AI agents.

📝 Enhancement Note: For a UX/UI role with an operations slant, the portfolio should not just display final designs but also the process behind them. Candidates should highlight how they ensure consistency, scalability, and efficient handoff, especially with the mention of AI agents. Demonstrating the creation and management of design systems is paramount.

💵 Compensation & Benefits

Salary Range: For a mid-level UX/UI Designer with 2-5 years of experience in Kraków, Poland, an estimated annual salary range would be PLN 90,000 - PLN 140,000 gross. This range can vary based on the specific project, client, and the candidate's precise skill set and experience. Methodology: This estimate is based on research of similar UX/UI Designer roles in Kraków, considering average salaries for mid-level positions in the tech and design sectors within Poland, adjusted for the cost of living and the specific skill requirements (e.g., advanced Figma, design systems, language proficiency).

Benefits:

• Flexible working hours and remote cooperation options, offering significant work-life balance.

• Opportunity to work on international projects with leading global clients, providing diverse challenges and exposure.

• Potential for travels related to international projects, offering unique experiences.

• A non-corporate atmosphere that fosters creativity and open communication.

• Access to language classes to enhance professional and personal skills.

• Participation in knowledge-sharing initiatives to promote continuous learning and development.

• Access to private healthcare and life insurance for comprehensive well-being.

• Access to a multisport card for fitness and recreational activities.

Working Hours: Typically 40 hours per week, with flexibility offered in terms of daily start and end times, aligning with the company's flexible work options.

📝 Enhancement Note: The salary range is an estimate for the Polish market. The benefits listed are directly from the job description and are emphasized as valuable components for attracting talent. The flexibility in working hours aligns with modern work expectations for design and operations roles.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software Development & IT Services. Software Mind specializes in developing impactful solutions for global companies, including tech giants and unicorns, leveraging emerging technologies.

Company Size: Software Mind is a growing organization, likely employing between 250-1000 employees, indicating a dynamic environment with opportunities for impact and career progression.

Founded: The founding date is not specified, but the company's focus on "emerging technologies" and "limitless opportunities" suggests a modern, forward-thinking company culture.

Team Structure:

• The UX/UI Designer will join a Digital Design Team, working alongside other designers.

• This team likely operates within a matrixed structure, collaborating with project managers, development teams, and client stakeholders.

• Cross-functional collaboration is a core aspect, requiring strong communication with international teams. Methodology:

• Software Mind emphasizes a user-centric approach to design, aiming to deliver the best experience through easy-to-use, high-performing digital products.

• The company culture embraces openness, respect, grit, and enjoyment, suggesting a collaborative and results-oriented environment.

• Processes likely involve agile methodologies, iterative design, and a focus on continuous improvement driven by client needs and technological advancements.

Company Website: https://www.softwaremind.com/

📝 Enhancement Note: The company description highlights a culture that values impact, creativity, and continuous learning. For operations professionals, this translates to an environment where process improvements and efficiency gains are likely to be welcomed, especially when they contribute to delivering high-quality digital products for global clients.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned at a Mid-Level (2-5 years of experience). It requires independent work, ownership of design quality, and the ability to manage priorities, moving beyond junior support roles to take significant responsibility for design outcomes.

Reporting Structure: The UX/UI Designer will report to a senior design lead or manager within the Digital Design Team. They will work closely with other designers, product managers, and engineering teams on specific client projects.

Operations Impact: The designer's work directly impacts the usability, desirability, and effectiveness of digital products for Software Mind's clients. By ensuring a consistent and intuitive user experience, they contribute to client satisfaction, user adoption rates, and ultimately, the success of the digital solutions developed by Software Mind. The focus on design systems and AI integration also points to an impact on design operational efficiency and scalability.

Growth Opportunities:

• Specialization: Deepen expertise in specific areas like design systems management, AI-assisted design, accessibility, or user research methodologies.

• Leadership: Progress to a Senior UX/UI Designer role, leading design initiatives for larger projects or mentoring junior designers.

• Cross-functional Transition: Develop skills in design operations, project management, or client-facing roles within the tech consulting space.

• Skill Expansion: Gain exposure to various industries and technologies through international projects, broadening professional experience.

📝 Enhancement Note: The growth trajectory for this role involves not just advancing within UX/UI design but also potentially moving into more operational aspects of design, managing design systems at scale, or leading design teams. The emphasis on international projects offers a unique avenue for diverse career development.

🌐 Work Environment

Office Type: Software Mind offers flexible and remote cooperation options, suggesting a hybrid work model. While there are likely physical office spaces in Kraków, the emphasis is on accommodating remote work.

Office Location(s): Kraków, Poland (specifically in the Lesser Poland Voivodeship).

Workspace Context:

• The environment is described as "non-corporate," implying a more relaxed, creative, and collaborative atmosphere.

• Access to language classes and knowledge-sharing initiatives suggests a commitment to professional development and team learning.

• The role involves collaboration with international teams, necessitating effective virtual communication and digital collaboration tools.

• The mention of "AI agents" implies that the digital workspace is equipped with modern tools and potentially integrated AI functionalities.

Work Schedule: Standard full-time (40 hours/week) with flexible working hours, allowing individuals to structure their day to optimize productivity and balance personal commitments.

📝 Enhancement Note: The "non-corporate" atmosphere, combined with flexible and remote options, suggests a modern workplace that prioritizes employee well-being and autonomy, which is often appealing to operations professionals who value efficiency and results over rigid structures.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Review of CV and portfolio to assess core UX/UI skills, Figma proficiency, and design system experience.

• Technical Interview: Discussion focused on design methodology, problem-solving approaches, and practical application of UX/UI principles. This may include a portfolio walkthrough.

• Case Study/Challenge: A practical exercise or case study to evaluate design thinking, system application, and communication skills. This could involve designing a feature, improving an existing interface, or outlining a design system strategy.

• Cultural Fit Interview: Conversation to assess alignment with Software Mind's values (openness, respect, grit, enjoyment) and collaboration style, particularly with international teams. Language proficiency (Finnish/Norwegian) will also be assessed.

Portfolio Review Tips:

• Showcase Design Systems: Dedicate a significant portion of your portfolio to projects where you built, adapted, or managed design systems. Detail your approach to consistency, component libraries, and scalability.

• Demonstrate Process: Don't just show final designs. Include wireframes, user flows, research findings, usability testing results, and iterations. Explain your decision-making process at each stage.

• Highlight AI Integration: If you have experience with AI-assisted prototyping or workflows connecting design systems to AI agents, make this a prominent feature. Explain the benefits and challenges.

• Quantify Impact: Whenever possible, use metrics to demonstrate the impact of your designs (e.g., improved conversion rates, reduced support tickets, increased user satisfaction).

• Communication Clarity: Ensure your portfolio is well-organized, easy to navigate, and clearly articulated, especially for international stakeholders.

Challenge Preparation:

• Be prepared to discuss your approach to solving ambiguous design problems, focusing on user needs and business goals.

• Practice articulating your design decisions and trade-offs, especially concerning design systems and accessibility.

• Understand how design systems can be leveraged for efficiency and consistency, and be ready to discuss their governance.

• Prepare to discuss how you would collaborate with developers and AI agents to ensure successful implementation.

📝 Enhancement Note: The interview process emphasizes a thorough evaluation of both technical design skills and the ability to operate within a structured, collaborative, and international environment. The portfolio review is critical for demonstrating practical experience with design systems and modern workflows.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: Essential for wireframing, UI design, prototyping, and design system management. Advanced proficiency is a must.

• Prototyping Tools: Beyond Figma, familiarity with tools like InVision, Adobe XD, or similar for advanced prototyping may be beneficial.

• User Research & Testing Tools: Experience with tools for conducting user interviews, surveys, and usability testing (e.g., UserTesting.com, Maze, SurveyMonkey).

Analytics & Reporting:

• While not a core focus for this UX/UI role, awareness of analytics platforms (e.g., Google Analytics, Mixpanel) to understand user behavior post-launch is advantageous. CRM & Automation:

• Understanding how design impacts CRM platforms or automated workflows could be a plus, especially in relation to user journeys and data capture.

• Familiarity with tools that facilitate design handoff and developer collaboration (e.g., Zeplin, Avocode) is beneficial.

• Experience with AI-assisted design tools or platforms that integrate with AI agents is a significant advantage.

📝 Enhancement Note: The emphasis on Figma and design systems points to a need for standardized, efficient design workflows. The mention of "AI agents" suggests an environment that is exploring or actively using AI in the design and development lifecycle, requiring designers to be adaptable and forward-thinking.

👥 Team Culture & Values

Operations Values:

• Openness: Encouraging transparent communication and sharing of ideas and feedback within the design team and with cross-functional partners.

• Respect: Valuing diverse perspectives from international clients and team members, fostering an inclusive environment.

• Grit & Guts: Demonstrating perseverance in tackling complex design challenges and taking initiative to find innovative solutions.

• Enjoyment: Cultivating a positive and engaging work environment where creativity thrives and professional growth is celebrated.

Collaboration Style:

• Cross-functional Integration: Actively collaborating with developers, product managers, and other stakeholders to ensure designs are feasible and meet business objectives.

• Global Teamwork: Effective communication and collaboration with international clients and colleagues, adapting to different time zones and communication styles.

• Process-Oriented: A focus on structured design processes, utilizing design systems and documentation to ensure efficiency and quality in deliverables.

📝 Enhancement Note: The company's stated values are crucial for understanding how the design team operates and how individuals are expected to contribute. For operations-minded candidates, the emphasis on "grit & guts" and "enjoyment" suggests a balance between driving results and maintaining a positive, sustainable work environment.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Client Needs with Design Best Practices: Navigating diverse client requirements while upholding UX/UI standards and accessibility.

• International Communication: Effectively communicating complex design ideas and specifications across different languages and cultures.

• AI Integration: Adapting to and effectively utilizing AI-assisted tools and workflows within the design process.

• Design System Evolution: Continuously maintaining, updating, and scaling design systems to meet evolving project needs and client demands.

Learning & Development Opportunities:

• Advanced Design System Training: Opportunities to become a specialist in design system architecture, governance, and implementation.

• AI in Design Workshops: Access to training and resources on leveraging AI for design prototyping, automation, and efficiency.

• International Project Exposure: Gaining experience with a wide array of global clients and industries, broadening professional perspectives.

• Language Skill Development: Access to language classes can open doors to deeper client relationships and broader project opportunities.

📝 Enhancement Note: The challenges presented are typical for roles involving international clients and emerging technologies. The growth opportunities are tied to developing specialized skills in areas like design systems and AI, aligning with modern design operations trends.

💡 Interview Preparation

Strategy Questions:

• "Describe a complex design system you've built or significantly contributed to. What were the key challenges, and how did you ensure its adoption and scalability?" (Focus on process, governance, and impact.)

• "How do you approach translating user needs into intuitive interfaces, especially when working with international clients who may have different cultural expectations?" (Highlight user-centricity, research methods, and communication skills.)

• "Imagine you need to prepare design specifications for an AI agent responsible for generating UI components. What information would you include, and how would you ensure accuracy and consistency?" (Demonstrate understanding of AI integration and detailed documentation.) Company & Culture Questions:

• "How do you embody Software Mind's values of openness, respect, grit, and enjoyment in your daily work and collaborations?" (Prepare specific examples.)

• "Describe your experience working in international, cross-functional teams. What strategies do you use to ensure effective collaboration and clear communication?" (Focus on remote collaboration and stakeholder management.)

• "How do you see AI impacting the future of UX/UI design, and how have you prepared yourself for these changes?" (Show forward-thinking and adaptability.) Portfolio Presentation Strategy:

• Structure for Impact: Organize your portfolio around key projects, clearly stating the problem, your role, the process, the solution, and the quantifiable results.

• Highlight Design Systems: Dedicate specific slides or sections to your design system work. Showcase component libraries, style guides, and how you managed versioning and updates.

• Showcase AI Use Cases: If applicable, present projects where you utilized AI for prototyping or design workflows. Explain the efficiency gains or novel outcomes.

• Explain Your Process: Walk interviewers through your design thinking, from initial research to final handoff. Emphasize how you ensure quality, accessibility, and developer collaboration.

• Practice Your Narrative: Be ready to articulate your contributions clearly and concisely, especially when discussing technical aspects like design systems and AI integration.

📝 Enhancement Note: Interview preparation should focus on demonstrating not just design talent but also an understanding of operational efficiency, systematic approaches (design systems), and adaptability to new technologies like AI. The language requirement will also be a key part of the assessment.

📌 Application Steps

To apply for this UX/UI Designer position:

• Submit your application through the provided link on jobs.smartrecruiters.com.

• Tailor your CV: Highlight your experience with Figma, design systems, user research, and any work involving AI-assisted design. Quantify your achievements where possible.

• Curate your Portfolio: Ensure your portfolio prominently features your design system work, case studies detailing your process, and any examples of AI integration. Make it easy to navigate and clearly articulate your contributions.

• Prepare for a Portfolio Walkthrough: Be ready