Physical Security Design Manager

📍 Job Overview

Job Title: Physical Security Design Manager

Company: EXANTE360 INC

Location: Newport Beach, California, United States

Job Type: Full-time

Category: Operations - Physical Security Design & Management

Date Posted: 2026-09-30

Experience Level: Mid-Senior Level (5-10 years)

Remote Status: Remote OK

🚀 Role Summary

• Manage the end-to-end lifecycle of mission-critical data center physical security design projects, ensuring successful delivery from kickoff to closeout.

• Drive meticulous quality assurance, schedule adherence, and scope management across all security design deliverables within the A/E/C industry.

• Integrate AI, automation, and digital transformation principles into daily workflows to enhance efficiency and drive innovative solutions.

• Act as a subject matter expert, collaborating across multi-disciplinary teams to ensure seamless integration of security systems with overall project infrastructure.

• Develop, maintain, and track project budgets, monitor financial performance, and manage design costs effectively using project accounting and management tools.

📝 Enhancement Note: This role is positioned within a company actively embracing AI and digital transformation, indicating a need for candidates who not only possess strong traditional physical security design skills but also demonstrate a forward-thinking approach to leveraging technology for operational excellence. The emphasis on "mission critical data center security" specifically highlights the high-stakes nature of the projects and the requirement for robust, reliable security solutions.

📈 Primary Responsibilities

• Take full ownership of assigned physical security design projects, managing all phases from internal handoff through final closeout, ensuring successful delivery across all project phases.

• Lead and manage the design, quality-assurance, construction administration, and closeout phases for each assigned project, conducting thorough cross-discipline design reviews.

• Facilitate and lead client meetings (virtual and onsite) to align project requirements, manage expectations, and evolve system design criteria throughout the project lifecycle.

• Conduct detailed onsite field surveys and site assessments to verify existing conditions and ensure construction aligns with design documents and specifications.

• Lead the preparation of high-quality contract documents, including detailed Revit drawings and CSI-format specifications for physical security systems.

• Develop, maintain, and meticulously track project schedules and deliverables, ensuring on-time, accurate, and high-quality execution of security design elements.

• Build and manage project budgets, monitor financial performance, and accurately track design costs using integrated project accounting and management software.

• Foster close collaboration with internal design teams and external stakeholders to coordinate and integrate physical security system designs into the broader project infrastructure.

• Prepare comprehensive assessment reports that present clear, actionable recommendations and robust solutions for physical security challenges.

• Proactively identify scope changes, prepare proposals for additional services, and secure necessary client authorization for any deviations from the original scope.

• Utilize Bluebeam Revu for detailed annotation of floor plans, creation of single-line diagrams, elevations, and other project-specific design details for security systems.

• Provide robust support for construction administration activities, including timely RFI responses, thorough submittal reviews, site visits, punch walks, acceptance testing, and detailed written field observation reports.

• Perform rigorous QA/QC reviews of team deliverables to ensure accuracy, consistency, and compliance with established security design standards and best practices.

📝 Enhancement Note: The "Sample Tasks You'll Perform" section reinforces the core responsibilities by highlighting the need for end-to-end project ownership, client and team coordination, and issue resolution within the context of evolving system design criteria. This suggests a role requiring strong communication, problem-solving, and proactive management skills.

🎓 Skills & Qualifications

Education: Associate degree or bachelor’s degree in an engineering-related field is preferred.

Experience: 5-7 years of previous low voltage/ICT/security design experience, applying this expertise within a typical A/E/C industry design package.

Required Skills:

• Client-focused approach with a strong commitment to delivering value and exceptional customer service.

• Demonstrated sense of ownership, responsibility, and versatility in managing complex projects.

• Proven ability to thrive in a fast-paced, dynamic, and collaborative A/E/C environment.

• Capacity to effectively manage multiple concurrent assignments without compromising quality or deadlines.

• Excellent written and verbal communication skills, essential for client interactions and cross-functional team collaboration.

• Strong knowledge of mission-critical data center physical security concepts and methodologies.

• Experience with using Bluebeam Revu, Smartsheet, and MS Office as core software programs for project execution.

• Familiarity with Revit and BIM360 modeling tools for design documentation and coordination.

• Comprehension of Building Information Modeling (BIM) and recognition of the importance of coordinating infrastructure and other disciplines within the model.

• Demonstrated experience using AI, automation, data analytics, or other emerging technologies to improve efficiency, decision-making, collaboration, or business outcomes.

• Familiarity with working as an embedded subject matter expert in related cross-discipline teams, including gates, fencing, electrical circuiting, cable pathway design, and architectural door hardware. Preferred Skills:

• Deep knowledge of ICD-705 standards.

• General knowledge of NEC, NFPA, EIA/TIA, and/or BICSI standards.

📝 Enhancement Note: The requirements emphasize a blend of technical design skills (Revit, Bluebeam, BIM), project management capabilities (schedule, budget, scope), and a modern understanding of technology integration (AI, automation). The preference for ICD-705 standards and general knowledge of NEC, NFPA, EIA/TIA, and BICSI indicates a need for candidates with a strong foundation in industry-specific regulations and best practices for secure facilities.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a minimum of 2-3 detailed case studies demonstrating successful management of physical security design projects from inception to completion.

• For each case study, clearly articulate the project scope, your specific role and responsibilities, the challenges encountered, and the innovative solutions implemented.

• Quantify the impact of your work with measurable results, such as cost savings, schedule improvements, enhanced security posture, or reduction in vulnerabilities.

• Include examples of contract documents, such as key drawings (Revit, Bluebeam annotations) and specification excerpts, that highlight your design quality and attention to detail.

• Demonstrate proficiency in project management tools (e.g., Smartsheet) and design software (e.g., Bluebeam Revu, Revit) through visual evidence or detailed descriptions within your portfolio. Process Documentation:

• Provide evidence of established processes for conducting site assessments, design reviews, and construction administration for physical security systems.

• Illustrate your methodology for stakeholder alignment and cross-discipline coordination, showcasing how you integrate security designs with other project elements.

• Include examples of how you have used AI or automation tools to streamline design processes, improve data analysis, or enhance project reporting.

• Document your approach to quality assurance and quality control (QA/QC) for design deliverables, including any standardized checklists or review procedures you employ.

📝 Enhancement Note: Given the role's focus on project lifecycle management and design quality, a portfolio demonstrating tangible project outcomes and robust process documentation is critical. The emphasis on AI and automation in the job description suggests that candidates who can showcase their experience integrating these technologies into their project execution processes will have a significant advantage.

💵 Compensation & Benefits

Salary Range: $110,000 - $154,000 per year. This range reflects the mid-to-senior level experience required for a Physical Security Design Manager, considering the specialized nature of mission-critical data center security design and the cost of living in the Newport Beach, California area.

Benefits:

• 401(k) plan with company matching to support long-term financial planning.

• Comprehensive Dental insurance for oral health needs.

• Employee Assistance Program (EAP) offering confidential support for personal and work-related challenges.

• Health insurance coverage to support employee well-being.

• Life insurance to provide financial security for beneficiaries.

• Paid time off (PTO) to encourage work-life balance and rest.

• Professional development assistance to support continuous learning and career growth in the security design field.

• Referral program to reward employees for bringing new talent to the company.

• Vision insurance for eye care needs.

• Long Term Disability Insurance to provide income protection in case of extended illness or injury.

Working Hours: The role is structured around a standard 40-hour work week, typical for full-time management positions. However, given the "mission critical" nature of data center security projects and the remote work flexibility, there may be an expectation for occasional availability outside of standard hours to address urgent client needs, project milestones, or critical incidents.

📝 Enhancement Note: The salary range is competitive for a specialized management role in a high-demand field and location. The benefits package is robust, offering a comprehensive suite of options that support employee well-being and professional growth, aligning with the company's stated values of employee support and work-life balance. The mention of "intentional connection" in a remote environment suggests the company actively fosters team cohesion despite geographical separation.

🎯 Team & Company Context

🏢 Company Culture

Industry: Technology Design and Consulting, specializing in Information and Communications Technology (ICT) and Security Systems. This industry context means the company operates at the forefront of technological advancements, requiring a culture that values innovation, precision, and adaptability.

Company Size: Exante360, Inc. has successfully completed thousands of projects since its founding in 2013, indicating a growing and established firm. While the exact employee count isn't specified, its extensive project history suggests a medium to large-sized organization with dedicated teams for various specialties. For operations professionals, this size typically means structured processes, opportunities for specialization, and potential for cross-functional collaboration.

Founded: 2013. This founding date positions Exante360 as a relatively modern company that has grown significantly in a dynamic technological landscape. Its experience spans diverse market sectors, including healthcare, education, data centers, and critical infrastructure, showcasing its versatility and ability to adapt to different client needs.

Team Structure:

• The operations and design teams likely consist of certified professionals specializing in various low-voltage systems, including telecommunications, network infrastructure, wireless systems, electronic security (access control, video surveillance, intrusion detection), audiovisual, and fire alarm systems.

• The reporting structure for a Physical Security Design Manager would likely involve reporting to a Director of Security Design, VP of Operations, or a similar senior leadership role focused on project delivery and technical expertise.

• Cross-functional collaboration is a cornerstone of Exante360's methodology, with operations professionals expected to work closely with project managers, engineers, architects, and clients to ensure successful project outcomes. Methodology:

• Data analysis and insights are crucial for understanding security risks, system performance, and project efficiency, driving informed decision-making.

• Workflow planning and optimization strategies are continuously applied to improve project delivery timelines, resource allocation, and overall operational effectiveness in security design.

• Automation and efficiency practices are actively encouraged, particularly through the integration of AI tools, to streamline repetitive tasks, enhance accuracy, and allow professionals to focus on strategic aspects of design and project management.

Company Website: [Company URL]

📝 Enhancement Note: The company's focus on "mission critical" projects and its specialization in ICT and security systems imply a demanding yet rewarding environment. The emphasis on AI and digital transformation suggests that candidates who can demonstrate strategic thinking and adaptability to new technologies will be highly valued. The company's founding in 2013 and its extensive project portfolio indicate a stable and experienced organization.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a "Manager" level, indicating a significant level of responsibility and autonomy. It requires a professional who can not only execute technical design tasks but also manage projects, budgets, and client relationships. For operations professionals, this signifies a transition from individual contributor to a leadership role, overseeing specific project outcomes and potentially mentoring junior team members. The 5-7 years of experience requirement further solidifies this as a mid-to-senior level position.

Reporting Structure: The Physical Security Design Manager will likely report to a senior operations leader, such as a Director of Security Design or VP of Operations. This structure ensures alignment with broader company objectives and provides a clear chain of command for strategic guidance and performance evaluation. Collaboration will extend across various engineering disciplines and project management teams.

Operations Impact: The role has a direct impact on the success and security posture of mission-critical data centers. By ensuring robust and well-designed physical security systems, the manager contributes to the protection of sensitive data, critical infrastructure, and client assets, directly influencing the company's reputation for reliability and security expertise. Effective project management and budget adherence also directly contribute to the company's profitability and operational efficiency.

Growth Opportunities:

• Operations Skill Advancement: Potential to deepen expertise in mission-critical data center security, advanced threat mitigation, and emerging security technologies. This could involve specialized certifications or advanced training.

• Leadership Development: Opportunities to lead larger, more complex projects, manage larger teams, and potentially move into higher-level management roles within the security design or operations divisions.

• Specialization Pathways: The company's broad service offering (ICT, security, AV, etc.) may allow for specialization in niche security areas or a broader understanding of integrated technology systems within critical facilities.

• AI & Automation Integration: A unique growth path exists in becoming a subject matter expert in applying AI and automation to physical security design and project management processes, aligning with Exante360's AI-forward strategy.

📝 Enhancement Note: The "Manager" title and required experience suggest this role is a stepping stone for professionals looking to take on more strategic responsibilities. The emphasis on AI and digital transformation provides a unique growth trajectory for individuals interested in shaping the future of operations in the security design sector.

🌐 Work Environment

Office Type: The job is listed as "Remote OK," with the primary work location specified as Newport Beach, CA. This indicates a hybrid or fully remote work arrangement is possible, with the expectation that employees can work effectively from a home office. The company's stated value of "intentional connection" in a remote environment suggests proactive efforts to foster team cohesion and collaboration through virtual means.

Office Location(s): While the role is remote, the company has a physical presence in Newport Beach, California. This location serves as a reference point and may be the primary hub for any in-person meetings, client engagements, or team gatherings that may occasionally be required.

Workspace Context:

• Collaborative Environment: Despite being remote, the role emphasizes close collaboration with internal design teams and external stakeholders. This requires a self-disciplined individual comfortable using digital collaboration tools (e.g., video conferencing, shared project management platforms) to maintain strong working relationships and ensure project alignment.

• Operations Tools & Technology: Access to and proficiency in industry-standard design and project management software (Revit, Bluebeam Revu, Smartsheet, MS Office) is essential. The company's AI-forward approach suggests that employees will also be encouraged to utilize and integrate AI-powered tools into their workflow.

• Operations Team Interaction: While remote, opportunities for interaction with the operations team will likely occur through scheduled virtual meetings, project calls, and digital communication channels. The company's focus on intentional connection aims to mitigate the isolation often associated with remote work.

Work Schedule: The standard 40-hour work week is the baseline, but the "mission critical" nature of data center security implies a degree of flexibility may be required. This could involve occasional availability for urgent client needs or project-critical deadlines that fall outside of typical business hours. The remote arrangement offers flexibility in managing one's workday, provided project deliverables and collaboration needs are met.

📝 Enhancement Note: The remote nature of the role, combined with the company's emphasis on "intentional connection" and its physical presence in Newport Beach, suggests a flexible but connected work environment. Candidates should be comfortable with remote collaboration tools and possess the self-discipline to manage their workload effectively while staying connected with their team.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your resume and portfolio to assess alignment with the required experience and skills, with a particular focus on physical security design in mission-critical environments and experience with AI/automation.

• Technical Interview: Expect questions assessing your technical expertise in security design principles, software proficiency (Revit, Bluebeam, BIM360), and understanding of relevant standards (ICD-705, NEC, NFPA). Be prepared to discuss specific design challenges and solutions from past projects.

• Project Management & Operations Assessment: Interviews focusing on your project management capabilities, including schedule adherence, budget management, client communication, and cross-discipline coordination. Case studies or scenario-based questions related to managing complex projects will likely be used.

• AI/Automation Integration Discussion: Be ready to discuss your experience and ideas for leveraging AI and automation in physical security design and project management. This is a key differentiator for Exante360.

• Final Interview: This stage will likely involve meeting with senior leadership to assess cultural fit, strategic thinking, and overall suitability for the role and company values.

Portfolio Review Tips:

• Highlight Mission-Critical Data Center Experience: Showcase projects specifically related to data centers or other high-security, mission-critical facilities.

• Quantify Achievements: Use metrics to demonstrate the impact of your work, such as percentage improvements in efficiency, cost savings, or risk reduction.

• Showcase Design Deliverables: Include examples of Revit drawings, Bluebeam annotations, and CSI specifications that exemplify your design quality and attention to detail.

• Demonstrate Process Proficiency: Clearly outline your project management methodologies, QA/QC processes, and how you integrate cross-functional teams.

• Illustrate AI/Automation Integration: If possible, include examples or detailed descriptions of how you've used AI or automation tools to enhance project outcomes. This will be a significant advantage.

• Structure for Clarity: Organize your portfolio logically, perhaps by project type or by key responsibility area, with concise summaries and clear visual aids.

Challenge Preparation:

• Design Scenario: You might be presented with a hypothetical physical security design challenge for a data center and asked to outline your approach, key considerations, and potential solutions. Focus on a structured, process-driven response.

• Project Management Simulation: Be prepared for a scenario where you need to manage a project delay or budget overrun, demonstrating your problem-solving and communication skills.

• Tool Proficiency Test: While not always explicit, be ready to discuss your experience with the required software and how you leverage their features for efficiency.

• AI Integration Proposal: You may be asked to propose how AI could be applied to a specific aspect of the design or project management process for a physical security project.

📝 Enhancement Note: The interview process is designed to thoroughly evaluate technical skills, project management capabilities, and a candidate's alignment with the company's forward-thinking approach to technology. A strong, well-curated portfolio that specifically addresses the AI/automation requirement will be crucial for standing out.

🛠 Tools & Technology Stack

Primary Tools:

• Revit: Essential for creating detailed 3D models and construction documents for physical security systems, facilitating BIM coordination.

• Bluebeam Revu: Critically important for annotating floor plans, creating single-line diagrams, elevations, and other project-specific design details, as well as for document review and collaboration.

• Smartsheet: A key tool for project management, including schedule tracking, task management, and workflow automation.

• MS Office Suite (Word, Excel, PowerPoint, Outlook): Standard for documentation, reporting, data analysis, and communication.

Analytics & Reporting:

• Excel: For data analysis, financial tracking, and report generation.

• Smartsheet: For creating dashboards and reports on project progress, budget status, and deliverable tracking.

• Potential for BI Tools: While not explicitly mentioned, proficiency in or familiarity with business intelligence tools for more advanced data visualization and reporting could be a plus, especially given the AI focus.

CRM & Automation:

• CRM (if applicable): While not detailed, some project management or client interaction might involve CRM-like functionalities for managing client relationships and project history.

• Automation Tools: The company is AI-forward, so candidates should be prepared to discuss their experience with or aptitude for using automation tools to streamline workflows, data entry, or reporting processes, potentially within Smartsheet or other integrated platforms.

• Integration Tools: Understanding how different systems (e.g., design software, project management, client communication) integrate is beneficial, though specific integration tools aren't listed.

📝 Enhancement Note: The explicit mention of Bluebeam Revu, Revit, Smartsheet, and MS Office underscores their importance. The company's AI-forward stance suggests that candidates who can demonstrate experience or a strong interest in leveraging AI and automation within these or similar platforms will be highly valued.

👥 Team Culture & Values

Operations Values:

• Customer Service Excellence: A core value, emphasizing the importance of client satisfaction and delivering high-quality, reliable security solutions. Operations professionals are expected to be responsive and dedicated to meeting client needs.

• Ownership & Responsibility: Employees are trusted to "own their work" and make smart decisions. This implies a culture of accountability where individuals take full responsibility for their projects and deliverables.

• Versatility: The ability to adapt to changing project requirements, diverse client needs, and evolving technological landscapes is highly valued. Operations professionals should be flexible and capable of handling a variety of tasks and challenges.

• Efficiency & Continuous Improvement: The company's AI-forward initiative and focus on "improving lives through relationships, by connecting people to solutions" suggests a drive for operational efficiency and a commitment to finding better, smarter ways to work. Process optimization is key.

• Data-Driven Decision Making: While not explicitly stated as a value, the emphasis on AI and technology integration implies that data analysis and informed decision-making are fundamental to the company's operations.

Collaboration Style:

• Cross-Functional Integration: Operations professionals work closely with a variety of internal teams (design, project management) and external stakeholders (clients, contractors). Effective communication and a collaborative spirit are essential for integrating security designs seamlessly.

• Process Review & Feedback: The iterative nature of design and project management encourages a culture where processes are reviewed, feedback is exchanged, and continuous improvement is a shared goal.

• Knowledge Sharing: In a remote and dynamic environment, open communication and knowledge sharing are vital for team cohesion and problem-solving. This might occur through virtual meetings, shared documentation platforms, and internal forums.

📝 Enhancement Note: The company's values of customer service, ownership, and versatility, combined with its AI-forward approach, suggest a culture that rewards proactivity, technical competence, and a commitment to excellence. Operations professionals who can demonstrate these traits will likely thrive in this environment.

⚡ Challenges & Growth Opportunities

Challenges:

• Managing Complex Stakeholder Needs: Balancing the requirements of various stakeholders (clients, internal teams, regulatory bodies) in mission-critical environments can be challenging, requiring strong negotiation and communication skills.

• Integrating Evolving Technologies: Staying abreast of and effectively integrating new security technologies, AI tools, and automation solutions into existing design processes and client solutions requires continuous learning and adaptation.

• Ensuring High-Quality Deliverables in a Remote Setting: Maintaining rigorous quality assurance and consistent design standards across a distributed team requires robust processes, clear communication, and proactive oversight.

• Navigating Project Constraints: Working within strict project timelines, budgets, and scope limitations for high-stakes data center projects demands efficient resource management and strategic problem-solving.

Learning & Development Opportunities:

• Operations Skill Advancement: Deepen expertise in mission-critical data center security design, including areas like ICD-705 compliance, advanced access control systems, and integrated surveillance solutions.

• AI & Automation Specialization: Gain hands-on experience and develop expertise in applying AI and automation tools to physical security design workflows, project management, and data analysis, positioning you as a leader in this emerging field.

• Industry Certifications: Opportunities to pursue relevant certifications such as Certified Physical Security Professional (CPSP), BICSI RCDD, or certifications related to specific security technologies or AI applications.

• Mentorship & Leadership: Potential for mentorship from senior leaders and opportunities to develop leadership skills through managing projects and potentially guiding junior team members.

📝 Enhancement Note: The challenges presented are typical of senior roles in dynamic technology sectors. The growth opportunities are particularly strong for individuals interested in the intersection of physical security, project management, and cutting-edge technology like AI, aligning with Exante360's strategic direction.

💡 Interview Preparation

Strategy Questions:

• "Describe a complex physical security design project you managed from inception to closeout. What were the key challenges, your approach to overcoming them, and the ultimate outcome?" (Focus on project lifecycle, problem-solving, and measurable results.)

• "How do you ensure alignment and effective communication among diverse stakeholders (e.g., clients, engineers, IT, facilities) throughout a project lifecycle, especially in a remote or hybrid environment?" (Highlight communication strategies, collaboration tools, and stakeholder management techniques.)

• "Imagine a scenario where a critical security system component fails during construction. How would you manage this situation, including identifying the root cause, proposing solutions, and mitigating schedule impacts?" (Demonstrate critical thinking, crisis management, and process-driven problem-solving.) Company & Culture Questions:

• "Based on your research, how do you see your skills and experience contributing to Exante360's AI-forward strategy in physical security design?" (Showcase understanding of the company's direction and how you can add value.)

• "Describe a time you had to adapt to a significant change in project scope, technology, or team structure. How did you handle it, and what did you learn?" (Assess adaptability, resilience, and learning agility.)

• "How do you prioritize tasks and manage your workload when facing multiple competing deadlines, particularly in a remote work setting?" (Evaluate time management, organizational skills, and self-discipline.) Portfolio Presentation Strategy:

• Start with Impact: Begin your portfolio presentation with a high-level overview of your most impactful project, highlighting key achievements and ROI.

• Structure by Project: For each case study, clearly define the problem, your solution, the process you followed, and the quantifiable results. Use visuals (drawings, diagrams) effectively.

• Demonstrate Technical Proficiency: Walk through specific examples of your work in Revit, Bluebeam Revu, and how you've used Smartsheet for project management. Explain your thought process behind design decisions.

• Highlight AI/Automation Integration: Dedicate a section or integrate examples throughout your presentation to showcase how you've leveraged AI or automation in your projects. This is a critical differentiator.

• Be Ready for Deep Dives: Anticipate detailed questions about your methodologies, design choices, and challenges encountered. Be prepared to discuss the "why" behind your decisions.

📝 Enhancement Note: Interview preparation should focus on articulating your experience with specific tools (Revit, Bluebeam), project management methodologies, and, crucially, your understanding and application of AI/automation in the context of physical security design for mission-critical facilities. Demonstrating a proactive, client-focused, and adaptable mindset will be key.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided application link on Paycom.

• Tailor your resume: Emphasize your 5-7 years of experience in low voltage/ICT/security design, specifically highlighting projects related to mission-critical data centers. Integrate keywords such as "Physical Security Design Manager," "Revit," "Bluebeam Revu," "BIM360," "Project Management," "AI," and "Automation."

• Curate your portfolio: Prepare a portfolio that showcases at least 2-3 detailed case studies of physical security design projects. Ensure these case studies quantify achievements, demonstrate proficiency in required software, and, most importantly, highlight any use of AI or automation tools in your workflow.

• Prepare for technical and behavioral interviews: Be ready to discuss your technical expertise, project management approach, and how you align with Exante360's values, especially its AI-forward initiative. Practice articulating your responses using the STAR method (Situation, Task, Action, Result).

• Research Exante360: Understand the company's core values, its specialization in ICT and security systems, and its mission. Familiarize yourself with the types of projects they undertake and their emphasis on AI and digital transformation.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.