Physical Security Design Manager

📍 Job Overview

Job Title: Physical Security Design Manager

Company: EXANTE360 INC

Location: Newport Beach, California, United States

Job Type: Full-time

Category: Security Operations / GTM Operations (focus on infrastructure and project delivery)

Date Posted: 2026-09-09

Experience Level: Mid-Senior Level (5-10 years)

Remote Status: Remote OK (with potential for onsite requirements in Newport Beach, CA)

🚀 Role Summary

• Drive the end-to-end project lifecycle for mission-critical data center physical security designs, ensuring successful project delivery from initiation to closeout.

• Manage and coordinate multi-disciplinary design efforts, focusing on security infrastructure, low-voltage systems, and ICT integration within the A/E/C industry.

• Leverage AI and automation to enhance design processes, project management efficiency, and deliver exceptional outcomes in a fast-paced, digital transformation-focused environment.

• Collaborate with internal teams and external stakeholders to align project requirements, ensure quality assurance, and maintain rigorous budget and schedule adherence.

📝 Enhancement Note: While the title is "Physical Security Design Manager," the core responsibilities and required skills, particularly the emphasis on mission-critical data centers, ICT, low-voltage systems, and the use of A/E/C industry standard tools like Revit and Bluebeam, position this role as a critical function within the GTM or Operations infrastructure planning domain. The emphasis on AI and digital transformation suggests a forward-thinking approach to operational efficiency and project delivery.

📈 Primary Responsibilities

• Project Lifecycle Management: Take full ownership of assigned security design projects from internal handoff through final closeout, ensuring successful delivery across all phases including kickoff, stakeholder alignment, design, quality assurance, construction administration, and closeout.

• Design & Coordination: Lead cross-discipline design reviews, ensuring seamless integration of security systems (access control, video surveillance, intrusion detection) with architectural, electrical, and IT infrastructure, particularly within mission-critical data center environments.

• Stakeholder Engagement: Facilitate and participate in client and internal team meetings (virtual and onsite) to align project requirements, manage expectations, and evolve system design criteria in response to project needs and technological advancements.

• Onsite Assessments & QA/QC: Conduct onsite field surveys and site assessments to verify existing conditions and confirm construction aligns with design documents and specifications; perform QA/QC reviews of team deliverables to ensure accuracy, consistency, and compliance with industry standards.

• Documentation & Specifications: Lead the preparation of high-quality contract documents, including detailed Revit drawings and CSI-format specifications for security and low-voltage systems.

• Schedule & Budget Management: Develop, maintain, and track project schedules and deliverables to ensure on-time, accurate, and high-quality execution; build and manage project budgets, monitor financial performance, and track design costs using project accounting and management tools.

• Technical Expertise & AI Integration: Apply strong knowledge of mission-critical data center physical security concepts, low-voltage/ICT/security design principles, and emerging technologies, including AI and automation, to improve efficiency, decision-making, and business outcomes.

• Construction Administration Support: Support construction administration activities, including responding to Requests for Information (RFIs), reviewing submittals, conducting site visits, performing punch walks, overseeing acceptance testing, and writing detailed field observation reports.

• Scope Management: Identify scope changes, prepare proposals for additional services, and secure client authorization when required, ensuring project scope remains aligned with client objectives and contractual agreements.

📝 Enhancement Note: The responsibilities clearly indicate a need for strong project management skills within a technical design context, specifically for mission-critical infrastructure. The emphasis on AI and automation suggests that candidates will be expected to not just manage traditional processes but also innovate and improve them using new technologies.

🎓 Skills & Qualifications

Education:

• Associate degree or bachelor’s degree in an engineering-related field is preferred. Experience:

• 5-7 years of previous low voltage/ICT/security design experience, with a proven track record of applying this expertise into typical A/E/C industry design packages.

• Demonstrated experience using AI, automation, data analytics, or other emerging technologies to improve efficiency, decision-making, collaboration, or business outcomes. Required Skills:

• Physical Security Design: Deep understanding of physical security concepts, methodologies, and system design for mission-critical environments, particularly data centers.

• Project Management: Proven ability to manage the full project lifecycle, including scope, schedule, budget, and quality control for complex technical projects.

• A/E/C Software Proficiency: Expertise in using Bluebeam Revu for document annotation and design, Revit for BIM modeling, and familiarity with BIM360 for collaboration and project management.

• Technical Documentation: Skilled in developing high-quality contract documents, including CSI-format specifications and detailed construction drawings.

• Cross-Discipline Coordination: Ability to work effectively as an embedded subject matter expert within related cross-discipline teams (e.g., gates, fencing, electrical, architectural).

• Client-Focused Communication: Excellent written and verbal communication skills with a strong ability to articulate technical concepts to diverse audiences and build client relationships.

• Problem-Solving: Capacity to identify scope changes, resolve complex technical issues, and provide clear, actionable recommendations.

Preferred Skills:

• ICD-705 Standards: Deep knowledge of ICD-705 standards for sensitive compartmented information facilities.

• Industry Standards: General knowledge of NEC, NFPA, EIA/TIA, and/or BICSI standards related to electrical, telecommunications, and low-voltage systems.

• AI/Automation Integration: Proactive in learning and applying new technologies, comfortable integrating AI tools into workflows.

• Smartsheet & MS Office: Experience with Smartsheet for project management and proficiency in the MS Office suite.

📝 Enhancement Note: The experience requirement of 5-7 years is typical for a manager-level role that requires significant technical expertise and project oversight. The emphasis on AI and automation indicates a modern approach to operations and project delivery, making candidates with demonstrable experience in these areas highly competitive.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Project Lifecycle Documentation: Showcase projects that demonstrate end-to-end management, from initial client engagement and scope definition through design, construction administration, and final closeout, highlighting your role and contributions at each stage.

• Design Deliverable Samples: Include examples of high-quality contract documents, such as detailed Revit drawings, CSI-format specifications for security and low-voltage systems, and single-line diagrams created in Bluebeam Revu.

• Process Improvement Case Studies: Present specific instances where you identified inefficiencies or challenges in design or project management processes and implemented solutions, ideally leveraging AI, automation, or improved workflows, to achieve measurable improvements in schedule, budget, or quality.

• Budget & Schedule Management Examples: Provide evidence of successful budget and schedule tracking and management, including how you identified scope changes, prepared proposals, and ensured financial performance within project constraints.

Process Documentation:

• Workflow Design & Optimization: Demonstrate your ability to map out and optimize design and project management workflows, ensuring clarity, efficiency, and adherence to A/E/C industry best practices.

• System Integration & Coordination: Illustrate how you coordinate and integrate security system designs with other disciplines (electrical, architectural, IT) through documentation of BIM coordination efforts and cross-functional review processes.

• Performance Measurement & Reporting: Showcase examples of assessment reports, QA/QC reviews, and site observation reports that provide clear, actionable recommendations and demonstrate your ability to measure and report on project performance and quality.

📝 Enhancement Note: For a role focused on design management and project execution, a portfolio is crucial. It should highlight not just the final deliverables but also the candidate's strategic approach to process, problem-solving, and their ability to leverage technology (including AI) for improved outcomes.

💵 Compensation & Benefits

Salary Range: $105,000 - $130,000 per year

Benefits:

• 401(k) with company matching

• Comprehensive Dental insurance

• Employee Assistance Program (EAP) for support and resources

• Health insurance coverage

• Life insurance policy

• Generous Paid Time Off (PTO)

• Professional Development Assistance to support continued education and skill enhancement

• Referral Program to reward employee referrals

• Vision insurance coverage

• Long-Term Disability Insurance for added financial security

Working Hours: 40 hours per week (standard full-time)

📝 Enhancement Note: The salary range is competitive for a mid-senior level Design Manager role in the Newport Beach, CA area, reflecting the specialized nature of mission-critical data center security and the required technical expertise. The benefits package is robust and aligns with industry standards, with a particular emphasis on professional development, which is key for roles embracing AI and digital transformation.

🎯 Team & Company Context

🏢 Company Culture

Industry: Technology Design and Consulting (Information and Communications Technology - ICT, and Security Systems)

Company Size: Likely 50-200 employees (based on typical "growing team" descriptions and the need for specialized roles like this, but not explicitly stated)

Founded: 2013

Team Structure:

• Operations/Design Focus: This role likely sits within a larger engineering or design department, possibly reporting to a Director of Engineering or a VP of Operations. The team will include other design specialists (ICT, AV, etc.) and project managers.

• Cross-Functional Collaboration: Expect close collaboration with other design engineers, project managers, client representatives, and potentially construction teams. The emphasis on being an "embedded subject matter expert" highlights a collaborative, integrated team approach.

• AI-Forward Culture: Exante360 is actively building an AI-forward organization. This means embracing AI and automation not just as tools but as integral parts of daily workflows and strategic decision-making. Expect a culture that values innovation, continuous learning, and the application of new technologies to solve business challenges.

Methodology:

• Data-Driven Design: Utilizing data analysis and insights to inform design decisions and project strategies.

• Process Optimization: A strong focus on refining and improving design and project management workflows for maximum efficiency and quality.

• Automation & Digital Transformation: Actively integrating AI and automation tools to streamline tasks, enhance collaboration, and drive business outcomes.

• Client-Centric Delivery: Prioritizing superior customer service and delivering projects that meet and exceed client expectations.

Company Website: https://www.exante360.com/ (Inferred from domain_derived)

📝 Enhancement Note: The company's founding in 2013 and its specialization in ICT and security systems for various market sectors, including data centers, indicate a solid foundation. The explicit mention of building an "AI-forward organization" is a key differentiator and suggests a dynamic, innovative work environment that rewards proactive adoption of new technologies.

📈 Career & Growth Analysis

Operations Career Level: Mid-Senior Managerial Level. This role requires significant technical expertise (5-7 years) combined with project management responsibilities. It's a step beyond a senior designer, involving leadership in project execution and stakeholder management.

Reporting Structure: Likely reports to a senior operations leader, such as a Director of Engineering, VP of Operations, or a similar role overseeing project delivery and technical teams. The role involves managing projects, not necessarily direct reports, but requires leadership in influencing project outcomes and cross-functional teams.

Operations Impact: The role directly impacts the successful delivery of critical infrastructure projects for clients. By ensuring robust, efficient, and well-managed physical security designs, this position contributes to the reliability and security of client operations, particularly in sensitive data center environments. This has a direct correlation to client satisfaction, repeat business, and the company's reputation for delivering "Intended Results."

Growth Opportunities:

• Technical Specialization: Deepen expertise in mission-critical data center security, ICD-705 standards, or specific security technologies.

• Leadership Development: Transition into roles with direct team management, such as leading a larger team of security designers or project managers.

• Strategic Operations Roles: Move into higher-level operations or GTM strategy roles, leveraging project delivery experience to influence broader business processes and technology adoption.

• AI & Innovation Leadership: Become a go-to expert within the company for AI integration in design and project management, potentially leading innovation initiatives.

📝 Enhancement Note: The emphasis on AI and digital transformation provides a unique growth trajectory. Candidates showing aptitude in this area could quickly advance into roles focused on operational innovation and technology strategy, which are highly valued in today's market.

🌐 Work Environment

Office Type: The role is listed as "Remote OK," with a primary location in Newport Beach, CA. This suggests a hybrid model is likely, where remote work is the norm but occasional onsite presence in the Newport Beach office or at client sites may be required for critical meetings, site surveys, or team collaboration.

Office Location(s):

• Primary Hub: 895 Dove Street, Newport Beach, CA 92660. This is likely the main office and a potential hub for onsite meetings or collaboration.

• Remote Flexibility: The "Remote OK" status implies that candidates outside of the immediate Newport Beach area may be considered, provided they can travel to the office or client sites as needed.

Workspace Context:

• Remote Work Setup: Candidates will need to maintain a professional and productive remote workspace, equipped with reliable internet access.

• Collaborative Tools: Expect to use a suite of digital collaboration tools (e.g., Microsoft Teams, Smartsheet, Bluebeam, Revit, BIM360) to connect with colleagues and manage projects.

• Onsite Collaboration: When required, the Newport Beach office likely offers a professional environment for in-person meetings, team workshops, and client presentations, fostering intentional connection.

Work Schedule: The standard work schedule is 40 hours per week. While remote, maintaining consistent availability during core business hours (likely Pacific Time, given the location) is expected for effective collaboration. Flexibility may exist, but project deadlines and client needs will dictate the schedule.

📝 Enhancement Note: The "Remote OK" status with a specific physical location suggests a hybrid approach. Candidates should be prepared for the possibility of travel for site visits, client meetings, or team gatherings, even if the primary work is remote.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your resume and application, likely followed by a brief phone screen with HR or a recruiter to assess basic qualifications and cultural fit.

• Technical Interview(s): In-depth discussions with hiring managers and potential team members focusing on your experience with physical security design, data centers, project management methodologies, and technical skills (Revit, Bluebeam, etc.). Expect scenario-based questions.

• Portfolio Presentation: A dedicated session where you will present your portfolio, showcasing key projects, design methodologies, and how you've applied AI/automation or process improvements. This is a critical stage to demonstrate your capabilities.

• AI/Automation Discussion: Specific questions or a separate interview focused on your understanding and practical application of AI and automation in design and project management.

• Final Interview/Offer: A final meeting with senior leadership to discuss role alignment, company culture, and compensation, followed by a potential offer.

Portfolio Review Tips:

• Curate for Relevance: Select projects that best showcase your experience in mission-critical data center security, ICT/low-voltage design, and project management.

• Highlight AI/Automation Impact: For relevant projects, clearly articulate how AI, automation, or innovative processes were used, and quantify the impact (e.g., time saved, cost reduction, improved accuracy).

• Structure Your Narrative: For each project, explain the challenge, your approach, the tools used, the collaborative process, and the measurable results. Use visual aids effectively.

• Demonstrate Process Thinking: Show not just the final output but your thought process for design, problem-solving, and project execution. Explain your QA/QC and documentation strategies.

• Prepare for Technical Deep Dives: Be ready to discuss specific design decisions, software functionalities (Revit, Bluebeam), and industry standards (ICD-705, NEC).

Challenge Preparation:

• Design Scenario: You might be given a hypothetical design challenge or asked to critique an existing design to assess your problem-solving skills and technical acumen.

• Process Improvement Task: A task might involve outlining how you would improve a specific design or project management process using AI or other tools.

• Stakeholder Communication: Prepare to discuss how you would handle difficult stakeholder conversations or manage conflicting project requirements.

📝 Enhancement Note: The explicit mention of AI integration suggests that interviewers will probe deeply into candidates' experience and willingness to use these technologies. A strong portfolio demonstrating practical application of AI in design or project management will be highly advantageous.

🛠 Tools & Technology Stack

Primary Tools:

• Bluebeam Revu: Essential for annotating floor plans, creating single-line diagrams, elevations, and other project-specific design details. Proficiency is a must.

• Revit: Key for creating Building Information Modeling (BIM) drawings and integrating security designs with architectural and engineering models.

• BIM360: Used for collaboration, document management, and workflow within the BIM environment.

• Smartsheet: Likely used for project scheduling, task management, and tracking deliverables.

• MS Office Suite: Standard proficiency expected for general business operations, reporting, and communication.

Analytics & Reporting:

• Data Analysis Tools (General): While not explicitly named, expect to use tools for analyzing project performance data, budget tracking, and potentially security system performance metrics. This could include advanced Excel functions, or potentially BI tools if integrated with Smartsheet or other platforms.

• Reporting Tools: For creating assessment reports, QA/QC reviews, and field observation reports.

CRM & Automation:

• AI/Automation Tools: Candidates are expected to be proactive in integrating AI and automation into their workflow. This could involve using AI for document analysis, design optimization suggestions, or automating repetitive tasks. Specific platforms are not listed, indicating a need for adaptability and self-driven learning.

• Project Management Software: Smartsheet or similar platforms for workflow automation and task management.

📝 Enhancement Note: The emphasis on Bluebeam Revu and Revit/BIM360 highlights the core technical design software. The mention of AI/automation suggests a broader expectation for candidates to be adaptable and leverage emerging technologies, even if specific platforms aren't mandated.

👥 Team Culture & Values

Operations Values:

• Excellence: A commitment to delivering high-quality work, accurate designs, and successful project outcomes.

• Responsibility & Ownership: Taking full accountability for assigned projects, tasks, and their results, from start to finish.

• Customer Service: A client-focused approach, prioritizing understanding and meeting client needs to build strong relationships.

• Versatility: Adaptability and willingness to take on diverse tasks and challenges in a fast-paced environment.

• AI Integration & Digital Transformation: A forward-thinking mindset that embraces and actively applies new technologies like AI and automation to improve processes and outcomes.

Collaboration Style:

• Integrated Teamwork: Working closely with internal design teams, project managers, and external stakeholders as an embedded subject matter expert.

• Proactive Communication: Open and frequent communication to ensure alignment on project goals, resolve issues, and manage evolving design criteria.

• Data-Driven Decision Making: Utilizing data and analytical insights to inform design choices and project strategies.

• Continuous Improvement: A culture that encourages feedback, learning from experiences, and actively seeking ways to optimize processes and workflows.

📝 Enhancement Note: The company's core values – ownership, customer service, excellence, and versatility – are crucial for success in this role. The added emphasis on AI and digital transformation signals a culture that values innovation and forward-thinking.

⚡ Challenges & Growth Opportunities

Challenges:

• Managing Complex Projects: Juggling multiple fast-paced, mission-critical projects simultaneously, each with unique stakeholder requirements and technical complexities.

• Integrating Evolving Technologies: Staying current with and effectively integrating new AI and automation tools into established design and project management workflows without compromising quality or schedule.

• Cross-Discipline Coordination: Ensuring seamless integration of security designs with diverse architectural, electrical, and IT systems, often requiring negotiation and compromise.

• Onsite Requirements: Balancing remote work flexibility with the necessity for onsite field surveys, client meetings, and construction administration support.

Learning & Development Opportunities:

• AI & Automation Specialization: Opportunities to become a subject matter expert in applying AI and automation to security design and project management, potentially leading company initiatives.

• Advanced Technical Training: Access to training and certifications in specialized areas like ICD-705, advanced BIM techniques, or specific security technologies.

• Project Management Mastery: Further development in managing large-scale, complex infrastructure projects within the A/E/C sector.

• Leadership Mentorship: Guidance from senior leaders on career progression, strategic thinking, and effective management within a growing, innovative company.

📝 Enhancement Note: The challenges presented are typical for senior-level project management roles in complex industries. The growth opportunities are particularly strong for individuals interested in the intersection of technology, security, and operations, especially with the company's focus on AI.

💡 Interview Preparation

Strategy Questions:

• "Describe a complex physical security design project you managed from conception to closeout. What were the key challenges, how did you overcome them, and what was the ultimate outcome?" (Focus on scope, schedule, budget, and QA/QC).

• "How have you used AI or automation tools in your previous roles to improve project efficiency, design quality, or decision-making? Provide specific examples and quantifiable results." (Demonstrate practical application of AI).

• "Walk us through your process for coordinating security system designs with architectural, electrical, and IT teams. How do you ensure seamless integration and resolve conflicts?" (Highlight cross-discipline collaboration). Company & Culture Questions:

• "What interests you about Exante360's mission and our focus on building an AI-forward organization?" (Show genuine interest and alignment with company values).

• "How do you approach problem-solving when faced with unexpected scope changes or client demands that conflict with project constraints?" (Assess adaptability and client management skills).

• "Describe a time you had to influence stakeholders with differing opinions on a project. How did you gain their buy-in and move the project forward?" (Evaluate communication and negotiation skills). Portfolio Presentation Strategy:

• Structure Your Narrative: Begin with an overview of Exante360 and the role, then present 2-3 key projects. For each project, detail the problem, your solution (design and management approach), the tools used (especially Revit, Bluebeam, AI/automation), and the results.

• Quantify Impact: Use metrics wherever possible to demonstrate the tangible value you delivered (e.g., % reduction in RFI's, adherence to budget, schedule performance, efficiency gains from automation).

• Highlight Technical Proficiency: Be prepared to discuss specific technical aspects of your designs and your command of the required software.

• Showcase AI/Automation Experience: Dedicate specific slides or talking points to how you've leveraged AI or automation, detailing the tools, processes, and outcomes.

• Engage and Ask Questions: Prepare thoughtful questions about the team, current projects, company vision for AI integration, and opportunities for growth.

📝 Enhancement Note: Given the company's explicit emphasis on AI and digital transformation, candidates should be prepared to thoroughly discuss their experience and forward-thinking approach to these technologies. A portfolio that clearly demonstrates AI integration will be a significant advantage.

📌 Application Steps

To apply for this operations position:

• Submit your application through the provided Paycom link: https://www.paycomonline.net/v4/ats/web.php/portal/287C459C28BBAFB69ED671B619F5AD56/jobs/113082

• Tailor Your Resume: Optimize your resume to highlight keywords related to physical security design, mission-critical data centers, project management, Bluebeam Revu, Revit, BIM360, AI/automation integration, and A/E/C industry experience. Quantify achievements whenever possible.

• Curate Your Portfolio: Select 2-3 of your most impactful projects that align with the job description's requirements. Ensure your portfolio clearly demonstrates your responsibilities, technical skills, project management capabilities, and any instances of AI/automation implementation.

• Prepare Your Presentation: Practice presenting your portfolio, focusing on clear communication, storytelling, and highlighting your contributions and the results achieved. Be ready to discuss your approach to design, problem-solving, and stakeholder management.

• Research Exante360: Understand the company's mission, values, services, and their stated commitment to AI and digital transformation. This will help you tailor your responses and questions during interviews.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.