UX/UI Designer

📍 Job Overview

Job Title: UX/UI Designer

Company: Robots and Pencils

Location: USA, Remote Friendly

Job Type: Full-time

Category: Design / User Experience

Date Posted: March 18, 2026

Experience Level: 2-5 years

Remote Status: Fully Remote

🚀 Role Summary

• Design thoughtful, high-quality digital experiences across a diverse range of client engagements, from early concepts to polished delivery.

• Partner closely with client product teams and internal Experience teams to transform complex ideas into clear, intuitive, and engaging user interfaces and user experiences.

• Utilize and experiment with AI-powered workflows and emerging technologies to enhance design craft, creativity, and efficiency.

• Contribute to the evolution of the company's design practice through internal initiatives, including marketing, business development, and continuous improvement of design methodologies.

📝 Enhancement Note: This role is positioned as a hands-on design position within a consulting or agency environment, emphasizing client-facing work and a breadth of industry exposure. The mention of AI-powered workflows and a focus on "smart systems for a human world" suggests a forward-thinking approach to design and technology integration.

📈 Primary Responsibilities

• UX/UI Design & Execution:

  • Design end-to-end UX and UI deliverables, encompassing early exploration, concepting, wireframing, prototyping, and high-fidelity interface designs.
  • Create user-centered designs that effectively balance usability, client business objectives, and technical constraints.
  • Develop, evolve, and maintain robust design systems to ensure consistency, scalability, and flexibility across various digital products and platforms.
  • Confidently leverage Figma for all aspects of the design process, including design creation, interactive prototyping, documentation, and team collaboration.

• Collaboration & Delivery:

  • Actively partner with client product teams to deeply understand their challenges, collaboratively shape innovative solutions, and deliver meaningful, impactful outcomes.
  • Engage in peer-to-peer collaboration with other designers on the internal Experience team, fostering a culture of feedback, idea sharing, and best practice exchange.
  • Work synergistically with engineers, strategists, and delivery leads to ensure designs are brought to life effectively, efficiently, and with high fidelity.
  • Participate actively in agile development workflows, adeptly managing multiple projects, clients, and diverse industry requirements while upholding a high standard of design craft.

• Innovation & Practice Growth:

  • Proactively experiment with and integrate AI-powered tools and workflows to enhance design efficiency, boost creativity, and elevate overall design quality.

  • Contribute to internal company initiatives, including supporting marketing efforts, participating in client pitches, and engaging in business development activities.

  • Support the continuous evolution of Robots & Pencils' design practice through inherent curiosity, strategic experimentation, and a commitment to continuous improvement in methodologies and outcomes.

📝 Enhancement Note: The responsibilities highlight a blend of client-facing project execution and internal contribution to practice development. The emphasis on "end-to-end" design and "design systems" points to a need for comprehensive design thinking and architectural skills. The explicit mention of Figma indicates it as a primary tool.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a strong portfolio demonstrating equivalent practical experience and a deep understanding of user-centered design principles is essential.

Experience: Two to five years of professional experience as a UX/UI Designer, with a proven track record of working on digital products or platforms.

Required Skills:

• Deep Figma Proficiency: Expert-level skills in Figma for design, prototyping, component creation, and collaboration.

• End-to-End Design: Demonstrated ability to manage the entire design lifecycle, from initial research and concepting to high-fidelity mockups and detailed specifications.

• Design Systems: Proven experience in building, maintaining, and scaling design systems for real-world product environments.

• Wireframing & Prototyping: Strong skills in creating clear wireframes and interactive prototypes to effectively communicate design concepts and user flows.

• Client Collaboration: Experience working directly with clients or cross-functional product teams, effectively translating business needs into user-centric solutions.

• Feedback & Iteration: A collaborative mindset with a demonstrated comfort in both giving and receiving constructive design feedback to drive iterative improvements.

• AI Tool Exploration: Curiosity and enthusiasm for experimenting with and integrating AI tools and emerging technologies into design workflows.

• Adaptability: Ability to adapt design approaches across a variety of industries, user types, and complex problem spaces.

Preferred Skills:

• Workshop Facilitation: Comfort and experience participating in design workshops, critiques, and collaborative design sessions.

• Advanced Prototyping: Exposure to advanced prototyping tools beyond basic Figma capabilities.

• Motion Design: Foundational understanding or experience in motion design principles and application.

• Front-End Concepts: Familiarity with front-end development concepts to better inform design decisions and collaboration with engineers.

• AI-Assisted Design: Specific experience exploring AI-assisted design tools, automation techniques, or generative design tools.

• Client Verticals: Prior experience working across a diverse range of client industries.

📝 Enhancement Note: The required skills emphasize practical, hands-on experience with core UX/UI design tools and methodologies, particularly Figma. The inclusion of AI experimentation as a required skill signals a modern approach to design and a desire for candidates who are forward-thinking and adaptable to technological advancements.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Comprehensive Case Studies: Showcase 2-3 detailed case studies demonstrating your end-to-end UX/UI design process for digital products. Each case study should clearly outline the problem, your process, your role, the solutions you designed, and the outcomes achieved.

• Design System Examples: Include examples or detailed descriptions of design systems you have built or contributed to, highlighting their structure, components, and impact on consistency and scalability.

• Figma Expertise Showcase: Demonstrate your proficiency in Figma through examples of complex prototypes, well-structured design files, or components you have developed.

• Problem-Solving & Iteration: Present examples that illustrate your ability to tackle complex design challenges, iterate based on feedback (client or team), and arrive at effective solutions.

• AI Integration (Optional but Recommended): If possible, include a project where you experimented with AI tools to enhance your design process or outcomes.

Process Documentation:

• User-Centered Design Methodology: Clearly articulate your approach to user research, persona development, journey mapping, and usability testing.

• Design System Development Process: Detail the steps involved in creating and maintaining a design system, including collaboration with engineering and product teams.

• Collaboration & Feedback Loops: Illustrate how you integrate feedback from clients, stakeholders, and fellow designers into your iterative design process.

• Agile Workflow Integration: Show how your design process fits within agile development sprints and how you manage deliverables within those cycles.

📝 Enhancement Note: A strong portfolio is paramount for this role. The emphasis on "end-to-end" and "design systems" means candidates must demonstrate not just visual design skills but also strategic thinking, process ownership, and the ability to create scalable design solutions. Including AI experimentation is a significant differentiator.

💵 Compensation & Benefits

Salary Range:

Based on the experience level (2-5 years) and the remote-friendly nature within the USA, a competitive salary range for a UX/UI Designer is estimated to be between $85,000 and $120,000 annually. This range can vary based on specific experience, the depth of portfolio, and the candidate's location within the US (cost of living adjustments may apply, though remote roles often standardize this).

Benefits:

• Comprehensive Health Insurance: Medical, dental, and vision coverage.

• Retirement Savings Plan: 401(k) with potential company match.

• Paid Time Off: Generous vacation, sick leave, and paid holidays.

• Professional Development: Budget for training, conferences, and learning opportunities, particularly in areas like AI and emerging design technologies.

• Remote Work Stipend: Potential support for home office setup and internet costs.

• Flexible Work Schedule: Opportunities for work-life balance within remote working parameters.

Working Hours:

The standard working hours are typically around 40 hours per week. However, given the remote nature and client-facing responsibilities, flexibility may be required to accommodate different time zones and project deadlines. The company culture appears to support work-life balance, but effective time management and communication across distributed teams are key.

📝 Enhancement Note: Salary estimation is based on industry benchmarks for UX/UI Designers with 2-5 years of experience in the US market, considering the remote work arrangement. Benefits are standard for professional roles, with an emphasis on professional development given the company's focus on innovation and AI.

🎯 Team & Company Context

🏢 Company Culture

Industry: Technology Consulting / Digital Product Development. Robots & Pencils operates at the intersection of technology and business, helping clients build "smart systems for a human world." This implies a focus on practical, impactful technology solutions.

Company Size: The company is likely medium-sized, given its presence on Greenhouse and the nature of client-focused project work. This size often allows for a balance of structured processes and agile, adaptable teams.

Founded: Information on the founding date is not provided, but the company's focus on modern technologies like AI suggests a relatively established yet forward-looking organization.

Team Structure:

• Internal Experience Team: The UX/UI Designer will primarily collaborate with other designers within the "Experience team." This team likely fosters a collaborative environment for sharing knowledge, providing feedback, and advancing design craft.

• Cross-Functional Project Teams: Designers will work alongside client product teams, engineers, strategists, and delivery leads on a project-by-project basis. This necessitates strong communication and adaptability to different team dynamics.

• Reporting: The designer will likely report to a Design Lead or Head of Experience, with direct collaboration and dotted-line reporting to project managers or client leads.

Methodology:

• Human-Centered Design: A core philosophy emphasizing user needs, usability, and intuitive experiences.

• Agile Workflows: Projects are managed using agile methodologies, requiring iterative design and close collaboration with development cycles.

• Experimentation & Innovation: Encouragement to explore new tools, technologies (especially AI), and approaches to design and problem-solving.

• Data-Informed Design: While not explicitly stated, clients often require data to inform design decisions, implying an appreciation for metrics and outcome-based design.

Company Website: robotsandpencils.com

📝 Enhancement Note: The company culture appears to be a blend of professional consulting rigor and a creative, experimental ethos. The emphasis on "smart systems for a human world" and AI suggests a company that values innovation and practical application of technology.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a mid-level UX/UI Designer. It requires independent contribution to design projects, collaboration with senior team members and clients, and the ability to manage design tasks autonomously.

Reporting Structure: The designer will report to a lead within the Experience team and will work closely with project managers, strategists, engineers, and client stakeholders on a project-by-project basis. This indicates a matrixed reporting structure common in consulting environments.

Operations Impact: The designer's impact is direct on client product success by shaping user experiences, enhancing usability, and ensuring digital products meet both user needs and business objectives. They also contribute to the company's reputation and business development through high-quality client work and internal practice improvements.

Growth Opportunities:

• Skill Specialization: Opportunity to deepen expertise in specific areas like design systems, advanced prototyping, motion design, or AI-assisted design.

• Client Leadership: Potential to lead design efforts on client projects, manage client relationships, and contribute to strategic client discussions.

• Internal Practice Development: Contribute to shaping the company's design methodologies, tools, and training programs.

• Mentorship: Opportunities to mentor junior designers or be mentored by senior design leaders within the company.

• Industry Exposure: Gain experience across a wide range of industries and client types, broadening professional knowledge and adaptability.

📝 Enhancement Note: The career path for a UX/UI Designer at a firm like Robots & Pencils typically involves progressing from individual contributor to senior designer, design lead, or even management roles. The emphasis on AI and experimentation provides a clear avenue for growth in cutting-edge design practices.

🌐 Work Environment

Office Type: Fully Remote. This offers significant flexibility for employees to work from their preferred location within the USA.

Office Location(s): While the job is remote-friendly for the USA, the company is headquartered in Canada (based on general knowledge of Robots & Pencils). This suggests a distributed team culture.

Workspace Context:

• Collaborative Digital Environment: Expect to utilize a suite of digital collaboration tools (e.g., Slack, Miro, Figma, video conferencing) to connect with team members and clients.

• Technology Stack Access: Access to necessary software and tools, including Figma, and potentially other design and prototyping applications.

• Independent Work & Team Interaction: The role balances independent design work with frequent collaboration, requiring self-discipline and strong communication skills.

Work Schedule:

The role is full-time, typically around 40 hours per week. While remote work offers flexibility, successful candidates must be adept at managing their time, meeting project deadlines, and being available for collaborative sessions that may span different time zones. A proactive approach to communication is essential.

📝 Enhancement Note: The remote work environment is a key feature, requiring candidates to be self-motivated and proficient in asynchronous and synchronous digital communication. The "remote friendly" aspect for the USA implies a welcoming approach to distributed talent.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A brief call with a recruiter to assess basic qualifications, experience, and cultural fit.

• Portfolio Review & Design Challenge: A session where you present your portfolio, discussing your process, key projects, and problem-solving approaches. This may be followed by a design exercise or case study presentation related to a hypothetical client problem.

• Team/Hiring Manager Interview: A more in-depth discussion about your design philosophy, experience with specific tools (Figma), collaboration style, and understanding of AI in design. You'll likely meet with senior members of the Experience team.

• Client/Stakeholder Conversation (Potentially): Depending on the project, you might have a conversation with a hiring manager or senior lead who works closely with clients to gauge your client-facing readiness.

Portfolio Review Tips:

• Tell a Story: For each case study, clearly articulate the problem, your process, your specific contributions, the challenges faced, and the measurable outcomes or learnings.

• Showcase Figma Mastery: Highlight complex interactions, component usage, and how you leverage Figma for efficiency and collaboration.

• Demonstrate Process: Emphasize your user-centered design methodology, research efforts, and iterative design approach.

• Highlight AI Experimentation: If you have projects involving AI tools, clearly explain your rationale, the tools used, and any impact on your process or the final design. This is a key differentiator.

• Focus on Impact: Quantify results where possible (e.g., improved conversion rates, user satisfaction scores) or describe qualitative improvements.

Challenge Preparation:

• Understand the Company: Research Robots & Pencils, their client work, and their stated values (e.g., "smart systems for a human world," AI focus).

• Practice Design Thinking: Be ready to walk through a design problem from discovery to solution, articulating your thought process clearly.

• Articulate AI Use Cases: Prepare to discuss how AI can be practically applied in UX/UI design to improve efficiency, creativity, or user outcomes.

• Prepare Questions: Have thoughtful questions ready about the team, culture, client work, and the company's vision for AI in design.

📝 Enhancement Note: The interview process is expected to be thorough, with a strong emphasis on the candidate's portfolio and practical design skills. The inclusion of AI in design is a significant theme, so candidates should be prepared to discuss it both in terms of their own exploration and the company's vision.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core design and prototyping tool. Expertise is explicitly required. This includes proficiency in its advanced features for design systems, collaboration, and prototyping.

• Prototyping Tools: Beyond Figma, familiarity with other advanced prototyping tools may be beneficial but not strictly required.

• Design System Management: Tools or methodologies for building and maintaining design systems (often managed within Figma, but understanding broader concepts is key).

Analytics & Reporting:

• User Analytics Platforms: Familiarity with tools like Google Analytics, Amplitude, Mixpanel, or similar to understand user behavior and inform design decisions.

• Usability Testing Platforms: Tools for conducting remote or in-person usability tests (e.g., UserTesting.com, Lookback).

Collaboration & Project Management:

• Communication Platforms: Slack, Microsoft Teams, or similar for daily communication.

• Whiteboarding & Ideation Tools: Miro, Mural, or similar for collaborative brainstorming and workshops.

• Project Management Software: Familiarity with Agile tools like Jira, Asana, or Trello.

📝 Enhancement Note: Figma is the non-negotiable core tool. The emphasis on AI suggests candidates should be open to exploring and adopting new AI-powered design tools as they emerge, even if not explicitly listed.

👥 Team Culture & Values

Operations Values:

• Craftsmanship & Quality: A commitment to delivering high-quality, thoughtful, and polished digital experiences.

• Curiosity & Experimentation: An open mindset towards exploring new technologies, tools (especially AI), and methodologies to push creative boundaries and improve processes.

• Collaboration & Teamwork: Valuing collective intelligence, open communication, and mutual support among team members and with clients.

• Human-Centered Approach: Prioritizing user needs and experiences in all design decisions, ensuring technology serves people effectively.

• Impact & Purpose: A drive to create meaningful solutions that solve real problems for clients and their users.

Collaboration Style:

• Cross-Functional Integration: Seamless collaboration with engineers, strategists, product managers, and clients is essential.

• Feedback-Rich Environment: An open culture where constructive feedback is regularly shared and incorporated to enhance designs and processes.

• Agile & Iterative: Working in fast-paced, iterative cycles with regular check-ins and adaptability to changing project needs.

• Knowledge Sharing: Encouraging the sharing of insights, best practices, and learnings across the design team and with other disciplines.

📝 Enhancement Note: The company culture seems to foster innovation and deep collaboration. The emphasis on AI suggests a forward-thinking team that embraces technological advancements as tools for enhancing human-centered design.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Client Needs with User Experience: Effectively mediating between client business goals and user needs to create solutions that satisfy both.

• Managing Multiple Projects & Industries: Adapting design approaches and deliverables quickly across diverse client requirements and industry contexts.

• Integrating Emerging Technologies (AI): Learning and effectively applying new AI-powered tools and workflows into established design processes without compromising quality or user focus.

• Remote Collaboration Dynamics: Maintaining strong team cohesion and effective communication in a fully remote environment.

Learning & Development Opportunities:

• AI in Design Workshops/Training: Dedicated opportunities to learn about and experiment with AI tools relevant to UX/UI design.

• Design System Mastery: Deepen expertise in building, scaling, and managing complex design systems.

• Client Engagement Skills: Develop skills in client communication, workshop facilitation, and presenting design solutions effectively to stakeholders.

• Cross-Disciplinary Learning: Opportunities to learn from strategists, engineers, and delivery leads to gain a more holistic understanding of product development.

📝 Enhancement Note: The role offers significant opportunities for growth by embracing new technologies like AI and by gaining diverse client experience, which are valuable assets in the consulting and product development landscape.

💡 Interview Preparation

Strategy Questions:

• Design Process & Philosophy: "Walk me through your typical UX/UI design process from initial concept to final delivery. How do you ensure user needs are met while balancing business objectives?"

  • Preparation: Prepare a detailed walkthrough of your process, highlighting key stages, methodologies (e.g., user research, wireframing, prototyping, testing), and how you adapt it. Use examples from your portfolio.

• Figma Proficiency & Design Systems: "Describe your experience building and maintaining a design system in Figma. What are the key components and challenges?"

  • Preparation: Be ready to discuss your approach to component libraries, style guides, version control, and collaboration within Figma for design systems. Showcase specific examples if possible.

• AI in Design: "How do you see AI impacting the future of UX/UI design? Have you experimented with any AI tools in your workflow, and if so, what was the outcome?"

  • Preparation: Research current AI tools for design (e.g., generative AI for assets, AI for user research analysis, AI-assisted prototyping). Be prepared to discuss potential benefits, limitations, and your own hands-on experiences or thoughts on their application.

Company & Culture Questions:

• Client Collaboration: "Describe a challenging client interaction and how you navigated it. How do you approach gathering requirements and managing feedback from diverse stakeholders?"

  • Preparation: Prepare specific examples of client interactions, focusing on your communication, problem-solving, and ability to manage expectations.

• Teamwork & Feedback: "How do you approach giving and receiving design feedback? Describe a time you incorporated feedback that significantly improved a design."

  • Preparation: Highlight your collaborative spirit and how you use feedback constructively to iterate and improve designs.

• Adaptability: "This role involves working across various industries. How do you adapt your design approach for different client types and user bases?"

  • Preparation: Discuss your research methods for understanding new industries and user demographics, and how you tailor your designs accordingly.

Portfolio Presentation Strategy:

• Structure Your Presentation: Organize your portfolio into 2-3 strong case studies. For each, clearly state: Problem, Your Role, Process, Solution, and Outcome/Learnings.

• Focus on Your Contribution: Be specific about what you did and the decisions you made.

• Showcase Figma Skills: Demonstrate your Figma capabilities through interactive prototypes or by explaining your file structure and component usage.

• Emphasize AI Integration (If Applicable): Clearly articulate any instances where AI tools aided your process or outcomes.

• Be Prepared for Q&A: Anticipate questions about your design choices, challenges, and how you would approach hypothetical scenarios.

📝 Enhancement Note: The interview process will heavily scrutinize practical skills, problem-solving abilities, and the candidate's forward-thinking approach, especially regarding AI. A well-prepared and visually engaging portfolio is critical.

📌 Application Steps

To apply for this UX/UI Designer position:

• Visit the application link provided on Greenhouse.

• Curate Your Portfolio: Select 2-3 of your strongest UX/UI case studies that best represent your end-to-end process, design systems experience, and Figma proficiency. If you have experimented with AI tools, ensure at least one project highlights this.

• Tailor Your Resume: Highlight keywords from the job description, such as "UX/UI Designer," "Figma," "Design Systems," "Prototyping," "Client Collaboration," and "AI-Powered Tools." Quantify achievements wherever possible.

• Prepare Your Portfolio Presentation: Practice walking through your case studies, focusing on clear storytelling, your specific contributions, and demonstrating your Figma skills. Be ready to discuss your thoughts on AI in design.

• Research Robots & Pencils: Understand their mission, their type of client work, and their values. Prepare thoughtful questions about their design practice, their approach to AI, and the team culture.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.