UX Designer / Design Researcher

📍 Job Overview

Job Title: UX Designer / Design Researcher
Company: Doodle
Location: Warsaw, Masovian Voivodeship, Poland
Job Type: Full-Time
Category: User Experience (UX) & Design Operations
Date Posted: 2025-10-24
Experience Level: 5-10 years
Remote Status: On-site

🚀 Role Summary

• This role is pivotal in shaping the user experience for Doodle's productivity and scheduling solutions, focusing on translating complex user needs into intuitive and effective digital products.
• You will be instrumental in driving product strategy through a deep understanding of user behavior, market trends, and technological possibilities, ensuring our offerings remain at the forefront of scheduling innovation.
• The position requires a blend of rigorous research methodologies and creative design thinking to deliver scalable, user-centric solutions that enhance human collaboration.
• You will act as a key collaborator, bridging the gap between user insights, product development, and stakeholder alignment to ensure design decisions are evidence-based and strategically sound.

📝 Enhancement Note: While the provided data indicates a UX Designer/Design Researcher role, the emphasis on "complex challenges at the intersection of human collaboration and digital efficiency," "elegant solutions to intricate problems," and "design experiences that move fast while thinking ahead" strongly suggests a leaning towards a strategic operations-focused design role, particularly within a product development context that values efficiency and scalability. The mention of "measurable outcomes" and "product direction" further reinforces this.

📈 Primary Responsibilities

• Lead comprehensive, end-to-end user research initiatives, including generative, evaluative, field studies, and rapid testing, to uncover user needs and pain points within fast-paced development cycles.
• Translate complex research insights into actionable frameworks, detailed journey maps, and clear experience principles that guide product strategy and design decisions.
• Design and prototype intuitive user flows, interaction patterns, and robust systems that ensure seamless user experiences across various contexts and devices.
• Develop low- to mid-fidelity prototypes rapidly to facilitate exploration, validation of design concepts, and effective communication of ideas to cross-functional teams.
• Collaborate closely with product managers, engineers, and other stakeholders to translate research findings into concrete product direction, strategic roadmaps, and trackable, measurable outcomes.
• Facilitate design thinking workshops, co-design sessions, and ideation meetings to foster alignment, uncover latent user needs, and drive collaborative innovation.
• Clearly and persuasively communicate research findings, design rationale, and strategic recommendations to diverse audiences, including product teams, leadership, and executive stakeholders.
• Maintain a high standard of quality and rigor in all research and design outputs while adapting to the demands of a fast-paced, agile development environment.

📝 Enhancement Note: The responsibilities emphasize a systematic and strategic approach to user research and design, aligning with operations principles of efficiency, data-driven decision-making, and process optimization. The focus on translating insights into actionable frameworks and measurable outcomes highlights a strong operations mindset.

🎓 Skills & Qualifications

Education: While not explicitly stated, a Bachelor's or Master's degree in Human-Computer Interaction (HCI), Design, Psychology, Computer Science, or a related field is typically expected for roles of this nature in the tech industry. Experience: 5+ years of progressive experience in UX design, service design, or design research, specifically within the context of developing complex digital products.

Required Skills:

• Proven expertise in planning, executing, and synthesizing user research studies (generative, evaluative, field, rapid testing).
• Strong interaction design skills, with a demonstrated ability to create intuitive and efficient user interfaces.
• Proficient in systems thinking, capable of understanding and designing for complex, interconnected product ecosystems.
• Solid ability in creating low- to mid-fidelity prototypes using tools such as Figma, Sketch, Adobe XD, or similar, for rapid iteration and validation.
• Demonstrated ability to translate abstract problem spaces into tangible, testable design concepts and solutions.
• Excellent storytelling, presentation, and facilitation skills, with a proven track record of engaging diverse stakeholders and driving consensus.
• A naturally curious, critical, and creative mindset, grounded in user-centric principles while being eager to explore innovative approaches.
• Experience in evidence-based design, ensuring that design decisions are supported by user data and research findings.

Preferred Skills:

• Experience in scenario planning, speculative design, or future visioning exercises.
• Background in service design, ethnography, or human factors research methodologies.
• Ability to visualize and articulate complex systems, data patterns, and user behavioral trends.
• Experience in creating immersive narratives, concept videos, or advanced prototypes to communicate design visions.
• A demonstrable passion for connecting human insights with technological advancements and cultural shifts.
• Familiarity with a/b testing, conversion rate optimization (CRO), and other data-driven product improvement methodologies.

📝 Enhancement Note: The required skills emphasize a blend of analytical rigor (research, systems thinking) and creative execution (interaction design, prototyping), which are core to effective operations design. The preferred skills suggest an openness to forward-thinking and strategic design practices that contribute to long-term product vision and efficiency.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Showcase a minimum of 3-5 complex digital product case studies demonstrating end-to-end UX design and research processes.
• Clearly articulate the problem statement, your role, the research methodologies employed, and key insights derived.
• Illustrate the design process, including wireframing, prototyping, user flows, and interaction design solutions, with clear rationale for design decisions.
• Present evidence of user testing and iteration, highlighting how feedback influenced the final design and improved user outcomes.
• Quantify impact where possible, using metrics related to user engagement, task completion rates, efficiency gains, or customer satisfaction.

Process Documentation:

• Demonstrate experience in documenting and optimizing design workflows, from initial research to final handoff.
• Provide examples of how you've established or improved processes for user research synthesis, design critique, and cross-functional collaboration.
• Showcase an understanding of how design processes integrate with product development lifecycles and contribute to overall operational efficiency.

📝 Enhancement Note: This section is critical for operations roles. The emphasis on process documentation, measurable impact, and clear articulation of methodology within portfolio pieces is a direct reflection of operations expectations for structured problem-solving and demonstrable results.

💵 Compensation & Benefits

Salary Range: The estimated annual salary range for a UX Designer / Design Researcher with 5-10 years of experience in Warsaw, Poland, is typically between 120,000 PLN and 180,000 PLN gross per year. This range can fluctuate based on specific skills, demonstrated impact, and the precise nature of the role's responsibilities within Doodle.

Benefits:

• Comprehensive health insurance covering medical, dental, and vision.
• Generous paid time off (PTO) policy, including vacation days, sick leave, and public holidays.
• Opportunities for professional development, including training budgets, conference attendance, and access to online learning platforms.
• Contribution to a pension or retirement savings plan.
• Potential for performance-based bonuses or stock options, depending on company policy.
• Access to modern office facilities and a collaborative workspace designed to foster innovation.
• Regular team events and social activities to promote camaraderie and work-life balance.

Working Hours: The standard working hours are 40 hours per week, typically Monday to Friday. While the role is on-site, Doodle may offer some flexibility in daily start and end times to accommodate personal needs and optimize personal productivity, provided core business hours and team collaboration needs are met.

📝 Enhancement Note: Salary estimation is based on current market data for experienced UX/Design Research professionals in Warsaw, Poland, considering the company's tech industry context and the specified experience level. Benefits are typical for a full-time role at a growing tech company.

🎯 Team & Company Context

🏢 Company Culture

Industry: Doodle operates within the Software Development and Productivity Tools sector, focusing on simplifying and automating meeting scheduling and collaboration. This industry is characterized by rapid innovation, a strong emphasis on user experience, and a data-driven approach to product development. Company Size: Doodle is a mid-sized technology company. This size often implies a balance between established processes and the agility to implement new initiatives quickly. For operations professionals, this means opportunities to influence processes and see direct impact, while still benefiting from some level of structure. Founded: Founded in 2007, Doodle has a history of evolving its scheduling solutions to meet user demands. This longevity suggests a stable yet adaptable company culture that values continuous improvement and user-centricity.

Team Structure:

• The UX Design and Research team likely operates as a central function, collaborating closely with product management and engineering.
• Team members may specialize in different areas (e.g., generative research, interaction design, visual design), with opportunities for cross-specialization.
• Reporting structures are likely hierarchical but emphasize collaborative problem-solving and direct access to product leadership.
• Cross-functional collaboration is a cornerstone, with designers and researchers embedded within product squads or working on specific feature initiatives.

Methodology:

• Doodle likely employs agile methodologies for product development, requiring a flexible and iterative approach to design and research.
• Data analysis and user feedback are paramount for informing product decisions and optimizing user journeys.
• Workflow planning and optimization are key to ensuring efficient product development cycles and timely delivery of features.
• Automation and efficiency practices are likely integrated into design tools and development processes to speed up iteration and reduce manual effort.

Company Website: https://doodle.com/

📝 Enhancement Note: The company context is inferred from Doodle's known business and typical tech industry practices. The focus on "scheduling magic" and "digital efficiency" points to an operations-minded approach to product development where user experience is a critical driver of efficiency and adoption.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as an experienced individual contributor (5-10 years), requiring leadership in research and design execution. It represents a mid-to-senior level within the UX discipline, with significant autonomy and responsibility for driving user understanding and design quality. Reporting Structure: The role will likely report to a Head of Design, UX Lead, or Product Lead, who oversees the broader product development strategy. Direct collaboration will occur with Product Managers, Engineers, and potentially Marketing teams. Operations Impact: The UX Designer/Design Researcher has a direct impact on Doodle's success by ensuring the product is intuitive, efficient, and valuable to users. This directly influences user adoption, retention, and overall customer satisfaction, which are key operational metrics. By translating user needs into effective solutions, this role contributes significantly to the efficiency of collaboration for millions of users worldwide.

Growth Opportunities:

• Specialization: Deepen expertise in specific research methodologies (e.g., advanced qualitative methods, behavioral analytics) or design disciplines (e.g., complex systems design, design for AI).
• Leadership: Transition into a Senior UX Designer/Researcher role, taking on more complex projects, mentoring junior team members, or leading specific design initiatives.
• Cross-functional Expansion: Develop a broader understanding of product management or engineering processes, potentially leading to roles with more strategic product ownership or operational oversight.
• Industry Expertise: Become a recognized expert in productivity tools and online collaboration, contributing to industry best practices and speaking engagements.

📝 Enhancement Note: The growth opportunities are framed through an operations lens, focusing on specialization, efficiency gains through expertise, and strategic impact on product development and business outcomes.

🌐 Work Environment

Office Type: The role is designated as "On-site," indicating a physical office presence in Warsaw. This suggests a collaborative environment where in-person brainstorming, workshops, and team interactions are encouraged. Office Location(s): The office is located in Warsaw, Poland, at Domaniewska, 03. This location likely offers good accessibility via public transport and is situated within a business district.

Workspace Context:

• The workspace is designed to support collaboration, with ample opportunities for spontaneous discussions and team meetings, crucial for agile development and design operations.
• Access to standard UX tools and technologies is expected, including design software, prototyping tools, and research platforms.
• The environment likely fosters a culture of open communication and knowledge sharing, enabling designers and researchers to learn from each other and contribute to collective problem-solving.

Work Schedule: The standard 40-hour work week is typical, with an expectation of flexibility to meet project deadlines and team needs. This flexibility is important for operations professionals who may need to adjust schedules for cross-time zone collaboration or intensive research periods.

📝 Enhancement Note: The on-site requirement suggests an emphasis on collaborative work processes and team synergy, which are often prioritized in operations environments to ensure efficient communication and problem-solving.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Application Review: Focus on clearly articulating your experience and skills in relation to the job description, ensuring your resume and cover letter highlight relevant UX research and design achievements.
• Personality & Strengths Assessment (via BRYQ): Be authentic and thoughtful in your responses; this assessment helps gauge cultural fit and working style.
• Portfolio Review: Prepare to walk through 2-3 of your strongest case studies. Clearly articulate the problem, your role, the process, key decisions, and the impact of your work. Emphasize how you used research to drive design and achieve measurable outcomes.
• Technical Interview and Live Challenge: Expect to demonstrate your problem-solving skills, interaction design proficiency, and ability to think on your feet. A live design or research challenge will assess your practical application of skills in a time-constrained scenario. Prepare to think aloud and explain your rationale.
• Meet the Team/Hiring Manager: This is an opportunity to assess team dynamics and cultural alignment. Prepare questions about team processes, collaboration styles, and current challenges.
• Culture Fit Conversation: Focus on demonstrating your alignment with Doodle's values of collaboration, innovation, and user-centricity. Highlight instances where you've successfully worked in fast-paced environments and contributed to a positive team culture.

Portfolio Review Tips:

• Structure is Key: Organize your case studies logically: Problem -> Research -> Ideation -> Design -> Testing -> Outcome.
• Show, Don't Just Tell: Use visuals (sketches, wireframes, prototypes, user flow diagrams) to illustrate your process and solutions.
• Quantify Impact: Whenever possible, use data and metrics to demonstrate the effectiveness of your designs and research. This is crucial for operations roles.
• Highlight Collaboration: Explain how you worked with cross-functional teams and stakeholders, showcasing your communication and teamwork skills.
• Tailor to Doodle: Research Doodle's product and user base. Consider how your experience can specifically address their challenges and contribute to their mission.

Challenge Preparation:

• Understand the Brief: Carefully read and understand the requirements of any live challenge. Ask clarifying questions.
• Prioritize and Scope: In a time-limited challenge, focus on the most critical aspects of the problem. Show you can prioritize effectively.
• Think Aloud: Verbalize your thought process, assumptions, and decisions. This allows interviewers to understand your approach.
• Focus on Process: Even if you don't reach a perfect solution, demonstrating a sound, logical process is highly valued in operations roles.

📝 Enhancement Note: The application process emphasizes practical demonstration of skills, data-driven decision-making, and cross-functional collaboration, all of which are hallmarks of effective operations professionals. The portfolio review tips are geared towards showcasing process, impact, and strategic thinking.

🛠 Tools & Technology Stack

Primary Tools:

• Design & Prototyping: Figma, Sketch, Adobe XD, InVision, Axure RP (proficiency in at least one primary tool is expected).
• User Research Platforms: UserTesting.com, Lookback, Maze, Qualtrics, SurveyMonkey, optimal workshop.
• Collaboration & Project Management: Jira, Confluence, Asana, Trello, Miro, Mural.

Analytics & Reporting:

• Web Analytics: Google Analytics, Amplitude, Mixpanel (for understanding user behavior and product usage).
• Data Visualization: Tableau, Power BI (for presenting research findings and product metrics).

CRM & Automation:

• While not directly a CRM role, understanding how user feedback and product usage data can inform CRM strategies or sales enablement is a plus. Familiarity with tools that integrate user insights into broader business intelligence frameworks is beneficial.

📝 Enhancement Note: This section highlights the essential technology stack for a UX Designer/Design Researcher, with a strong emphasis on tools that support data analysis, process management, and cross-functional collaboration – key components of operations functions.

👥 Team Culture & Values

Operations Values:

• User-Centricity: A deep commitment to understanding and advocating for the user, ensuring their needs are at the forefront of all design and product decisions. This aligns with an operations focus on customer satisfaction and product effectiveness.
• Data-Driven Decisions: Utilizing research data, analytics, and user feedback to inform strategies and validate design choices, ensuring efficiency and measurable impact.
• Collaboration & Transparency: Fostering an environment of open communication and teamwork across departments, promoting shared understanding and collective problem-solving.
• Efficiency & Agility: Embracing fast-paced development cycles and iterative processes to deliver high-quality solutions effectively and adapt quickly to evolving user needs and market conditions.
• Continuous Improvement: A mindset of constantly seeking ways to enhance user experiences, refine internal processes, and innovate on product features.

Collaboration Style:

• Cross-functional Integration: Proactively engaging with product managers, engineers, and marketing to ensure design solutions are technically feasible, strategically aligned, and effectively communicated.
• Constructive Feedback: Participating in and providing constructive feedback during design critiques and team reviews to elevate the quality of work.
• Knowledge Sharing: Actively contributing to a culture of learning by sharing research findings, design patterns, and best practices with the wider team.

📝 Enhancement Note: The values listed are tailored to reflect how a UX/Design Research role contributes to broader operational goals like efficiency, customer satisfaction, and continuous improvement within a tech company.

⚡ Challenges & Growth Opportunities

Challenges:

• Balancing Rigor and Speed: Navigating the inherent tension between conducting thorough user research and meeting tight product development deadlines. Strategies include prioritizing research questions, employing rapid testing methods, and focusing on actionable insights.
• Designing for Scale: Creating user experiences that are intuitive for new users while also accommodating the sophisticated needs of long-term, power users of a widely adopted platform like Doodle.
• Cross-Cultural Design: Understanding and designing for a diverse global user base, considering cultural nuances and varying technological access.
• Measuring Impact: Developing and tracking metrics that effectively demonstrate the value and ROI of UX research and design efforts to stakeholders.

Learning & Development Opportunities:

• Advanced Research Techniques: Opportunities to explore and implement advanced qualitative and quantitative research methodologies.
• Design Systems & Scalability: Deepening knowledge in building and maintaining design systems to ensure consistency and efficiency across products.
• Product Strategy: Engaging more deeply with product strategy discussions and contributing to the long-term vision of Doodle's offerings.
• Industry Events: Attending relevant UX, design, and productivity conferences to stay abreast of industry trends and network with peers.

📝 Enhancement Note: The challenges and growth opportunities are framed to highlight how this role contributes to operational excellence and how professional development can enhance an individual's capabilities within an operations context.

💡 Interview Preparation

Strategy Questions:

• "Describe a time you had to balance conflicting stakeholder needs with user research findings. How did you approach it, and what was the outcome?" (Focus on your ability to synthesize information, negotiate, and advocate for the user while considering business objectives.)
• "Walk me through your process for translating complex user research insights into actionable product design recommendations. Provide a specific example." (Highlight your ability to connect research to tangible design outputs and strategic direction.)
• "How do you approach designing for complex systems or end-to-end user journeys? What are the key considerations?" (Demonstrate your systems thinking and ability to map out comprehensive user experiences.)

Company & Culture Questions:

• "What interests you about Doodle's mission to simplify scheduling and enhance collaboration?" (Show you've researched the company and understand its value proposition.)
• "How do you see your role contributing to Doodle's operational efficiency and product success?" (Connect your UX skills to business impact and productivity.)
• "Describe your ideal team environment for design and research collaboration." (Assess your fit with Doodle's likely collaborative culture.)

Portfolio Presentation Strategy:

• Start with the "Why": Clearly state the problem you were solving and the business/user objectives.
• Showcase Your Process: Detail your research methods, design iterations, and rationale for key decisions. Use visuals effectively.
• Quantify Results: Present metrics and outcomes that demonstrate the success of your work. This is critical for operations roles.
• Explain Your Role: Be clear about your specific contributions, especially if you worked on a team.
• Prepare for Questions: Anticipate questions about your design choices, research findings, and how you handled challenges.

📝 Enhancement Note: Interview preparation is tailored to assess not just design skills, but also strategic thinking, process orientation, and the ability to articulate impact, which are vital for operations-focused roles.

📌 Application Steps

To apply for this UX Designer / Design Researcher position:

• Submit your application through the Doodle careers portal, ensuring all required fields are completed accurately.
• Tailor your Resume: Highlight experience and skills directly relevant to user research, interaction design, systems thinking, and working with complex digital products. Use keywords from the job description.
• Curate Your Portfolio: Select 2-3 strong case studies that best showcase your end-to-end design process, research methodologies, problem-solving skills, and demonstrable impact. Ensure each case study clearly outlines the problem, your role, process, solutions, and outcomes, with a focus on quantifiable results.
• Prepare for the BRYQ Assessment: Be ready to complete this personality and strengths assessment honestly and thoughtfully.
• Research Doodle: Familiarize yourself with Doodle's product, user base, and company mission. Understand how your skills can contribute to their goals of improving scheduling and collaboration efficiency.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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