Senior UX Designer

📍 Job Overview

Job Title: Senior UX Designer
Company: OfficeSpace Software
Location: Canada, Kansas, United States
Job Type: Full-Time
Category: Product Design & User Experience
Date Posted: 2025-09-29T15:00:08
Experience Level: 5-10 Years
Remote Status: Remote OK

🚀 Role Summary

• Drive end-to-end product design initiatives, from initial discovery and ideation through to successful implementation and delivery.
• Champion and maintain a robust, scalable universal design system within Figma, ensuring consistency, accessibility, and developer alignment across the product suite.
• Proactively integrate AI tools and methodologies into design workflows to accelerate processes, explore novel solutions, and elevate the overall quality of design outcomes.
• Conduct comprehensive user research and usability testing to gather critical insights that inform and validate design decisions, ensuring user-centricity.
• Collaborate intensively with engineering teams to guarantee high-fidelity, feasible, and high-quality product implementations, bridging the gap between design and development.

📝 Enhancement Note: This role is positioned as a Senior UX Designer, indicating a need for significant autonomy and leadership in design projects. The emphasis on AI integration and design systems suggests a forward-thinking organization prioritizing efficiency and cutting-edge solutions within their product development lifecycle. The mention of "Agentic AI early adopter" highlights a specific company culture valuing proactive engagement with new technologies.

📈 Primary Responsibilities

• Lead the complete design lifecycle for assigned projects, encompassing user research, wireframing, prototyping, UI design, and usability testing.
• Develop, document, and manage components and guidelines within the OfficeSpace universal design system in Figma, ensuring its evolution and adoption across teams.
• Proactively identify opportunities for design improvements, anticipating potential roadblocks and driving solutions with minimal supervision.
• Integrate AI-powered tools and techniques to enhance efficiency in areas such as research synthesis, rapid prototyping, and creative exploration.
• Conduct user interviews, surveys, and usability testing sessions, synthesizing findings to inform iterative design improvements and strategic product direction.
• Ensure all designs adhere to Web Content Accessibility Guidelines (WCAG) standards, promoting inclusive design practices throughout the product.
• Partner closely with Product Managers to define project scope, requirements, and success metrics, ensuring design solutions align with business objectives.
• Provide constructive feedback to peers and cross-functional teams, fostering a culture of continuous design improvement and collective problem-solving.

📝 Enhancement Note: The responsibilities emphasize end-to-end ownership and proactive problem-solving, typical of a senior-level design role. The specific mention of maintaining and evolving a design system in Figma, alongside AI integration, points to a need for strong technical design skills and a strategic approach to product development efficiency.

🎓 Skills & Qualifications

Education: While no specific degree is mandated, a Bachelor's degree in Design, Human-Computer Interaction (HCI), Computer Science, or a related field is often preferred for senior roles in this domain. Equivalent practical experience will also be considered.
Experience: 6+ years of progressive experience in UI/UX Design, Product Design, or a closely related field, with a strong focus on SaaS or enterprise software environments.

Required Skills:

• UI/UX Design & Product Design: Proven expertise in crafting intuitive and effective user experiences for complex digital products.
• Figma Proficiency: Advanced skills in Figma, including component creation, variant management, auto-layout, and prototyping, with a demonstrated ability to build and scale design systems.
• Design System Development: Experience in creating, maintaining, and evolving comprehensive design systems that ensure consistency and efficiency across multiple products or features.
• User Research & Usability Testing: Proficiency in various qualitative and quantitative research methodologies to gather user insights and validate design solutions.
• Accessibility Standards: Solid understanding and practical application of WCAG standards and inclusive design principles.
• Collaboration & Communication: Excellent verbal and written communication skills, with the ability to articulate design rationale effectively to technical and non-technical stakeholders.
• Proactive Problem Solving: Demonstrated ability to work independently, identify challenges, and drive solutions with minimal supervision in a fast-paced environment.
• AI Tool Integration: Experience experimenting with or integrating AI tools into design workflows for research synthesis, ideation, or prototyping.

Preferred Skills:

• Experience designing specifically for AI-powered products or features.
• Background in managing or contributing to multi-product design systems within a larger ecosystem.
• Familiarity with hybrid workplace management tools, enterprise software architectures, or data-intensive interfaces.
• Experience with animation or motion design principles to enhance user experience.
• Knowledge of front-end development principles (HTML, CSS, JavaScript) to better collaborate with engineers.

📝 Enhancement Note: The explicit mention of 6+ years of experience, strong Figma expertise, and the ability to work independently points to a senior individual contributor role. The emphasis on AI integration and design systems suggests a candidate who is not only skilled in core UX principles but also forward-thinking and adaptable to emerging technologies within the product development process.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• A curated portfolio demonstrating a strong command of UI/UX principles and end-to-end product design.
• Case studies showcasing successful projects, detailing the problem, your role, design process, methodologies used, and quantifiable outcomes or impact.
• Specific examples of contributions to or creation of design systems, highlighting component architecture, governance, and adoption strategies.
• Evidence of integrating AI tools in your workflow, with explanations of how they enhanced efficiency, quality, or innovation in specific projects.
• Demonstrations of user research and usability testing, including how findings influenced design iterations and improved user satisfaction or task completion rates.

Process Documentation:

• Showcase how you document design processes, including user flows, wireframes, interactive prototypes, and final UI specifications.
• Illustrate your approach to collaborating with developers, including how you handoff designs and ensure faithful implementation, potentially through design system documentation or direct collaboration.
• Provide examples of how you measure the success of your designs, utilizing metrics related to user engagement, task completion, error rates, or accessibility compliance.

📝 Enhancement Note: Given the emphasis on design systems and AI integration, the portfolio should explicitly highlight projects that showcase these capabilities. Candidates should be prepared to discuss how they build, maintain, and scale design systems, and how they leverage AI tools to enhance their design process and outcomes. Quantifiable results and clear articulation of the design process are crucial for a senior-level role.

💵 Compensation & Benefits

Salary Range: Based on industry benchmarks for Senior UX Designers with 6+ years of experience in the US and Canada, particularly in tech hubs, a competitive salary range is estimated between $110,000 - $160,000 USD annually. This range can vary based on specific location within the US/Canada, candidate experience, and the final negotiation. For Canadian locations, conversions will be made based on current exchange rates, with adjustments for local cost of living.

Benefits:

• Comprehensive health, dental, and vision insurance plans.
• Generous paid time off (PTO) policy, including vacation, sick leave, and holidays.
• Retirement savings plan (e.g., 401(k) in the US, RRSP in Canada) with potential company match.
• Opportunities for professional development, including conferences, workshops, and certifications.
• Access to cutting-edge technology and tools, including AI software and resources.
• Flexible work arrangements, including remote work options and potential for hybrid setups.
• Employee assistance programs and wellness initiatives.
• Potential for performance-based bonuses or stock options, reflecting the company's performance-driven culture.

Working Hours: A standard full-time work schedule is expected, typically around 40 hours per week. While flexibility is offered, especially for remote employees, the ability to collaborate effectively with teams across different time zones (US, Canada, Costa Rica) and meet project deadlines will be paramount.

📝 Enhancement Note: The salary range is a professional estimate based on the role's seniority, required skills, and geographical scope (US/Canada). Specific benefits might vary by region and employment status. The company's emphasis on a "high-performance culture" and "AI early adopter" status suggests that compensation may be competitive and tied to performance, with strong emphasis on continuous learning and impact.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software - Workplace Management & AI Solutions. OfficeSpace Software operates within the rapidly evolving PropTech (Property Technology) and HR Tech sectors, focusing on optimizing the modern workplace through AI-driven management platforms.
Company Size: OfficeSpace is described as a "performance-based, PE-backed company" with teams in the US, Canada, and Costa Rica. This suggests a dynamic, growth-oriented organization that likely has a significant employee base, potentially ranging from 200-500+ employees, operating with the agility and focus typical of PE-backed entities.
Founded: While the founding date isn't explicitly stated, the company's description implies a mature but continuously innovating entity, likely established within the last 5-15 years to be at the forefront of AI workplace management.

Team Structure:

• The Product Design Team likely operates within a larger Product and Engineering organization.
• This Senior UX Designer will report into a Design Lead or Head of Product Design.
• Collaboration is expected with Product Managers, Software Engineers (front-end and back-end), AI/ML specialists, and potentially Marketing/Sales for user insights.
• The team structure supports autonomy, with senior members expected to lead projects and mentor junior designers.

Methodology:

• Data-Driven Decision Making: Emphasizes using user research, analytics, and AI insights to guide product development.
• Agile Development: Iterative development processes are implied, requiring designers to be adaptable and responsive to change.
• Design System Centricity: A core methodology is the development and maintenance of a universal design system for consistency and efficiency.
• AI Integration: Proactive exploration and integration of AI tools and AI-powered features into products and workflows.

Company Website: https://www.officespacesoftware.com/

📝 Enhancement Note: The company's focus on AI and performance suggests a culture that values innovation, speed, and measurable results. The international presence implies a need for strong cross-cultural communication skills and an understanding of diverse user needs. The PE-backed status often indicates a drive for growth and market leadership.

📈 Career & Growth Analysis

Operations Career Level: This role is classified as "Senior," signifying a position of significant responsibility and expertise. A Senior UX Designer is expected to operate with a high degree of autonomy, lead complex projects, mentor others, and contribute strategically to the product roadmap and design system evolution.
Reporting Structure: The Senior UX Designer will likely report to a Design Manager or Head of Product Design. They will work closely with Product Managers and Software Engineers, forming a core product development triad.
Operations Impact: The Senior UX Designer's impact is critical to OfficeSpace's success by ensuring their AI workplace management platform is intuitive, efficient, and user-friendly. By enhancing the user experience, they directly influence customer adoption, satisfaction, retention, and ultimately, revenue growth. Their work on the design system also scales impact across the entire product portfolio.

Growth Opportunities:

• Leadership Development: Potential to grow into a Lead UX Designer, Design Manager, or Head of Design roles as the company scales.
• Specialization: Opportunity to deepen expertise in AI-driven design, advanced design systems, or specific product areas (e.g., enterprise analytics, hybrid work solutions).
• Cross-Functional Exposure: Gain deeper insights into AI/ML technologies, product strategy, and business operations through close collaboration.
• Mentorship: Opportunity to mentor junior designers and contribute to the overall design talent development within the organization.
• Industry Impact: Contribute to shaping the future of AI in workplace management, a rapidly growing and impactful market.

📝 Enhancement Note: The "Senior" title implies a path towards leadership or deep specialization. The company's focus on AI and growth suggests ample opportunities for professionals to expand their skill sets and influence product strategy directly.

🌐 Work Environment

Office Type: The company operates with a remote-first or hybrid approach, with teams distributed across the US, Canada, and Costa Rica. This suggests a modern, flexible work environment focused on results rather than physical presence.
Office Location(s): While remote is an option, the company has established teams and operations in the United States, Canada, and Costa Rica, indicating potential for regional hubs or distributed teams within these countries. The specified location of "Canada, Kansas, United States" suggests a primary operational focus or a specific team located there, though the role is advertised as remote-friendly.

Workspace Context:

• Remote Collaboration Tools: Extensive use of digital collaboration platforms (e.g., Slack, Zoom, Figma, Jira) to facilitate seamless communication and teamwork across geographical boundaries.
• Agile and Iterative Workflows: The environment supports fast-paced, iterative design processes, encouraging quick feedback loops and adaptability.
• Innovation Hub: A culture that embraces experimentation with new technologies, particularly AI, providing resources and opportunities for designers to explore and implement innovative solutions.
• Focus on Impact: The workspace culture prioritizes tangible outcomes and contributions, aligning with the "performance-based" nature of the company.

Work Schedule: While generally a 40-hour work week is standard, the remote nature and international team distribution suggest a need for flexibility. Core overlap hours will likely be established for essential team meetings and collaborative sessions, but individual work time can often be managed autonomously.

📝 Enhancement Note: The remote-friendly nature of the role implies a need for strong self-discipline and communication skills. The international team structure means potential for asynchronous work and a need for clear documentation and communication protocols.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A brief call with a recruiter to assess basic qualifications, cultural fit, and interest in the role and company.
• Hiring Manager Interview: Deeper dive into your experience, approach to UX design, and specific skills relevant to the job description, focusing on leadership and autonomy.
• Portfolio Presentation & Design Challenge: A session where candidates present their portfolio, discussing key projects, design systems, and AI integration examples. This may be followed by a practical design exercise or case study to assess problem-solving skills and design methodology.
• Cross-Functional Interview: Meeting with key collaborators, such as a Product Manager and/or Lead Engineer, to evaluate collaboration style, communication, and ability to integrate design into development workflows.
• Final Interview: Potentially with a senior leader (e.g., Head of Product, CTO) to discuss strategic alignment, long-term vision, and overall fit with the company's high-performance culture.

Portfolio Review Tips:

• Curate Strategically: Select 3-4 of your strongest projects that best represent your skills in UI/UX, design systems, and AI integration. For each project, clearly articulate the problem, your specific role and contributions, the design process, the tools used (especially Figma), and the measurable impact.
• Highlight Design System Expertise: Dedicate a section or a specific case study to your experience building, maintaining, or contributing to design systems. Show examples of components, style guides, and how the system facilitated efficient product development.
• Showcase AI Integration: If you have projects where you used AI tools in your design workflow, present them. Explain the AI tool used, the problem it solved, and the tangible benefits (e.g., time saved, improved ideation, enhanced output).
• Quantify Impact: Whenever possible, use data and metrics to demonstrate the success of your designs. This could include improvements in user engagement, task completion rates, conversion rates, or reduction in user errors.
• Prepare Your Narrative: Be ready to walk through your portfolio confidently, explaining your thought process, design decisions, and how you collaborated with teams. Practice your presentation to ensure it’s concise and impactful.

Challenge Preparation:

• Understand the Problem: If given a design challenge, take time to fully understand the problem statement, target users, and business goals. Ask clarifying questions.
• Focus on Process: For any design exercise, emphasize your thought process and methodology. Document your steps, from research and ideation to wireframing and prototyping.
• Consider AI & Design Systems: Think about how AI tools or your design system knowledge could be applied to solve the challenge efficiently and effectively.
• Time Management: Practice working within time constraints, prioritizing key aspects of the design process.
• Articulate Rationale: Be prepared to clearly explain your design decisions and trade-offs made during the exercise.

📝 Enhancement Note: The emphasis on portfolio presentation, AI integration, and design systems suggests that candidates will be thoroughly evaluated on their practical application of these skills. The interview process is structured to assess not only design capability but also strategic thinking, collaboration, and cultural alignment with a high-performance, AI-centric organization.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The central tool for UI design, prototyping, and design system management. Advanced proficiency required.
• AI Design Tools: Experience with or willingness to learn AI-powered design assistants, research synthesis tools, or ideation platforms (e.g., Midjourney, ChatGPT for ideation, tools for AI-assisted research analysis).
• Prototyping Tools: Proficiency in Figma's prototyping capabilities, or other tools like Adobe XD, Sketch (though Figma is primary).
• User Research Platforms: Tools for conducting and analyzing user interviews, surveys, and usability tests (e.g., UserTesting.com, Lookback, SurveyMonkey, Typeform).

Analytics & Reporting:

• Analytics Platforms: Familiarity with product analytics tools (e.g., Google Analytics, Amplitude, Mixpanel) to understand user behavior and measure design impact.
• Data Visualization Tools: Ability to interpret data presented in dashboards or reports.

CRM & Automation:

• Project Management Software: Experience with tools like Jira, Asana, or Trello for task management and workflow tracking.
• Collaboration Suites: Proficiency in communication platforms such as Slack, Microsoft Teams, and video conferencing tools like Zoom.

📝 Enhancement Note: Figma is explicitly called out as a core requirement for design system management. The emphasis on AI integration means familiarity with emerging AI design tools is a significant advantage, indicating the company's commitment to leveraging cutting-edge technology in its design processes.

👥 Team Culture & Values

Operations Values:

• High-Performance Culture: Driven by accountability, focus, and a willingness to "do what it takes to succeed long-term." This translates to a results-oriented environment where initiative and dedication are highly valued.
• Entrepreneurial Spirit: Encourages individuals to take ownership, innovate, and act with agility, akin to building a startup within a larger structure.
• AI Early Adopter: A strong value placed on embracing and integrating Artificial Intelligence, expecting team members to be proactive in exploring and utilizing AI technologies.
• Growth Mindset: Commitment to continuous learning, personal development, and embracing challenges as opportunities for improvement.
• Trust and Respect: Fosters an environment where team members are trusted to perform and are treated with respect, enabling autonomy and collaboration.
• Impact-Driven: Focus on delivering measurable, meaningful results that contribute to the company's success and growth.

Collaboration Style:

• Proactive and Independent: While collaboration is key, individuals are expected to be highly self-sufficient and proactive in driving their work forward with minimal oversight.
• Cross-Functional Synergy: Emphasis on seamless partnership with developers, product managers, and other stakeholders to ensure cohesive product development.
• Knowledge Sharing: Encourages the sharing of insights, best practices, and learnings, particularly around new technologies like AI and design system implementation.
• Feedback Exchange: A culture that values constructive feedback to foster continuous improvement in both individual performance and team output.

📝 Enhancement Note: The company culture is strongly oriented towards performance, innovation (especially AI), and individual ownership. This means candidates should demonstrate a proactive, results-driven attitude and a keen interest in leveraging new technologies.

⚡ Challenges & Growth Opportunities

Challenges:

• Scaling Design Systems: Continuously evolving and maintaining a robust, scalable universal design system across a growing product suite requires meticulous planning and ongoing effort.
• AI Integration Complexity: Effectively integrating AI into user workflows and product features while maintaining usability, ethical considerations, and performance requires careful design and iteration.
• Fast-Paced Development: Operating in a "build at light speed" environment means adapting quickly to changing priorities, rapid prototyping, and iterative releases.
• Cross-Functional Alignment: Ensuring consistent understanding and adoption of design principles, standards, and AI integration strategies across diverse teams (engineering, product, AI specialists) can be challenging.
• Balancing Innovation with Usability: Introducing cutting-edge AI features while ensuring the product remains intuitive and accessible for a broad user base requires careful design trade-offs.

Learning & Development Opportunities:

• AI in Design Specialization: Deepen expertise in leveraging AI tools for design research, ideation, prototyping, and user experience enhancement.
• Advanced Design System Architecture: Gain experience in managing complex, multi-product design systems and contributing to their strategic direction.
• Product Strategy Influence: Opportunity to influence product roadmaps and contribute to the strategic vision of AI-powered workplace solutions.
• Mentorship & Leadership: Potential to mentor junior designers and take on project leadership roles, developing management and strategic planning skills.
• Industry Exposure: Engage with new technologies and trends in the PropTech and AI space through company initiatives and professional development opportunities.

📝 Enhancement Note: The challenges presented are inherent to roles in fast-growing tech companies focused on innovation. The growth opportunities align with the company's forward-thinking approach, offering paths for specialization in high-demand areas like AI and design systems.

💡 Interview Preparation

Strategy Questions:

• Design System Strategy: "Describe your approach to building, maintaining, and scaling a design system. How would you ensure adoption across multiple product teams?" Focus on governance, documentation, component libraries, and developer collaboration.
• AI Integration in Design: "How would you integrate AI tools into our design workflow to accelerate processes or enhance user experiences? Can you provide an example of a specific AI tool and how you'd apply it to a workplace management context?" Be ready to discuss specific AI applications beyond basic generation.
• Problem-Solving Approach: "Walk us through a complex UX challenge you faced in a previous role. What was your process for understanding the problem, exploring solutions, and arriving at your final design? What was the outcome?" Emphasize your structured thinking, user-centricity, and ability to handle ambiguity.

Company & Culture Questions:

• Culture Alignment: "OfficeSpace values a high-performance culture and being an Agentic AI early adopter. How do these values resonate with your work style and career aspirations?" Prepare to discuss your experience with fast-paced environments, taking ownership, and embracing new technology.
• Collaboration: "Describe your ideal collaboration with Product Managers and Engineers. How do you ensure alignment and effective handoffs, especially in a remote setting?" Highlight your communication strategies and experience working in cross-functional teams.
• Impact Measurement: "How do you measure the success of your design work, particularly regarding user experience improvements and business impact?" Be prepared to discuss relevant UX metrics and how you link design outcomes to business goals.

Portfolio Presentation Strategy:

• Storytelling: Frame your portfolio case studies as compelling narratives. Clearly define the user problem, your role and objective, the constraints and context, your design process and rationale, and the measurable results achieved.
• Visual Clarity: Ensure your presentation is visually clean, professional, and easy to follow. Use high-quality mockups and prototypes.
• Focus on Key Skills: Explicitly highlight your experience with Figma, design systems, user research, and any AI tools you've utilized. Show, don't just tell.
• Conciseness: Respect the allotted time. Practice your presentation to ensure you cover the most critical aspects efficiently. Be prepared for follow-up questions.
• Demonstrate Impact: Quantify your achievements whenever possible. Show how your designs led to tangible improvements for users and the business.

📝 Enhancement Note: The interview preparation focuses on assessing a candidate's strategic thinking, practical application of skills (especially Figma, design systems, and AI), and cultural fit. Candidates should prepare to discuss their experience with specific methodologies and articulate how they can contribute to OfficeSpace's high-performance, AI-centric environment.

📌 Application Steps

To apply for this Senior UX Designer position:

• Submit your application through the provided link on the OfficeSpace Software careers page.
• Portfolio Customization: Tailor your portfolio to highlight your most relevant projects, especially those demonstrating expertise in Figma, design systems, AI integration, and end-to-end UX design for SaaS products.
• Resume Optimization: Ensure your resume clearly articulates your 6+ years of experience, specific skills in UI/UX and product design, and any experience with AI tools or design systems. Use keywords from the job description.
• Interview Preparation: Thoroughly review your portfolio and prepare to discuss your design process, project outcomes, and how you align with OfficeSpace's culture of performance and AI adoption. Practice articulating your design rationale and problem-solving approach.
• Company Research: Familiarize yourself with OfficeSpace Software's platform, target market, and stated company values. Understand their approach to AI in workplace management and their focus on a high-performance culture.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

---