Product Designer - Invoicing (m/w/x)

📍 Job Overview

Job Title: Product Designer - Invoicing (m/w/x) Company: sevDesk GmbH Location: Offenburg, Baden-Württemberg, Germany (Hybrid/Remote options available within Germany) Job Type: Full-Time Category: Product Design / UX/UI Design Date Posted: November 07, 2025 Experience Level: Mid-Level (2-5 years) Remote Status: Hybrid (with remote options in Germany)

🚀 Role Summary

• Lead the end-to-end product design for the critical Quotes & Invoices feature set, directly impacting customer acquisition and retention for over 130,000 founders and small businesses.
• Collaborate within a "product trio" (Product Manager, Engineering Manager, Designer) to deeply understand customer needs, pain points, and business objectives within the invoicing and quoting domain.
• Drive the design process from discovery and research through to iteration and validation, ensuring solutions are user-centric, visually compelling, and aligned with business goals.
• Contribute to and leverage the established sevDesk Design System, ensuring consistency and scalability across the product suite while advocating for design vision evolution.

📝 Enhancement Note: While this role is titled "Product Designer," its focus on a core, high-traffic feature set (Quotes & Invoices) and its integration into a product trio structure suggests a strong emphasis on user experience (UX) and user interface (UI) design, particularly within a responsive web context. The need to translate qualitative and quantitative insights into "thoughtful, high-quality product experiences" and the mention of AI tooling for design discovery indicate a modern, data-informed design approach. The role sits at the intersection of user needs, technical feasibility, and business impact, common in robust product design functions.

📈 Primary Responsibilities

• Own and lead the design strategy and execution for the Quotes & Invoices product area, from initial concept to final implementation, ensuring a seamless and intuitive user journey.
• Partner closely with Product Managers, UX Researchers, and Engineering Managers to define product roadmaps, prioritize features, and ensure design solutions are data-driven and insight-led.
• Conduct user research, usability testing, and data analysis to identify customer pain points, validate design hypotheses, and inform design decisions that drive key business metrics (e.g., conversion rates, customer satisfaction, feature adoption).
• Develop high-fidelity mockups, interactive prototypes, and detailed design specifications for responsive web interfaces, ensuring pixel-perfect execution and a consistent user experience.
• Actively contribute to and advocate for the sevDesk Design System, ensuring adherence to established patterns and guidelines, while also identifying opportunities for its enhancement and expansion.
• Collaborate effectively with mobile and brand designers to maintain a cohesive brand identity and user experience across all touchpoints.
• Leverage and experiment with AI tooling to accelerate design discovery, prototyping, and validation processes, staying at the forefront of design innovation.
• Present design concepts, research findings, and rationale clearly and persuasively to cross-functional teams and stakeholders, incorporating feedback to refine solutions.

📝 Enhancement Note: The emphasis on leading design for "Quotes & Invoices" as a "product trio" responsibility, along with the goal of driving "metrics for your area," suggests this role will involve significant strategic input and ownership beyond just execution. The requirement to "leverage and contribute to Offenburg Design System" implies a role in evolving design standards, not just following them.

🎓 Skills & Qualifications

Education:

• Bachelor's degree in Interaction Design, Communication Design, Human-Computer Interaction, or a related design discipline, or equivalent practical experience.

Experience:

• Minimum of 3 years of professional experience in digital product design, with a proven track record of designing and shipping successful user-centric products.
• Demonstrated experience in translating complex user needs and business requirements into intuitive and engaging digital experiences.
• Experience working within agile development environments and cross-functional product teams.

Required Skills:

• Strong UX and Visual Design Skills: Ability to create wireframes, user flows, prototypes, and high-fidelity mockups that are both aesthetically pleasing and highly functional.
• User-Centric Design Thinking: Deep understanding of user research methodologies (qualitative and quantitative), usability testing, and the ability to translate insights into actionable design solutions.
• Collaborative Workflow: Proven ability to work effectively in cross-functional teams, including Product Managers, Engineers, Researchers, Data Scientists, and Marketing partners.
• Clear Communication & Feedback: Excellent verbal and written communication skills, with the ability to articulate design decisions, provide constructive feedback, and actively receive and incorporate input from others.
• Responsive Web Design: Expertise in designing for various screen sizes and devices, ensuring a consistent and optimal experience across responsive web interfaces.
• Design System Contribution: Experience working with and contributing to design systems, ensuring brand consistency and design scalability.

Preferred Skills:

• AI Application in Design: Familiarity with or a strong interest in applying AI tools to enhance design discovery, prototyping, and validation processes.
• Interest in Entrepreneurship: A genuine understanding of or interest in the challenges faced by founders, self-employed individuals, and small business owners, which will inform design decisions.
• German Language Fluency: Proficiency in German is highly advantageous for deeply connecting with the target user base and internal stakeholders.
• Experience with Figma/Figjam: Proficiency in industry-standard design and collaboration tools.
• Experience in SaaS products: Particularly in FinTech or accounting software.

📝 Enhancement Note: The requirement for 3+ years of experience, coupled with the description of leading design for a core feature set, suggests this role is for a mid-level designer ready to take significant ownership. The emphasis on "translating qualitative and quantitative insights" and "user behavior and business outcomes" points towards a data-informed design approach, common in mature product organizations. The explicit mention of AI tooling and entrepreneurship interest highlights specific development areas and desired candidate profiles.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Demonstrated UX/UI Expertise: Showcase a range of projects that highlight your ability to solve complex user problems through intuitive and visually appealing interfaces for digital products.
• Process Documentation: Clearly articulate your design process for at least 2-3 key projects, detailing your approach to user research, ideation, prototyping, user testing, and iteration.
• Problem/Solution Framing: For each project, clearly define the problem you were trying to solve, your role, the constraints, the design decisions you made, and the impact of your work.
• Metrics & Outcomes: Whenever possible, include quantifiable results or metrics that demonstrate the impact of your design solutions on user behavior or business objectives. This could include improvements in conversion rates, task completion times, user satisfaction scores, etc.
• Design System Contribution: If applicable, include examples of how you have worked with or contributed to a design system, demonstrating an understanding of design scalability and consistency.

Process Documentation:

• Workflow Design: Examples of how you have mapped out user journeys and designed efficient workflows for digital products, especially in areas like invoicing or financial transactions.
• Prototyping & Iteration: Showcase your ability to create interactive prototypes at various fidelity levels and how you've used them for testing and iterative design refinement.
• Cross-Functional Collaboration: Evidence of how you've collaborated with Product Managers, Engineers, and Researchers throughout the design process, from discovery to delivery.

📝 Enhancement Note: For a Product Designer role, particularly one focusing on a core feature set, the portfolio is critical. The emphasis should be on demonstrating a structured design process, problem-solving capabilities, and the ability to deliver measurable results. Explicitly showing how designs lead to business outcomes (e.g., faster payments, higher quote win rates) will be highly valued.

💵 Compensation & Benefits

Salary Range:

• Given the mid-level experience requirement (3+ years), location in Germany (Offenburg/Baden-Württemberg), and the nature of the role within a growing SaaS company, an estimated annual gross salary range for a Product Designer in this region would typically fall between €50,000 and €70,000. This estimate is based on current market data for similar roles in Germany, considering factors like cost of living, industry standards for tech roles, and the specific responsibilities outlined.

Benefits:

• Learning & Development: Generous learning budget for professional growth, conferences, and certifications.
• Health & Wellness: Bike leasing program to encourage active commuting and well-being.
• Lifestyle Perks: Monthly voucher of choice (e.g., Amazon, IKEA, Car Sharing) to support personal needs.
• Knowledge Acquisition: Amazon book flat for continuous learning and professional development.
• Employee Discounts: Access to corporate discounts on various products and services.
• Company Pension: Contribution towards a company pension scheme to secure long-term financial well-being.
• Generous Vacation: 30 days of paid vacation, plus 3 additional days for social engagement.
• Workation Opportunities: 30 "Workation" days per year, allowing you to work from anywhere within the EU.
• Flexible Work Environment: Hybrid work model with trust-based flexibility; ability to work from home or the office.
• Team Engagement: Regular team offsites and quarterly events for networking, collaboration, and social interaction.

Working Hours:

• Standard full-time working hours are approximately 40 hours per week, with flexibility offered as part of the hybrid work model. The focus is on output and results rather than strict adherence to office presence.

📝 Enhancement Note: The salary range is an estimate based on general German market data for mid-level product designers. Actual compensation may vary based on the candidate's specific experience, skills, and negotiation. The benefits package is extensive and highlights sevDesk's commitment to employee well-being, growth, and work-life balance, which are attractive selling points for tech professionals.

🎯 Team & Company Context

🏢 Company Culture

Industry: Software / FinTech / SaaS (Cloud Accounting Software) Company Size: While not explicitly stated, the mention of a "multidisciplinary team of 15+ talented Product Designers" and serving "over +130,000 founders" suggests a medium-sized, established company with a significant user base and a dedicated design function. The company employs more than 130,000 users, indicating a substantial operational scale. Founded: The founding date is not provided, but the company's established product and user base imply a history of growth and development in the cloud accounting space.

Team Structure:

• The Design Team is composed of 15+ professionals, including Product Designers, UX Researchers, and Brand/Marketing Designers.
• Product Designers are primarily embedded within cross-functional "product trios" (Product Manager, Engineering Manager, Designer), each focusing on specific problem spaces within the product.
• The team operates with a hybrid and largely remote model, with hubs in Berlin and Offenburg, fostering collaboration across distances.

Methodology:

• Customer-Centric Design: A strong emphasis on understanding customer needs and pain points through research and data.
• Data-Driven Decisions: Leveraging qualitative and quantitative insights to inform design choices and drive business metrics.
• Agile Development: Working within cross-functional teams in an agile framework to iterate and deliver value incrementally.
• Design System Integration: Utilizing and contributing to a unified design system for consistency and efficiency.
• Continuous Improvement: A culture of daily improvement for both the product and the work environment.

Company Website: sevdesk.de

📝 Enhancement Note: sevDesk operates in the competitive FinTech/SaaS space, specifically targeting small businesses and entrepreneurs. This implies a need for user-friendly, efficient, and reliable software solutions. The company's emphasis on "clarity and design" suggests a strong value placed on user experience as a differentiator. The hybrid/remote nature of the design team indicates a modern, adaptable work culture.

📈 Career & Growth Analysis

Operations Career Level: This role is positioned as a Mid-Level Product Designer. It requires independent ownership of a significant product area ("Quotes & Invoices") and contribution to the design system, indicating a step beyond junior roles where mentorship is primarily received. The successful candidate will be expected to lead design initiatives within their product trio and influence product strategy.

Reporting Structure: The Product Designer will likely report to a Head of Design, Design Lead, or Senior Design Manager. They will work closely with a Product Manager and Engineering Manager within their dedicated product trio.

Operations Impact: This Product Designer will have a direct and significant impact on sevDesk's core business. The Quotes & Invoices feature set is one of the most frequently used and is often the initial touchpoint for new customers. Designing this experience effectively is crucial for customer acquisition, onboarding success, and revenue generation (through efficient invoicing and payment processes). The role's success will be measured by its contribution to key business metrics and customer satisfaction.

Growth Opportunities:

• Deepen Product Expertise: Opportunity to become a subject matter expert in the financial workflows of small businesses and entrepreneurs.
• Advance Design Leadership: Potential to grow into a Senior Product Designer role, leading more complex initiatives, mentoring junior designers, or specializing in specific areas of the product.
• Design System Evolution: Contribute to the strategic direction and expansion of the sevDesk Design System.
• Cross-Functional Influence: Develop strong collaboration and communication skills to influence product strategy and roadmap decisions.
• Industry Specialization: Further develop expertise in SaaS design, FinTech, and potentially AI-driven design solutions.

📝 Enhancement Note: The growth path for a Product Designer at sevDesk appears to be focused on deepening expertise within the core product and potentially moving into senior or lead roles. The emphasis on ownership and impact within a critical product area suggests a strong foundation for career progression within the company.

🌐 Work Environment

Office Type: sevDesk offers a hybrid work environment. While they have office locations in Offenburg and Berlin, the company culture emphasizes flexibility, allowing employees to choose their primary work location (home or office) and collaborate remotely. This suggests a modern, trust-based approach to work.

Office Location(s):

• Offenburg, Baden-Württemberg, Germany
• Berlin, Germany (mentioned as another hub for the Design Team)

Workspace Context:

• Collaborative & Flexible: The workspace supports both focused individual work (at home or in designated office spaces) and collaborative team interactions, either virtually or during in-person meetups.
• Tooling: Access to modern design and collaboration tools, including Figma, Figjam, Chromatic, and AI tooling, is provided to facilitate efficient and creative work.
• Team Interaction: Regular in-person meetups (offsites) and quarterly events are organized to foster strong teamwork, networking, and a sense of community among team members, particularly for the distributed design team.

Work Schedule:

• Standard full-time hours (approx. 40 hours/week) are expected, but the hybrid model offers significant flexibility in terms of when and where work is performed, prioritizing outcomes over strict schedules.

📝 Enhancement Note: The hybrid and remote-friendly approach, combined with regular in-person gatherings, indicates a deliberate effort to balance flexibility with team cohesion and effective collaboration. For a designer, access to modern tools and a supportive environment for focused work and creative exchange is paramount.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: A review of your application, resume, and portfolio to assess initial fit.
• Portfolio Presentation & Discussion: A dedicated session where you present 1-2 case studies from your portfolio, discussing your design process, decision-making, and the impact of your work. This is often followed by questions from the design team.
• Cross-Functional Interview: An interview with a Product Manager and/or Engineering Manager to assess your collaboration skills, understanding of product development cycles, and ability to work within a product trio.
• Design Challenge (Potentially): You may be asked to complete a small design exercise or case study, either take-home or live, to evaluate your problem-solving skills and design approach in a practical context.
• Hiring Manager/Team Lead Interview: A final conversation to discuss cultural fit, career aspirations, and overall alignment with the team and company values.

Portfolio Review Tips:

• Curate Strategically: Select 2-3 projects that best showcase your skills relevant to this role: UX/UI design for responsive web, problem-solving for core business functions (like invoicing), and collaboration within a product team. Prioritize projects with clear problem statements and measurable outcomes.
• Show Your Process: Detail your end-to-end design process for each project. Explain why you made certain decisions, not just what you designed. Include research, ideation, wireframing, prototyping, testing, and iteration.
• Quantify Impact: Wherever possible, use data and metrics to demonstrate the success of your designs. How did your work improve user experience or contribute to business goals?
• Highlight Collaboration: If possible, describe how you collaborated with PMs, engineers, researchers, and other stakeholders.
• Tailor to sevDesk: Briefly mention how your skills and experience align with sevDesk's mission and the specific challenges of designing for their invoicing product. If you have experience with similar SaaS products or a passion for entrepreneurship, emphasize it.

Challenge Preparation:

• Understand the Domain: Familiarize yourself with the challenges small businesses face with invoicing and quoting. Think about pain points related to creating invoices, sending them, tracking payments, and managing customer relationships.
• Design Thinking Practice: Be ready to articulate your approach to solving a given design problem, focusing on user needs, business goals, and iterative refinement.
• Communication Clarity: Practice explaining your design rationale concisely and persuasively. Be prepared to answer "why" questions about your choices.
• Figma Proficiency: Ensure you are comfortable using Figma for rapid prototyping and design.

📝 Enhancement Note: The interview process for a Product Designer often involves a significant portfolio review. Candidates should be prepared to articulate their thought process, design rationale, and the impact of their work. The "product trio" model suggests assessing collaboration skills is key.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core design tool for wireframing, prototyping, and high-fidelity UI design.
• Figjam: For collaborative brainstorming, whiteboarding, and ideation sessions.
• Chromatic: Likely used for visual regression testing and managing design system components.
• Design System: sevDesk's internal design system, which designers are expected to use and contribute to.

Analytics & Reporting:

• While specific tools aren't listed, Product Designers at sevDesk would likely work with data from tools such as:
  • Product Analytics Platforms: (e.g., Google Analytics, Mixpanel, Amplitude) for tracking user behavior, feature adoption, and conversion funnels.
  • BI Tools: (e.g., Tableau, Power BI, Looker) for deeper data analysis and reporting on key business metrics.

CRM & Automation:

• CRM: sevDesk likely uses a CRM internally for customer management, though specific tools are not mentioned.
• Project Management Tools: Tools like Jira or similar agile project management software would be common for tracking tasks and sprints.
• AI Tooling: Explicitly mentioned as an area to leverage for design discovery, prototyping, and validation, indicating an investment in AI-powered design assistance.

📝 Enhancement Note: The explicit mention of Figma, Figjam, and Chromatic points to a modern, design-system-centric workflow. The inclusion of AI tooling signals a forward-thinking approach to design processes, which candidates should be prepared to discuss.

👥 Team Culture & Values

Operations Values:

• Customer-Centricity: A deep focus on understanding and serving the needs of founders, self-employed individuals, and small business owners.
• Clarity & Design Excellence: A commitment to creating intuitive, clear, and aesthetically pleasing products that stand out in the market.
• Innovation & Passion: A drive to continuously improve the product and work life through innovative thinking and dedication.
• Collaboration & Respect: Valuing teamwork, open communication, and mutual respect among colleagues.
• Curiosity & Growth: Encouraging a learning mindset, openness to new ideas, and a desire for continuous personal and professional development.
• Empowered Ownership: Fostering an environment where individuals are trusted to take charge of their work and make independent decisions.

Collaboration Style:

• Cross-Functional Integration: Strong emphasis on working within product trios (PM, Eng, Design) and collaborating with other design disciplines (UX Research, Brand).
• Remote & Hybrid Synergy: A culture that bridges geographical distances through effective virtual collaboration tools and regular in-person meetups to maintain strong team bonds.
• Feedback-Driven: Openness to giving and receiving constructive feedback as a mechanism for improvement and growth.
• Data-Informed Dialogue: Discussions and decisions are often informed by user research, analytics, and performance metrics.

📝 Enhancement Note: The company culture appears to balance innovation and passion with a strong sense of collaboration and customer focus. The "Empowered Ownership" value is particularly relevant for a mid-level designer who is expected to take initiative.

⚡ Challenges & Growth Opportunities

Challenges:

• Designing for a Core, High-Volume Feature: The Quotes & Invoices area is critical and heavily used, meaning design changes must be carefully considered for impact on a large user base. Balancing innovation with stability and usability for experienced users will be key.
• Integrating AI into Design Workflows: Effectively adopting and integrating new AI tooling requires experimentation, learning, and adapting existing processes, which can be a challenge for any team.
• Maintaining Design Consistency Across Platforms: Ensuring a cohesive experience between web, mobile, and brand elements, especially with dedicated designers for each, requires strong communication and adherence to design systems.
• Balancing User Needs with Business Goals: Continuously ensuring that design decisions effectively serve both the end-user's needs and sevDesk's business objectives for growth and revenue.

Learning & Development Opportunities:

• AI in Design Specialization: Opportunity to become proficient in leveraging AI tools for design discovery, prototyping, and validation, a rapidly growing field.
• FinTech/SaaS Design Expertise: Deepen understanding of the unique design challenges and opportunities within the financial technology and SaaS product space.
• Design System Contribution: Gain experience in evolving and governing a design system, a valuable skill for senior design roles.
• Product Strategy Influence: Develop skills in influencing product roadmaps and strategy through data-driven design insights and strong stakeholder communication.
• Mentorship: Access to experienced designers and researchers within the team for guidance and skill development.

📝 Enhancement Note: The challenges presented are typical for a designer working on a core product feature in a growing tech company. The growth opportunities highlight a focus on modern design practices, including AI and design systems, alongside traditional product design progression.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for designing a complex feature like invoicing. How do you ensure it's user-friendly, efficient, and meets business objectives?" (Focus on user research, iterative design, and metrics.)
• "How do you collaborate with Product Managers and Engineers to bring a design from concept to launch? Can you share an example of a successful collaboration and any challenges you overcame?" (Highlight your role in the "product trio" and communication strategies.)
• "Tell us about a time you used data or user research to inform a significant design decision. What was the outcome?" (Prepare a specific case study demonstrating your data-informed approach.)
• "How do you approach contributing to or working with a design system? What are the benefits and challenges?" (Discuss your experience with Figma, Chromatic, and design system principles.)

Company & Culture Questions:

• "What interests you about sevDesk and our mission to empower founders and small businesses?" (Show genuine interest in the company's purpose.)
• "How do you approach receiving and giving feedback? Can you give an example?" (Demonstrate openness, constructiveness, and a growth mindset.)
• "Describe your ideal work environment. How do you thrive in a hybrid or remote setting?" (Align your preferences with sevDesk's flexible work model.)
• "What are your thoughts on using AI in the design process?" (Show curiosity and a willingness to explore new technologies.)

Portfolio Presentation Strategy:

• Storytelling: Structure your case studies as narratives: the problem, your role, your process, your solutions, and the impact.
• Visuals: Use high-quality mockups, prototypes, and any relevant user research insights (e.g., quotes, charts) to support your story.
• Conciseness: Be mindful of time. Focus on the most impactful aspects of each project.
• Interaction: Be prepared for follow-up questions and engage in a dialogue about your work, demonstrating critical thinking and adaptability.
• Design System Focus: If you have relevant experience, highlight how you've leveraged or contributed to design systems.

📝 Enhancement Note: Interview preparation should focus on demonstrating a strong understanding of the product design lifecycle, user advocacy, collaboration skills, and a data-driven approach. The portfolio presentation is a key component, so practice is essential.

📌 Application Steps

To apply for this Product Designer position at sevDesk GmbH:

• Submit your application through the provided link on the sevDesk careers portal.
• Curate Your Portfolio: Select 2-3 of your strongest digital product design projects that best showcase your UX/UI skills for responsive web, your problem-solving process, and any experience with design systems or financial/SaaS products. Ensure each project clearly outlines the problem, your role, your process, your solutions, and the impact.
• Tailor Your Resume: Highlight experience relevant to product design, UX/UI, responsive web design, collaboration within cross-functional teams, and any experience with design systems or AI tools. Use keywords from the job description.
• Prepare Your Presentation: Practice presenting one or two of your portfolio case studies, focusing on your design process, decision-making rationale, and quantifiable outcomes. Be ready to discuss your approach to collaboration and how you use data to inform your work.
• Research sevDesk: Familiarize yourself with sevDesk's product, target audience (founders, self-employed), and company mission. Understand their emphasis on clarity and design. Consider how your skills can contribute to their goals, particularly in the Quotes & Invoices area.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.