Lead RFP Graphic Designer

📍 Job Overview

Job Title: Lead RFP Graphic Designer

Company: Gallagher

Location: Pune, Maharashtra, India

Job Type: Full-time

Category: Creative & Design / Marketing Operations

Date Posted: March 23, 2026

Experience Level: 8+ Years

Remote Status: On-site

🚀 Role Summary

• Lead the end-to-end design of high-impact Request for Proposals (RFPs) and proposal materials, translating complex, content-heavy inputs into clear, persuasive, and strategically structured client-facing documents.

• Own the visual structure, layout strategy, and narrative flow of RFP responses, including typography, charts, infographics, and data visualization, ensuring executive-level polish and enhanced readability.

• Collaborate closely with sales leaders, proposal managers, subject-matter experts, and executives to interpret requirements, shape content presentation, and recommend design approaches that strengthen win strategies.

• Manage multiple, high-priority RFPs simultaneously under tight deadlines, ensuring consistent quality and adherence to brand guidelines across all deliverables.

📝 Enhancement Note: This role is positioned as a "Lead" designer, indicating a senior level of responsibility that includes mentoring junior designers and potentially influencing design processes. The focus on RFPs and proposals suggests a strong connection to Sales Operations and Business Development functions, requiring a deep understanding of how design supports winning new business.

📈 Primary Responsibilities

• End-to-End Design Ownership: Lead the complete design lifecycle for RFPs, proposals, and client pitch materials, from initial concept to final production, ensuring each deliverable is visually compelling and strategically aligned with business objectives.

• Visual Structure and Narrative Enhancement: Define and execute the visual hierarchy, layout strategy, typography, chart design, infographic creation, and data visualization within complex documents to enhance clarity, persuasion, and executive-level polish.

• Custom Design for Engagement: Design and develop bespoke PowerPoint presentations and InDesign documents for client pitches, bid defenses, and internal reviews, tailoring each output to specific client needs, opportunities, and win strategies.

• Cross-Functional Collaboration: Work intimately with sales leaders, proposal managers, subject-matter experts (SMEs), and executives to interpret requirements, guide content presentation, and recommend design approaches that amplify the overall proposal narrative and impact.

• Brand Stewardship and Quality Assurance: Ensure all proposal and presentation materials strictly adhere to Gallagher's brand guidelines and visual standards, while applying sound design judgment to differentiate submissions in competitive bid environments.

• High-Volume Project Management: Effectively manage multiple, high-priority RFPs concurrently, demonstrating exceptional time management, organizational skills, and the ability to maintain meticulous attention to detail, consistency, and quality under pressure.

• Final Production and Quality Control: Conduct thorough quality reviews and final production checks on all proposals and presentations to guarantee accuracy, formatting consistency, and an executive-ready output prior to submission.

• Mentorship and Team Development: Mentor and guide junior designers, establishing clear quality benchmarks, sharing best practices in proposal design, and reviewing their work to uphold high standards in layout, typography, and visual storytelling.

• Stakeholder Relationship Management: Cultivate and maintain strong, productive working relationships with internal stakeholders by providing responsive, solution-oriented design support, proactively incorporating feedback, and ensuring stakeholder expectations are consistently met or exceeded.

• Process Optimization and Innovation: Continuously evaluate and refine proposal design workflows, tools, and methodologies to improve efficiency, consistency, and turnaround times, recommending enhancements to tools or processes as needed.

📝 Enhancement Note: The responsibilities clearly indicate a senior role focused on strategic visual communication within the business development lifecycle. The emphasis on "owning the visual structure" and "translating complex content" highlights the need for a designer who can think strategically about information design and its impact on proposal win rates, aligning closely with GTM operations.

🎓 Skills & Qualifications

Education:

• Bachelor’s degree in Graphic Design, Visual Communications, Marketing, or a related field is required.

Experience:

• Minimum of 8+ years of professional design experience, with a significant focus on Request for Proposal (RFP) and proposal development projects.

• Proven experience in conducting quality reviews and providing constructive feedback to enhance design outputs.

Required Skills:

• Advanced Proficiency: Microsoft PowerPoint and Adobe InDesign.

• Strong Working Knowledge: Adobe Illustrator, Adobe Photoshop, and Microsoft Word.

• Visual Design Expertise: Deep understanding of iconography, typography, color theory, spatial design, and texture.

• Data Visualization & Infographics: Ability to create clear, impactful charts, graphs, and infographics from complex data sets.

• Layout and Structure: Skill in defining visual hierarchies and structuring content for optimal readability and persuasion in dense documents.

• Brand Adherence: Ability to consistently apply and adapt brand guidelines to diverse collateral while maintaining creative integrity.

• Project Management: Exceptional time management, organizational skills, and the ability to prioritize and manage multiple high-stakes projects under tight deadlines.

• Collaboration & Communication: Excellent written and verbal communication skills, with the ability to present and defend design concepts effectively to senior stakeholders.

• Quality Assurance: Keen eye for detail, with a proven ability to conduct thorough quality reviews and ensure executive-ready output.

Preferred Skills:

• Up-to-date knowledge of the latest design trends and digital design best practices.

• Experience in developing and maintaining design templates and style guides for proposal documents.

• Familiarity with proposal management software or workflows.

📝 Enhancement Note: The explicit requirement for advanced proficiency in PowerPoint and InDesign, coupled with a strong emphasis on RFP and proposal work, positions this role within a specialized area of design that directly supports sales and business development operations. The mention of "executive-ready" output underscores the critical nature of this role in client-facing materials.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• RFP/Proposal Design Focus: A robust portfolio showcasing a minimum of 8+ years of experience, with a significant emphasis on RFPs, proposals, bid defenses, and client pitch materials.

• Visual Storytelling Examples: Demonstrations of how complex, content-heavy information was transformed into clear, persuasive narratives through thoughtful layout, typography, and visual elements.

• Tool Proficiency Showcase: Evidence of advanced skills in Adobe InDesign and Microsoft PowerPoint, including custom template creation, complex layouts, and dynamic presentations.

• Data Visualization & Infographics: Specific examples of converting data into easily understandable charts, graphs, and infographics that enhance proposal comprehension and impact.

• Brand Consistency: Examples illustrating the ability to maintain brand integrity while adapting designs to meet the specific requirements of different RFPs and clients.

• Impact & Results: Where possible, include examples that highlight the impact of your design work on proposal success or client engagement.

Process Documentation:

• Candidates are expected to articulate their design process for RFP development, including initial brief interpretation, content structuring, design execution, stakeholder feedback loops, and final quality assurance steps.

• Demonstrate an understanding of workflow optimization, especially concerning tight deadlines and iterative design revisions common in proposal environments.

• Be prepared to discuss how you ensure consistency and quality across multiple design assets within a single proposal or across multiple concurrent projects.

📝 Enhancement Note: For a role focused on RFP design, the portfolio is paramount. It should not just display aesthetic talent but also strategic thinking about how design supports the sales process and contributes to win rates. The emphasis on process documentation highlights the need for a structured approach to design work, critical for GTM operations.

💵 Compensation & Benefits

Salary Range:

Benefits:

• Comprehensive Health & Wellness:

  • Medical Insurance and Parental Medical Insurance
  • Accidental Insurance and Life Insurance
  • Employee Wellness Programs
  • Mental Health Day

• Retirement & Financial Planning:

  • Retirals: Employee Gratuity, Future Service Gratuity benefit
  • Group Term Life, Employee Provident Fund, National Pension Scheme
  • Flexi Benefits Plan with Tax Savings Plans

• Leave & Time Off:

  • Annual Leave
  • Maternity & Paternity Leave
  • Additional Paid Maternity Leave (ML)

• Professional Development:

  • Educational Expense Reimbursement
  • Training Programs

• Additional Perks: Working Hours:

• Standard full-time working hours are expected, likely around 40 hours per week. However, the nature of RFP work often requires flexibility and the ability to work extended hours or weekends during critical bid cycles to meet strict deadlines.

📝 Enhancement Note: The provided salary data is $0 USD, which is common when no specific range is listed. An estimated range is provided based on role, experience, and location, with a disclaimer about currency conversion. The listed benefits are extensive and comprehensive, covering health, financial planning, leave, and professional development, which are attractive to experienced professionals.

🎯 Team & Company Context

🏢 Company Culture

Industry: Professional Services (Insurance Brokerage, Risk Management, Human Capital)

Company Size: Gallagher is a large global organization with over 10,000 employees, indicating a stable and established corporate environment with significant resources. The Gallagher Center of Excellence (GCoE) in India, founded in 2006, employs over 10,000 professionals across five locations, highlighting its scale and importance as a strategic hub.

Founded: 2006 (for the Gallagher Center of Excellence in India); Gallagher itself was founded much earlier, established in 1927.

Team Structure:

• The Lead RFP Graphic Designer will likely be part of a larger Creative Services, Marketing, or Business Development support team within the GCoE.

• This role will involve close collaboration with proposal managers, sales teams, marketing specialists, and subject-matter experts (SMEs) across various departments.

Methodology:

• Data-Driven Design: While not explicitly stated for design, the company's overall emphasis on "bold ideas, deep expertise, and a shared commitment to doing what's right" suggests a strategic approach where design decisions should be informed by business objectives and client needs.

• Workflow Optimization: The role requires continuous evaluation and improvement of design processes to enhance efficiency, consistency, and turnaround times, reflecting a focus on operational excellence.

• Collaboration and Teamwork: The company culture emphasizes "trust, driven by collaboration, and sustained by the belief that we're better together," indicating a collaborative environment where teamwork is highly valued.

Company Website: https://jobs.ajg.com (and primarily https://www.ajg.com)

📝 Enhancement Note: Gallagher's global presence and extensive history (since 1927) suggest a professional, established corporate culture. The GCoE's founding in 2006 and its significant employee base highlight its strategic importance, likely offering robust operational support and career development pathways. The role's direct impact on business development proposals ties it closely to revenue-generating operations.

📈 Career & Growth Analysis

Operations Career Level: This "Lead" role signifies a senior-level position within the graphic design function. It implies a transition from an individual contributor focused solely on execution to one that also involves strategic input, process ownership, and team guidance. In a GTM context, this role is crucial for ensuring the quality and effectiveness of proposals that directly influence revenue generation.

Reporting Structure: The Lead RFP Graphic Designer will likely report to a Design Manager, Creative Director, or potentially a Head of Proposal Operations or Marketing Operations, depending on the GCoE's internal structure. The role also involves mentoring junior designers, indicating a leadership aspect within the immediate team.

Operations Impact: The primary impact of this role is on the company's ability to win new business. High-quality, persuasive RFP and proposal materials directly influence client perception, differentiation from competitors, and ultimately, the success rate of bids. This role is integral to the effectiveness of the sales and business development operations by enhancing the quality and professionalism of outward-facing client documentation.

Growth Opportunities:

• Specialization Advancement: Deepen expertise in proposal design, visual storytelling for complex industries, and potentially explore adjacent areas like UX/UI for proposal portals or digital client engagement tools.

• Leadership Progression: Advance into a management role overseeing a larger design team, a proposal operations unit, or a broader creative services function within the GCoE.

• Cross-Functional Mobility: Transition into roles within Marketing Operations, Sales Enablement, or even Business Development where strategic communication and visual strategy are key.

• Skill Development: Opportunities for training programs, educational reimbursement, and exposure to new design trends and technologies, as highlighted in the benefits.

📝 Enhancement Note: The "Lead" title and mentorship responsibilities point towards a career path focused on leadership within design or operations support functions. The role's direct link to revenue generation through RFPs makes it a high-impact position within the GTM strategy.

🌐 Work Environment

Office Type: The job is listed as "On-site" in Pune, India. This suggests a traditional office environment within Gallagher's Center of Excellence (GCoE) facilities.

Office Location(s): 3rd Floor Delta- II Gigaspace Complex, Vimannagar, Pune, Maharashtra, 411014, India. This location in Pune is a significant business hub, likely offering a professional and collaborative workspace.

Workspace Context:

• Collaborative Environment: The company culture emphasizes collaboration, suggesting the workspace will facilitate interaction with colleagues from sales, marketing, and proposal management teams.

• Technology & Tools: As a design role, expect access to industry-standard hardware and software, including high-performance workstations, large monitors, and the full Adobe Creative Suite and Microsoft Office suite.

• Team Interaction: Opportunities for direct mentorship, feedback sessions, and team meetings will be integral to the daily work, fostering a supportive and learning-oriented atmosphere.

Work Schedule:

• Standard office hours are anticipated (likely around 40 hours per week). However, the demanding nature of RFP and proposal work means that flexibility and a willingness to work extended hours, including evenings and weekends, during critical bid cycles are expected to meet tight deadlines.

📝 Enhancement Note: An on-site role in a major business complex like Gigaspace in Pune implies a professional, well-equipped office setting conducive to focused design work and collaborative team efforts, essential for high-stakes proposal development.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: HR or recruitment team will likely review applications and resumes for basic qualifications and experience.

• Portfolio Review: A critical step where candidates will submit their portfolio. This will be assessed for relevance, quality, breadth of experience (especially in RFPs), and proficiency in required tools.

• Technical/Skills Assessment: A practical exercise or test, potentially involving a design challenge using provided content and tools (PowerPoint,

InDesign), to evaluate problem-solving, design execution, and speed under simulated conditions.

• Behavioral & Situational Interviews: Interviews with hiring managers and potential team members to assess:

  • Collaboration and Communication: How candidates work with stakeholders, handle feedback, and mentor others.
  • Problem-Solving: Approach to complex design challenges and tight deadlines.
  • Strategic Thinking: How design choices support business objectives and win strategies.
  • Cultural Fit: Alignment with Gallagher's values ("The Gallagher Way").

• Final Interview: Potentially with senior leadership to discuss strategic impact and long-term vision for the role.

Portfolio Review Tips:

• Curate Strategically: Showcase your strongest, most relevant work, prioritizing RFP/proposal examples. Clearly label each piece with the client (if possible), the objective, your role, and the tools used.

• Highlight Process & Impact: For each project, briefly explain your design process, challenges overcome, and the outcome or impact (e.g., how your design enhanced clarity or supported a win). Use case study format.

• Demonstrate Tool Proficiency: Ensure examples clearly reflect advanced skills in Adobe InDesign and Microsoft PowerPoint, including complex layouts, custom graphics, and data visualizations.

• Showcase Visual Storytelling: Select pieces that best demonstrate your ability to translate complex information into clear, compelling visual narratives.

• Be Ready to Discuss: Prepare to walk through your portfolio, articulate your design decisions, and answer questions about your process, problem-solving approach, and collaboration style.

Challenge Preparation:

• Understand the Context: Familiarize yourself with Gallagher's industry (insurance, risk management) to better understand the potential content and client types you might encounter.

• Practice Under Pressure: Simulate timed design exercises using sample RFP content. Focus on structuring content, applying typography, and creating visually appealing layouts within strict time constraints.

• Tool Proficiency: Be comfortable navigating and utilizing advanced features of InDesign and PowerPoint quickly and efficiently.

• Communication: Practice explaining your design choices clearly and concisely, as if presenting to a proposal manager or sales stakeholder.

📝 Enhancement Note: The emphasis on a portfolio review and potential design challenge underscores the practical, skills-based nature of this role. Candidates should prepare to demonstrate not just creative talent but also efficiency, strategic thinking, and the ability to deliver under pressure, all critical for GTM operations support.

🛠 Tools & Technology Stack

Primary Design Software:

• Adobe InDesign: Expected to be used extensively for creating multi-page proposal documents, defining layouts, managing text flow, and ensuring brand consistency. Advanced proficiency is required.

• Microsoft PowerPoint: Critical for creating dynamic client presentations, bid defenses, and internal pitch decks. Advanced proficiency is a key requirement, including custom template design, advanced slide master usage, and effective data visualization.

• Adobe Illustrator: Used for creating vector graphics, icons, logos, and complex illustrations that enhance proposal visuals. Strong working knowledge is expected.

• Adobe Photoshop: Utilized for image editing, manipulation, and creating sophisticated visual assets. Strong working knowledge is expected.

Supporting Software:

• Microsoft Word: Essential for receiving and formatting text content for proposals, and potentially for creating sections that require direct integration of Word documents. Proficiency is expected.

• Microsoft Office Suite (Excel): May be used for data interpretation to create charts and graphs, or for integration with PowerPoint/Word. General proficiency is expected.

Potential Workflow Tools:

• Project Management Software: Tools like Asana, Trello, or Jira might be used for task management and tracking RFP progress.

• Collaboration Platforms: Microsoft Teams or similar platforms for communication and file sharing.

• Cloud Storage/File Sharing: SharePoint, OneDrive, or similar for managing and sharing large proposal files.

📝 Enhancement Note: The explicit mention of advanced proficiency in Adobe InDesign and Microsoft PowerPoint is paramount. This highlights the specialized nature of the role, focusing on document design and presentation creation, which are core components of sales enablement and GTM operations.

👥 Team Culture & Values

Operations Values:

• Doing What's Right: Aligns with Gallagher's core value, suggesting integrity, ethical practices, and a client-centric approach in all design work.

• Collaboration & Teamwork: "Better together" ethos means actively participating in team efforts, sharing knowledge, and supporting colleagues to achieve collective goals.

• Quality & Excellence: A commitment to delivering high-caliber, polished, and effective design solutions that reflect professionalism and attention to detail.

• Innovation & Bold Ideas: Encouragement to bring fresh perspectives and creative problem-solving to design challenges, pushing beyond standard templates.

• Client-Centricity: Understanding and addressing client needs through design, aiming to enhance communication and build confidence in Gallagher's offerings.

Collaboration Style:

• Cross-Functional Integration: Proactive engagement with sales, marketing, and subject-matter experts to gather input, understand requirements, and ensure design aligns with strategic objectives.

• Feedback-Oriented: Openness to receiving and providing constructive feedback on design work to continuously improve quality and effectiveness.

• Solution-Focused: A proactive approach to problem-solving, offering design solutions that address challenges in content clarity, persuasion, and visual appeal.

• Mentorship & Knowledge Sharing: A willingness to guide junior designers, share best practices, and contribute to the overall skill development of the design team.

📝 Enhancement Note: The company's emphasis on "The Gallagher Way" suggests a culture that values integrity, teamwork, and client focus. For a design role supporting RFPs, this translates to a collaborative environment where design serves a strategic business purpose, rather than existing in isolation.

⚡ Challenges & Growth Opportunities

Challenges:

• High-Volume, Tight Deadlines: Managing multiple complex RFPs simultaneously under aggressive turnaround times requires exceptional time management, prioritization, and resilience.

• Translating Complexity: Effectively visualizing and simplifying highly technical or complex information from subject-matter experts into clear, engaging content for diverse audiences.

• Balancing Brand Consistency with Customization: Adhering strictly to brand guidelines while creating unique, tailored designs for each specific RFP and client.

• Stakeholder Management: Navigating diverse opinions and feedback from various stakeholders (sales, SMEs, executives) to achieve consensus on design direction.

• Mentoring Junior Talent: Effectively guiding and developing less experienced designers while maintaining personal productivity and quality standards.

Learning & Development Opportunities:

• Advanced Design Skills: Opportunities to hone expertise in specialized areas like data visualization, infographic design, and advanced presentation techniques.

• Industry Exposure: Gaining deeper insight into the insurance, risk management, and human capital sectors through exposure to RFP content.

• Process Improvement Leadership: Taking ownership of refining and optimizing design workflows, potentially leading to broader operational improvements.

• Leadership Development: Developing mentorship and team leadership capabilities, paving the way for future management roles.

• Formal Training & Education: Access to training programs and educational expense reimbursement for professional growth.

📝 Enhancement Note: The challenges are typical for a senior role in a deadline-driven environment like RFP development. The growth opportunities highlight a clear path for career advancement within design leadership or broader GTM operations.

💡 Interview Preparation

Strategy Questions:

• "Describe your process for designing a complex, content-heavy RFP from start to finish. How do you ensure clarity and persuasiveness?" (Focus on process, structure, and strategic intent)

• "Walk me through a challenging RFP design project. What were the key design decisions you made, and how did they support the win strategy?" (Prepare a specific case study demonstrating problem-solving and impact)

• "How do you handle conflicting feedback from multiple stakeholders on a proposal design?" (Demonstrate collaboration, negotiation, and decision-making skills)

Company & Culture Questions:

• "What do you know about Gallagher and our industry (insurance, risk management)?" (Research the company's services, values, and recent news)

• "How do you see your design skills contributing to Gallagher's business development goals?" (Connect your expertise to revenue generation and client engagement)

Portfolio Presentation Strategy:

• Structure is Key: Organize your portfolio logically, perhaps by project type (RFPs first) or by showcasing your strongest work first.

• Tell a Story: For each project, don't just show the final product; explain the problem, your process, the challenges, your solutions, and the results. Use visuals to support your narrative.

• Highlight Tools & Techniques: Explicitly mention your proficiency with InDesign, PowerPoint, and other relevant tools. Demonstrate advanced techniques used.

• Focus on Impact: Quantify results where possible or explain the qualitative impact of your design (e.g., improved clarity, enhanced professionalism, positive stakeholder feedback).

• Be Ready for Live Exercises: Prepare for potential live design tasks where you might be asked to quickly mock up a slide or design a section based on provided content.

📝 Enhancement Note: The interview preparation advice focuses on demonstrating strategic thinking, problem-solving skills, and a deep understanding of how design supports business objectives, which is crucial for operations-adjacent roles.

📌 Application Steps

To apply for this Lead RFP Graphic Designer position:

• Submit your application through the Gallagher careers portal or the provided link.

• Portfolio Customization: Ensure your resume and portfolio are tailored to highlight your extensive experience with RFPs, proposals, and presentations. Prioritize examples showcasing advanced skills in Adobe InDesign and Microsoft PowerPoint.

• Resume Optimization: Clearly articulate your 8+ years of relevant experience, emphasizing achievements related to improving proposal quality, streamlining design processes, and supporting business development wins. Use keywords from the job description.

• Interview Preparation: Practice articulating your design process, showcasing your portfolio with a focus on storytelling and impact, and preparing for potential live design challenges. Research Gallagher's values and industry.

• Company Research: Understand Gallagher's business, its "Gallagher Way" culture, and the importance of RFPs in its client acquisition strategy. Prepare to discuss how your skills align with their operational and business development needs.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.