Figma UI/UX Designer & Personal Assistant

📍 Job Overview

Job Title: Figma UI/UX Designer & Personal Assistant (Marketing) Company: Remote VA Location: Colombia Job Type: FULL_TIME Category: Marketing Operations & Administrative Support Date Posted: 2025-09-30T17:29:47.69 Experience Level: Entry-level to Junior (0-2 years) Remote Status: Fully Remote

🚀 Role Summary

• This role is a hybrid position blending creative design responsibilities with essential administrative and marketing support functions.
• Focus on leveraging Figma for the creation and refinement of marketing collateral, branding assets, and digital content.
• Key administrative duties include schedule management, communication coordination, and document organization using standard office suites.
• Support for digital marketing initiatives, such as email campaigns and social media content development, is a core component.
• The position requires strong organizational skills, proficiency in design and office software, and excellent English communication.

📝 Enhancement Note: While titled as a "UI/UX Designer," the core responsibilities lean heavily towards marketing material creation and broader administrative/marketing support, rather than in-depth user interface or user experience strategy design. The inclusion of "Personal Assistant" alongside "Marketing" clarifies this blend. The "0-2 years" experience level further supports this interpretation, indicating a focus on execution and support rather than strategic design leadership.

📈 Primary Responsibilities

• Figma Design Execution:
  • Create, edit, and refine visual designs for a variety of marketing materials including social media graphics, email templates, presentation slides, and promotional assets using Figma.
  • Ensure all designs adhere to brand guidelines and maintain visual consistency across all platforms.
  • Collaborate with stakeholders to translate marketing objectives into compelling visual concepts.
• Marketing Content Support:
  • Assist in the development of branding elements and update existing brand assets.
  • Support the execution of digital marketing campaigns by preparing content and assets for email newsletters and social media posts.
  • Contribute to the creation of engaging promotional content to support marketing initiatives.
• Administrative & Personal Assistance:
  • Proactively manage and organize personal and professional calendars, including scheduling meetings and appointments.
  • Handle incoming and outgoing communications, acting as a point of contact when necessary.
  • Maintain organized digital filing systems for documents, reports, and presentations using MS Office and Google Workspace.
  • Prepare and format reports, presentations, and spreadsheets as required.
• Workflow Coordination:
  • Liaise with internal team members and external partners to ensure efficient workflow and timely project completion.
  • Track tasks and deadlines, providing updates to relevant parties.
• Documentation & Reporting:
  • Assist in the preparation of basic reports and performance summaries related to marketing activities.
  • Ensure all tasks are documented and information is readily accessible.

📝 Enhancement Note: The responsibilities are structured to reflect the dual nature of the role: creative design execution within marketing and comprehensive administrative support. The emphasis is on hands-on task completion and support for broader marketing efforts, aligning with an entry-level to junior operational role.

🎓 Skills & Qualifications

Education:

• While no specific degree is listed, a background in Graphic Design, Marketing, Communications, or a related field is advantageous.
• Demonstrated ability to learn and adapt to new software and processes.

Experience:

• 0-2 years of professional experience in graphic design, marketing support, or administrative roles.
• Proven experience creating visual content, ideally with a portfolio showcasing design work.
• Familiarity with managing schedules and coordinating tasks.

Required Skills:

• Figma Proficiency: Demonstrated ability to create and edit designs using Figma. This includes understanding layers, components, and basic prototyping features.
• MS Office Suite: Competency in Microsoft Word, Excel, and PowerPoint for document creation, data management, and presentation development.
• Google Workspace: Proficiency in Google Docs, Sheets, Slides, and Drive for collaborative document work and cloud-based file management.
• English Communication: Excellent written and verbal English communication skills are essential for clear interaction with the team and stakeholders.
• Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and maintain meticulous attention to detail.
• Multitasking Capability: Capacity to handle diverse responsibilities simultaneously without compromising quality or deadlines.
• Independent Work Ethic: Ability to work autonomously, manage time efficiently, and proactively seek solutions.
• Deadline Management: Proven ability to meet project deadlines consistently.

Preferred Skills:

• Marketing Fundamentals: Basic understanding of marketing principles, digital marketing channels (email, social media), and branding concepts.
• Graphic Design Principles: Knowledge of color theory, typography, layout, and visual hierarchy.
• Content Creation: Experience in generating engaging content for digital platforms.
• Customer Service Orientation: A proactive and helpful attitude, essential for personal assistant duties.

📝 Enhancement Note: The qualifications emphasize practical skills in Figma and standard office software, with a strong preference for marketing familiarity. The "0-2 years" experience level suggests that a comprehensive portfolio demonstrating Figma skills and a clear understanding of marketing material creation is crucial, even if formal marketing experience is limited.

📊 Process & Systems Portfolio Requirements

Portfolio Essentials:

• Figma Design Projects: A curated selection of at least 3-5 design projects created in Figma, showcasing a range of marketing collateral (e.g., social media posts, email banners, presentation slides, simple branding assets).
• Process Clarity: For each portfolio piece, clearly articulate the objective, your role, the tools used (specifically Figma), and the outcome or impact.
• Visual Consistency: Demonstrate an understanding of brand guidelines and the ability to maintain visual consistency across different design outputs.
• Workflow Documentation (Optional but Recommended): Brief descriptions or screenshots of how you manage your design workflow, from brief to final asset.

Process Documentation:

• Design Workflow: Be prepared to discuss your systematic approach to taking a design brief from conception to final delivery in Figma, including feedback incorporation.
• Organizational Systems: Describe how you utilize tools like MS Office and Google Workspace to manage documents, schedules, and information efficiently.
• Collaboration Methodologies: Explain how you would communicate and collaborate on design tasks and administrative requests with remote team members.

📝 Enhancement Note: Given the "Designer" aspect of the title, a portfolio is critical. The emphasis is on practical application of Figma for marketing purposes and demonstrating organizational capabilities through system usage. The "marketing support" and "personal assistant" duties mean the portfolio should also hint at efficiency and task management alongside design skills.

💵 Compensation & Benefits

Salary Range: USD $700 per month Benefits:

• Fully Remote Work: The ability to work from home, offering flexibility and eliminating commute time.
• Flexible Schedule: While the core hours are 9 AM - 5 PM EST, the remote nature allows for some flexibility in managing personal time.
• Professional Development: Opportunity to gain hands-on experience in graphic design, digital marketing, and administrative support.
• International Work Experience: Exposure to working with a global team and remote work environment.

Working Hours:

• Full-time commitment: 9 AM - 5 PM EST (Eastern Standard Time).
• This translates to approximately 40 hours per week.
• The EST timezone alignment is crucial for synchronous communication and team collaboration.

📝 Enhancement Note: The salary of $700 USD per month is a significant data point, placing this role at the entry-level or junior support tier within the global remote workforce. This should be benchmarked against local Colombian cost of living and typical remote assistant/junior designer rates in similar markets for a comprehensive understanding. The benefits are standard for remote roles, with emphasis on flexibility and experience gain.

🎯 Team & Company Context

🏢 Company Culture

Industry: The company operates within the "Remote VA" (Virtual Assistant) sector, providing remote administrative, technical, and creative support services to clients. This implies a focus on efficiency, reliability, and remote collaboration. Company Size: The input doesn't specify, but "Remote VA" as a company name suggests a distributed workforce, likely a medium-sized to large organization with a global talent pool. Founded: Not specified.

Team Structure:

• Distributed Workforce: The team is likely composed of remote professionals in various roles (administrative, creative, technical) located globally.
• Reporting: The candidate will likely report to a team lead or a direct manager responsible for overseeing marketing support and administrative tasks or client projects.
• Cross-functional Collaboration: Expected to collaborate with other virtual assistants, project managers, and potentially client representatives. The "Marketing" aspect suggests interaction with marketing teams or clients needing marketing support.

Methodology:

• Process-Oriented: As a VA service provider, Remote VA likely emphasizes structured processes for task management, client communication, and service delivery.
• Asynchronous & Synchronous Communication: Expect a blend of communication methods, leveraging tools for both real-time collaboration and documented asynchronous updates.
• Efficiency & Scalability: The business model thrives on efficient service delivery and the ability to scale support based on client needs.

Company Website: https://remotevans.com/ (derived from domain_derived)

📝 Enhancement Note: The company context is inferred from the "Remote VA" designation and the derived domain. This implies a business model centered around providing remote talent. The culture is likely geared towards autonomy, strong communication, and efficient service delivery, which is crucial for remote operations roles.

📈 Career & Growth Analysis

Operations Career Level: Entry-Level to Junior. This role is designed for individuals starting their careers in design, marketing support, or administrative functions, providing foundational experience. Reporting Structure: Typically, an individual contributor reporting to a Team Lead or Manager within the Remote VA organization. The reporting line will focus on task completion, adherence to schedules, and quality of output. Operations Impact: While not directly managing revenue streams, this role contributes to client success by enabling marketing efforts and ensuring smooth operational workflows. High-quality design and efficient administrative support directly impact client satisfaction and retention, indirectly supporting revenue growth.

Growth Opportunities:

• Skill Specialization: Opportunity to deepen expertise in Figma, marketing design, and specific digital marketing tasks.
• Broader Administrative Skills: Develop comprehensive personal assistant capabilities, including advanced scheduling, project coordination, and reporting.
• Client Management Exposure: Gain experience working with different clients and understanding their unique operational and marketing needs.
• Potential for Advancement: With demonstrated success, there could be pathways to more specialized design roles, senior VA positions, or team leadership within the Remote VA structure.

📝 Enhancement Note: The growth potential in this role is framed around expanding practical skills and gaining diverse experience within the virtual assistant model. Advancement is likely tied to performance, reliability, and the ability to take on more complex tasks or client accounts.

🌐 Work Environment

Office Type: Fully Remote. The work is conducted from the employee's home, requiring a dedicated and productive workspace. Office Location(s): While the role is for Colombia, the remote nature means the direct "office" is the employee's home. Remote VA may have a central administrative hub or operate entirely distributed.

Workspace Context:

• Home Office Setup: Employees are expected to have a reliable internet connection, a functional computer, and a quiet environment conducive to focused work and communication.
• Digital Collaboration Tools: The workspace will heavily rely on digital tools for communication, project management, and file sharing.
• Autonomy and Self-Management: Success in this environment depends on the individual's ability to self-manage time, tasks, and maintain productivity without direct physical supervision.

Work Schedule:

• Primary hours: 9 AM - 5 PM EST (Eastern Standard Time).
• This requires alignment with a specific timezone for team meetings and client availability, necessitating discipline in managing personal time around these core hours.

📝 Enhancement Note: The fully remote nature and specific EST working hours are critical environmental factors. Candidates must be comfortable with self-discipline, asynchronous communication, and maintaining productivity in a home-based setting, while also being available during set EST hours.

📄 Application & Portfolio Review Process

Interview Process:

• Initial Screening: Likely a brief call to assess basic qualifications, communication skills, and understanding of the role.
• Figma/Design Assessment: A practical test or portfolio review focusing on Figma skills and design quality for marketing materials. This may involve a small design challenge.
• Skills & Experience Interview: A more in-depth discussion covering experience with MS Office, Google Workspace, organizational skills, and marketing familiarity.
• Cultural Fit & Logistics: An interview to assess alignment with Remote VA's culture (autonomy, reliability) and confirm understanding of work hours, remote setup, and salary expectations.

Portfolio Review Tips:

• Showcase Figma Versatility: Include a variety of marketing assets created in Figma to demonstrate breadth of skill.
• Highlight Process, Not Just Product: For each piece, briefly explain your thought process, the tools used, and any challenges overcome.
• Quantify Impact (if possible): Even for an entry-level role, if any design contributed to measurable outcomes (e.g., improved engagement on a social post), mention it.
• Keep it Concise: Focus on your strongest, most relevant work. A portfolio of 5-8 high-quality pieces is better than many mediocre ones.
• Ensure Professional Presentation: Your portfolio itself should be well-organized and visually appealing.

Challenge Preparation:

• Figma Design Challenge: Be prepared for a short, timed design task that tests your ability to create a specific marketing asset (e.g., a social media ad, an email banner) in Figma based on a brief.
• Organizational Scenario: Anticipate questions about how you would manage competing priorities or organize information for a remote team.
• Communication Simulation: You might be asked to draft an email or respond to a scenario involving client or team communication in English.

📝 Enhancement Note: The application process will heavily scrutinize Figma proficiency and organizational skills. A well-prepared portfolio is the most critical element, serving as tangible proof of design capability. Understanding the EST working hours and remote work expectations is also key.

🛠 Tools & Technology Stack

Primary Tools:

• Figma: The core design tool required for all visual content creation and editing. Proficiency in its features for layout, typography, color, and asset export is essential.
• MS Office Suite:
  • Word: For document creation, editing, and formatting.
  • Excel: For basic data entry, spreadsheet management, and simple calculations.
  • PowerPoint: For creating and editing presentation slides.
• Google Workspace:
  • Docs: Collaborative document creation and editing.
  • Sheets: Collaborative spreadsheet management.
  • Slides: Collaborative presentation development.
  • Drive: Cloud storage and file sharing, crucial for remote collaboration.

Analytics & Reporting:

• Basic Reporting Tools: Familiarity with tools or methods for creating simple reports using data from spreadsheets or presentations.
• Email Analytics (Basic): Understanding of how to interpret basic metrics from email campaigns (e.g., open rates, click-through rates) if involved in execution.

CRM & Automation:

• No specific CRM mentioned: While not a direct requirement, familiarity with CRM concepts or basic data entry into CRM systems could be a plus if clients use them.
• Potential for Workflow Automation Tools: While not explicitly stated, experience with basic automation within Google Workspace (e.g., email rules) or general workflow management tools would be beneficial.

📝 Enhancement Note: The technology stack is clearly defined by the requirements: Figma for design and MS Office/Google Workspace for administrative and document-based tasks. Proficiency in these specific tools is paramount.

👥 Team Culture & Values

Operations Values:

• Efficiency & Productivity: A strong emphasis on completing tasks promptly and effectively, maximizing output within working hours.
• Reliability & Dependability: Clients and the company rely on virtual assistants to be consistent and dependable in task execution and communication.
• Proactiveness & Initiative: Expectation to not just complete tasks but also to anticipate needs and take initiative where appropriate, especially in personal assistant duties.
• Adaptability & Learning: The ability to quickly learn new tools, processes, and adapt to different client requirements is highly valued in the VA industry.
• Clear Communication: Open, honest, and timely communication is critical for remote teams to function effectively.

Collaboration Style:

• Asynchronous First, Synchronous When Needed: Communication will likely rely heavily on platforms like Slack, email, or project management tools for updates and task assignments, with scheduled video calls for important discussions or team meetings.
• Feedback-Driven: Openness to receiving and giving constructive feedback to improve processes and work quality.
• Goal-Oriented: Collaboration is focused on achieving specific task objectives and client project goals efficiently.

📝 Enhancement Note: The values are typical for a remote service provider. Candidates should highlight traits like self-discipline, proactive problem-solving, and strong communication, which are foundational for success in a distributed, client-focused operational role.

⚡ Challenges & Growth Opportunities

Challenges:

• Time Zone Alignment: Working 9 AM - 5 PM EST while based in Colombia requires careful management of personal time and potential adjustment to local routines.
• Remote Work Isolation: Maintaining motivation and focus without direct in-person interaction can be challenging for some.
• Balancing Creative & Administrative Tasks: Juggling design responsibilities with administrative duties requires strong multitasking and prioritization skills.
• Varying Client Needs: Adapting to diverse client expectations, workflows, and industries can be demanding.
• Technical Troubleshooting: While not a primary IT role, basic troubleshooting of personal equipment and internet connectivity will be necessary.

Learning & Development Opportunities:

• Figma Mastery: Deepen advanced Figma skills, potentially exploring prototyping, design systems, and collaboration features.
• Digital Marketing Exposure: Gain practical experience in email campaign execution, social media content strategy, and branding.
• Virtual Assistant Best Practices: Learn effective remote work strategies, client management techniques, and operational efficiency.
• Project Management Fundamentals: Exposure to project management workflows and tools used within the VA service.
• Cross-functional Skill Development: Opportunity to learn from other VAs with different specializations.

📝 Enhancement Note: The challenges highlight the practical realities of a global remote role. The growth opportunities are focused on practical skill acquisition that can enhance a career in design, marketing support, or administrative operations.

💡 Interview Preparation

Strategy Questions:

• Figma Design Approach: "Describe your process for creating a social media graphic in Figma from a client brief. What are the key steps you take?" (Focus on your workflow, understanding of design principles, and efficiency).
• Organizational Strategy: "How do you prioritize tasks when you have multiple urgent requests from different clients or team members?" (Demonstrate your organizational skills and prioritization methods).
• Communication & Collaboration: "How would you handle a situation where a client provides unclear instructions for a design project?" (Assess your communication clarity, problem-solving, and proactive approach).

Company & Culture Questions:

• Remote Work Readiness: "What is your experience with remote work, and how do you ensure productivity and focus in a home office environment?" (Highlight your self-discipline and home office setup).
• Time Zone Management: "How will you manage your schedule to consistently meet the 9 AM - 5 PM EST working hours while being in Colombia?" (Show your commitment and logistical planning).
• Value Alignment: "This role requires reliability and proactivity. Can you provide an example from your past experience where you demonstrated these qualities?" (Connect your experience to the company's core values).

Portfolio Presentation Strategy:

• Figma Case Studies: For 2-3 key portfolio pieces, prepare a brief (2-3 minute) case study. Include: the objective, your role, the design process in Figma, key decisions made, and any outcomes.
• Highlight Versatility: Be ready to discuss your ability to adapt your design style for different marketing needs.
• Demonstrate Tool Proficiency: Be prepared to briefly walk through an example in Figma if asked, showcasing your understanding of its features.
• Professionalism: Present your portfolio clearly and professionally, ensuring all links are active and assets are easily accessible.

📝 Enhancement Note: Interview preparation should focus on tangible examples of Figma skills, organizational methods, and remote work readiness. The portfolio is the central piece of evidence; practice presenting it effectively.

📌 Application Steps

To apply for this operations position:

• Submit your CV and portfolio to [email protected].
• Portfolio Customization: Curate your portfolio to prominently feature your best Figma designs for marketing materials (social media, email, presentations). Ensure it's easily accessible online (e.g., Behance, personal website, Google Drive link).
• Resume Optimization: Tailor your resume to highlight keywords such as "Figma," "Graphic Design," "Marketing Support," "MS Office," "Google Workspace," "Organizational Skills," and "Remote Work." Quantify achievements where possible.
• Interview Preparation: Practice articulating your design process and organizational strategies. Be ready to discuss your experience with the required tools and your approach to remote work and time zone management.
• Company Research: Familiarize yourself with the general concept of Virtual Assistant services and Remote VA's potential offerings (based on their website) to understand the client-service focus.

⚠️ Important Notice: This enhanced job description includes AI-generated insights and operations industry-standard assumptions. All details should be verified directly with the hiring organization before making application decisions.

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